AGENDA MUNICIPAL SERVICES COMMITTEE July 10, 2018

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1 COPIES OF THIS AGENDA ARE AVAILABLE FROM THE NEIGHBORHOOD INFORMATION SERVICE AT THE CENTRAL AND ALL BRANCH LIBRARIES. AGENDA MUNICIPAL SERVICES COMMITTEE July 10, 2018 MEMBERS Margaret McAustin, Chair, District 2 Terry Tornek, Mayor Tyron Hampton, District 1 Andy Wilson, District 7 STAFF Gurcharan Bawa, General Manager Valerie Flores, Recording Secretary MISSION STATEMENT The City of Pasadena is dedicated to delivering exemplary municipal services, responsive to our entire community and consistent with our history, culture and unique character. Public meeting begins at 4:00 p.m. Agendas and supporting documents are available on the Internet at Materials related to an item on this Agenda submitted to the Municipal Services Committee after distribution of the agenda packet are available for public inspection in the City Clerk s Office at 100 N. Garfield Avenue, Room S-228, Pasadena, during normal business hours.

2 REGULAR MEETING OF THE MUNICIPAL SERVICES COMMITTEE Tuesday, July 10, 2018 at 4:00 P.M. 100 North Garfield Avenue, Pasadena, Council Chambers AGENDA 1. CALL TO ORDER/ROLL CALL 2. PUBLIC COMMENTS ON MATTERS NOT ON THE AGENDA 3. APPROVAL OF MINUTES - March 13, 2018, March 27, 2018, April 10, 2018 Regular Meetings* 4. INFORMATION ITEMS A Power Integrated Resources Plan Progress Update* B. Bike Share Utilization - Quarterly Update* 5. ADJOURNMENT *Attachment NEXT MEETING July 24, 2018 Margaret McAustin, Chair Municipal Service Committee POSTING STATEMENT: I HEREBY CERTIFY that this Agenda, in its entirety, was posted on the Council Chamber Bulletin Board S249, the bulletin board in the rotunda area at City Hall, 100 North Garfield Avenue, the City Clerk s Office, and a copy was distributed to the Central Library for posting on the 5th day of July, 2018 by 6:00 p.m. Susana Castro DISTRIBUTION: MSC Committee Members Central Library General Manager Pasadena Weekly City Council City Clerk Director of Planning and Permitting Pasadena Star-News City Manager Director of Public Works Los Angeles Times Pasadena Now City Attorney Public Information Officer La Opiñion Pasadena Journal In compliance with the Disabilities Act of 1990, listening assistive devices are available from the City Clerk s Office with a 24-hour advance notice. Please call (626) or (626) to request use of a listening device. Language translation services are available for this meeting by calling (626) at least 24 hours in advance. Habra servicio de interpretactión disponible para éstas juntas llamando al (626) por lo menos con 24 horas de anticipactión. Items on the agenda may not be called in the order listed.

3 CITY OF PASADENA MEETING OF THE CITY COUNCIL MUNICIPAL SERVICES COMMITTEE MARCH 13, 2018 COUNCIL CHAMBER 100 N. GARFIELD AVENUE (2 ND FLOOR) OPENING ROLL CALL: Staff: PUBLIC COMMENT APPROVAL OF MINUTES INFORMATION ITEMS The Chair called the regular meeting of the Municipal Services Committee to order at 4:04 p.m. Councilmember Margaret McAustin, Chair Mayor Terry Tornek Councilmember Tyron Hampton (Arrived at 4:24 p.m.) Councilmember Andy Wilson Julie Gutierrez, Assistant City Manager Lisa Hosey, Deputy City Attorney Eric Klinkner, Assistant General Manager of Water and Power Fred Dock, Director of Transportation Conrad Viana, Engineer, Transportation Department Richard Dilluvio, Senior Planner, Pedestrian and Bicycle Coordinator Rochelle Branch, Cultural Affairs Division Manager Valerie Flores, Recording Secretary No one appeared for public comment. It was moved by Mayor Tornek, seconded by Councilmember Wilson to approve the minutes of November 14, 2017 (regular meeting), November 28, 2017 (cancelled meeting), December 12, 2017 (regular meeting), December 26, 2017 (cancelled meeting), and January 9, 2018 (regular meeting) as submitted. (Motion Unanimously carried) (Absent: Councilmember Hampton) BIKE SHARE USAGE SIX MONTH UPDATE Fred Dock, Director of Transportation, introduced the agenda item, and Conrad Viana, Engineer, provided a PowerPoint presentation summarizing the agenda item, and responded to questions. Councilmember Hampton arrived at 4:24 p.m. Greg Gunther, Pasadena resident, spoke in support of the bike share program but expressed concern with its cost, and suggested that the City consider sponsors or a dockless bike system as potential solutions. Jenny Cristales Cevallos, Los Angeles County Metropolitan Transportation Authority (Metro) representative, responded to questions regarding key performance measures for the bike share program, bike stations trip statistics, ridership trends, Metro s plan to expand the program to several cities, as well as on its efforts to secure a title sponsor to assist with operating costs associated with the program. In response to the Chair and Councilmember Hampton, Ms. Cristales Cevallos indicated that Metro is willing to work with City staff and discuss relocating low performing stations, and noted that Metro is currently working with Caltrans to install one of the three remaining bike stations at the Allen Gold Line Station /13/2018

