AGENDA REGULAR MEETING OF COUNCIL CITY HALL COUNCIL CHAMBER MONDAY, OCTOBER 27, :00 P.M.

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1 AGENDA REGULAR MEETNG OF COUNCL CTY HALL COUNCL CHAMBER MONDAY, OCTOBER 27, :00 P.M. (1) (2) CALL TO ORDER PUBLC NPUT PEROD (3) PUBLC REPRESENTATON PEROD Public representation period for persons who consider they are affected by Bylaw No Monte Christo Street Road Closure Bylaw. (4) ADOPTON OF THE AGENDA (5) ADOPTON OF THE MNUTES a) THAT the minutes of the Regular Meeting of Council held on October 14, 2014 be adopted. (6) REGSTERED PETTONS AND DELEGATONS a) Delegation from the Heritage Commission Ms. Jackie Drysdale, Chair of the Heritage Commission, will be presenting to Council on the benefits to the community provided, on their current goals and to outline the Heritage Commission s current and past projects. (7) UNFNSHED BUSNESS Nil (8) RECOMMENDATONS FROM STAFF FOR DECSON a) Request for Council Decision, Development Permit Application Sourdough Alley Holdings Corp 2096 Columbia Avenue, Alterations to north façade addition of four windows, Planner Report to be circulated prior to the meeting. Design Review Panel Meeting scheduled for Thursday October 23, October 27, 2014 REGULAR MEETNG AGENDA 1 1 of 34

2 (9) REQUESTS ARSNG FROM CORRESPONDENCE a) Correspondence from the Rossland Library Board Library Renewal Committee, Request for letter of support, Deputy CAO/CO. (10) NFORMATON TEMS a) UBCM - The Compass for October 8 & 15, Recommendation to receive and file. b) Sustainability Commission Minutes from the October 8, 2014 meeting and Resolution/Recommendation. Recommendation to approve the recommendations within. (11) BYLAWS a) Request for Council Decision, Bylaw No. 2578, Monte Christo Street Road Closure Bylaw, Planner THAT the Monte Christo Street Road Closure Bylaw be read for the third time. (12) MEMBER REPORTS (13) ADJOURNMENT October 27, 2014 REGULAR MEETNG AGENDA 2 2 of 34

3 THE CORPORATON OF THE CTY OF ROSSLAND REGULAR MEETNG OF COUNCL TUESDAY, OCTOBER 14, 2014 PRESENT: ABSENT: MAYOR GREG GRANSTROM COUNCLLOR KATHY MOORE COUNCLLOR JLL SPEARN COUNCLLOR TM THATCHER COUNCLLOR CARY FSHER COUNCLLOR JODY BLOMME STAFF PRESENT: DEPUTY CAO/CORPORATE OFFCER T. Butler ACTNG DEPUTY CORPORATE OFFCER C. Añonuevo PLANNER S. Lightbourne GALLERY CALL TO ORDER: Mayor Granstrom called the Meeting to order at 7:00 p.m. PUBLC NPUT PEROD: Mr. Billy Merry, President of the Trail Stingrays, addressed Council regarding their grant application to recover funds for Rossland participants under the Differential Fee Subsidy Policy. Mr. Merry stated that the Stingray registration cycle does not coincide with the City of Rossland s Grant-in-Aid funding deadline and requested Council s support for the club s request. Mr. Petri Raito, Owner Rossland Beer Company, addressed Council regarding the Design Guidelines specific to signage and stated that he is frustrated with some of the requirements. Mr. Raito, suggested that more feedback on the requirements and the bylaw for billboards are required to consider the needs of local businesses. Ms. Sue Wringley, 2241 Davis Street, voiced her support for businesses in town, and stated that Council should support successful businesses in town and be flexible on signage issues. Mr. Sean Miller, Rossland resident, addressed Council in support of the Trail Stingrays funding application. Stated that 16 new swimmers have been added to the team however, the Trail Recreation Program fee adds financial constraints on participants from Rossland. October 14, 2014 REGULAR MEETNG Page 1 4 of 34

4 ADOPTON OF AGENDA: MOTON: SPEARN/THATCHER RESOLVED THAT THE OCTOBER 14, 2014 REGULAR MEETNG AGENDA BE ADOPTED WTH THE REMOVAL OF TEM 8b) Requests Arising from Correspondence: Correspondence from Ms. Jill Peacock regarding Property Tax Penalty Charge. ADOPTON OF COUNCL MNUTES: MOTON: MOORE/FSHER RESOLVED THAT THE MNUTES OF THE REGULAR MEETNG HELD ON SEPTEMBER 8, 2014 BE ADOPTED. MOTON: THATCHER/MOORE RESOLVED THAT THE MNUTES OF THE REGULAR MEETNG HELD ON SEPTEMBER 29, 2014 BE ADOPTED. MOTON: SPEARN/MOORE RESOLVED THAT THE MNUTES OF THE PROPERTY TAX SALE HELD ON SEPTEMBER 30, 2014 BE ADOPTED. MOTON: MOORE/FSHER RESOLVED THAT THE MNUTES OF THE SPECAL MEETNG OF COUNCL HELD ON OCTOBER 3, 2014 BE ADOPTED. October 14, 2014 REGULAR MEETNG Page 2 5 of 34

