CENTRAL OTAGO DISTRICT COUNCIL CROMWELL COMMUNITY BOARD

Transcription

1 CENTRAL OTAGO DISTRICT COUNCIL CROMWELL COMMUNITY BOARD MINUTES of a meeting of the Cromwell Community Board held in the Cromwell Service Centre, 42 The Mall, Cromwell on Tuesday, 15 December 2015 commencing at 11.34am. PRESENT: N Gillespie (Chairperson), H Hucklebridge (Deputy Chairperson), S Calvert, G Christiansen, N McKinlay, T Pinckney and G Stewart IN ATTENDANCE: L Mash (Chief Executive Officer) and E Whale (Governance Support Officer) M Kerr (Property and Facilities Manager), C Martin (Property and Facilities Officer), A Mason (Market Support), P Penno (Community Development Manager) and L Van der Vort (Manager, Planning and Environment) were also present Confirmation of Minutes RESOLVED that the minutes of the meeting of the Cromwell Community Board held on 27 November 2015 be received and confirmed as a true and correct record. Calvert / Hucklebridge Declaration of Interest There were no declarations of interest The Property and Facilities Officer, Property and Facilities Manager and Anne O Meagher (BECA Architect) joined the meeting at 11.36am Cromwell Memorial Hall Redevelopment Project Developed Design (PRJ ) A report from the Property and Facilities Officer to progress the Cromwell Memorial Hall Redevelopment Project from the developed design onto the detailed design stage had been circulated.

2 A. RESOLVED that the report be received and the level of significance Stewart / Pinckney B. APPROVED the developed design. McKinlay / Hucklebridge C. AGREED to move into the detailed design stage. McKinlay / Hucklebridge D. APPROVED BECA s offer of service to design furniture and fittings, and inclusion of the lighting and audio-visual specifications into the project at a total of $35,000. Pinckney / Stewart E. APPROVED an overspend of the contingency sum to a total of $12,000 for unforeseen design requirements. Pinckney / Stewart F. APPROVED for bookings to now be taken in 2016 as the construction period will be from 9 January 2017 to 1 December Calvert / Gillespie The Property and Facilities Manager and Ms O Meagher left the meeting at 12.54pm. Mr Jim Walton (Old Cromwell Representative) joined the meeting at 12.55pm Old Cromwell Inc. McNulty House Funding Application (PRO L1) A report from the Property and Facilities Officer to consider a request from Old Cromwell Incorporated for funding assistance had been circulated. A. RESOLVED that the report be received and the level of significance Hucklebridge / Calvert

3 B. AGREED to assist Old Cromwell Inc. with up to 50% funding of the total cost to have a seismic assessment report carried out on McNulty House, full amount capped at no more than $10,000 plus GST. Hucklebridge / Calvert C. APPROVED funding by an overspend of the Cromwell endowment fund. Hucklebridge / Calvert The meeting was adjourned at 1.10pm. The meeting was re-convened at 1.20pm Lions Club Licence to Occupy (PRJ ) A report from the Property and Facilities Officer to consider the approval of the Cromwell Lions Club s Licence to Occupy over part of the closed Cromwell Landfill and resulting request for funding assistance to build an internal fence required under this agreement had been circulated. A. RESOLVED that the report be received and the level of significance Calvert / Christiansen B. APPROVED a Licence to Occupy to be issued to the Cromwell Lions club over part of the closed Cromwell Landfill for the purpose of their charitable firewood operation. Calvert / Christiansen C. APPROVED a grant of $ from unspent 2015/16 Cromwell General Grants budget for the contribution to the cost of erecting an internal fence. Calvert / Christiansen Note The Property and Facilities Officer left the meeting at 1.39pm. The Property and Facilities Manager joined the meeting at 1.39pm Cromwell Town Centre Redevelopment Big Fruit Front Reserve Review Project Scope and Cost Options (CON ) A report from the Property and Facilities Manager to consider design amendments and associated cost options with the aim of the project cost being

4 less than $868,605 plus 15% contingency while still providing overall design intent had been circulated. A. RESOLVED that the report be left to lie on the table until the next meeting so that Board may have more time to consider all options. Gillespie / Calvert The Property and Facilities Manager left the meeting at 2.09pm. The Property and Facilities Officer joined the meeting at 2.09pm Paintball Central Rent Review (PRO L3) A report from the Property and Facilities Officer to consider a rent review for the lease held by Adventure Otago Company Ltd trading as Paintball Central for a parcel of Cromwell endowment land had been circulated. A. RESOLVED that the report be received and the level of significance Hucklebridge / Pinckney B. AGREED: to: 1 Set the rent by an increase of 12.6% as per the Consumer Price Index movement since the original rent was set, the new rent being $3,378 plus GST. 2 Future rent reviews be an increase by the CPI movement since the prior rent review, but not lower than the prior rent. Hucklebridge / Pinckney The Property and Facilities Officer left the meeting at 2.13pm. Market Support joined the meeting at 2.14pm Report Back from Cromwell and Districts Promotion Group for Projects and Activities (COM ) A report from Market Support to receive a report back from Cromwell and Districts Promotion Group Inc. on the $79,700 approved grant funded projects for the financial year as per resolution B. XVII had been circulated.

