AGENDA Pasadena Public Library Commission. September 17, 2014

Transcription

1 COPIES OF THIS AGENDA ARE AVAILABLE FROM THE NEIGHBORHOOD INFORMATION SERVICE AT CENTRAL AND ALL BRANCH LIBRARIES. AGENDA Pasadena Public Library Commission September 17, 2014 MEMBERS Debbie Ayala, District 2 Karla Bluestone, At Large/District 7 Sharon Calkin, District 3 Morris Dent, District 4 Victor Gonzalez, District 5 Jane Haderlein, Mayor Janice Segall, District 6 Arnold Siegel, District 1 Wendy Wang, District 7 STAFF Jan Sanders, Library Director Jennifer Addington, Deputy Director Barbara Ayala, Management Analyst Debra Humphrey, Secretary MISSION STATEMENT The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent with our history, culture and unique character. Language translation services are available for this meeting by calling (626) at least 24 hours in advance. Habrá servicio de interpretación disponible para éstas juntas llamando al (626) por lo menos con 24 horas de anticipación. Public meeting begins at 6:00 p.m. Public comment begins at 6:15 p.m. Items on the agenda may not be called in order listed. Agendas and supporting documents are available on the Internet at Materials related to an item on this Agenda submitted to the Library Commission after distribution of the agenda packet are available for public inspection in the Central Library at 285 E. Walnut Street, during normal business hours.

2 PASADENA PUBLIC LIBRARY COMMISSION MEETING AGENDA Lamanda Park, 140 S. Altadena Dr. (626) Wednesday, September 17, 2014, 6:00PM I. CALL TO ORDER/INTRODUCTIONS a. Lamanda Park Branch Update Branch Manager Leonard Lane II. III. COMMUNICATIONS Letters or Articles Regarding Library Services or Events Publicity for the Dust, Drought and Dreams Gone Dry and for Pasadena Central Library Façade Restoration Project. * ACTION ITEM APPROVAL OF MINUTES Approval of Minutes for August 20, 2014 Library Commission Meeting* IV. COMMUNITY COMMENTS (6:15 p.m.) ACTION ITEM WORKPLAN COMMITTEE* Approval of Annual Report for and Adoption of Work Plan for V. NEW BUSINESS (COMMISSION INPUT) Summer Reading Challenge Report VI. VII. VIII. IX. LIBRARY REPORT Report on Summer Reading Challenge DIRECTOR S REPORT a. Update on Status of Integrated Library System (ILS) Project b. California Legislative Update c. Report on Library s Facade Restoration Gala Event d. One City, One Story Update REPORT(S) FROM COMMITTEES/REPRESENTATIVES a. Friends of the Library Report b. Library Branch Associates Reports ANNOUNCEMENTS a. Author Lisa See Visit Saturday, November 1 at 2PM b. Library s Old Time Country Fair Saturday, November 15, Noon to 4PM. c. Banned Book Week September X. INFORMATION ITEMS a. Circulation Statistics August 2014* b. Record of Attendance* c. Commission Liaison at FOPPL Meetings* d. Library Commission Meeting Dates* XI. ADJOURNMENT *Indicates support material attached POSTING STATEMENT: I HEREBY CERTIFY that this agenda in its entirety was posted on the Council Chamber bulletin board S249, and the bulletin board in the rotunda area at City Hall, 100 North Garfield Avenue and the Public Information kiosks at the Central and branch libraries on the 12 th of September by 5:00 p.m. The agenda may also be viewed at the City s website. In compliance with the Americans with Disabilities Act of 1990, In compliance with the Americans with Disabilities Act, if you need special assistance to participate in this meeting, please call (626) hours in advance. After normal posting, any documents distributed to a majority of the Pasadena Public Library Commission regarding any item on this agenda will be made available at Central Library, Centennial Room at 285 E. Walnut Street during normal business hours. DEBRA HUMPHREY, Recording Secretary