5 REGSTERED PETTONS AND DELEGATONS: a) Delegation from the Friends of the Rossland Range Society (FORRS) Mr. Les Carter, director, Friends of the Rossland Range Society updated Council on the Draft Management Plan for the proposed Nancy Greene Recreation area that includes improved parking, consolidation and improvements of cabins and huts. The proposed recreation site would provide a free recreation area that spans between Red Mountain and Big Red Cats. Final approval will be required from the Ministry of Forests, Lands and Natural Resource Operations. Mr. Carter stated there will be a public meeting on the 22 nd of October to gain community support prior to the plan being submitted to the Ministry. b) Delegation from Passive Remediation Systems Limited Mr. Darrel Fry, President of Passive Remediation Systems Ltd. circulated samples of bio char and presented a PowerPoint presentation on a proposed bioremediation project to remediate tailings ponds on Red Mountain. Mr. Fry explained the plan to plant approximately 5000 trees and how the project will impact the site. The project plans to hire Selkirk College students and use the project as an educational platform. Mr. Fry is seeking a letter of support from Council for this project in order to apply for funding. MOTON: MOORE/SPEARN RESOLVED THAT COUNCL PROVDES A LETTER OF SUPPORT FOR PASSVE REMEDATON SYSTEM S PROPOSED BOREMEDATON PROJECT ON RED MOUNTAN N ORDER TO APPLY FOR FUNDNG. Unanimous Vote UNFNSHED BUSNESS Nil RECOMMENDATONS FROM STAFF FOR DECSON: a) Request for Council Decision, Deer Park Trails, Planner MOTON: SPEARN/MOORE RESOLVED THAT COUNCL APPROVES THE REQUEST FROM THE KOOTENAY COLUMBA TRAL SOCETY (KCTS) TO UTLZE THE PROPERTY KNOWN AS LOT 24 ON DEER PARK HLL FOR RECREATON TRALS, October 14, 2014 REGULAR MEETNG Page 3 6 of 34

6 AND FURTHER; RESOLVED THAT COUNCL DRECTS STAFF TO AMEND THE ZONNG BYLAW TO PERMT TRALS TO BE DEVELOPED N ALL ZONES N THE CTY. b) Request for Council Decision, Jubilee Park Greening Project, Planner MOTON: FSHER/MOORE RESOLVED THAT THAT COUNCL APPROVES THE REQUEST FROM THE ROSSLAND SUMMT SCHOOL (RSS) PLAYGROUND COMMTTEE TO NSTALL THE OUTDOOR CLASSROOM/SEATNG AREA/MODEL FOREST AS PROPOSED N THE EAST SDE OF JUBLEE FELD GREENNG PLAN. c) Request for Council Decision, Knotweed nfestation, Planner MOTON: MOORE/SPEARN RESOLVED THAT COUNCL APPROVES THE REQUEST FROM TWO JUBLEE STREET PROPERTY OWNERS TO REMOVE THE KNOTWEED NFESTATON ADJACENT TO THER PROPERTES; AND FURTHER; RESOLVED THAT COUNCL SETS A BUDGET AMOUNT TO ADDRESS KNOTWEED NFESTATONS ANNUALLY, BASED ON PRORTY AREAS DENTFED N THE UPCOMNG STUDY FROM THE NVASVE PLAN COMMTTEE. d) Request for Council Decision, Event Signage, Planner MOTON: THATCHER/SPEARN RESOLVED THAT COUNCL APPROVES OPTON NO. 1 AS PRESENTED FOR THE EVENTS SGN TO BE NSTALLED N 2015, AND FURTHER; October 14, 2014 REGULAR MEETNG Page 4 7 of 34

7 RESOLVED THAT COUNCL DRECTS STAFF TO DRAFT A USAGE POLCY AND BUDGET FOR COUNCL CONSDERATON. e) Request for Council Decision, Rossland Council for Arts and Culture nformation Sign, Planner MOTON: MOORE/FSHER RESOLVED THAT COUNCL APPROVES THE ROSSLAND COUNCL FOR ARTS AND CULTURE S CHOSEN LOCATON FOR THE NFORMATON SGN AND PROVDES THE ROSSLAND COUNCL FOR ARTS AND CULTURE WTH UP TO $500 OF N-KND CTY SERVCES FOR THE NSTALLATON OF THE FOOTNGS. f) Request for Council Decision, Write Off of Property Tax, Acting Chief Financial Officer MOTON: MOORE/FSHER RESOLVED THAT COUNCL DRECTS STAFF TO PETTON THE MNSTRY OF COMMUNTY, SPORT AND CULTURAL DEVELOPMENT TO APPROVE THE WRTE OFF OF PROPERTY TAXES, LATE PAYMENT PENALTES AND NTEREST, TOTALNG $3,104 FOR UNCOLLECTABLE TAXES ON A MANUFACTURED HOME AND A CTY PROPERTY WTH A LEASE AGREEMENT. MOTON: THATCHER/FSHER RESOLVED THAT COUNCL DRECTS STAFF TO PETTON THE MNSTRY OF COMMUNTY, SPORT AND CULTURAL DEVELOPMENT TO APPROVE THE WRTE OFF OF THE OUTSTANDNG CHARGES RELATNG TO AN UNPAD LEASE AGREEMENT, TOTALNG $879. REQUESTS ARSNG FROM CORRESPONDENCE: a) Correspondence from Mr. Eric Hill, Trail Commercial Hockey League (TCHL) requesting an amendment to the Financial Assistance for Use of Facilities, Pools & Parks (Policy 03-02) October 14, 2014 REGULAR MEETNG Page 5 8 of 34