5 A. RESOLVED that the report be received and the level of significance Christiansen / McKinlay B. RESOLVED that the Board accepted the report back from Cromwell and Districts Promotion Group as meeting the condition applied to the approved grant as per Resolution B. XVII Christiansen / McKinlay C. RESOLVED that the Board accepted the Cromwell and Districts Promotion Group offer to reimburse unspent grant funds and invoice the group for the amount of $8,728 or $10,779. The Chief Executive Officer to resolve the difference. Christiansen / McKinlay Mr Mike Pardekooper (Sports Turf Trust Representative) joined the meeting at 2.21pm Cromwell Promotion Grant Application Central Otago Sports Turf Trust (COM ) A report from Market Support to consider an application from Central Sports Turf Trust for $15,000 promotions grant funding to host a New Zealand Women s team; two game international hockey series March / April 2016 had been circulated. A. RESOLVED that the report be received and the level of significance Hucklebridge / Stewart B. RESOLVED that the Board approved a grant of $15,000 to the Central Otago Sports Turf Trust for the NZ Women s Hockey two test international series to be uplifted by 30 June This will be an overspend from the current year. Hucklebridge / Stewart C. RESOLVED that the Board consider the implications from the next financial year s budget. Hucklebridge / Stewart Mr Pardekooper left the meeting at 2.51pm.

6 Cromwell Promotion Grant Applications Financial Year (COM ) A report from Market Support to receive applications to the contestable Cromwell Promotions Grant ($109,193 cost centre 3033) for projects in the financial year had been circulated. Mr Peter Mead (Cromwell and Districts Community Arts Council Representative) joined the meeting at 3.02pm. Mr Mead left the meeting at 3.04pm. Mr Blair Scoullar (Pisa Range Music Society Inc. Representative) joined the meeting at 3.04pm. Mr Scoullar left the meeting at 3.11pm. Mr Mike Pardekooper (Central Otago Sports Turf Trust Representative) joined the meeting at 3.12pm. Mr Pardekooper wished to withdraw his application for the Cromwell Promotion Grant Mr Terry Davis (Cromwell and District Promotions Group) joined the meeting at 3.12pm. Mr Davis left the meeting at 3.16pm. A. RESOLVED that the report be left to lie on the table until the next meeting so that Board may have more time to consider all applications. McKinlay / Pinckney With the agreement of the meeting item was brought forward for consideration by the Board. Senior Sergeant Ian Kerrisk joined the meeting at 3.39pm Police Report Senior Sergeant Kerrisk reported on the following: 4km tolerance started on the 1 December Police are making sure they are being seen out on the road *555 calls are great, however if there is dangerous driving that could cause an accident call 111

7 Slow driving is also a roading issue and it is about educating the driver that this is just as much of a hazard Call for patience on the road this time of year Culture is changing where people are going out to enjoy themselves and not to get intoxicated Trend in crime is down A. RESOLVED that the report be received. Christiansen / Stewart Senior Sergeant Kerrisk left the meeting at 4.00pm. The Community Development Manager and Edith McKay (Chairperson of Cromwell District Museum Trust) joined the meeting at 4.01pm Annual Report and Presentation from Cromwell Museum Trust (COM ) A report from the Community Development Manager to present on objectives and actions of Cromwell Museum Trust for their first six months of operation had been circulated. A. RESOLVED that the report and presentation be received. Pinckney / McKinlay The Community Development Manager and Mrs McKay left the meeting at 4.20pm. Mr Pinckney left the meeting at 4.30pm Application for Road Name Approval Minaret Resources Ltd, RC , Cromwell (INF ) A report from the Roading Assistant to consider a request to name five new roads in a subdivision off the Luggate-Cromwell Road (SH6), Queensberry had been circulated. A. RESOLVED that the report be received and the level of significance Christiansen / Calvert

8 B. RESOLVED that the new legal roads in Minaret Resources Ltd Subdivision, RC150161, be named Pukerangi Drive and Kotahi Drive, and the private right of ways be named Puninga Lane, Mahana Lane and Miharo Lane. Christiansen / Calvert Quarterly Activities Report The Quarterly Activities Report for the period July to September 2015 had been circulated. A. RESOLVED that the Quarterly Activities Report July to September 2015, as circulated, be received. Stewart / Hucklebridge Proposed Meeting Schedule 2016 A report from the Governance and Policy Support Officer to consider and adopt a meeting schedule for 2016 had been circulated. A. RESOLVED that the report be received and the level of significance Christiansen / Calvert B. RESOLVED that the meeting schedule for 2016 be adopted with the scheduled meeting date of Tuesday 19 January 2016 being added. Christiansen / Calvert Status Report on Resolutions Corporate Services A report from Corporate Services of an update on resolutions had been circulated. A. RESOLVED that the report be received McKinlay / Stewart Status Report on Resolutions Community Services A report from Community Services of an update on resolutions had been circulated.

