AGENDA Pasadena Public Library Commission. June 19, 2013

Transcription

1 COPIES OF THIS AGENDA ARE AVAILABLE FROM THE NEIGHBORHOOD INFORMATION SERVICE AT CENTRAL AND ALL BRANCH LIBRARIES. AGENDA Pasadena Public Library Commission June 19, 2013 MEMBERS Renee Morgan Hampton, Chair, District 3 Kathleen Hamilton, Vice Chair District 6 Debbie Ayala, District 2 Karla Bluestone, At Large/7 Morris Dent, District 4 Victor Gonzalez, District 5 Jane Haderlein, Mayor Appointment Roberta Martinez, District 1 Wendy Wang, District 7 STAFF Jan Sanders, Library Director Jennifer Addington, Library Deputy Director Barbara Ayala, Management Analyst Debra Humphrey, Secretary MISSION STATEMENT The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent with our history, culture and unique character. Language translation services are available for this meeting by calling (626) at least 24 hours in advance. Habrá servicio de interpretación disponible para éstas juntas llamando al (626) por lo menos con 24 horas de anticipación. Public meeting begins at 6:00 p.m. Public comment begins at 6:15 p.m. Items on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at Materials related to an item on this Agenda submitted to the Library Commission after distribution of the agenda packet are available for public inspection in the Central Library at 285 E. Walnut Street, during normal business hours.

2 PASADENA PUBLIC LIBRARY COMMISSION MEETING AGENDA Wednesday, June 19, 2013, 6:00PM Linda Vista Branch, 1281 Bryant Street (626) I. CALL TO ORDER/INTRODUCTIONS a. Linda Vista Branch Update Branch Manager Shauna Redmond b. Recognition of Outgoing Commissioners Roberta Martinez and Renee Morgan-Hampton II. III. COMMUNICATIONS Letters or Articles Regarding Library Services or Events a. The Library Insider, Summer 2013 Article, Meet Jennifer Addington * ACTION ITEM APPROVAL OF MINUTES Approval of Minutes for April 17, and May 15, 2013 Library Commission Meeting* IV. COMMUNITY COMMENTS (6:15 p.m.) V. ACTION ITEM ADOPTION OF ANNUAL REPORT AND WORKPLAN VI. CHAIRPERSON S REPORT VII. VIII. IX. DIRECTOR S REPORT a. City Budget Update b. Legislative Update c. Staff Innovation Fund Status of Grants d. Funding Request Submitted to Friends of the Pasadena Public Library NEW BUSINESS (COMMISSION INPUT) REPORT(S) FROM COMMITTEES/REPRESENTATIVES a. Friends of the Library Report b. Library Branch Associates Reports X. ANNOUNCEMENTS XI. INFORMATION ITEMS a. Circulation Statistics May 2013 b. Record of Attendance* c. Commission Liaison at FOPPL Meetings* d. Library Commission Meeting Dates* XII. ADJOURNMENT *Indicates support material attached POSTING STATEMENT: I HEREBY CERTIFY that this agenda in its entirety was posted on the Council Chamber bulletin board S249, and the bulletin board in the rotunda area at City Hall, 100 North Garfield Avenue and the Public Information kiosks at the Central and branch libraries on the 13 th of June by 5:00 p.m. The agenda may also be viewed at the City s website. In compliance with the Americans with Disabilities Act of 1990, In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (626) hours in advance. After normal posting, any documents distributed to a majority of the Pasadena Public Library Commission regarding any item on this agenda will be made available at Central Library, Centennial Room at 285 E. Walnut Street during normal business hours. DEBRA HUMPHREY, Recording Secretary