8 MOTON: SPEARN/MOORE RESOLVED THAT COUNCL REFERS THS TEM TO STAFF FOR FURTHER NFORMATON. b) Correspondence from Council from Ms. Jill Peacock requesting reversal of the late penalty charge associated with her 2014 Property Tax Payment. c) Correspondence from Mr. Warren Hamm requesting adjustment and resolution to Utility Bill Water Usage. MOTON: MOORE/ THATCHER RESOLVED THAT COUNCL DRECTS STAFF TO PROVDE MR. HAMM WTH AN ADDTONAL CREDT OF $ REGARDNG SEWER CONSUMPTON, $ FOR WATER CONSUMPTON AND $ FOR PENALTES AS PER HS REQUEST TO RESOLVE THE UTLTY BLL AND METER READ FROM JANUARY 29, NFORMATON TEMS: NFORMATON TEMS NUMBERED 17(a) to 17(p): a) UBCM - The Compass for September 10, 16, 22, 23, 24, 25, 26 and October 1, Recommendation to receive and file. b) Columbia Basin Trust Public Engagement: Our Trust, Our Future Recommendation to receive and file. c) Royal Canadian Mountain Police (RCMP) Crime Statistics Recommendation to receive and file. d) Special Olympics Trail Application Form: Differential Fee Subsidy for Use of the Greater Trail Facilities (Policy 03-02). Recommendation to approve grant in the requested amount of $339. e) Trail Stingrays Application Form: Differential Fee Subsidy for Use of the Greater Trail Facilities (Policy 03-02). Recommendation to approve grant for the remaining amount in the Differential Fee Subsidy Budget ($2696). f) Rossland Seniors Association #45 Application Form: Differential Fee Subsidy for Use of the Greater Trail Facilities (Policy 03-02). Recommendation to approve grant in the requested amount of $1722. g) Chamber of Commerce Service Agreement Service Agreement. Recommendation to approve the Service Agreement. October 14, 2014 REGULAR MEETNG Page 6 9 of 34

9 h) Lower Columbia nitiatives Corporations (LCC): Structure of the LCC Board of Directors and Draft Economic Development Services Agreement. Recommendation for discussion on Structure and Approval. i) State of Rossland 2014 Community Survey Press Release for the Rossland ndicators Project. Recommendation to receive and file. j) Resort Municipality nitiative (RM) Project Amendment regarding the Free Shuttle Bus. Recommendation to receive and file. k) Heritage Commission Minutes from the August 25, 2014 and October 6, 2014 meetings. Recommendation to receive and approve any recommendations within. l) Monashee nstitute Minutes from the September 22, 2014 Meeting. Recommendation to receive and file. m) Design Review Panel Minutes from September 25, 2014 and October 8, 2014 Meetings. Recommendation to receive and approve any recommendations within. n) City of Rossland Memorandum to Council from Accounting Clerk Report on nvoices Paid for Municipal Services. Recommendation to receive and file. o) City of Rossland Memorandum to Council from the Acting CFO regarding a Procurement Services Agreement with Procurement Advisory Services a division of Shared Services BC. Recommendations that Council directs Staff to enter into the Procurement Services Agreement with Procurement Services for a maximum value of $5,000. p) Letter from the Minister of Community, Sport and Cultural Development Grant Approval for Sustainable Water and Sewer Revenue and Rate Setting. Recommendation to receive and file. MOTON: MOORE/SPEARN RESOLVED THAT NFORMATON TEMS 17(a) TO 17(p) ARE RECEVED AND ACTED UPON AS RECOMMENDED. MOTON: FSHER/SPEARN RESOLVED THAT COUNCL APPROVES THE DESGN REVEW PANEL S RECOMMENDATON TO NOT APPROVE THE SGNAGE PROPOSED N THER MNUTES OF OCTOBER 7, 2014 REGARDNG THE VELVET BULDNG AND THE WEST SDE OF 1990 COLUMBA AVENUE AMENDED TO REFER THE TEM BACK TO THE DESGN REVEW PANEL AND STAFF TO EXPLORE ALTERNATVES October 14, 2014 REGULAR MEETNG Page 7 10 of 34

10 MOTON: MOORE/THATCHER RESOLVED THAT COUNCL APPROVES TEMPORARY SGNAGE ON THE WEST SDE OF 1900 COLUMBA AVENUE UNTL A SGNAGE PLAN S COORDNATED FOR THE BULDNG FAÇADE. MOTON: MOORE/FSHER RESOLVED THAT COUNCL ALLOWS TEMPORARY SGNAGE ON THE NORTH SDE OF 1900 COLUMBA AVENUE UNTL A SGNAGE PLAN S COORDNATED FOR THE BULDNG FAÇADE; AND FURTHER, RESOLVED THAT COUNCL APPROVES THE DRP RECOMMENDATON THAT THE NEW BUSNESSES N THS BULDNG AND OTHER SOURDOUGH ALLEY BUSNESSES SHOULD DEVELOP A DRECTORY SGN FOR THS SDE OF THE BULDNG. Ms. Lightbourne, Planner, was excused at 9:00 p.m. BYLAWS: a) Request for Council Decision, Bylaw No. 2577, 2015 Permissive Tax Exemption Bylaw, Acting Chief Financial Officer MOTON: THATCHER/SPEARN RESOLVED THAT THE PERMSSVE TAX EXEMPTON BYLAW BE ADOPTED. b) Request for Council Decision, Bylaw No. 2576, Reserve Fund Establishment Bylaw, Acting Chief Financial Officer MOTON: MOORE/FSHER RESOLVED THAT THE RESERVE FUND ESTABLSHMENT BYLAW BE ADOPTED. October 14, 2014 REGULAR MEETNG Page 8 11 of 34

