AGENDA PIERCE COUNTY SOLID WASTE MANAGEMENT BOARD MEETING AGENDA

Transcription

1 AGENDA PIERCE COUNTY SOLID WASTE MANAGEMENT BOARD MEETING AGENDA Wednesday, December 16, :30 p.m. Multipurpose Room of the Material Recovery Facility 707 North Maple Street Ellsworth WI # Action Presenter 1 Call to Order SWMB Chair 2 Approve Minutes of November 18, 2015 SWMB Chair 3 Approve Vouchers SWMB Chair 4 S.W. Administrator 5 S.W. Administrator 6 S.W. Administrator 7 Discuss Recycling Industry Trends and Opportunities S.W. Administrator 8 Future Agenda Items Members 9 Next Meeting Dates Members 10 Adjourn Members Questions regarding this agenda may be made to Steve Melstrom, Solid Waste Administrator at 715/ Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact Steve Melstrom, Solid Waste Administrator at 715/273/3092. A quorum of County Board Supervisors may be present. 12/9/15 Working today for a better tomorrow. Printed on Recycled Paper.

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5 AGENDA PIERCE COUNTY SOLID WASTE MANAGEMENT BOARD MEETING AGENDA Wednesday, November 18, :30 p.m. Multipurpose Room of the Material Recovery Facility 707 North Maple Street Ellsworth WI # Action Presenter 1 Call to Order SWMB Chair 2 Discuss/Take Action on Request for Professional Qualifications Program Cost Study by Professional Firms Administrative Coordinator 3 Approve Minutes of September 9, 2015 SWMB Chair 4 Approve Vouchers SWMB Chair 5 Discuss 2015 Fall Clean Sweep S.W. Administrator 6 Discuss/Take Action on 2016 Pepin County & Pierce County Clean Sweep Cooperative Agreement S.W. Administrator 7 Discuss/Review 2015 Budgets and Revenues S.W. Administrator 8 Discuss Recycling Industry Trends and Opportunities S.W. Administrator 9 Future Agenda Items Members 10 Next Meeting Dates Members 11 Adjourn Members Questions regarding this agenda may be made to Steve Melstrom, Solid Waste Administrator at 715/ Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact Steve Melstrom, Solid Waste Administrator at 715/273/3092. A quorum of County Board Supervisors may be present. 11/11/15

6 PIERCE COUNTY 2015 FALL CLEAN SWEEP & PHARMACEUTICAL EVENT Saturday, September 19, :30 a.m. (Safety Meeting) 8:00 12/noon (Event) Multi-Purpose Room of the Material Recovery Facility 707 North Maple Street, Ellsworth WI County Board Members Present: LeRoy Peterson Dale Auckland Jerry Kosin District #2, Cty & SWMB Member District #12 County Board Member District #15 Cty & SWMB Member Those Present SWMB Citizen Members Present: Sandra Weix Citizen Member, SWMB Secretary Also Present: Steve Melstrom David Murphy Mike Schommer Tony Huppert Darin Townsend Jerad Fuchs Darlene Dailey Solid Waste Administrator MRF Supervisor MRF Staff MRF Staff MRF Staff MRF Staff MRF Staff Mike Waltz Chad Koranda Kari Johnson Jackie Drier Pierce Cty Sheriff s Dept. Pierce Cty Sheriff s Dept. Pierce Cty Public Health Dept Pepin Cty Recycling/Solid Waste Coor. Chris Bahlow Chad Peplinski Don Mitchell John Regnitz Ryan Jones Nick Bach Kahvyn Zaire Tom Mondloch Veolia Environmental Services Veolia Environmental Services Veolia Environmental Services Veolia Environmental Services Veolia Environmental Services Veolia Environmental Services Veolia Environmental Services Veolia Environmental Services Larry Larrabee Jim Kleinhans Mellissa Murphy Dalton Huppert Barkat Sikden Enver Kejeradze Dana Pruitt Citizen Volunteer Citizen Volunteer Citizen Volunteer Citizen Volunteer Citizen Volunteer Citizen Volunteer Citizen Volunteer Anibal Maldonado Paul Cordes Justin Anderson Jason Shingledecker Dan Ness Wisconsin Industrial Sand Hager City Wisconsin Industrial Sand Hager City Wisconsin Industrial Sand Hager City Wisconsin Industrial Sand Hager City Wisconsin Industrial Sand Hager City The Clean Sweep/Pharmaceutical Event took place from 8:00 a.m. to 12/noon. Clean Sweep / Pharmaceutical Events

7 PIERCE COUNTY CLEAN SWEEP & PHARMACEUTICAL EVENT SCHEDULE Saturday, September 19, :00 a.m. Multipurpose Room of the Material Recovery Facility 707 North Maple Street Ellsworth WI # Action Presenter Clean Sweep and Pharmaceutical Event. 1 SWMB No Action Will Be Taken. Questions regarding this agenda may be, made to Steve Melstrom, Solid Waste Administrator at 715/ Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the event. For additional information, or to make a request, contact Steve Melstrom, Solid Waste Administrator at 715/273/3092. A quorum of Solid Waste Management Board Members may be present. 9/16/15 A quorum of County Board Supervisors may be present.

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11 AGENDA PIERCE COUNTY SOLID WASTE MANAGEMENT BOARD MEETING AGENDA Wednesday, September 9, :30 p.m. Multipurpose Room of the Material Recovery Facility 707 North Maple Street Ellsworth WI # Action Presenter 1 Call to Order SWMB Chair 2 Approve Minutes of August 12, 2015 SWMB Chair 3 Approve Vouchers SWMB Chair 4 Update on Buffalo County & Pierce County Recycling Cooperative Agreement S.W. Administrator 5 Discuss 2015 Fall Clean Sweep Event S.W. Administrator 6 Discuss/Take Action on Proposed 2016 Department Budgets and Revenues S.W. Administrator 7 Discuss/Take Action on Proposed 2016 Department 3-Year Plan S.W. Administrator 8 Discuss Recycling Industry Trends and Opportunities S.W. Administrator 9 Future Agenda Items Members 10 Next Meeting Dates Members 11 Adjourn Members Questions regarding this agenda may be made to Steve Melstrom, Solid Waste Administrator at 715/ Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact Steve Melstrom, Solid Waste Administrator at 715/273/3092. A quorum of County Board Supervisors may be present. 9/2/15 Working today for a better tomorrow. Printed on Recycled Paper.