4 Councilmember Wilson expressed his support for alternative transportation, asked staff to evaluate Santa Monica s well known Bird Scooter program as an option for the City to consider, and encouraged staff to continue studying alternative transit options. Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed. UNION STREET TWO-WAY PROTECTED BIKEWAY PROJECT UPDATE Fred Dock, Director of Transportation, introduced the agenda item, and Richard Dilluvio, Senior Planner, reviewed the agenda item as part of a PowerPoint presentation, and responded to questions. Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed. GLENARM CAPITAL PUBLIC ART PROJECT UPDATE Rochelle Branch, Cultural Affairs Division Manager, provided a PowerPoint presentation reviewing the agenda item, and responded to questions. The Mayor commented on the sculpture installation and requested staff to include, as part of their report to the full City Council, information on the selected artist proposed installation method. Councilmember Hampton expressed concerns with future maintenance cost, and asked staff to provide information on the cost to maintain the sculpture. Councilmember Wilson requested staff to provide images and/or a mockup of Ms. Alice Aycock s (selected artist) work when presenting the matter to the full City Council. Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed. ADJOURNMENT On the order of the Chair, the regular meeting of the Municipal Services Committee was adjourned at 5:26 p.m. ATTEST: Margaret McAustin, Chair Municipal Service Committee Valerie Flores Recording Secretary 02 03/13/2018

5 CITY OF PASADENA MEETING OF THE CITY COUNCIL MUNICIPAL SERVICES COMMITTEE MARCH 27, 2018 COUNCIL CHAMBER 100 N. GARFIELD AVENUE (2 ND FLOOR) OPENING ROLL CALL: Staff: PUBLIC COMMENT INFORMATION ITEM The Chair called the regular meeting of the Municipal Services Committee to order at 4:02 p.m. Councilmember Margaret McAustin, Chair Mayor Terry Tornek Councilmember Tyron Hampton (Absent) Councilmember Andy Wilson Julie Gutierrez, Assistant City Manager Lisa Hosey, Deputy City Attorney Eric Klinkner, Assistant General Manager of Water and Power Ursula Schmidt, Water Conservation Project Manager Mandip Samra, Power Resource Planning Manager Valerie Flores, Recording Secretary Rob Tyler, Pasadena resident, provided his comments/concerns and submitted written material regarding the City s Street Design Guide and its implementation over the past 12 months, noted that the implementation strategy is flawed, and asked the City to consider a review of the process. WATER CONSERVATION, REUSE AND EFFICIENCY PROGRAMS UPDATE Eric Klinkner, Assistant General Manager of Water and Power, introduced the agenda item, and Ursula Schmidt, Water Conservation Program Manager, reviewed the agenda item as part of a PowerPoint presentation, and responded to questions. Following discussion, and in response to the Mayor, the Chair noted that the matter regarding potential project sites for stormwater capture/ recharge will be added to the list of future agenda items to be brought forward to the Committee for discussion. The Chair commended staff for their work on the Department s webpage, specifically in terms of the landscape transformations and the helpful information it provides on garden designs. Following discussion, on the order of the Chair, and by consensus of the Committee, the information was received and filed. NEW BUSINESS AUTHORIZE THE CITY MANAGER TO ENTER INTO A CONTRACT WITH POWEREX CORP. FOR THE PURCHASE OF RENEWABLE ENERGY Eric Klinkner, Assistant General Manager of Water and Power, introduced the agenda item, and Mandip Samra, Power Resource Planning Manager, provided a PowerPoint presentation summarizing the agenda item, and responded to questions /27/2018