11 c) Request for Council Decision, Bylaw No. 2575, Transfer Reserve Fund Bylaw, Acting Chief Financial Officer MOTON: FSHER/SPEARN RESOLVED THAT THE TRANSFER RESERVE FUND BYLAW BE ADOPTED. MEMBERS REPORTS (VERBAL) Councillor Moore: Councillor Moore reported on the following items: Suggested to Council to challenge other municipalities to raise voter turnout with the friendly competition Attended the UBCM convention and has sent her notes to Council Appreciated the report from the Pool Manager that was submitted at the end of the season and requested that a thank you letter be sent to Ms. Pastershuk. Councillor Spearn: Councillor Spearn reported on the following items: Attended UBCM Convention and the workshop on Strong Communities and expressed that it provided the opportunity to have conversations with delegates from all over the province o o Learned stipend of Council is amount the lowest in the province Stated that she attended a talk on the Policy Paper on the impact on ferry price increases and the negative impacts on coastal communities. Expressed her disappointment in having to miss Joyce Austin s and Tom Drake s retirement parties Councillor Thatcher: Councillor Thatcher reported on the following items: Museum hired new manager, Ms. Joelle Hodgkins who will be starting on November 3 Received positive comments on the upgrades to Cook Avenue ball park October 14, 2014 REGULAR MEETNG Page 9 12 of 34

12 Mayor Granstrom: Mayor Granstrom reported on the following items: Attended retirement parties of Jill Austin and Tom Drake Attended the UBCM convention and met with Highway 3 Mayors and the Minister Bond, Ministry of Transportation. Stated that the mayors reiterated their priorities, and this strong relationship has allowed for progress. Recommended rebranding highway 3 to promote the Highway 3 corridor. Stated that Resort Municipality nitiative (RM) funding may be capped in 2016 after a meeting with Minister Bond and Minister Yakimoto. They cautioned municipalities that funds must be spent according to their guidelines. Mentioned that the regional sewer issue has been settled. Will send Council his notes from the Mayor s Caucus. CLOSED MEETNG RESOLUTON: MOTON: SPEARN/MOORE RESOLVED THAT THE REMANDER OF THE MEETNG OF OCTOBER 14, 2014 BE CLOSED TO THE PUBLC PURSUANT TO SECTON 90(1)(E) ACQUSTON, DSPOSTON OR EXPROPRATON OF LAND OR MPROVEMENTS OF THE COMMUNTY CHARTER. ADJOURNMENT: MOTON: MAYOR GRANSTROM RESOLVED THAT THS REGULAR MEETNG OF COUNCL BE ADJOURNED AT 9:19 P.M. CERTFED CORRECT: MAYOR GREG E. GRANSTROM CORPORATE OFFCER TRACEY BUTLER October 14, 2014 REGULAR MEETNG Page of 34

13 THE CTY OF ROSSLAND Delegation REQUEST FOR COUNCL DECSON DATE October 22, 2014 TOPC PROPOSAL PROPOSED BY : Rossland Heritage Commission Presentation - Update Deputy CAO/Corporate Officer SUMMARY: Ms. Jackie Drysdale, Chair of the Rossland Heritage Commission will be making a presentation to Council on projects completed and future plans of the Commission. STAFF RECOMMENDATONS: Council receives the presentation. OPTONS AND ALTERNATVES: 1. Receive the presentation: Council and the public are provided with the information and briefed on the future projects anticipated by the Heritage Commission. 2. Receive the presentation and refer any issues for further discussion: Major issues brought forward that may require further review and recommendations from Staff should be referred to subsequent meetings for decision. BENEFTS, DSADVANTAGES AND NEGATVE MPACTS: Option 1: The main advantage to having a representative from the Rossland Heritage Commission as a delegation to Council, is to answer questions and heighten public awareness of the Commission's work and the importance of heritage in the City. Option 2: The key advantage is that the submission will receive additional review and recommendation from the City Staff. The action and recommendations may be delayed due to referrals and further discussions. COSTS AND BUDGET MPACT REVENUE GENERATON: There is no cost of making the presentation. LEGSLATVE MPACTS, PRECEDENTS, POLCES: Council Procedures bylaw makes provisions for making presentations to Council. DeputAef'Corporate Officer Reviewed by City Manager 14 of 34

14 THE CTY OF ROSSLAND REQUEST FOR COUNCL DECSON DATE October 22, 2014 TOPC Rossland Public Library PROPOSAL Letter of Support Library nterior Renovation Plans PROPOSED BY : Deputy CAO/Corporate Officer SUMMARY: n May of this year the Rossland Public Library Board presented to Council their vision to renovate the interior space of the building located at 2180 Columbia Avenue. At that time the Board requested permission from the City to renovate the building if successful with grant opportunities. Council supplied the Board with a letter to that effect (attached). The Board has now moved forward with having architect drawings and plan produced. These can be viewed at the Library or on their website With this step completed along with the permission of the City to renovate the building, the Board can now start applying for grant opportunities. The attached correspondence from Board is a request for a letter of support to be included in a grant application to the Columbia Basin Trust. STAFF RECOMMENDATONS: THAT Council provide the Ross/and Library Board with a letter of support for the Library Renewal Project. OPTONS AND ALTERNATVES: 1. THAT Council provide the Rossland Library Board with a letter of support for the Library Renewal Project. 2. THAT Council not grant the Library Board with a letter of support. BENEFTS, DSADVANTAGES AND NEGATVE MPACTS: Option 1: There is no risk in supporting this project. f successful the Rossland Library will provide a better experience and service for patrons. Option 2: The project may still be able to proceed without a letter of support from the City however, with the over subscription of grant funding opportunities every added vote of confidence for a project is necessary. COSTS AND BUDGET MPACT REVENUE GENERATON: There is no cost to the City to provide a letter of support. LEGSLATVE MPACTS, PRECEDENTS, POLCES: The lease between the Library and the City has just been renewed for a five year term. Deputy CAO/Corporate Officer Reviewed by City Manager 15 of /2014