12 PIERCE COUNTY SOLID WASTE MANAGEMENT BOARD MEETING MINUTES Wednesday, August 12, :30 p.m. Multi-Purpose Room of the Material Recovery Facility (MRF) 707 North Maple Street, Ellsworth WI Members Present Jerry Kosin Scott Bjork Cecil Bjork Jon Aubart LeRoy Peterson Greg Engeset Sandra Weix District #15 County Board 2 nd Vice-Chair District #7 District #5 District #3 County Board Vice-Chair District #2 Citizen Member, SWMB Chair Citizen Member, SWMB Secretary Those Present Excused: Also Present: Tim Lorenz Bill Parks Steve Melstrom Jeff Holst Citizen Member Citizen Member Solid Waste Administrator District #16 County Board Chair The Solid Waste Management Board (SWMB) meeting was called to order at 4:30 p.m. by SWMB Chair, Greg Engeset. Cecil Bjork asked that the Minutes summarizing agenda item Discuss/Take Action on Unpaid Coffee Pot Invoice, be revised from one SWMB member opposed to Cecil Bjork opposed, and the Minutes summarizing agenda item Discuss/Take Action on Buffalo County & Pierce County Cooperative Recycling Agreement be revised to Cecil Bjork distributed a projected recycling budget annual cost and income worksheet, based on the first five (5) months of Steve Melstrom also asked that Tim Lorenz s statement the 2015 recycling budget cost projections were not actual costs be also added to the revised Minutes. Motion made by Jerry Kosin to approve the Minutes of July 15, 2015, with the recommended revisions and additions, seconded by Scott Bjork. Motion carried. Motion made by Jerry Kosin to approve the voucher list as presented, seconded by Scott Bjork. Motion carried. Steve reviewed the 2015 Solid Waste, Recycling, and Clean Sweep Budgets and Revenues with the SWMB. The Clean Sweep budget is currently exceeding budgeted cost projections, due to a significant cost increase in recycling tires, and the record high turnout at the department s 2015 Spring Clean Sweep event. The 2015 Recycling and Solid Waste budget expenditures are in line with budgeted projections. Due to low/soft recyclable material prices, the department s 2015 budget revenues are significant lower than the budgeted projections. Meeting Convened Approve the Minutes of July 15, 2015 Approve Vouchers Discuss/Review 2015 Budgets And Revenues

13 MINUTES Page 2 August 12, 2015 This year s 2015 Fall Clean Sweep & Pharmaceutical Collection Event will be held on Saturday, September 19, 2015 from 8:00 a.m. 12:00 p.m., with a 7:30 a.m. safety meeting. Steve informed the SWMB that on August 1, 2015, Buffalo County started covering 50% of the costs to transport materials to Pierce County. The department should know within a week if Buffalo County approved Pierce County s proposed 2016 Cooperative Recycling Agreement. The SWMB reviewed and discussed Pepin County s proposed modification to the current Pepin County & Pierce County Recycling Cooperative Agreement. Pepin County s proposed modification to the current agreement is to commence on January 1, At that time, they will start covering 50% of the costs to transport their materials to Pierce County. Steve informed the SWMB that both counties must mutually agree for any modification(s) to be made to the current cooperative agreement. Motion made by Scott Bjork to accept Pepin County s proposed modification to the current agreement that on January 1, 2016, Pepin County will start covering 50% of the costs to transport their materials to Pierce County, seconded by Sandra Weix. Motion carried, with Jerry Kosin and Cecil Bjork opposed. Discuss 2015 Fall Clean Sweep & Pharmaceutical Collection Event Update on Buffalo County & Pierce County Recycling Cooperative Agreement Discuss/Take Action on Modifying and/or Withdrawing from the Pepin County & Pierce County Recycling Cooperative Agreement Proposed 2016 Solid Waste Budget: The proposed 2016 Solid Waste Budget personnel costs have been updated by Administration since the previous month (July) SWMB meeting. Proposed 2016 Clean Sweep Budget: There have been no significant changes made to the proposed 2016 Clean Sweep Budget since the previous month s SWMB meeting. Proposed 2016 Recycling Budget: The proposed 2016 Recycling Budget personnel costs have been updated by Administration since the previous month s SWMB meeting. The proposed reduction in the Transportation budget line item reflects Buffalo and Pepin County starting to cover 50% of the costs to transport their materials in Pierce County Administration has agreed to provide support in determining relevant costs to operating the Recycling Program. The department also has budget funds in Professional Services and Contracted Labor that could be used for an outside source to assist and/or perform the cost analysis. Discuss/Review 2016 Budgets And Revenues Proposed 2016 Capital Equipment and Improvements: The current proposed 2016 Capital Equipment is budgeting funds for replacing one of department s office computers, replacing the office pick-up truck, and the recycling facility s skid-loader. Proposed 2016 Budget Revenues: There have been no significant changes made to the proposed 2016 Budget revenues since the previous month s SWMB meeting. Proposed 3-Year Plan : Steve reviewed the current proposed 2016 department three-year-plan with the SWMB. Steve spoke with the Pierce County Highway Department and the recycling facility s service road should not need resurfacing until 2019 or Discuss/Review Proposed 2016 Department 3-Year Plan