6 R Following discussion, the Mayor requested staff to include information on the annual cumulative premium paid for all renewable energy contracts executed to date and the impact on rates, as well as a comparison of forecasted resources and load to determine resource procurement needs when the matter is brought forward to the full City Council for consideration. Following additional discussion, it was moved by Mayor Tornek, seconded by Councilmember Wilson, to approve staff s recommendation, and forward the item to the full City Council for consideration, with staff to include the additional information requested above. (Motion unanimously carried) (Absent: Councilmember Hampton) COUNCIL COMMENTS The Chair indicated that she plans to follow up with the Transportation Department to inquire if the City takes land from property owners to expand right-of-ways as part of the Street Design Guide implementation process (as noted by the public speaker), with information on the matter to come to the Committee at a future meeting date; including information on the bio-swales citywide effort. In response to Councilmember Wilson, the Chair stated that a discussion on alternative transit options will be forthcoming to the Committee in the future. PUBLIC COMMENT (continued) Fred Torbett, Pasadena resident, spoke regarding the City s Inclusionary Housing/Section 8 program and his need for an affordable housing voucher, expressed concerns with the process for obtaining a voucher, and the lack of assistance with the matter. In response to the public speaker, the Chair requested Julie Gutierrez, Assistant City Manager, to assist Mr. Torbett in contacting the appropriate staff person in the Housing and Career Services Department for assistance. ADJOURNMENT On the order of the Chair, the regular meeting of the Municipal Services Committee was adjourned at 5:14 p.m. ATTEST: Margaret McAustin, Chair Municipal Services Committee Valerie Flores Recording Secretary 02 03/27/2018

7 CITY OF PASADENA MEETING OF THE CITY COUNCIL MUNICIPAL SERVICES COMMITTEE APRIL 10, 2018 COUNCIL CHAMBER 100 N. GARFIELD AVENUE (2 ND FLOOR) OPENING ROLL CALL: Staff: PUBLIC COMMENT INFORMATION ITEM Councilmember Hampton arrived at 4:10 p.m. The Chair called the regular meeting of the Municipal Services Committee to order at 4:04 p.m. Councilmember Margaret McAustin, Chair Mayor Terry Tornek Councilmember Tyron Hampton (Arrived at 4:10 p.m.) Councilmember Andy Wilson Julie Gutierrez, Assistant City Manager Lisa Hosey, Deputy City Attorney Gurcharan Bawa, General Manager of Water and Power Eric Klinkner, Assistant General Manager of Water and Power Mauricio Mejia, Customer Relations, Water and Power Valerie Flores, Recording Secretary No one appeared for public comment. PASADENA ELECTRIC VEHICLE INITIATIVE Gurcharan Bawa, General Manager of Water and Power, introduced the agenda item, and Eric Klinkner, Assistant General Manager, provided a PowerPoint presentation summarizing the agenda item, and responded to questions. The Committee members expressed support for the Electric Vehicle Initiative, and encouraged that the following be considered when developing the program: - Modify the building code to require EV charging stations on new construction for multi-unit buildings; - Transition city vehicles to electric vehicles, and to consider police cars and dial-a-ride vehicles; - Expand availability of public charging stations in commercial areas (Shoppers Lane, Rose Bowl, City facilities, and City-owned parking garages); - Select third party contractor for charging stations through a Request for Proposal (RFP) process; - Consider partnership with private investors and/or work with the Public Works Department in efforts to move forward quickly on the initiative to capitalize on a potential business opportunity for the City; and - Compare EV pricing to gas pricing when determining rate; encouraging a lower EV price to gas prices. Following discussion, the Committee expressed their desire to move the Electric Vehicle Initiative to the top of the Department s work plan, noted that the proposed plan will be a great opportunity for the City to become a leader in this growing industry and to capitalize on revenues, and stated 01 04/10/2018