3 PASADENA PUBLIC LIBRARY COMMISSION MINUTES Allendale, 1130 S. Marengo Ave 6PM April 17, 2013 PRESIDING: Renee Morgan-Hampton PRESENT: Debbie Ayala, Morris Dent, Victor Gonzalez, Jane Haderlein ABSENT: Kathleen Hamilton, Roberta Martinez, Wendy Wang STAFF: Jennifer Addington, Barbara Ayala, Martha Camacho, Brigida Campos, Catherine Hany, Debra Humphrey I. CALL TO ORDER/INTRODUCTIONS Chair Morgan-Hampton called the meeting to order at 6:00 pm. Branch Manager Shauna Redmond introduced herself to the commission and gave an overview of Allendale Branch regular and special programming and circulation stats. No Action Taken. II. COMMUNICATIONS West Pasadena Residents Association Spring Newsletter San Rafael Library Begins Construction on Patio Garden by Kathleen Rooney Hamilton III. ACTION ITEM - APPROVAL OF MINUTES The Library Commission minutes of March were approved with the following corrections: under the Chairperson s report, item b, add legislative ad hoc committee as an action item to April 17 agenda. Motion by Commissioner Gonzalez to approve the minutes as amended was seconded by Commissioner Dent. Motion carried. Commissioners Ayala and Haderlein abstained. IV. COMMUNITY COMMENT There was no community comment. V. CHAIRPERSON S REPORT Chairperson Morgan-Hampton reported that the West Pasadena Residents Association provided a donation of $3,000 in support of the San Rafael Branch patio project. No Action Taken. VI. DIRECTOR S REPORT a. Legislative Update Deputy Director Addington reported on Jan s memo regarding State legislation of interest to libraries. No Action Taken. b. City Budget Deputy Director Addington reported on the city budget. The library s budget, along with other city departments, will be presented to the City Council on Monday, May 13. No Action Taken. c. ereader Project Deputy Director Addington reported on the library s ereader project. The pilot program began on April 1, at Central, Hastings, and Allendale branches. The ereaders are free and can be checked out with a Pasadena Public Library card. The ereaders are part of the library s 3M Cloud library service, which allows you to check out and read ebooks on a paperback sized ereader. Library staff will add up to five ebooks to the ereader for your use. ereaders and the ebooks circulate for three weeks. No Action Taken.

4 April 17, :00 p.m. Allendale - Page 2 of 2 d. Poetry Month Update Branch Manager Redmond reported on the many programs in April for Poetry Month at Pasadena Public Libraries. No Action Taken. e. Uncool: Anti-gun Violence Project Deputy Director Addington reported that the libraries in partnership with Art Center College of Design have taken an innovative gun violence education and prevention initiative into local neighborhoods. Uncool: The Anti-Gun Violence Project provides resources for prevention advocates in the form of original illustrated children s books for six- and seven-year-old readers. Throughout the month of April, the Pasadena Public Library has offered a series of free public programs for children and their families. No Action Taken. f. Social Media Branch Manager Redmond reported on the library s use of social media and the library s media policy. Pasadena Public Libraries are on Twitter, YouTube, Flickr. Each library site has its own Facebook page. No Action Taken. VII. OLD BUSINESS Action Item Legislative Ad Hoc Committee A discussion ensued regarding the possibility of having a standing legislative committee instead of a legislative ad hoc committee. Chairperson Morgan-Hampton stated the motion to create a standing committee for legislation. Commissioner Gonzalez moved the committee s establishment, but the motion died after not receiving a second motion. VIII. REPORT(S) FROM COMMITTEES/REPRESENTATIVES a. Friends of the Library Report b. Library Branch Associates Report Commissioner Dent visited Lamanda Park Branch and reported on the Braille books and a set of preloaded media digital players primarily for children purchased from a donation to Lamanda Park Branch. IX. ANNOUNCEMENTS Deputy Director Addington announced that on Thursday, May 9, library staff will be at the Pasadena University Club for an all-day Staff Development Day workshop titled Fully Engaged Customer Service. X. INFORMATION ITEMS Record of Attendance No Action Taken Commission Liaison at FOPPL Meetings No Action Taken Library Commission Meeting Dates No Action Taken XI. ADJOURNMENT With no further business, the Library Commission adjourned without objection at 7:15 p.m. Renee Morgan-Hampton, Chair Pasadena Public Library Commission Debra Humphrey, Secretary Pasadena Public Library Commission