14 MINUTES Page 3 August 12, 2015 Recycling Trends: Material Production Through the first seven months of 2015, the recycling facility has processed 295 tons, a 15% increase compared to the first seven months of the previous year (2014). Material Market Prices - The prices paid for recyclable materials continue to run lower than the previous year s (2014) material prices. Recycling Opportunities: The department is planning to order more recycling bins for outdoor venues to collect and store recyclable cans and bottles. All of the feedback from the schools that have received bins, thus far, has been positive. Discuss Recycling Industry Trends & Opportunities The department is planning to do a follow-up with Delta Plastic to see if they still are interested in purchasing baled ag film plastic. The department also needs to determine if the recycling facility s baler will effectively bale the ag film plastics. Update on Buffalo and Pepin County Cooperative Recycling Agreements Discuss/Take Action on Proposed 2016 Budgets & Revenues Discuss/Take Action on Proposed 2016 Department 3-Year Plan Discuss Recycling Industry Trends & Opportunities Discuss/Review Recycling Program Costs Analysis September 9, 4:30 p.m. October 14, 4:30 p.m. November 18, 4:30 p.m. December 16, 4:30 p.m. Motion made by Jerry Kosin to adjourn, seconded by LeRoy Peterson. Motion carried. The meeting 6:04 p.m. Future Agenda Items Next Meeting Dates Adjournment

15 AGENDA PIERCE COUNTY SOLID WASTE MANAGEMENT BOARD MEETING AGENDA Wednesday, August 12, :30 p.m. Multipurpose Room of the Material Recovery Facility 707 North Maple Street Ellsworth WI # Action Presenter 1 Call to Order SWMB Chair 2 Approve Minutes of July 15, 2015 SWMB Chair 3 Approve Vouchers SWMB Chair 4 Discuss/Review 2015 Budgets and Revenues S.W. Administrator 5 Discuss 2015 Fall Clean Sweep & Pharmaceutical Collection Event S.W. Adm. & MRF Sup. 6 Update on Buffalo County & Pierce County Recycling Cooperative Agreement S.W. Administrator 7 Discuss/Take Action on Modifying and/or Withdrawing from the Pepin County & Pierce County Recycling Cooperative Agreement S.W. Administrator 8 Discuss/Review Proposed 2016 Budgets and Revenues S.W. Administrator 9 Discuss/Review Proposed 2016 Department 3-Year Plan S.W. Administrator 10 Discuss Recycling Industry Trends and Opportunities S.W. Administrator 11 Future Agenda Items Members 12 Next Meeting Dates Members 13 Adjourn Members Questions regarding this agenda may be made to Steve Melstrom, Solid Waste Administrator at 715/ Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact Steve Melstrom, Solid Waste Administrator at 715/273/3092. A quorum of County Board Supervisors may be present. 8/5/15 Working today for a better tomorrow. Printed on Recycled Paper.

16 PIERCE COUNTY SOLID WASTE MANAGEMENT BOARD MEETING MINUTES Wednesday, July 15, :30 p.m. Multi-Purpose Room of the Material Recovery Facility (MRF) 707 North Maple Street, Ellsworth WI Members Present Jerry Kosin Scott Bjork Cecil Bjork Jon Aubart LeRoy Peterson Greg Engeset Sandra Weix Tim Lorenz District #15 County Board 2 nd Vice-Chair District #7 District #5 District #3 County Board Vice-Chair District #2 Citizen Member, SWMB Chair Citizen Member, SWMB Secretary Citizen Member Those Present Excused: Also Present: Bill Parks Steve Melstrom David Murphy Citizen Member Solid Waste Administrator MRF Supervisor The Solid Waste Management Board (SWMB) meeting was called to order at 4:30 p.m. by SWMB Chair, Greg Engeset. The SWMB Chair expressed a desire to address agenda items #7 and #8 prior to # 6. There were no objections from the SWMB members. Motion made by Jerry Kosin to approve the Minutes of June 10, 2015, as presented, seconded by Tim Lorenz. Motion carried. Motion made by Jerry Kosin to approve the voucher list as presented, seconded by Scott Bjork. Motion carried. The Pierce County Finance Director informed Steve Melstrom that an invoice for purchasing a coffee pot for the department could not be paid without approval from the SWMB. The Finance Director stated that a coffee pot is not an allowable county expense, and the department must list it as a separate discuss/take action agenda line item. Motion made by Jon Aubart to approve paying the unpaid coffee pot invoice, seconded by Scott Bjork. Motion carried. Cecil Bjork opposed. Steve reviewed the 2015 fair booth schedule with the SWMB, and requested SWMB members to contact the department if they can help staff the booth this year. Meeting Convened Approve the Minutes of June 10, 2015 Approve Vouchers Discuss/Take Action on Unpaid Coffee Pot Invoice Discuss 2015 Fair Booth Schedule

17 MINUTES Page 2 July 15, 2015 Proposed 2016 Solid Waste Budget: All of the proposed 2016 Solid Waste Budget personnel costs are the same as the current 2015 personnel costs. Administration has not released any 2016 personnel costs. The current proposed 2016 Solid Waste Budget continues budgeting funds for the department s Bulky Debris and Pharmaceutical Waste Collection Programs. The budget continues budgeting $1, for purchasing sharp bins for the Pierce County Public Health Department s Sharp Bin Program. The budget also continues budgeting $3, for potential Department Research and Development projects. The acting Drug Enforcement Agency (DEA) chief recently stated that he plans to revive the pharmaceutical take-backprogram. Proposed 2016 Clean Sweep Budget: The current proposed 2016 Clean Sweep Budget enables the department to continue holding two (2) hazardous waste collection events. The department is planning to continue having a cooperative agreement with Pepin County that requires them to reimburse Pierce County for the waste disposal costs incurred from their households and farms that use the county s hazardous waste collection events. The proposed budget continues budgeting funds for accepting and recycling non-chemical waste stream items, i.e., appliances, electronics, fluorescent lamps, tires, and latex paint. Proposed 2016 Recycling Budget: Discuss/Review 2016 Budgets And Revenues All of the proposed 2016 Recycling Budget personnel costs are the same as the current 2015 personnel costs. The current proposed 2016 Transportation budget costs are figuring no changes in the transportation costs for materials received from other county entities. The current proposed 2016 Gas/Heat and Electricity budget costs are based on the significant reduction in energy costs experienced by the department in Proposed 2016 Capital Equipment and Improvements: The current proposed 2016 Capital Equipment is budgeting $1, for replacing the MRF Supervisor s computer system, and $17, for replacing the MRF s skid-loader. Proposed 2016 Budget Revenues: The proposed 2016 Recycling Grant reflects the State of Wisconsin budget reduction of 21.05%/$40, in State Aid for year The current proposed 2016 Sale of Recyclable Materials is figuring the trend for material market prices will continue to be soft/low in Opportunities: The department shipped eight (8) bales/12,080 pounds of milk cartons to Fox River Fiber in Depere, WI. The milk cartons were generated by eight (8) schools that participated in collecting them in their cafeterias. The department also delivered additional recycling bins to the Ellsworth, Prescott, and River Falls High Schools for collecting and storing recyclable cans and bottles generated at their outdoor events. Discuss Recycling Industry Trends & Opportunities The department provided recycling bins and plastic bags for collecting recyclable materials generated at nine (9) special events (4 graduations, 2 weddings, 2 community events, and 1 business event).