8 that they look forward to the next steps associated with the Department implementing the EV initiative. Darrell Clarke, Sierra Club, provided his comments and expressed support for the Electric Vehicle Initiative, commented on the need for fast chargers at selected destinations, to update the Water and Power Department s website to include additional information on electric vehicles, and reported on his experience with the charging station that was installed in the parking garage of his apartment building. PUBLIC COMMENT (continued) Cynthia Kurtz, City s representative on the Metropolitan Water District (MWD) Board, shared information on MWD and its current activities, which included information on the California Waterfix project, as well as on MWD s vote to provide additional funding to continue the project. The Mayor expressed support for the California Waterfix project, and his hope for the project to move forward. ADJOURNMENT On the order of the Chair, the regular meeting of the Municipal Services Committee was adjourned at 5:17 p.m. ATTEST: Margaret McAustin, Chair Municipal Services Committee Valerie Flores Recording Secretary 02 04/10/2018

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10 PASADENA WATER AND POWER MEMORANDUM July 10, 2018 To: From: Municipal Services Committee Gurcharan S. Bawa General Manager Subject: 2018 Power Integrated Resources Plan Progress Update This item is for information only. BACKGROUND: Pasadena Water and Power ( PWP ) has commenced work on the 2018 Power Integrated Resource Plan ( Power IRP ). Pasadena has established and met with the Stakeholder Technical Advisory Group ( STAG ) and published a survey to obtain public input. PWP has been working closely with the Power IRP consultant, Northwest Economic Research LLC and its subcontractor Siemens ( Consultants ), to develop details for the study, a comprehensive list of assumptions and outline the steps for a successful Power IRP. The purpose of the Power IRP is to evaluate and optimize PWP s long term portfolio of energy supply resources, including energy efficiency and demand response, in order to meet PWP s load (electricity consumption) requirements during a specified planning horizon. This must be done while balancing various other critical but sometimes competing objectives. For PWP, those critical objectives include: (i) system reliability (ii) fiscal responsibility (affordable rates) (iii) environmental stewardship, and (iv) sustainability. Under current state law, as chaptered under Senate Bill 350 ( SB 350 ), all utilities such as PWP must prepare a Power IRP, obtain governing board approval, and submit a Power IRP by January 1, Stakeholder Technical Advisory Group Public input and transparency is an important aspect of the Power IRP development process. In March 2018, the City Manager established the 2018 Power IRP STAG, which includes representation from a diverse group of customers, community members, and city representatives. Figure 1 provides the make-up of the STAG members in 2015 and These members represent a diverse group of ratepayers and city

11 2018 Power Integrated Resource Plan Update July 10, 2018 Page 2 of 4 representatives, such as small business, residential, environmental advocacy and educational institutions. Figure & 2018 STAG MAKE-UP # of STAG Members Church/Religious Organization 5 City 4 4 Educational Institution Environmental Advocacy Business Customers 3 Residential Customers Legislative and Regulatory Requirements SB 350, which was signed into law on October 7, 2015, requires that load serving entities with load greater than 700 GWh, such as PWP, develop an IRP by January 1, 2019, and requires updates to the IRP every five years. The SB 350 requirements are in addition to any internal Power IRP recommendations. On September 5, 2017, the California Energy Commission ( CEC ) approved the CEC Publicly Owned Utility Power IRP Submission and Review Guidelines (collectively referred to as the Power IRP Guidelines ), dated September 5, However, on April 18, 2018, the CEC incorporated additional requirements in the Power IRP Guidelines. The 2018 Power IRP will incorporate and comply with the requirements of SB 350, as they are laid out in the Power IRP Guidelines. Due to time constraints, it is possible that some items that are not required by SB 350, but discussed by the STAG, may need to be addressed in future Power IRPs or in an Power IRP update, post The aim of the 2018 Power IRP is to comply with SB 350 and the CEC s Power IRP Guidelines. Power IRP Process and Best Practices For the 2018 Power IRP, the plan is to focus on the SB 350 requirements and Power IRP Guidelines. Past Power IRPs were developed with other initiatives in mind, such as an assessment of cost effective energy efficiency and community solar programs, as well as enhanced Green House Gas ( GHG ) reductions targets and higher Renewable Portfolio Standard ( RPS ) targets. Since this Power IRP is mandated by law, the priority will be the compliance requirements. Additional assessments will be discussed as part of the STAG, as either a portfolio or scenario. A portfolio is a set of supply and demand-side resources to be evaluated under each scenario. A scenario is a set of

