FEBRUARY 7, 2019 LIBRARY BOARD OF TRUSTEES AGENDA COUNCIL CHAMBERS CITY OF RANCHO CUCAMONGA CIVIC CENTER DRIVE RANCHO CUCAMONGA, CALIFORNIA

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1 Roll Call: FEBRUARY 7, 2019 LIBRARY BOARD OF TRUSTEES AGENDA COUNCIL CHAMBERS CITY OF RANCHO CUCAMONGA CIVIC CENTER DRIVE RANCHO CUCAMONGA, CALIFORNIA President, Christine DeVries President Pro Tem, Janet Temkin Board Member, Luella G. Hairston, Esq. Board Member, Mary Hannah Board Member, Kristen Murrieta-Morales A. 6:00 P.M. CALL TO ORDER B. PUBLIC COMMUNICATIONS This is the time and place for the general public to address the Library Board of Trustees on any item listed on the agenda. State law prohibits the Library Board of Trustees from addressing any issue not previously included on the Agenda. The Board may receive testimony and set the matter for a subsequent meeting. Comments are to be limited to five minutes per individual or less, as deemed necessary by the Chair, depending upon the number of individual Members of the audience. This is a professional business meeting and courtesy and decorum are expected. Please refrain from any debate between audience and speaker, making loud noises or engaging in any activity which might be disruptive to the decorum of the meeting. C. CONSENT CALENDAR The following Consent Calendar items are expected to be routine and noncontroversial. They will be acted upon by the Library Board of Trustees at one time without discussion. Any item may be removed by a Member or member of the audience for discussion. C1. Consideration to approve the Minutes of December 6, C2. Consideration to approve the Library Revenue Balance Report of 2018/2019 Budget.

2 FEBRUARY 7, 2019 LIBRARY BOARD OF TRUSTEES AGENDA D. DIRECTOR S STAFF REPORTS The following items do not legally require any public testimony, although the President may open the meeting for public input. D1. Consideration and discussion regarding the Library Status Report. a) Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. b) Consideration and discussion regarding a review of Library Statistics. The report will be presented by Cara Vera, Library Services Manager. D2. Consideration and discussion regarding Children s Services, Adult Services and Library Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director. D3. Consideration and discussion regarding Second Story and Beyond. Presentation by Wess Garcia, Programming Coordinator Librarian and Dianna Lee, Community Partnerships Coordinator. E. BOARD BUSINESS The following items have been requested by the Library Board of Trustees for discussion. They are not public hearing items, although the President may open the meeting for public input. E1. Consideration to approve proposed changes to the Children s Materials Description and Shelving, Children s Access and Children s Collection Maintenance Policies. Staff Report presented by Julie A. Sowles, Library Director. E2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by Mary Hannah, Board Member. E3. BOARD MEMBER ANNOUNCEMENTS. (Comments to be limited to three minutes per Board Member.) F. IDENTIFICATION OF ITEMS FOR THE NEXT MEETING Page 2 of 3

3 FEBRUARY 7, 2019 LIBRARY BOARD OF TRUSTEES AGENDA This is the time for the Library Board of Trustees to identify the items they wish to discuss at the next meeting. These items will not be discussed at this meeting, only identified for the next meeting. G. ADJOURNMENT I, Jennifer Palacios, Library Administrative Secretary of the City of Rancho Cucamonga, or my designee, hereby certify that a true, accurate copy of the foregoing agenda was posted on day, Monday, February 04, 2019, seventy-two (72) hours prior to the meeting per Government Code at Civic Center Drive. Jennifer Palacios Library Executive Assistant City of Rancho Cucamonga Mission Statement The mission of the Rancho Cucamonga Public Library is to inform and enrich our community. We strive to accomplish this by providing access to traditional and technologically innovative resources. We support and encourage education and the love of reading in a welcoming atmosphere by a knowledgeable, service-oriented staff. If you need special assistance or accommodations to participate in this meeting, please contact the Library at (909) Notification of 48 hours prior to the meeting will enable the City to make reasonable arrangements to ensure accessibility. Listening devices are available for the hearing impaired. Page 3 of 3

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5 CITY OF RANCHO CUCAMONGA LIBRARY BOARD OF TRUSTEES A. CALL TO ORDER The regular meeting of the Library Board of Trustees was held on Thursday, December 6, 2018, in the Council Chambers at City Hall, located at Civic Center Drive, Rancho Cucamonga, California. The meeting was called to order at 6:04 p.m. by President DeVries. Present were Members Hannah, Hairston, Murrieta-Morales and Temkin. Also present were: Julie A. Sowles, Library Director, Linda Troyan, City Clerk Services Director, Brian Sternberg, Assistant Library Director, Cara Vera, Library Services Manager, Jacquie Cox, Circulation Supervisor, Linda Engelke, Adult Librarian Librarian and Jennifer Palacios, Executive Assistant. ****** B. ITEMS OF BUSINESS WITH NEWLY APPOINTED OFFICIALS B1. Administration of Oath of Office to Board Member Kristen Murrieta-Morales. The Oath of Office will be administered by Janice Reynolds, City Clerk. In the absence of Janice Reynolds, City Clerk, Linda Troyan, City Clerk Services Director, administered the Oath of Office to Kristen Murrieta-Morales. C1. There were none. ****** C. PUBLIC COMMUNICATIONS ****** D. CONSENT CALENDAR D1. Consideration to approve Minutes of November 1, MOTION: Moved by Member Hannah to approve November 1, 2018 minutes, seconded by Member Hairston. Motion carried D2. Consideration to approve the Library Revenue Balance Report of 2017/2018 Budget. MOTION: Moved by Member Hairston to approve the Library Revenue Balance Report of 2017/2018 Budget, seconded by Member Temkin. Motion carried ****** E. LIBRARY DIRECTOR'S STAFF REPORTS E1. Consideration and discussion regarding the Library Status Report. Item C1-2