18 MINUTES Page 3 July 15, 2015 Steve reviewed the current proposed Buffalo County & Pierce County Recycling Cooperative Agreement with the SWMB. The current proposed Cooperative Agreement requires Pierce County to pay 60% of the transportation costs. Cecil Bjork distributed a projected annual recycling cost and income work sheet based on the first five (5) months of Tim Lorenz stated that the projections were not actual 2015 costs and income. After reviewing and discussing the proposed cooperative agreement, a motion was made by Tim Lorenz for Steve to contact Buffalo County and propose a cooperative agreement, which requires Pierce County to pay 50% of the transportation costs, seconded by Sandra Weix. Motion carried, with LeRoy Peterson, Cecil Bjork, and Jerry Kosin opposed. As the discussions move forward regarding the Recycling Program, one of the re-occurring topics of discussion is the determination of overall operational costs. This has become a very divisive subject, due to differing opinions on how and where to apply budget revenue sources against budget cost expenditures, and the application of staff hours worked in each of the department s three (3) programs. The Administration department has recognized the complexity of the question and has offered to lend support in determining all the relevant costs to the Recycling Program. Review 2015 Budgets & Revenues Recyclable Materials from Other Counties Plans Discuss/Review Recycling Program Recycling Industry Trends and Opportunities Discuss/Review Proposed 2016 Budgets & Revenues Discuss/Review Proposed 2016 Department 3-Year Plan Discuss Solid Waste Dept. Future Long Range Strategic Plan & Approach August 12, 4:30 p.m. September 16, 4:30 p.m. October 14, 4:30 p.m. November 18, 4:30 p.m. December 16, 4:30 p.m. Motion made by Cecil Bjork to adjourn, seconded by Jerry Kosin. Motion carried. The meeting 5:44 p.m. Discuss/Take Action on Buffalo County & Pierce County Cooperative Recycling Agreement Discuss/Review Recycling Program Future Agenda Items Next Meeting Dates Adjournment

19 AGENDA PIERCE COUNTY SOLID WASTE MANAGEMENT BOARD MEETING AGENDA Wednesday, July 15, :30 p.m. Multipurpose Room of the Material Recovery Facility 707 North Maple Street Ellsworth WI # Action Presenter 1 Call to Order SWMB Chair 2 Approve Minutes of June 10, 2015 SWMB Chair 3 Approve Vouchers SWMB Chair 4 Discuss/Take Action on Unpaid Coffee Pot Invoice S.W. Administrator 5 Discuss 2015 Fair Booth Schedule S.W. Administrator 6 Discuss/Take Action on Buffalo County & Pierce County Recycling Cooperative Agreement S.W. Administrator 7 Discuss/Review Proposed 2016 Budgets and Revenues S.W. Administrator 8 Discuss Recycling Industry Trends and Opportunities S.W. Administrator 9 Discuss/Review Recycling Program S.W. Adm. & MRF Sup. 10 Future Agenda Items Members 11 Next Meeting Dates Members 12 Adjourn Members Questions regarding this agenda may be made to Steve Melstrom, Solid Waste Administrator at 715/ Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact Steve Melstrom, Solid Waste Administrator at 715/273/3092. A quorum of County Board Supervisors may be present. 7/8/15 Working today for a better tomorrow. Printed on Recycled Paper.

20 PIERCE COUNTY SOLID WASTE MANAGEMENT BOARD MEETING MINUTES Wednesday, June 10, :30 p.m. Multi-Purpose Room of the Material Recovery Facility (MRF) 707 North Maple Street, Ellsworth WI Members Present Jerry Kosin Scott Bjork Cecil Bjork Jon Aubart LeRoy Peterson Greg Engeset Sandra Weix Tim Lorenz District #15 County Board 2 nd Vice-Chair District #7 District #5 District #3 County Board & SWMB Vice-Chair District #2 Citizen Member, SWMB Chair Citizen Member, SWMB Secretary Citizen Member Those Present Excused: Also Present: Bill Parks Steve Melstrom David Murphy Citizen Member Solid Waste Administrator MRF Supervisor The Solid Waste Management Board (SWMB) meeting was called to order at 4:30 p.m. by SWMB Chair, Greg Engeset. Greg Engeset was nominated temporary SWMB Chairperson by Jon Aubart, seconded by Jerry Kosin. No other nominations given. Motion made by Tim Lorenz, and seconded by Cecil Bjork to close nominations and cast a unanimous vote for Greg Engeset. Motion carried. Greg Engeset was duly elected temporary SWMB Chairperson, and then presided over SWMB member election of SWMB Chairperson. Temporary SWMB Chairperson, Greg Engeset, called for nominations of the SWMB Chairperson. Greg Engeset was nominated SWMB Chairperson by Tim Lorenz, seconded by LeRoy Peterson. The temporary Chairperson, made (3) three calls for other nominations, but none were given. Motion made by Jon Aubart and seconded by Scott Bjork to close nominations, and cast a unanimous vote for Greg Engeset. Motion carried. Greg Engeset was duly elected the SWMB Chairperson, who then presided over the meeting. SWMB Chairperson, Greg Engeset, called for nominations of the SWMB Vice-Chairperson. Tim Lorenz was nominated SWMB Vice-Chairperson by Cecil Bjork, seconded by Jerry Kosin. SWMB Chair Greg Engeset made (3) three calls for other nominations, but none were given. Motion made by LeRoy Peterson and seconded by Jerry Kosin to close nominations, and cast a unanimous vote for Tim Lorenz. Motion carried. Tim Lorenz was duly elected the SWMB Vice-Chairperson. Meeting Convened Elect Temporary Chairperson Elect Chairperson Elect Vice- Chairperson