5 PASADENA PUBLIC LIBRARY COMMISSION MINUTES San Rafael Branch, 1240 Nithsdale Rd 6PM May 15, 2013 PRESIDING: Renee Morgan-Hampton PRESENT: Karla Bluestone, Victor Gonzalez, Kathleen Hamilton, Wendy Wang ABSENT: Debbie Ayala, Morris Dent, Jane Haderlein, Roberta Martinez STAFF: Jennifer Addington, Jan Sanders I. CALL TO ORDER/INTRODUCTIONS Chair Morgan-Hampton called the meeting to order at 6:00 pm. Branch Manager Christine Reeder reported on San Rafael branch programs. The San Rafael is in the process of getting a new patio. Information regarding the No on 710 Initiative is at the San Rafael branch for patrons to review. No Action Taken. Buff Mcgaw, acting president of the Friends of the Pasadena Public Library gave a brief report. The Friends raise approximately $70 thousand a year. Last weekend was very busy with the Friends monthly book sale at Central library and LitFest in Central Park. The Friends have about members. A member is anyone who pays a monthly donation. The Friends sponsor ArtNight, One City, One Story, and Summer Reading, to name a few projects. Commissioner Hamilton suggested that a membership brochure be handed out with each library card that is issued. She also commented on the high quality of the Friends brochure and handouts. Chairperson Morgan-Hampton and Acting President Buff Mcgaw discussed partnering on projects and agreed to look for opportunities to do so. No Action Taken. II. COMMUNICATIONS Library ad in Pasadena Weekly Summer Guide, Article in Beacon Media News regarding discussion & book signing with Dr. Adilifu Nama at Allendale Branch, announcement in Pasadena Sun regarding guest speaker Michael L. Oddenino at Hastings Branch, article in Pasadena Star- News regarding livestream talk with author Dan Brown at Central Library, and article An afternoon of horror at Pasadena Central Library, an introduction to horror books program. No Action Taken. III. COMMUNITY COMMENT There was no community comment. IV. CHAIRPERSON S REPORT Chairperson Morgan-Hampton reported that the workplan ad hoc committee consisting of Commissioner Gonzalez and Chairperson Morgan-Hampton worked with Director Sanders to complete the workplan. No Action Taken. V. DIRECTOR S REPORT a. Legislative Update Director Sanders gave a detailed report on legislative issues. No Action Taken. b. National Library Legislative Day

6 May 15, :00 p.m. San Rafael - Page 2 of 2 Director Sanders reported on her participation in Washington D.C. for National Library Legislative Day. No Action Taken. c. City Budget Update Director Sanders reported on the City budget and handed out budget reports to commissioners. No Action Taken. d. AB1234 Ethics Training Director Sanders updated the commissioners on the required AB 1234 Ethics Training on Tuesday, May 21 at 6:00 p.m. in the Council Chambers. No Action Taken. e. Staff Innovation Fund Status of Grants Director Sanders reported on the Staff Innovation Fund status. This is a competitive grant process that is designed to give California libraries an opportunity to present a project idea to the State Library. Staff will submit their applications on May 24. Telephone appoints are scheduled for June 5 and 6 in order to pitch an idea. After reviewing all of the ideas and conversations, the State Library will select the projects that closely align with their priorities and are most viable and ready to implement. No Action Taken. VI. REPORT(S) FROM COMMITTEES/REPRESENTATIVES a. Friends of the Library Report b. Library Branch Associates Report Commissioner Hamilton reported that the San Rafael Associates will only meet if there are patio issues to discuss. The San Rafael Associates hosted the groundbreaking for the local firehouse and it went very well. No Action Taken. VII. ANNOUNCEMENTS VIII. INFORMATION ITEMS Record of Attendance No Action Taken Commission Liaison at FOPPL Meetings No Action Taken Library Commission Meeting Dates No Action Taken IX. ADJOURNMENT With no further business, the Library Commission adjourned without objection at 7:00 p.m. Renee Morgan-Hampton, Chair Pasadena Public Library Commission Jennifer Addington, Deputy Director Pasadena Public Library Commission