3 PASADENA PUBLIC LIBRARY COMMISSION MINUTES Hastings Branch, 3325 E. Orange Grove Blvd. August 20, 2014 PRESIDING: Debbie Ayala PRESENT: Karla Bluestone, Sharon Calkin, Morris Dent, Victor Gonzalez, Jane Haderlein, Janice Segall, Arnie Siegel, Wendy Wang ABSENT: STAFF: Jennifer Addington, Catherine Hany, Debra Humphrey, Jan Sanders, Diane Walker I. CALL TO ORDER/INTRODUCTIONS Chair Ayala called the meeting to order at 6:00 pm. Hastings Branch Update Branch Manager Diane Walker Branch Manager Diane Walker gave a brief overview of activities and events at Hastings Branch. Afterwards, she gave the commissioners a tour. No action taken. II. COMMUNICATIONS Letters or Articles Regarding Library Services or Events. The Commission reviewed the following; Pasadena Weekly s article, True to Their Words, letter from the National Endowment for the Humanities regarding, Dust, Drought, and Dreams Gone Dry exhibit, and the Library s flyer for the same exhibit. No action taken. III. ACTION ITEM - APPROVAL OF MINUTES Commissioner Siegel moved, and Commissioner Calkin seconded, to approve the minutes of June 18, The motion carried 9:0. IV. COMMUNITY COMMENT There was no community comment. No action taken. V. ACTION ITEM ESTABLISH A WORKPLAN COMMITTEE Chair Ayala asked volunteers to work on the ad hoc workplan committee. After a brief discussion, it was determined that Commissioner Haderlein and Commissioner Segall would prepare the Annual Report and Work Plan for FY15. VI. DIRECTOR S REPORT a. Update on Status of Integrated Library System (ILS) Project Director Sanders reported that the project is moving forward and she is hopeful that it will be implemented by March or April No action taken. b. California Legislative Report Director Sanders attended the California Public Utilities Commission public hearing on July 31, to ask that they remove the barrier to the CENIC project for libraries by exempting libraries from the moratorium to apply for California Teleconnect Fund (CTF). The CTF program provides a 50% discount on select communications services to schools, libraries, hospitals and other non-profit organizations. No action taken. c. Report on State Librarian s Meeting with SCLC Director Sanders reported that State Librarian Greg Lucas met with Southern California Library Cooperative. No action taken. d. Report on American Library Association Conference Director Sanders reported that she and Deputy Director Addington attended ALA in Las Vegas on June 27. Deputy Director Addington added she attended some interesting workshops where

4 June 18, :00 p.m. La Pintoresca Branch Page 2 of 2 they talked about libraries as venues for continuing education and for using libraries as third space - those places in our communities where people naturally gather. No action taken. e. One City, One Story Update Director Sanders reported that the committee has narrowed the list from 29 to 6 titles. The committee will have a meeting on September 3 to prioritize the remaining titles. f. League of California Cities Conference September 4 Director Sanders reported that she would be attending. No action taken. VII. REPORT(S) FROM COMMITTEES/REPRESENTATIVES a. Friends of the Library Report b. Library Branch Associates Report VIII. ANNOUNCEMENTS a. Pasadena Central Library Façade Restoration Gala Event Sunday, September 14, 5-7PM b. Author Lisa See visit Saturday, November 1, at 2PM. c. Library s Old Time Country Fair Saturday, November 15, noon to 4PM. IX. INFORMATION ITEMS a. Circulation Statistics June and July 2014 were presented to the commission. b. 4 th Quarter FY 14 Library Dashboard was presented to the commission. c. Record of Attendance d. Commission Liaison at FOPPL Meetings e. Library Commission Meeting Dates Next meeting September 17 at Lamanda Park. ADJOURNMENT With no further business, the Library Commission adjourned without objection at 7:00 p.m. Debbie Ayala, Chair Pasadena Public Library Commission Debra Humphrey, Secretary Pasadena Public Library Commission