21 MINUTES Page 2 June 10, 2015 SWMB Chairperson, Greg Engeset, called for nominations of the SWMB Secretary. Sandra Weix was nominated SWMB Secretary by Jerry Kosin, seconded by Jon Aubart. SWMB Chairperson, Greg Engeset, made (3) three calls for other nominations, but none were given. Motion made by Cecil Bjork and seconded by Tim Lorenz to close nominations, and cast a unanimous vote for Sandra Weix. Motion carried. Sandra Weix was duly elected the SWMB Secretary. Motion made by Jerry Kosin to approve the Minutes of May 13, 2015, as presented, seconded by Tim Lorenz. Motion carried. Steve Melstrom informed the SWMB that the voucher list did not include an invoice for a coffee pot that was purchased for the department. The coffee pot was not on the voucher list because the department was informed by the Finance Director that it was not an allowable county expense. The SWMB recommended the unpaid invoice for purchasing the coffee pot be listed on the July 15, 2015 SWMB meeting agenda as a discuss/take action item. Motion made by Cecil Bjork to approve the voucher list as presented, seconded by Tim Lorenz. Motion carried. David Murphy informed the SWMB that during the equipment vendor s annual inspection of the facility s baler, the hydraulic cylinder on the baler was diagnosed as needing repairing or replacing. The facility s baler was installed in 1996, and the cylinder on the baler has never required repairing or replacing. David presented three (3) options for repairing or replacing the cylinder on the baler: Option #1: Replace the main cylinder on baler with OEM Cylinder at a cost of $26, Option #2: Remove the main cylinder, and repair/refurbish worn parts at a cost of $15, Option #3: Replace the main cylinder with a custom built cylinder at a cost of $19, Elect Secretary Approve the Minutes of 5/13/15 Approve Vouchers Discuss/Take Action on Repairing or Replacing the Hydraulic cylinder on the MRF s Baler After reviewing and discussing the (3) three options, a motion was made by Jerry Kosin to approve accepting Option #3: Replace the main cylinder with custom cylinder at a cost of $19,326.04, seconded by Tim Lorenz. Motion carried. Steve reviewed the 2015 Spring Clean Sweep Report with the SWMB. Steve reviewed the proposed Tire Recycling Service Agreement with the SWMB. agreement secures a set price for the 12-month term. After reviewing and discussing the agreement, a motion was made by Tim Lorenz to approve the Liberty Tire Recycling Service Agreement, seconded by Scott Bjork. Motion carried. Steve informed the SWMB that the department is recommending no changes to the proposed 2016 Department Staffing Plan. After a brief discussion, a motion was made by Scott Bjork, to approve the proposed 2016 Department Staffing Plan as presented, seconded by Jon Aubart. Motion carried. The Review 2015 Spring Clean Sweep Report Discuss/Take Action on Liberty Tire Recycling Service Agreement Discuss/Take Action to Approve 2016 Department Staffing Plan

22 MINUTES Page 3 June 10, 2015 Recycling Trends: Annual State Aid/Recycling Grant The Joint Finance Committee (JFC) did not make any changes to the Governor s proposed budget as it relates to Recycling Grants and associated programs. The JFC will most likely meet one or two more times and then the amended bill will go to the Senate and Assembly for their consideration. Material Prices - Steve reviewed the Jan-May 2015 monthly prices paid for recyclable materials. The 2015 monthly prices continue to run lower than the previous year s (2014) monthly prices Material Production - The 2015 monthly materials (tons) processed, continues to run ahead of the previous year s (2014) monthly material (tons) processed. Through the first five months (January-May), the Recycling Facility has processed 186 more tons, a 14% increase, compared to the first five months of the previous year. Recycling Opportunities: The department delivered bins to the Elmwood, Prescott, and River Falls High School for experimenting with collecting recyclable cans and bottles generated at their outdoor events. All of the feedback from the schools on the bins thus far, has been positive. The bins have been working great for them, and the schools plan to continue testing the bins this summer at other outdoor venues. For the second consecutive year, the department provided guidance and assistance to the Town of Gilman who held a one-day clean-up event. This year s event wasn t as successful as last year s. This year s event collected 840 pounds scrap metal, four computer components, 1 VCR, and four (4) fluorescent lamps. Discuss Recycling Industry Trends & Opportunities The department s staff applied used recycled tire mulch (donated by Liberty Tire) when they did some landscaping in front of the facility s office. Liberty Tire also provided the fairgrounds with free mulch to apply around some of their trees. The primary topic of discussion focused on the estimated costs and revenues related to the recyclable materials received from other non-pierce County sources. After much discussion, the SWMB suggested that Steve Melstrom, and SWMB members Jerry Kosin and Tim Lorenz meet with representatives from Buffalo County to discuss and review options for reducing the costs associated with their recyclable materials. Report on Buffalo County recycling meeting Discuss take action on unpaid coffee pot invoice Discuss/review Recycling Program Discuss/review proposed 2016 Department Budgets and Revenues Recycling Industry Trends and Opportunities Discuss/Review Recycling Program Future Agenda Items July 15, 4:30 p.m. August 12, 4:30 p.m. Sept. 16, 4:30 p.m. October 14, 4:30 p.m. Nov. 18, 4:30 p.m. Dec. 16, 4:30 p.m. Next Meeting Dates Motion made by Cecil Bjork to adjourn, seconded by Jon Aubart. Motion carried. The meeting 6:12 p.m. Adjournment