6 Library Board of Trustees Minutes December 6, 2018 Page 2 a. Consideration and discussion regarding general announcements. The oral report will be presented by Julie A. Sowles, Library Director. Julie A. Sowles, Library Director, reported on November 3, 2018 the Library held the Little Free Library kickoff program. Library staff talked with participants about general information regarding Little Free Libraries and Lowes representatives conducted a Little Free Library construction demonstration. At the entrance of City Hall there is a Little Free Library and long term the City plans to have more throughout the community. Library Director Sowles reported on November 9-11, 2018 herself and Margaret Hatanaka, Adult Services Supervisor, attended the annual CLA conference. Julie A. Sowles, Library Director, stated on November 27, 2018 the Animal Center held a retirement fundraiser luncheon at Central Park for Council Member Bill Alexander and on December 3, 2018 the Library Foundation Board held Council Member Diane Williams retirement fundraising event on the Second Story of the Biane Library. Council Member Williams event raised over $5,000 for the Foundation s Second Story Capital Campaign. Library Director Sowles stated the Second Story held a Ready Open Play event this past weekend and another one will be held on December 8, The event has been a success and encouraged the Board to attend. Julie A. Sowles, Library Director, reported December 19, 2018 at the City Council meeting, three Library Foundation Board Members will be recognized for their 10 and 15-year milestone service awards with the City and the $1.5 million naming rights donor for the Second Story project will be announced. Library Director Sowles stated library employees Carol Durkel and Casey Marcarello will be retiring by the end of the month and encouraged the Board to come in and wish them well. b. Consideration and discussion regarding a review of Library statistics. The report will be presented by Cara Vera, Library Services Manager. Cara Vera, Library Services Manager, reviewed the statistics with the Board. E2. Consideration and discussion regarding Children s Services, Adult Services and Library Programming. The oral report will be presented by Brian Sternberg, Assistant Library Director. Brian Sternberg, Assistant Library Director, stated since the launch of the Teen Advisory Group (TAG) back on July 19, 2018 when there were only 3 members, it has grown to over 20 members and has been a huge success. The TAG team meets the third Thursday of every month and comes up with ideas for teen programs and displays in the Library. The advisory group is for teens ages 12 to 17 years of age, teens 14 to 17 years old are eligible to receive volunteer hours when attending the meetings. Assistant Library Director Sternberg reported the Archibald Library will be hosting a Winter Fun Storytime on December 15, 2018 in the Story Theater. The theme is surrounded around all things winter. Item C1-3

7 Library Board of Trustees Minutes December 6, 2018 Page 3 Brian Sternberg, Assistant Library Director, reported on December 15, 2018 the Second Story will be holding a Proactive Parenting, Early Speech Strategies contract class. E3. Consideration and discussion regarding Passport Services. Presentation by Jacquie Cox, Circulation Supervisor and Linda Engelke, Adult Librarian. Jacquie Cox, Circulation Supervisor and Linda Engelke, Adult Librarian, presented an oral staff report and PowerPoint presentation (copy on file). ****** F. BOARD BUSINESS F1. Consideration and discussion regarding January meeting date. Julie A. Sowles, Library Director, requested to cancel the January 3, 2019 meeting due to the City Closure from December 20, 2018 to January 2, There will not be enough time to prepare an agenda packet and distribute before the meeting date. MOTION: Moved by Member Hairston to cancel January 3, 2019 Library Board of Trustees meeting. Seconded by Member Hannah F2. LIBRARY BOARD OF TRUSTEES LIAISON REPORT. An oral report will be presented by Mary Hannah, Board Member. Mary Hannah, Board Member, reported Kristine Scott will be stepping down as President of the Library Foundation Board to fill her new role as a City Council Member for District 2. Board Member Hannah reported the Foundation voted for a new President, David Gonzalez who was Vice President and the Foundation voted for a new Vice President, Member Teresa Akahoshi. Mary Hannah, Board Member, reported the Foundation will be participating in a baking competition at Janice Rutherford s Christmas reception on December 13, F3. BOARDMEMBER ANNOUNCEMENTS: Christine DeVries, President stated her family had a fantastic time at the Mo Willems event back on November 17, 2018 at the Archibald Library. Staff did a great job with the activities and they were excited to attend. Mary Hannah, Board Member, stated she attended the Diane Williams retirement event and had a wonderful time. The Foundation Board and staff did an excellent job to make the event a success. Christine DeVries welcomed again, Kristen Murrieta-Morales to the Board. Kristen Murrieta-Morales thanked the Board for the opportunity and what an honor it is to serve as a Board Member. Item C1-4

8 Library Board of Trustees Minutes December 6, 2018 Page 4 ****** G. IDENTIFICATION OF ITEMS FOR NEXT MEETING ****** H. ADJOURNMENT The meeting adjourned at 7:02 p.m. Respectfully submitted, Jennifer Palacios Executive Assistant Approved: Item C1-5

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