5 Publicity: Beacon News, San Gabriel Vally News, and Pasadena Weekly

6 Central Library to Receive Facelift Fundraiser scheduled to renovate Pasadena Central Library s south facade By EDDIE RIVERA, Editor, Living Section Published: Thursday, September 4, :51 PM The iconic Pasadena Public Library building needs a little help. Pasadena Public Library Foundation Director Peter McAniff is a little more specific. As he told Pasadena Now recently, The library was built in 1927, and you know, we have nice weather, but it s not necessarily forgiving for buildings. It s very hot. It s a lot of sunshine and it s a lot of years. As a city property, there re lots of massive calls on its resources and so by the early 1980s, the Central Library building was in need of repair.

7 But in 1980, there wasn t a lot of money to repair the Pasadena Public Library building, so a number of private citizens got together and created the Library Foundation, a public-private partnership with the city in which the Foundation raises private money and then uses it towards the maintenance of the Pasadena Central Library. Toward that end, The Friends of the Pasadena Public Library and the Pasadena Public Library Foundation will co-host a cocktail party on September 14, in Central Library s Great Hall, 285 E. Walnut Street, to raise funds to restore the eye-catching face of the building, which has taken most of the heat, if you will, over the years. That s the part that is most weathered, said McAniff. The renovation will cost about $150,000. According to McAniff, private funds will raise a net base of about $75,000, and the city will contribute the other $75,000. For McAniff, the library is a huge part of his life. I grew up in Pasadena and I got a library card when I was 6 or 7 at the Central Library, which is really where I grew up, and my love for learning has been greatly facilitated by the Pasadena Public Library system. And so now is the opportunity to get back to this institution that has shaped me, he said. Ninety years ago, ten architectural firms competed for the privilege of designing the library and the commission was awarded to the firm of Myron Hunt and H.C. Chambers. Construction began in 1925, the date inscribed over the front entrance. Dedicated two years later, the library now ranks on the National Register of Historic Places. The last restoration took place between 1984 and 1990, funded in large measure by the Pasadena Public Library Foundation.

8 The fundraising gala will also highlight the year-long celebration of 130 Years of Reading in Pasadena. The Friends of the Pasadena Public Library, founded in 1975, funds the library s programs, special services and cultural events. Pasadena Public Library Foundation, now an endowment fund of the Pasadena Community Foundation, was established 31 years ago to refurbish and maintain the beautiful and historic Central Library building. The Pasadena Public Library Foundation has funded a number of library projects over the years, including the creation of an Internet Commons and purchase of 60 computers at Central Library for patrons to use as research tools and the installation of a new elevator, in conjunction with the Pasadena Community Foundation and the City of Pasadena. Each institution contributed $50,000, so the city was able to install a library elevator immediately providing access to all, said McAniff. As McAniff puts it succinctly, The goal of the library as an institution of accessible learning doesn t change. The library, Pasadena Library Foundation, and The Friends of the Library work very hard to ensure that the historical goal of the library as a place of learning and opportunity for all is maintained for current and future generations. The Friends of the Pasadena Public Library and the Pasadena Public Library Foundation will co-host a cocktail party September 14, 5:00 p.m. to 7:00 p.m., at Pasadena Central Library s Great Hall, 285 E. Walnut Street, Tickets for the event are $130 each and available for purchase through the Pasadena Community Foundation website;

9 Expanding the Library s Walls Friends of the Pasadena Public Library helps books reach out From STAFF REPORTS Published : Friday, September 5, :38 PM It takes more than a library to make a library truly work. Besides the staff and employees there are a host of local organizations that help the library transcend its role in the community. Enter The Pasadena Friends of the Library.