15 Tracey Butler From: Sent: To: Subject: Rossland Library Renewal Wednesday, October 22, :51 AM Tracey Butler Request for a Letter of Support of the Library Renewal Project Hi Tracey, am contacting you on behalf of Board of Directors of the Rossland Library, and specifically the Library Renewal Committee. As you know, we have an exciting vision for the future of our library. Everyone with an interest in community development is familiar with the collective effort and energy required to drive initiatives forward. We know we are stronger together. We would be grateful if The City of Rossland would provide a letter of support for the Rossland Library Renewal Project. The renewal project will enhance our library's ability to deliver the following services at no cost to everyone in the community. You may wish to mention these in your letter or compose something else entirely. Centre for learning and literacy, including digital literacy leadership. Promotion of innovation and entrepreneurship (meeting room, virtual collaboration tools, wifi, computers) Building Community- well attended, targeted programming; engaged community (rank 11th of 71 BC Libraries for Active Card Holders as a% of Population) Access to technology- introduces technologies (childrens' ipads, 30 printer, robotics) to everyone helping diffuse technology into Society. We are making an application to the Columbia Basin Trust and would be pleased to include your letter of support. The date for submission is November 3rd. f possible, we would be grateful to receive a letter by October 31st. For your convenience, the letter can be sent by , mail or dropped off at the library. Please address to the Rossland Library Renewal Committee (address below). n the meantime, can impose on you to indicate by return if you will be sending a letter. Thank you. Thank you for considering this request. f you are interested, the architect drawings and plan are currently on display in the library, and our website, contains a detailed description of the project. We will also be making a presentation to Council in the future of 34

16 Please let me know if you have questions or require further information. The library address is below for your convenience. Thank you. Sincerely, Deb Nelson Fundraising Co-ordinator Rossland Library Renewal Rossland's New Centre for Entertainment, nspiration & Knowledge inf (250) of 34

17 rtff/a CTY 0 F <ROSS LAND May 13, 2014 The Rossland Public Library Association P.O. Box 190 Rossland, B.C. VOG lyo Attn: Beverley Rlntoul, Director At the May 12, 2014 Council Meeting your request for permission to construct or make mprovements to the nterior of the Rossland Library, 2180 Columbia Avenue, was considered. The following resolution was passed in support of the project: uresolved THAT Council grant permission to the Rossland Library Board to renovate the nterior of 2180 Columbia Avenue to nclude upgrades to washrooms for accessibility, removal of the south east partition wall, addition of partitioning walls to create new spaces, painting, flooring and shelving." Council is looking forward to viewing the Library's plans at the May 26, 2014 Council Meeting. Regards, Tracey Butler Deputy CAO/Corporate Officer (250) Phone Fax cityhall@rossland.ca Web rossland.ca 1899 Columbia Avenue, PO Box 1179, Rossland, BC VOG lyo, Canada 18 of 34

18 THE CORPORATON OF THE CTY OF ROSSLAND Council nformation Summary Date: October 17, 2014 Agenda: October 27, 2014 Proposal: To Receive the tems Summarized for nformation Proposed by: Staff Staff Recommendation: 1. General recommended motion: THAT information items numbered 18(a) to 18(p) be received and acted upon as recommended. 2. Alternative motion if an item needs further consideration: THAT information items numbered 18(a) to 18(p), except for items numbered --- be received and acted upon as recommended. TEM SUBJECT MATTER RECOMMENDATON 18(a) UBCM The Compass for October 8 & 15, (b) Sustainability Commission Minutes from the October 8, 2014 meeting and Resolution/Recommendation to Council Receive and File Receive and approve the recommendations within 19 of 34

19 Having trouble viewing this ?click here LNG Focus of Throne Speech October 8, 2014 The Honourable Judith Guichon, Lieutenant Governnor of British Columbia, read the Speech from the Throne to open the third session of the fortieth parliament on Monday. The Speech focused on the importance of the liquid natural gas industry to the provincial economy. Read more Feedback Requested on Land Claims Policy Local governments have an opportunity to provide feedback on the interim Federal Comprehensive Land Claims Policy, the document that guides the government in its treaty negotiations with Aboriginal groups and provincial or territorial governments. UBCM is requesting a copy of any member feedback by October 17, 2014, in order to present a consolidated member response. Read more Follow us on Twitter Gas Tax Fund Annual Report Now Online The 2013 Annual Expenditure Report is now available. The report is produced by UBCM for the Government of Canada and the Province of BC based on the annual financial reporting of local governments. The report is accompanied by a complete list of the 676 projects that received funding through the Federal Gas Tax Fund in Alcohol & Pregnancy Signage Toolkit The Province of BC has released a toolkit for local governments considering signage bylaws for point-of-sale fetal alcohol spectrum disorder (FASD) warnings. Read more Vancouver Sun's Election Survey Now Open As it has in the past two local government elections, the Vancouver Sun is once again running an online survey for all Metro Vancouver candidates to give voters a sense of who the candidates are and where they stand on major local government issues. Read more Copyright Union of British Columbia Municipalities 2014 Forward this This was sent to cynthia@rossland.ca by ubcm@ubcm.ca Update Profile/ Address Rapid removal with SafeUnsubscribe Privacy Policy. 20 of 34 The Compass.htm[10/10/ :06:10 AM]