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8 TO: FROM: CITY COUNCIL LIBRARY COMMISSION SUBJECT: ANNUAL REPORT JULY 2012 THROUGH JUNE 2013 and WORK PLAN FOR DATE: June 19, 2013 RECOMMENDATION: This Report is submitted for information purposes only. Attached is the following: Report of Work Plan Performance for July 1, 2012 through June 30, 2013 Proposed Work Plan for July 1, 2013 through June 30, 2014 Report of Commission Attendance for July 1, 2012 through June 30, 2013 These documents were reviewed and approved by the Library Commission at our meeting of June 19, 2013 Respectfully submitted, Chairperson Renee Morgan-Hampton Library Commission June13_Annual Report Workplan FY14.docx Page 1 of 5

9 CITY OF PASADENA PUBLIC LIBRARY COMMISSION ANNUAL REPORT 7/1/2012 6/30/2013 MISSION: Actively review and assess the needs and priorities of the specific services of the Library and their financial impact. Report to the City Council as requested. Work to make Library resources available to the diverse community of Pasadena. Support the achievement of citywide goals (see attached) and find ways to relate the Library s mission to these goals as appropriate. Support the provision of resources to encourage lifelong learning from birth through adult. Serve as advocates for the Library as a positive social and educational force within the community. Serve as a link between the Library and the community. The purpose of the Pasadena Public Library Commission is to advise and make recommendations to the City Council. OBJECTIVES: I. Maintain Fiscal Responsibility Continue to evaluate positions as they come open for greatest efficiency of Action: staff, e.g. consolidation of duties and appropriate levels of staffing. Status: Hired Deputy Director February 11, Hired two Librarian I s as assistant branch managers in July Hired children s librarian I at Central March 13, Action: Status: Encourage use of self-service models, e.g., Ask Me service and self-check stations. First in California to offer e-books via the cloud to support our e-book collection. Added DVD self-service at Central and Hastings. II. III. Improve, Maintain and Enhance Public Facilities and Infrastructure Action: Support scheduled improvements at Central and branches for FY Status: Hastings Branch renovation included new carpeting, new furniture, and a more open arrangement. Central library s courtyard fountain and entry stairs were refurbished and Hill Avenue s exterior was painted. Increase Conservation and Sustainability Action: Maintain and build positive relationships with community groups and individuals interested in assisting the library staff specifically and the city staff in general to actively participate in library projects and promote best practices in sustainability. June13_Annual Report Workplan FY14.docx Page 2 of 5

10 IV. Status: Action: Status: Action: Partnered with more than 90 community groups. The library continues to work with various City departments. The City s Health Department offered flu shots, health information, and presentation on their Quality of Life Report at several library locations. We supported the Pasadena LEARNS program at community centers, providing books and reading to PUSD students after school. We continue to be present at area farmers markets, festivals, parades, and events. Reinforce the library s role in the community via web resources so that library users avoid using carbon fuels. Web resources continue to increase. Digital history received an average of 60,000 hits a month. Create and review recycling plan for library. Continuing priority. Improve Mobility and Accessibility Throughout the City Action: Status: Action: Status: In an effort to achieve greater accessibility for all Pasadena library users, the library will work with the City s Public Works Department as defined by the City s CIP in order to make parking, restrooms, and all library areas compliant with Americans with Disabilities Act. Continuing priority. Use technology to approach the needs of challenged users via programs and services that people can customize for themselves, e.g., font adaptation, translation modules, written to oral adaptation. Ongoing priority. V. Support and Promote the Quality of Life. VI. Action Status: Action: Continued planning and support for ten active branches. Branches open 5 days per week. Provide and support opportunities for professional development. Two staffers received their Master of Library Science degree this year. In March, three staffers attended the Pasadena Public Library Association Conference. In September, three staffers attended the R2 conference in Colorado, where they concentrated on new approaches to creativity, service, and problem-solving. Shauna Redmond was selected as a Eureka Leadership! fellow and Michael Pierce attended the Woodbury University multi-week supervisory training endorsed by the City of Pasadena. Ensure Public Safety The library will continue to provide security, lighting and staffing to ensure a Action: safe and welcoming library environment. Status: Ongoing priority. Provide continuous training for public safety, e.g., training for disoriented Action. patrons. Status: Ongoing priority. June13_Annual Report Workplan FY14.docx Page 3 of 5