12 2018 Power Integrated Resource Plan Update July 10, 2018 Page 3 of 4 internally coherent and consistent assumptions about key drivers and constraints. The goal of the Power IRP is to select a portfolio that balances reliability, environmental stewardship, sustainability and costs, while also complying with the state mandate. Planning for an uncertain future is an essential component of a robust Power IRP process. At least three scenarios will be modeled by the Consultant, as part of the Power IRP. These scenarios are compliance with a 50% RPS, 75% RPS and a 100% zero emissions scenario. Included in the budget is enough funds to handle up to three additional scenarios, which may develop out of future STAG meetings. The Consultants will use the AURORA production cost model, which allows for electric market price forecasting, resource and contract valuation, power flow modeling (including transmission constraints), modeling regulatory mandates (RPS and GHG emissions requirements, etc.), long term capacity expansion modeling and risk analysis of the energy market. AURORA is a tested model used by utilities across the county, including some Southern California Public Power Agency cities, to assist in long term power supply planning. Timeline and Process Figure 2, below, outlines the process and timeline for the 2018 Power IRP. Figure 2: Power IRP Process Develop RFP and Select Vendor for IRP Development September March 2018 March September 2018 STAG Meetings and Public Input & Consultant Assumptions, Analysis and Modeling Modeling Output and Data Analysis for Portfolio Analysis. Select Optimal Portfolio. July September 2018 Written IRP September - October 2018 IRP Approval by Governing Board (City Council) October- November 2018 SUMMARY STATUS REPORT: Survey and Website PWP s website was updated in late April to focus on the 2018 Power IRP efforts and requirements, with all past Power IRPs relocated to separate pages. The Power IRP website link is provided here: IRP The Power IRP survey is publicly available on the Power IRP website and will assist PWP staff and the Consultants to identify issues that are important to customers and that need additional analysis as part of the Power IRP process. It was announced in the May 3, 2018, City Manager Weekly Newsletter with substantial additional outreach through social media, City Council District Liaisons, the Chamber of Commerce, and other means. As of June 25, 2018, 128 responses have been received. Staff will

13 2018 Power Integrated Resource Plan Update July 10, 2018 Page 4 of 4 present a summary of key results and insights at the July 10, 2018, Municipal Services Committee ( MSC ) meeting. Consultant Efforts To date, the Consultants have developed the Power IRP Outline, Power IRP Assumptions Document, preliminary base case, and have delivered two presentations to the STAG. PWP staff will meet with the Consultants via conference call or in person at least weekly to discuss the current PWP power portfolio. The Consultants are on track to develop a final written Power IRP document by October STAG Meetings The STAG meetings are instrumental in understanding the needs of customers and the community and feedback from the STAG members will assist PWP on the Power IRP development process and analysis. Thus far, three STAG meetings have been held: 1. April 11, Staff presented background presentations on the Power IRP Requirements, Energy Markets and the STAG Roles. Staff also introduced the Power IRP survey to the STAG members and obtained valuable feedback used to improve the content of the survey. 2. May 31, The Consultants introduced the modeling approach for the IRP and data assumptions. 3. June 18, The Consultants presented a preliminary base case, which shows compliance with SB 350. Next Steps Staff is currently working with the Consultants to finalize the base case, which represents the least cost plan to comply with the SB 350 mandate. While not intended to be the adopted resource plan, the base case represents the standard against which other portfolios will be measured for incremental cost, stability, reliability, and environmental benefits. Subsequent to finalizing the base case, additional scenarios will be developed to incorporate a range of environmental goals, changing regulatory and market factors, to name a few. Community meetings are currently being scheduled to inform and gather input from PWP customers and other interested members of the community. Staff will also provide updates to the Environmental Advisory Commission and the MSC as the Power IRP development progresses. The Power IRP website has been updated to include these additional meetings listed below: Date Time Location 7/18/ PM Pasadena Central Library 8/23/ PM Hastings Ranch Library

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