23 AMENDED AGENDA PIERCE COUNTY SOLID WASTE MANAGEMENT BOARD MEETING AGENDA Wednesday, June 10, :30 p.m. Multipurpose Room of the Material Recovery Facility 707 North Maple Street Ellsworth WI # Action Presenter 1 Call to Order SWMB Chair 2 Elect Temporary Chairperson SWMB Chair 3 Elect Chairperson Temporary Chairperson 4 Elect Vice-Chairperson SWMB Chair 5 Elect Secretary SWMB Chair 6 Approve Minutes of May 13, 2015 SWMB Chair 7 Approve Vouchers SWMB Chair 8 Discuss/Take Action on Repairing or Replacing the Hydraulic Cylinder on the MRF s Baler MRF Supervisor 9 Review 2015 Spring Clean Sweep Report S.W. Administrator 10 Discuss/Take Action on Liberty Tire Recycling Service Agreement S.W. Administrator 11 Discuss/Take Action to Approve 2016 Department Staffing Plan S.W. Administrator 12 Discuss Recycling Industry Trends and Opportunities S.W. Adm. & MRF Sup. 13 Discuss/Review Recycling Program S.W. Adm. & MRF Sup. 14 Future Agenda Items Members 15 Next Meeting Dates Members 16 Adjourn Members Questions regarding this agenda may be made to Steve Melstrom, Solid Waste Administrator at 715/ Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact Steve Melstrom, Solid Waste Administrator at 715/273/3092. A quorum of County Board Supervisors may be present. 6/3/15 Amended Agenda 6/3/15 Working today for a better tomorrow. Printed on Recycled Paper.

24 PIERCE COUNTY SOLID WASTE MANAGEMENT BOARD MEETING MINUTES Wednesday, May 13, :30 p.m. Multi-Purpose Room of the Material Recovery Facility (MRF) 707 North Maple Street, Ellsworth WI Members Present Jerry Kosin Scott Bjork Cecil Bjork Jon Aubart LeRoy Peterson Sandra Weix Tim Lorenz District #15 County Board 2 nd Vice-Chair District #7 District #5 District #3 County Board Vice-Chair District #2 Citizen Member, SWMB Secretary Citizen Member Those Present Excused: Also Present: Greg Engeset Steve Melstrom David Murphy Don Hacker Mark Maust Citizen Member, SWMB Chair Solid Waste Administrator MRF Supervisor Liberty Tire Recycling Representative Liberty Tire Recycling Representative The Solid Waste Management Board (SWMB) meeting was called to order at 4:30 p.m. by County Board Supervisor/Vice-chair Jon Aubart in the absence of SWMB Chair, Greg Engeset. Motion made by Jerry Kosin to approve the Minutes of March 11, 2015, as presented, seconded by LeRoy Peterson. Motion carried. Motion made by LeRoy Peterson to approve the voucher list as presented, seconded by Jerry Kosin. Motion carried. Representatives Dan Hacker and Mark Maust from Liberty Tire provided a presentation on the past and present trend of the tire recycling market, recyclable tire products, and market development. A record four hundred twenty three (423) vehicles attended the department s 2015 Spring Clean Sweep Event. It was an increase of 136 vehicles from the previous year s (287 vehicles) event. The event s hazardous waste vendor is still tabulating the number of hazardous waste and latex paint (pounds) collected at the event. The Pierce County Sheriff s Department and Public Health Department help staff the event, and collected three hundred twenty-five (325) pounds of medications from a record onehundred twenty-five (125) participants at the event. Meeting Convened Approve the Minutes of 3/11/15 Approve Vouchers Discuss Tire Recycling Market Liberty Tire Recycling Representatives Discuss 2015 Spring Clean Sweep & Pharmaceutical Collection Event

25 MINUTES Page 2 May 13, 2015 Steve reviewed the 2014 Solid Waste, Recycling, and Clean Sweep Budget expenditures and revenues with the SWMB. The 2014 budget expenditures are in line with year-end budget projections, and the 2014 budget revenues have exceeded year-end budget projections. Steve reviewed the 2015 Solid Waste, Recycling, and Clean Sweep Budget expenditures and revenues. All of the current 2015 budget expenditures are in line with budget projections, and current 2015 budget revenues are below budget projections, due to low recyclable material market prices. Review 2014 Budgets and Revenues Review 2015 Budgets and Revenues Recycling Trends: Annual State Aid/Recycling Grant Trend- The State Joint Finance Committee (JFC) approved the Governor s recommendation to reduce funding to the Basic Recycling Grants in by $4,000,000.00, from $19,000, to $15,000,000.00, and return to the current level of $19,000, during the second year (2017) of the budget. The JFC will continue to meet in the coming weeks before sending the amended budget to the Senate and Assembly floor for action in early June. Material Prices Trend - The 2015 monthly prices to date have been consistently lower than the previous year s (2014) monthly prices Material Production Trend - The 2015 monthly materials (tons) processed, continues to run ahead of the previous year (2014). Through the first four months (January-April) 2015, the Recycling Facility has processed 189 more tons, a 19% increase, compared to the first four months of the previous year. Recycling Opportunities: Ag Film Plastic - The Administrator and Pierce County UW-Extension Agent had a teleconference with the Green County UW-Extension Agent about Green County s 2014 Agricultural Plastic Collection Program. The Administrator also had conversations with the Green County landfill operator, who collected and baled the Ag plastics, and a sales person from Delta Plastics, the company who purchased the baled plastics. Discuss Recycling Industry Trends & Opportunities Green County collected the plastic twice a year in the months of April and November. Farmers were responsible for transporting/delivering the plastic. Green County provided a copy of the survey they used for the types of plastics they accepted, and the Memorandum of Understanding that Delta Plastics had with them. Delta Plastic still needs to figure the freight costs before providing a price if any they could pay. Schools (Outdoor Event Recycling) Update The department currently has four (4) schools that want the new bins to collect recyclable materials at their outdoor sporting events. The four schools are, Ellsworth, River Falls, Prescott, and Elmwood. The Ellsworth High School was the first School to get the new bins, and they reported the bins are working great for them. They would like four (4) more bins besides the two (2) they started with to cover all outdoor football, baseball, softball, and track events. #1-#7 Baled Plastics - The department submitted a price proposal to a material broker for accepting and shipping without processing semi-loads of baled #1-#7-type plastics. Per the request of SWMB member Lorenz, the board deferred Agenda Item Number Nine (9); Discuss Recyclable Materials from Other Counties, until the full SWMB is present. Discuss Recyclable Materials from other Counties