20 Having trouble viewing this ?click here Local Elections Expense Limits Committee Appointed October 15, 2014 The Legislative Assembly of British Columbia has appointed an all-party Special Committee on Local Elections Expense Limits. Read More Partnership Agreement Targets Reconciliation nitiatives UBCM has signed a Partnership Agreement with Reconciliation Canada that will allow the parties to work together in an on-going, collaborative manner to initiate, foster, and support reconciliation initiatives and activities to benefit British Columbians, including the delivery of 100 Reconciliation Dialogue workshops to local communities. Read More 2015 Convention hotel reservations Quick Link 2014 UBCM Convention Evaluation Follow us on Twitter nformation on hotel accommodation for the 2015 UBCM Convention in Vancouver is now available on our website. The hotel block for the 2014 Convention sold out in three days, so we encourage members to make reservations soon. Consultation on Beer Container Stewardship Program Brewers Distributors Ltd, which operates the stewardship program for refillable glass beer and cider bottles and all beverage alcohol sold in cans, is in the process of renewing its stewardship plan for the period Read More StewardChoice Submits Modified Plan Stewardchoice Enterprises has submitted a modified stewardship plan for packaging and printed paper recycling services to the Ministry of Environment. Read More Copyright Union of British Columbia Municipalities 2014 Forward this This was sent to cynthia@rossland.ca by ubcm@ubcm.ca Update Profile/ Address Rapid removal with SafeUnsubscribe Privacy Policy. Union of BC Municipalities Shellbridge Way Richmond BC V6X 2W9 Canada 21 of 34 render.htm[10/17/ :14:05 PM]

21 rtf/fl CTY OF <-ROSS LAND PRESENT: ABSENT: THE CORPORATON OF THE CTY OF ROSSLAND Minutes of Regular Meeting of the SustainabilitylfuW,ission Wednesday, October 8, 2014 at 3:00 M City Hall, Council Chamberr.111'1 lllll TenyMiller Tara Howse Aaron Cosbey Kate Harrison Whiteside Fletcher Quince Councillor Kathy Moore Cynthia Aftonuevo Tracey Butler Steve Ash Mayor Gregm Councillodl Alei'.:.mlq1111, 11 Minutes clll lllll ,,, ' llh1 Sustainfl Commission Chair Econ" evelopit Task Force chjll'''' Enegy irce mber ' Monashee oohtinator 1 nnovative E 'n Task Force Member 'll Rossland City C Liaison 1 cutive Assistan ofossland 11,-htJiAO/Corpora ier - City of Rossland e,1 1.,iWll qjt1'jber Chair Ro and City Cncil Liaison Alternate Ener Task Force Member 1111'''., MOTON: ENDA: SE RESOLVED THAT THE OCTOBER 8, 2014 AGENDA OF THE REGULAR MEETNG OF THE SUSTANABLTY COMMSSON BE ADOPTED WTH THE FOLLOWNG ADDTON UNDER ENERGY TASK FORCE UPDATE: PROPOSED BOREMEDA TON PROJECT ON RED MOUNTAN AND MOVE TEM 11) GRANT N AD TO THE BEGNNNG OF THE AGENDA. October 8, 2014 Sustainability Commission Regular Meeting 22 of 34

22 MOTON: COSBEY/QUNCE RESOLVED THAT THE SUSTANABLTY COMMSSON RECOMMENDS THAT MS. KATE HARRSON-WHTESDE BE APPONTED AS A MEMBER OF THE SUSTANABLTY COMMSSON. ADOPTON OF MNUTES: CE: Mr. Aaron Cosbey a n the following: Energy Diet Phdse two will look at a regional approach, will be attending a meeting with Mike Martin and Jim Beam to start the ball rolling on Friday, Potential for CBT for regional focus Presented the proposal from Mr. Darrel Fry regarding his request to Council for a bioremediation project on Red Mountain and presented a draft recommendation from the Energy Task Force and recommended that the SC recommends to Council a letter of support for the project and recommend that Council purchases the carbon offsets produced from the project in order as per the Climate Change Charter to be Carbon Neutral that the City Signed. October 8, 2014 Sustainability Commission Regular Meeting 23 of234

23 MOTON: COSBEY/QUNCE WHEREAS ROSSLAND S COMMTTED TO ACDEVNG CARBON NEUTRALTY HAYNG SGNED ON TO THE CLMATE ACTON CHARTER, AND; WHEREAS ROSSLAND TO DATE HAS STRUGGLED TO FND ACCEPTABLY PRCED OPPORTUNTES FOR ACDEVNG CARBON NEUTRALTY, AND; WHEREAS LOCAL OFFSETS AT COMPETTNE PRCES ARE THE PREFERRED OPTON FOR A NUMBER OF REASONS, PROVDED THEY ARE CREDBLE; ,, lllw1 THEREFORE: ' LETTElmJ»mRT THE SC RECOMMENDS THAT THE CTY GRANT A TO THE PROJECT PROPOSED BY PASSNE REMEDATON SYSTEMS LTD.,f ER PRfQUEST TO COUNCL. THE LETTER WOULD HELP THE PROJECT' CES OF kess N 1111 ' OBTANNG A CBT GRANT. qlnmmt THE sc FURTHER RECOMMENDS THAT THE PURCHAsND!k'il#.'sETS FROM THE PROJECT, CONDTONAL ON THOSE OFfl 1 S,yERFED T9C CLMATE ACTON CHARTER STANDARDS, AND CONDTONAL PURCHASE PRCE BENG COMPETTNE WTH THOSE PRCES WlllCH THE C,.ULD PURCHASE OFFSETS FROM THE BC MNSTRY OF ENVRO. mt's CLMATE TMENT BRANCH. l111:n111111:!111n p, w ' UPDATE-ECO ' CD LOPMENTTASKFORCE: 1111 Ms. Tara Howse updat 'On the following: Met recently wit the Economic Development Task Force LCC and City Support for LCC TF would like to recommend to the SC to recommend to Council to support the LCC's request for $30K each year for 5 years beginning in Fletcher declared a conflict of interest and therefore no quorum for the following. Motion will be circulated via for voting purposes. October 8, 2014 Sustainability Commission Regular Meeting 24 of334