11 City of Pasadena Public Library Commission WORK PLAN: 7/ /30/2014 I. Maintain Fiscal Responsibility Library Commission will receive and review Library Department s City budget annually. Restore 6 day service at eight locations and 7 day service at 2 locations using parcel tax funds. II. Improve, Maintain and Enhance Public Facilities and Infrastructure Create meeting rooms and study spaces at Central. Implement new Integrated Library System (ILS) in partnership with Glendale. Continue to improve branch facilities on a regular schedule Establish law resource center space at Central. Enhance reading areas throughout system. Support increased bandwidth through legislation and use of Cenic network. Continue legislative awareness and advocacy. III. Increase Conservation and Sustainability Continue to actively partner with community for enhanced services and programs. IV. Improve Mobility and Accessibility Throughout the City Continue to work with Public Works Department to create ADA approved facilities. V. Support and Promote the Quality of Life. Provide adult services librarian to enlarge and enrich program offerings. Continue to provide quality programs and reading encouragement programs to youth and teens. Provide virtual services manager to manage web services. VI. Ensure Public Safety Continue awareness of legislative issues and advocate as needed. Provide periodic safety and disaster drills. Provide electronic location locator signage in north lobby of Central Library. June13_Annual Report Workplan FY14.docx Page 4 of 5

12 PASADENA PUBLIC LIBRARY COMMISSION MEETING ATTENDANCE JULY JUNE 2013 NAME 7/18/12 8/15/12 9/19/12 10/17/12 11/14/12 12/19/12 1/16/13 2/20/13 3/20/13 4/17/13 5/15/13 6/19/13 AYALA, DEBBIE District 2 P P P P E E P P E P E BLUESTONE, KARLA At Large/7 E P P P P E P P P P E DENT, MORRIS District 4 P E P P P E P P P P E GONZALEZ, VICTOR District 5 P P P P P E P P P P P HADERLEIN, JANE Mayor P E E E P P E P E P E HAMILTON, KATHLEEN- District 6 E P P P E P P P P E P HAMPTON-MORGAN, RENEE- District 3 P P E E P P P P P P P MARTINEZ, ROBERTA- District 1 P P P P P P P E P E E WANG, WENDY District 7 P P E P P P P P E E P P = PRESENT E = EXCUSED A = ABSENT LOA = LEAVE OF ABSENCE SHADED = NOT APPLICABLE XX = MEETING CANCELLED [R] = SPECIAL MEETING RETREAT [S] = SPECIAL MEETING NQ = NO QUORUM, SO NO MEETING HELD R N/A = RECUSED SO ATTENDANCE IS NOT APPLICABLE

13 Pasadena Public Library Commission Liaison Sign Up 2013 Friends of the Pasadena Public Library 2013 Meetings (4 th Wednesday of the Month 7pm) Friends of the Pasadena Public Library 2013 Meetings January 23 Wendy Wang February 27 - March 27 - April 24 Renee Morgan-Hampton May 22 Kathleen Hamilton June 26 Morris Dent

14 2013 LIBRARY COMMISSION MEETINGS 3 RD WEDNESDAY, 6PM Date Council District Location Branch Manager January 16 3 Central Director s Office Martha Camacho February 20 4 Hastings Michael Pierce March 20 1 La Pintoresca Diane Walker April 17 7 Allendale Shauna Redmond May 15 6 San Rafael Christine Reeder June 19 6 Linda Vista Shauna Redmond July 17 5 Villa Parke Diane Walker August 21 3 Central - Auditorium Martha Camacho September 18 4 Lamanda Park Christine Reeder October 16 2 Santa Catalina Robin Reidy November 20 7 Hill Avenue Leonard Lane December 18 3 Central - Auditorium Martha Camacho