26 MINUTES Page 3 May 13, 2015 Discuss Recyclable Materials from Other Counties Review Whole Recycling Process Recycling Industry Trends and Opportunities 2015 Spring Clean Sweep & Pharmaceutical Report Discuss Solid Waste Dept. Future Long Range Strategic Plan & Approach June 10, 4:30 p.m. July 15, 4:30 p.m. August 12, 4:30 p.m. September 16, 4:30 p.m. Motion made by LeRoy Peterson to adjourn, seconded by Jerry Kosin. Motion carried. The meeting 6:03 p.m. Future Agenda Items Next Meeting Dates Adjournment

27 AGENDA PIERCE COUNTY SOLID WASTE MANAGEMENT BOARD MEETING AGENDA Wednesday, May 13, :30 p.m. Multipurpose Room of the Material Recovery Facility 707 North Maple Street Ellsworth WI # Action Presenter 1 Call to Order SWMB Chair 2 Approve Minutes of March 11, 2015 SWMB Chair 3 Approve Vouchers SWMB Chair 4 Discuss Tire Recycling Market/Liberty Tire Recycling Representatives S.W. Administrator 5 Discuss 2015 Spring Clean Sweep/Pharmaceutical Event S.W. Adm. & MRF Sup. 6 Review 2014 Budgets and Revenues S.W. Administrator 7 Review 2015 Budgets and Revenues S.W. Administrator 8 Discuss Recycling Industry Trends and Opportunities S.W. Administrator 9 Discuss Recyclable Materials from Other Counties S.W. Adm. & MRF Sup. 10 Future Agenda Items Members 11 Next Meeting Dates Members 12 Adjourn Members Questions regarding this agenda may be made to Steve Melstrom, Solid Waste Administrator at 715/ Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact Steve Melstrom, Solid Waste Administrator at 715/273/3092. A quorum of County Board Supervisors may be present. 5/6/15 Working today for a better tomorrow. Printed on Recycled Paper.

28 PIERCE COUNTY 2015 SPRING CLEAN SWEEP & PHARMACEUTICAL EVENT Saturday, April 18, :30 a.m. (Safety Meeting) 8:00 12/noon (Event) Multi-Purpose Room of the Material Recovery Facility 707 North Maple Street, Ellsworth WI County Board Members Present: SWMB Citizen Members Present: LeRoy Peterson Dale Auckland Jerry Kosin Sandra Weix District #2, Cty & SWMB Member District #12 County Board Member District #15, Cty & SWMB Member Citizen Member, SWMB Secretary Those Present Also Present: Steve Melstrom David Murphy Tony Huppert Josh VanSomeren Darin Townsend Darlene Dailey Solid Waste Administrator MRF Supervisor MRF Staff MRF Staff MRF Staff MRF Staff Nancy Hove Mike Waltz Kari Johnson Jackie Drier Pierce Cty Sheriff s Dept. Pierce Cty Sheriff s Dept. Pierce Cty Public Health Dept Pepin Cty Recycling/Solid Waste Coor. Chris Bahlow Matt Bennett Don Mitchell Brad Johnson John Regnitz Paul Volgt Lucas Anderson Josh Harmelink Tom Theis Veolia Environmental Services Veolia Environmental Services Veolia Environmental Services Veolia Environmental Services Veolia Environmental Services Veolia Environmental Services Veolia Environmental Services Veolia Environmental Services Veolia Environmental Services Larry Larrabee Jim Kleinhans Janine Smetana Lucas Wolf Dana Pruitt Citizen Volunteer Citizen Volunteer Citizen Volunteer Citizen Volunteer Citizen Volunteer Jeremy Gunderson Larry Erickson Ken Anderson Jim Bach John Zeller WI Industrial Sand Mine WI Industrial Sand Mine WI Industrial Sand Mine WI Industrial Sand Mine WI Industrial Sand Mine The Clean Sweep/Pharmaceutical Event took place from 8:00 a.m. to 12/noon. Clean Sweep / Pharmaceutical Events

29 PIERCE COUNTY CLEAN SWEEP & PHARMACEUTICAL EVENT Saturday, April 18, :00 a.m. Multipurpose Room of the Material Recovery Facility 707 North Maple Street Ellsworth WI # Action Presenter Clean Sweep and Pharmaceutical Event. 1 SWMB No Action Will Be Taken. Questions regarding this agenda may be, made to Steve Melstrom, Solid Waste Administrator at 715/ Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the event. For additional information, or to make a request, contact Steve Melstrom, Solid Waste Administrator at 715/273/3092. A quorum of Solid Waste Management Board Members may be present. 4/15/15 A quorum of County Board Supervisors may be present.

30 PIERCE COUNTY SOLID WASTE MANAGEMENT BOARD MEETING MINUTES Wednesday, March 11, :30 p.m. Multi-Purpose Room of the Material Recovery Facility (MRF) 707 North Maple Street, Ellsworth WI Members Present Jerry Kosin Scott Bjork Cecil Bjork Jon Aubart LeRoy Peterson Greg Engeset Ross Christopherson Sandra Weix Tim Lorenz District #15 County Board 2 nd Vice-Chair District #7 District #5 District #3 County Board Vice-Chair District #2 Citizen Member, SWMB Chair Citizen Member, SWMB Vice-Chair Citizen Member, SWMB Secretary Citizen Member Those Present In Attendance for Jeff Holst Excused: Also Present: Jeff Holst Steve Melstrom David Murphy District #16 County Board Chair Solid Waste Administrator MRF Supervisor The Solid Waste Management Board (SWMB) meeting was called to order at 4:30 p.m. by SWMB Chair, Greg Engeset. Motion made by Jerry Kosin to approve the Minutes of February 11, 2015, as presented, seconded by Tim Lorenz. Motion carried. Motion made by Jerry Kosin to approve the voucher list as presented, seconded by LeRoy Peterson. Motion carried. Steve reviewed the 2014 Department Annual Report with the SWMB. Steve reviewed with the SWMB the list of eleven (11) waste haulers that were sent the 2015 hauler license applications. All eleven (11) haulers submitted license applications for Steve reminded the SWMB that this year s spring event will be held at the Recycling Center on Saturday, April 18, from 8:00 a.m. - 12:00 p.m. There will be a pre-event safety meeting held at 7:30 a. m. Steve asked the SWMB members to let the department s staff know by April 3rd, if they can help staff the event. The Department of Justice (DOJ) is taking over the Drug Enforcement Administration (DEA) s drug-take-back collection program. DOJ s program will mirror the DEA s program. Meeting Convened Approve the Minutes of 2/11/15 Approve Vouchers Review 2014 Department Annual Report Review 2015 Hauler License Application List Discuss 2015 Spring Clean Sweep & Pharmaceutical Collection Event