10 As President Joan Cathcart explained, the group works with the library in a host of ways to help expand its reach throughout the city. We have an organization with 18 directors. That s everybody working, said Cathcart, explaining the wide range of activities that the organization performs to raise money in support of the library s efforts. the Central Library, Cathcart explained. The largest amount of money comes from our book sales, as patrons donate books to the Pasadena Central Library and then we turn around and sell them in a bookstore that is open from 11:00 a.m. to 4:00 p.m. Monday thru Friday off the Eastern Patio at The group also holds a monthly book sale at the library on the second Saturday of each month from 9:00 a.m. to noon. It takes a lot of work, said Cathcart, We have a storage area in the basement of the library so we take the books in and out of there, and sort them weekly. And all our directors help with that. Then we turn around and give some money that we raise back to the library, Cathcart continued. Through , the group has pledged $69,500. The group publishes a quarterly newsletter called The Library Insider. The newsletter features some information about the group s activities, as well as articles about the

11 books that are being read by various members of the community, like Mayor Bill Bogaard, for example. Certainly there are more than enough programs which put to good use the money raised by the Friends. There is $25,000 to the Summer Reading Program, Cathcart detailed, and $10,000 to the teen program, and then this year we re giving money towards creating a new presentation space on the 4th level of the library. We re giving $6,000 for supplies, and then we re giving $4,500 to the One City One Story program, $1,000 to ArtNight that happens once a year, and $5,000 to the Adult Speakers Program. The Library is also celebrating 130 Years of Reading and we are giving $3,000 for that, Cathcart added. And we will also give $5,000 to support the Peek-a-book program located at every library site. Finally, the group has recently partnered with the Pasadena Public Library Foundation. Our mission is basically programming and services, while the library foundation s mission is to help with the infrastructure and technology needs of the Central Library, Cathcart explained. Both groups will be working together on the upcoming Library Day event. Pasadena Public Library. (626) Friends of the Pasadena Public Library:

12 Cocktail Fundraiser Set for Facade Restoration of Pasadena Central Library From STAFF REPORTS Published: Thursday, August 21, :28 AM To raise funds for the restoration of the Central Library s façade, the Pasadena Public Library Foundation and the Friends of the Pasadena Public Library will host a cocktail party in the library s Great Hall on Sunday, September 14, 5:00-7:00 p.m.

13 Organizers said the proceeds will be used to restore the eye-catching face of the building that overlooks Walnut Street and the historic civic center and to restore the façade to its former glory. Officials said the restoration is needed because the last restoration of the façade took place between 1984 and 1990, funded in large measure by the Pasadena Public Library Foundation. Now the magnificent arched windows, stonework and exterior wall of the south façade are in critical need of restoration, repair and painting due to decades of sun exposure and general weathering, officials said. Myron Hunt and H.C. Chambers designed the building 90 years ago, and began their construction in The library now ranks on the National Register of Historic Places. The fundraising gala will highlight the year-long celebration of 130 Years of Reading in Pasadena. The Friends of the Pasadena Public Library, founded in 1975, funds the library s programs, special services and cultural events. Meanwhile, the Pasadena Public Library Foundation, now an endowment fund of the Pasadena Community Foundation, was established 31 years ago to refurbish and maintain the beautiful and historic Central Library building. Tickets for the event are $130 each and available for purchase through the Pasadena Community Foundation website Tickets and donations benefiting the organization are tax-deductible. The Pasadena Central Library is located at 285 E. Walnut St. For more information, contact Catherine Hany at (626) or chany@cityofpasadena.net.

14 TO: FROM: CITY COUNCIL LIBRARY COMMISSION SUBJECT: ANNUAL REPORT JULY 2012 THROUGH JUNE 2013 and WORK PLAN FOR DATE: September 17, 2014 RECOMMENDATION: This Report is submitted for information purposes only. Attached is the following: Report of Work Plan Performance for July 1, 2013 through June 30, 2014 Proposed Work Plan for July 1, 2014 through June 30, 2015 Report of Commission Attendance for July 1, 2013 through June 30, 2014 These documents were reviewed and approved by the Library Commission at our meeting of September 17, Respectfully submitted, Debbie Ayala, Chairperson Library Commission June14_Annual Report Workplan FY15.docx Page 1 of 5