9 A. RESOLVED that the report be received Stewart / Christiansen Status Report on Resolutions Infrastructure Services A report from Infrastructure Services of an update on resolutions had been circulated. A. RESOLVED that the report be received Hucklebridge / Gillespie Members Reports 1. Mrs Hucklebridge reported on the following: Great to see Cromwell busy with so many visitors to the Mall and community events 12 November Highlands 101 event till 15 November 21 November Country Music Hoedown 25 November Grocers Golf Tournament (not held here for 21 years) 29 November Cromwell Races 5 December Festive Fete 13 December Elderly Citizens Christmas Dinner hosted by Cromwell Lions Greenways between David Place and Magnetic Drive needing a tidy up along with Sew Hoy s land. Concern that the large Agenda being sent out only 4 days clear of the meeting, thought this was a 7 day requirement. 2. Mr Stewart reported on the following: 3 November Attended Cromwell Community Board meeting 25 November Central Otago District Council discussion on traffic bylaws and Tarras toilets 19 November CLEC meeting 29 November Cromwell Races 30 November Museum Trust Eco seal and dust on Pearson Road Blue dye in the Mall stream was reported to council staff Road Bump and footpath outside 33 Inniscort Sale Yards for sale by Tender 3. Mr Christiansen reported on the following: Fireworks display Hoedown was pretty good Gut buster was successful

10 Concern regarding Alpha Street with barley grass residents have been informed that this land is LINZ Lake weed committee trialling a cutting bar 4. Councillor McKinlay reported on the following: Attended a Council workshop on the 11 November Council meeting regarding Revenue and Financing Policy Bannockburn Hall Committee meeting awaiting lottery reply for funding which is holding up fundraising 5. Councillor Calvert reported on the following: 3 November Promotions Group Meeting 5 November Old Cromwell Town meeting 6 November Central Otago Wine Growers AGM 11 November Elected Members workshop and Cromwell and Districts Community Trust meeting 13 November Fireworks and Night Market 17 November Reading at Barnadoes 18 November Council Submissions Hearing Revenue and Financing Policy 19 November Wilding Conifer AGM 20 November Jazz concert 21 November Working bee at Cromwell Heritage Precinct 23 November Old Cromwell Town special meeting Strategic Marketing Plan 25 November Council workshop 26 November Old Cromwell monthly meeting 27 November Extraordinary meeting Cromwell Community Board 1 December Promotions Group meeting 2 December Cromwell Business breakfast 9 December Cromwell and Districts Community Trust 14 December Drop in session and Native Restoration 6. Councillor Gillespie reported on the following: 10 November Hearings panel 11 November Council workshop 13 November Mayoral Forum in Queenstown 18 November Council meeting 23 November Wellington Fire Service 25 November Council workshop roading bylaw 27 November Cromwell Community Board extraordinary meeting 4 December Special board meeting of the Otago Rural Fire Authority 8 December Hearings panel A. RESOLVED that the report be received. Gillespie / Calvert

11 Community Group Reports The following documents provided by Community Groups had been circulated. Old Cromwell Board Minutes 24 September 2015 Cromwell Museum Trust Minutes 26 October 2015 A. RESOLVED that the information be received. McKinlay / Stewart BOARD IN CLOSED MEETING RESOLVED that the public be excluded from the following part of the proceedings of the meeting, namely and The general subject of each matter to be considered while the public is excluded, the reason for passing this resolution in relation to each matter, and the specific grounds under section 48(1) of the Local Government Official Information and Meetings Act 1987 for the passing of this resolution are as follows: General subject of each matter to be considered. Reason for passing this resolution in relation to each matter. Ground(s) under Section 48(1) for the passing of this resolution Status Report on Resolutions Infrastructure Services Lease of Industrial Section Ree Crescent To enable Community Board to carry out, without prejudice or disadvantage, commercial activities (The premature disclosure of the financial information would detrimentally affect the Council s position in the negotiation) Section 48 (1) (a) This resolution is made in reliance on section 48(1)(a) of the Local Government Official Information and Meetings Act 1987 and the particular interest or interests protected by section 6 or section 7 of that Act or section 6 or section 7 or section 9 of the Official Information Act 1982, as the case may require, which would be prejudiced by the holding of the whole or the relevant part of the proceedings of the meeting in public are as shown above (in brackets) with respect to each item. NOTE: Section 48(4) of the Local Government Official Information and Meetings Act 1987 provides as follows: "(4) Every resolution to exclude the public shall be put at a time when the meeting is open to the public, and the text of that resolution (or copies thereof) - (a) Shall be available to any member of the public who is present;

12 and (b) Shall form part of the minutes of the local authority." Calvert / Hucklebridge The public was excluded at 5.15pm.

13 THE BOARD IN OPEN MEETING RESOLVED that the public be readmitted. Calvert / Christiansen The public was readmitted at 5.22pm. The meeting closed at 5.23pm.. CHAIRPERSON / /