31 MINUTES Page 2 March 11, 2015 David reviewed with the SWMB the bids received for purchasing a Used Articulating Boom Lift. The department received bids from eight (8) vendors. After a brief discussion, the staff recommended the SWMB approve accepting the lowest responsible bid of $21, submitted by Wisconsin Lift Truck Corp, Eau Claire, WI, for a used 2000 (JLG 450 A) Articulating Boom Lift. Motion made by Jon Aubart to accept the lowest bid of $21,935.00, submitted by Wisconsin Lift Truck Corp, Eau Claire, WI, for a used 2000 (JLG 450 A) Articulating Boom Lift, seconded by Scott Bjork. Motion carried. Please see the attached table for the complete list of all the used Articulating Boom Lift bids received. Discuss/Take Action on Used Articulating Boom Lift Bids The SWMB reviewed the January 2015 costs for transporting and processing Pierce and other County s materials. The SWMB also reviewed the current projected revenues generated by Pierce and other County s materials. There was diverse conversation among the SWMB members regarding the costs and revenues generated by various material streams. The SWMB would like to continue discussing the recyclable materials from other counties at the next April 15, 2015 SWMB meeting. Discuss Recyclable Materials from other Counties Recycling Trends: Material Production Through the first two months (Jan. Feb.) monthly production is up 20% versus the first two months of the previous year (2014). Material Market (Prices) - Steve handed out the current trends for material market (prices). State Aid/Recycling Grant - If the Governor s current state budget proposal is approved, there will be a trend/change in the amount received in state recycling aid/grant funding. The proposed budget reduction only impacts calendar year (2016) in state aid/grant funding. The grant award would be reduced by approximately 21.05%. The department s 2015 and 2017 state grants should be consistent with the $201, received in The grant amounts are purely projections, and are subject to change, based on the state s final approved budget. Recycling Opportunities: At the recent winter conference in February, 2015, Steve had a discussion with a representative from TJM Innovations regarding their interest in using the latex paint collected at the recycling center and Clean Sweep events for painting the gutter product they manufacture. TJM intends to research the feasibility and freight costs. The Pierce County UW Ag Extension agent and Steve are planning to do a tele-conference with the Green County UW Ag Extension agent on March 18th, to discuss their Ag Plastic Collection Program. The department submitted a price proposal to a material broker for accepting and shipping without processing semi-loads of baled #1-#7-type plastics. Discuss Recycling Industry Trends & Opportunities The staff and SWMB had no discussion on the Solid Waste Department s Long Range Strategic Plan and Approach. Discuss Solid Waste Dept. Long Range Strategic Plan & Approach Review 2014 Budgets & Revenues Discuss Recyclable Materials from Other Counties Recycling Industry Trends and Opportunities Future Agenda Items

32 MINUTES Page 3 March 11, 2015 April 15, 4:30 p.m. May 13, 4:30 p.m. June 10, 4:30 p.m. Next Meeting Dates Motion was made by Jerry Kosin, seconded by Tim Lorenz to convene into closed session, pursuant to Sec (1) (c), Wis. Stats., for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility; Solid Waste Administrator performance evaluation. Motion carried with a unanimous roll call yes vote. Motion was made by Jerry Kosin, seconded by Scott Bjork, to return to open session and take action on a closed session item, if required. Motion carried with a unanimous roll call yes vote. Motion was made by Jerry Kosin, seconded by Tim Lorenz, to give the Solid Waste Administrator a Meets Standards evaluation, a one-step pay increase (if applicable), and to forward the evaluation to the Pierce County Finance and Personnel Committee. Motion carried with a unanimous roll call yes vote. Motion made by Tim Lorenz to adjourn, seconded by Cecil Bjork. Motion carried. The meeting 5:35 p.m. Board Will Convene into Closed Session Solid Waste Administrator Annual Performance Evaluation Board Will Return to Open Session and Take Action on Closed Session Item, if Required Adjournment

33 PIERCE COUNTY SOLID WASTE MANAGEMENT BOARD MEETING AGENDA Wednesday, March 11, :30 p.m. Multipurpose Room of the Material Recovery Facility 707 North Maple Street Ellsworth WI # Action Presenter 1 Call to order SWMB Chair 2 Approve Minutes of February 11, 2015 SWMB Chair 3 Approve Vouchers SWMB Chair 4 Review 2014 Department Annual Report S.W. Administrator 5 Review 2015 Hauler License Application List S.W. Administrator 6 Discuss 2015 Spring Clean Sweep & Pharmaceutical Collection Event S.W. Administrator 7 Discuss/Take Action on Used Articulating Boom Lift Bids MRF Supervisor 8 Discuss Recyclable Materials from Other Counties S.W. Adm. & MRF Sup. 9 Discuss Recycling Industry Trends and Opportunities S.W. Administrator 10 Discuss Solid Waste Dept. Future Long Range Strategic Plan & Approach S.W. Administrator 11 Future Agenda Items Members 12 Next Meeting Dates Members 13 Board will convene into closed session, pursuant to Sec (1)(c), Wis. Stats., for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over Members which the governmental body has jurisdiction or exercises responsibility; Solid Waste Administrator performance evaluation. 14 Board will return to open session and take action on closed session item, if required. Members 15 Adjourn Members Questions regarding this agenda may be made to Steve Melstrom, Solid Waste Administrator at 715/ Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact Steve Melstrom, Solid Waste Administrator at 715/273/3092. A quorum of County Board Supervisors may be present. 3/4/15