15 CITY OF PASADENA PUBLIC LIBRARY COMMISSION ANNUAL REPORT 7/1/2013 6/30/2014 MISSION: Actively review and assess the needs and priorities of the specific services of the Library and their financial impact. Report to the City Council as requested. Work to make Library resources available to the diverse community of Pasadena. Support the achievement of citywide goals (see attached) and find ways to relate the Library s mission to these goals as appropriate. Support the provision of resources to encourage lifelong learning from birth through adult. Serve as advocates for the Library as a positive social and educational force within the community. Serve as a link between the Library and the community. The purpose of the Pasadena Public Library Commission is to advise and make recommendations to the City Council. OBJECTIVES: I. Maintain Fiscal Responsibility Action: Library Commission will receive and review Library Department s City budget quarterly. Status: Budget update given monthly as needed. Restore 6-day service at eight locations and 7-day service at two locations using Action: parcel tax funds. Status: Services were restored in October II. Improve, Maintain and Enhance Public Facilities and Infrastructure Action: Create meeting rooms and study spaces at Central. Status: The fourth floor was renovated to include a small meeting rooms plus Studio on 4th, a creative presentation space. Action: Implement new Integrated Library System (ILS) in partnership with Glendale. Status: The contract with Innovative Interface Incorporated was signed July Action: Continue to improve branch facilities on a regular schedule. Status: Landscaping provided at Lamanda Park. Reader s patio completed at San Rafael. Refurbished exterior at Hill Avenue. Central s flagpole was painted. Painted the children s wing at Central. Action: Establish law resource center space at Central. Status: Law resource center opened fall Users very satisfied and pleased. Action: Enhance reading areas throughout system. June14_Annual Report Workplan FY15.docx Page 2 of 5

16 Status: Genre fiction at Central moved to Reference Wing allowing for greater relaxation spot. Action: Support increased bandwidth through legislation and use of CENIC network. Status: Governor Brown included $2.25 million in budget to support CENIC project, additional $1 million added for last mile efforts. Action: Continue legislative awareness and advocacy. Status: Reviewed California Library Association legislative priorities. III. Increase Conservation and Sustainability Action: Continue to actively partner with community for enhanced services and programs. Status: The library promotes green living, recycling efforts. IV. Improve Mobility and Accessibility Throughout the City Action: Continue to work with Public Works Department to create ADA approved facilities. Status: No major ADA improvements added this fiscal year. V. Support and Promote the Quality of Life. Action Provide adult services librarian to enlarge and enrich program offerings. Christine Reeder is charged with adult services programs; number of events has Status: increased dramatically. Action: Continue to provide quality programs and reading encouragement programs to youth and teens. Status: Increased programming for both groups. Action: Provide virtual services manager to manage web services. Shauna Redmond placed in this position; added Librarian I position July VI. Ensure Public Safety Action: Continue awareness of legislative issues and advocate as needed. Status: Commission is kept aware of issues as they arise. Action. Provide periodic safety and disaster drills. Status: Needs additional emphasis Action: Provide electronic location locator signage in north lobby of Central Library. Status: Installed winter, June14_Annual Report Workplan FY15.docx Page 3 of 5

17 City of Pasadena Public Library Commission Workplan: 7/ /30/2015 I. Maintain Fiscal Responsibility 1. Advocate for Library Department budget at appropriate City Council meetings. 2. Encourage and support California Library Associations efforts to lower approval threshold to 55% in support of library bond issues. II. Improve, Maintain and Enhance Public Facilities and Infrastructure 1. Continue working with branch specific Friends of the Library Associates groups so that local improvement requests are met at the branches. III. Support and Promote the Quality of Life. 1. Encourage library s efforts to provide full array of programs and services, attending at least two events each year. 2. Help with identifying non-english users to assist in development and maintenance of non-native English language collections. June14_Annual Report Workplan FY15.docx Page 4 of 5