24 RESOLVED THAT THE Sustainability Commission on the advice of the Economic Development Task Force recommends that Council approves the funding request from the LCC in the amount of $30,092 per year for a 5 year term, beginning in 2015 December 31, CHAR UPDATE: Nil UPDATE FROM COUNCL & STAFF: 11 Councillor Moore updated on the following items: fllllh1 Attended the Wetland nformation session at the Miner's M''lm 1 i d that approximately 30 people attended. lll '" 1111! -'!h,,,, CORRESPONDENCE:,, ' '' City Staff updated on the following correspondence 1111,,,,llllllhi,., ' nvitation from Fortis- Stakeholder Workshop hi State ofrossland Community Surv r the 2014 ndica ijlfl oject Survey OTHER/NEW BUSNESS: 11 1 ADJOURNME The Chair adjourned theng at 4:08 p.m., October 8, 2014 Sustainability Commission Regular Meeting 25 of 434

25 hereby certify the preceding to be a true and correct account of the Sustainability Commission Regular Meeting held on October 8, Terry Miller Chair Cynthia Anonuevo Executive Assistant October 8, 2014 Sustainability Commission Regular Meeting 26 of 534

26 City Hall From: Sent: To: Cc: Subject: Follow Up Flag: Flag Status: Categories: Tara Howse Tuesday, October 14, :06 AM Cynthia Anonuevo; Tracey Butler Aaron Cosbey; Alexandra Loeb; Steve Ash; Abrasax nstitute; Kate Harrison Whiteside; Terry Miller Re: EDTF Recommendation Follow up Flagged TO DO NOW! Hi Cynthia and Tracey, believe we have the vote finalized for the motion with approval from Terry, Aaron, Alex, myself moving and approving, and Fletch declaring conflict. Thanks, Tara On Sat, Oct 11, 2014 at 8:11 PM, Terry Miller wrote: approve. Terry On Oct 10, 2014, at 2:04 PM, Tara Howse wrote: Hello everyone - most importantly! - Steve and Alex, At the SC meeting on Wednesday, the EDTF brought forth a motion: RESOLVED THAT THE Sustainability Commission, on the advice of the Economic Development Task Force, recommends that Council approves the funding request from the Lower Columbia nitiatives Corporation (LCC) in the amount of $30,092 per year for a 5 year term, beginning on January 1, 2015and ending on December 31, Unfortunately, we did not have quorum present as Fletch had to declare conflict (LCCDTS Board member) and Kate is not officially on the SC at the moment. am sending this around for electronic vote - if you have any questions or need clarification, please ask. Happy Turkey Weekend! Tara 1 27 of 34

27 -- Tara Howse, President Howse Business Solutions PO Box 2134 Rossland, BC V0G 1Y Helping Communities Thrive -- Tara Howse, President Howse Business Solutions PO Box 2134 Rossland, BC V0G 1Y Helping Communities Thrive 2 28 of 34

28 THE CTY OF ROSSLAND REQUEST FOR COUNCL DECSON DATE: October 22, 2014 TOPC: CTY BOULEVARD PURCHASE PROPOSAL Second Ave PROPOSAL: THRD READNG OF BYLAW NO PROPOSED BY: Deputy CAO/Corporate Officer SUMMARY: At the October 3, 2014 Special Meeting of Council, Bylaw No Monte Christo St. Road Closure Bylaw received first and second reading. The legislative requirements under Section 26 and Section 40 of the Community Charter and Policy Land Sale Policy have all been met and Council is now in the position to read the Bylaw a third time. STAFF RECOMMENDATONS: Option 1: THAT Bylaw No Monte Christo St. Road Closure Bylaw be read a third time. OPTONS AND ALTERNATVES: Option 1: Council gives third readings to Bylaw No at the October 27, 2014 Regular Council Meeting with adoption of the Bylaw at the Regular Council Meeting on November 10, Option 2: Council may wish not to proceed with the proposed sale of land and not proceed to third reading of the Bylaw. BENEFTS, DSADVANTAGES AND NEGATVE MPACTS: Option 1: Supporting the staff request eliminates the encroachment and greatly benefits this property without affecting neighbours or operations. The City will collect roughly $7560 in sales revenue and the property owner has committed to paying all transaction, surveying and registration costs. Option 2: Without third reading of the Bylaw the proposed sale of land cannot proceed. COSTS AND BUDGET MPACTS- REVENUE GENERATON: The average assessed land value of properties surrounding 2306 Second Ave comes to "' $122/sq.m. The proposed purchase will generate roughly $7560 for the City with the property owner covering transaction, survey, and registration costs. LEGSLATVE MPACTS, PRECEDENTS, POLCES: The Community Charter, Section 26 and Section 40 prescribes conditions for closing roads and property disposition. City of Rossland Policy # Land Sale Policy Reviewed by Deputy CAO 29 of 34

29 THE CORPORATON OF THE CTY OF ROSSLAND BYLAW #2578 A BYLAW TO CLOSE, REMOVE HGHWAY DEDCATON AND DSPOSE OF A PORTON OF DEDCATED ROAD Whereas section 40(1)(a) of the Community Charter (SBC Chapter 26) authorizes the Council of the City of Rossland to close a part of a highway that is vested in the City of Rossland, and Whereas section 40(2)(b) of the Community Charter (SBC Chapter 26) authorizes the Council of the City of Rossland in the same bylaw to remove the dedication of a highway that has been closed under section 40(1)(a), and Whereas Council of the City of Rossland has given notice of its intention in accordance with section 94 of the Community Charter (SBC Chapter 26) to close, remove highway dedication and dispose of a road; Now Therefore the Council of the City of Rossland, in open meeting assembled, Enacts As Follows: SHORT TTLE 1. (1) This Bylaw may be cited as the "MONTE CHRSTO STREET Road Closure Bylaw, No. 2578" CLOSURE & REMOVAL OF DEDCATON 2. (1) The dedicated road as outlined in bold on Schedule "A" of this Bylaw, being a plan prepared by Milos Hinterberger, B.C.L.S., C.L.S. and certified correct on the 25th day of September, 2014 is hereby closed to all traffic and the dedication as a highway is hereby removed. DSPOSTON 3. (1) The closed road referred to in paragraph 2(1) of this Bylaw is hereby disposed of and forms part of a new Lot 1 as outlined in bold on Schedule "B" of this Bylaw, being a plan prepared by Milos Hinterberger, B.C.L.S., C.L.S. and certified correct on the 25th day of September, ENACTMENT (1) f any section, subsection, sentence, clause or phrase of this Bylaw is for any reason held to be invalid by the decision of any court of 30 of 34