18 PASADENA PUBLIC LIBRARY COMMISSION MEETING ATTENDANCE JULY JUNE 2014 NAME 7/17/13 8/21/13 9/18/13 10/16/13 11/20/13 12/18/13 1/15/14 2/19/14 3/19/14 4/16/14 5/21/14 6/18/14 AYALA, DEBBIE District 2 xx E P P E P P P P P P P BLUESTONE, KARLA At Large/7 xx P P P P P P P P P P E CALKIN, SHARON - District 3 xx P P P P E P P P P P P DENT, MORRIS District 4 xx P E P P P P E E E P P GONZALEZ, VICTOR District 5 xx P P P P P P E P P P P HADERLEIN, JANE Mayor xx P P P E P P P E P P E HAMILTON, KATHLEEN- District 6 xx P P E P P P P P P P P SIEGEL, ARNOLD- District 1 xx P P P P P P E P P P P WANG, WENDY District 7 xx P E A P P P P E P P E P = PRESENT E = EXCUSED A = ABSENT LOA = LEAVE OF ABSENCE SHADED = NOT APPLICABLE XX = MEETING CANCELLED [R] = SPECIAL MEETING RETREAT [S] = SPECIAL MEETING NQ = NO QUORUM, SO NO MEETING HELD R N/A = RECUSED SO ATTENDANCE IS NOT APPLICABLE June14_Annual Report Workplan FY15.docx Page 5 of 5

19 PASADENA PUBLIC LIBRARY CIRCULATION STATISTICS SYSTEM MONTHLY COMPARISON Aug-14 BRANCH: ALLENDALE HASTINGS HILL AVENUE LAMANDA PARK LA PINTORESCA LINDA VISTA SAN RAFAEL SANTA CATALINA VILLA PARKE MONTHLY FISCAL FISCAL Y-T-D % Y-T-D Y-T-D % Aug-13 Aug-14 CHANGE TOTAL TOTAL CHANGE 3,433 15,218 3,512 4,892 4,625 2,903 3,209 5,026 1,826 3,689 16,830 3,363 5,273 5,400 3,053 3,111 4,594 1, % 10.59% -4.24% 7.79% 16.76% 5.17% -3.05% -8.60% -4.82% TOTAL BRANCH 44,644 47, % 98,088 93, % TOTAL CENTRAL 58,447 52, % 118, , % TOTAL (TELECIRC-PAS) RENEWAL 2,500 2, % 5,200 4, % TOTAL (HIP-PAS) RENEWAL 19,902 19, % 40,847 39, % TOTAL EBOOKS (OD) - PAS 3,517 4, % 6,700 8, % TOTAL EBOOKS (3M ) - PAS N/A 6,700 1, % MEDIA BOX (CENTRAL) 4,138 2, % 8,086 5, % MEDIA BOX (HAST) 1, % 2,402 1, % GRAND TOTAL SYSTEM 134, , % 287, , %

20 Library Commission Liaison Sign Up Friends of the Pasadena Public Library 2014 Meetings (4 th Wednesday of the Month 7pm) January 22 Kathleen Hamilton February 26 Wendy Wang March 26 Kathleen Hamilton April 23 Sharon Calkin May 28 Sharon Calkin June 25 Kathleen Hamilton July 23 - August 27 No Meeting September 24 Morris Dent October 22 December 3

21 2014 LIBRARY COMMISSION MEETINGS Date Council District 3 RD WEDNESDAY, 6PM Location Branch Manager January 15 3 Central Martha Camacho February 19 6 Linda Vista Robin Reidy March 19 5 Villa Parke Pat Smith April 16 6 San Rafael Leonard Lane May 21 7 Allendale Jean Penn June 18 1 La Pintoresca Pat Smith July 16 No Meeting August 20 4 Hastings Diane Walker September 17 4 Lamanda Park Leonard Lane October 15 2 Santa Catalina Robin Reidy November 19 7 Hill Avenue Jean Penn December 17 3 Central - Auditorium Martha Camacho