30 competent jurisdiction, the invalid portion shall be severed and the part that is invalid shall not affect the validity of the remainder. (2) This Bylaw shall come into full force and effect on the final adoption thereof. READ A FRST TME READ A SECOND TME PUBLC REPRESENTATON OPPORTUNTY READ A THRD TME RECONSDERED AND FNALLY ADOPTED this 3rd day of October, 2014 this 3rd day of October, 2014 this 27th day of October, 2014 this day of, 2014 this day of, 2014 Mayor City Clerk Certified a true copy of Bylaw No Dated at Rossland this day of,, 2014 Tracey Butler, Deputy CAO/Corporate Officer 31 of 34

31 THE CORPORATON OF THE CTY OF ROSSLAND SCHEDULE "A" BYLAW #2578, 12 11,... -;r ,..., : t...,..,, -..1; POS71Nt PLAN Nl!P PARCEL 8 16 TH/Ro 4! Pl(... ti \,,.. - ' Jf :: 20 A HEP ll..... PK 4 ' 11 O..tro>' d r---- SE/! PLAN HD>6 Sdo A V..., A PLAN A VENUE lli.k 24) ' ' L.. 1J. llos _,'".,... ill.. " "' j 32 of 34

32 THE CORPORATON OF THE CTY OF ROSSLAND SCHEDULE "B" _, BYLAW # , r --._ PK... " {... 0 [;r l r.--- v Ju Ju Q:.,._... 'll () "' 49 r PK Ft1 VEP73960 A -Pl<.t T11g 4 Destroyed.... f' SEE PLAN NEP '() POSTNG PLAN NEP ""16 45',,, _, A t-.... PARCEL B...: ,,, KH T... '..:.,!ts4 (].. Q : :, _.., 34._ , =.;.;:.:.;--:,1s: 26-!6-:-:--t-:.::::-:.JL-::-jJl:PlJ LANE lifoe.,.. _ () J r 45' L :ii}f ]Alnt:::'l"J '.t ff :: 45' 32w! :! 8 k fyun ( c: - ''" -... : : = u () en 2 0 F275 N02612C... A :il. J )1 : ,i 3 4 Q: Q,; ,.. 0 ' -. 1 ' en :::.-.!.. EL A Cl) ll., '.....a c in,. i.r, r \? "' ll. i.::1... r _... ;! 2 p "' : ' ooo - """.., SEE PoSTJNG PLAN A71 ( Fl(. 0 AS 0F2B131 CLOSED RO.AO... PLAN EPP.4'892 PK Tag Destroyed r-----, SEE Pl.AN NEP6tS60 AN 6 s l&s,._ () 45' l T -j 9, 1 29 PL A N s 0 lbk 24) 33 of 34

33 PUBLC NOTCE Cf!!' O F., ;:Jtll RO-S.S'LAND HGHWAY CLOSURE & PROPERTY DSPOSTON Take notice that the Council of the City of Rossland intends to adopt a bylaw that will close a portion of the road abutting 2306 Second Ave (PO , ) to all traffic, remove the highway dedication and transfer ownership of the closed section to the property owner of 2306 Second Ave, in exchange for monetary compensation. A copy of the Monte Christo St. Road Closure Bylaw No and plan may be inspected at City Hall between the hours of 9:00 a.m. and 4:00 p.m., Monday to Friday. Persons who consider they are affected by the highway closure bylaw may make representation to City Council at their Regular meeting on Monday, October 27, 2014 commencing at 7:00 p.m. in the Council Chambers in City Hall. Tracey Butler, Deputy CAO/Corporate Officer traceybutler@rossland.ca -- "iif'-: -!.'\ \ r--r---.1;;....t.\ '-,.. ; 1,.. f1i1 f"" if ct t i ' REHA lnder f ct.111 r! PARC v -- ' or' " L..._-. --: t w; J!_ ;.i -' PARCEL A 15 4 p , ;;; p... ':!...,,,.,,... S E C l t; 11 \ '.. "- 11r:... t..,.. -!,i 1 l>la/ ri5 1 r. H A P. io,.,,... -t.n -;.-,...,.:: "" -.;l?..,. N D PL A. N s 2'J 0 ft; iti:e A VENUE N j , ss i: J U! -J.SC.ff -.: ii S... "-7_..,, J -!... :1:... Yf.! -' cs. n 1.,,. "..;J L A N,_:;;:""'/ ti \..,. J 2... "» ,:; r:.. -r _!!.,:,.._ n1 c; '(.... \. (..,..,. u,... - : i.. : ,,..,., EL A.., -r 2 t.,':"...,. '... -;; t! , PARCEL B \ "" " -...: 1'-...,..._ " "'OE H :: Cl) - l>un : _ & ' O 70 _,,_ ':--;!f!o : - l:,i;9 rr----j.- T 11 R O......i; A ;: , 1._{,.. ; iii "" l... J,..... ii :{... :'ii ,_ J r """"-- -!. " "......q. 251 Ll: ' ZS c 2, 23 24) 34 of 34