APPROVED MINUTES OF THE LAW ENFORCEMENT COMMITTEE MEETING HELD December 3, :00 p.m. }

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1 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE LAW ENFORCEMENT COMMITTEE MEETING HELD December 3, :00 p.m. } County Board Room 414 W. Main St., ELLSWORTH, WI ) Meeting Convened The Pierce County Law Enforcement Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jon Aubart called the meeting to order at 4:01 p.m. 1a) Those Present A quorum was established acknowledging 4 members present; 1 excused. Members present: Jon Aubart District #3 Also present: Jason Matthys Chief Deputy Sheriff Scott Bjork District #7 Steve Albarado Lt. Jail Administrator Jim Ross District #10 Wade Strain Lt. Investigators Dale Auckland District #12 Phil Meixner Sgt. Jail Absent/Excused: Ken Snow; District #9 Cass Anderson Dispatcher/Jailer John Worsing Medical Examiner Gary Brown EM Director Jamie Feuerhelm County Clerk 2) Agenda Adopted Motion by J. Ross/S. Bjork to adopt agenda; motion carried unanimously. 3) Public Comment ME J. Worsing stated that the FAA & the NTSB gave high praise to the Sheriff s Dept. for their extraordinary efforts of protecting a recent accident scene until agents were able to get to the site. 4) Minutes Approved Motion by J. Ross/D. Auckland to approve minutes of Oct. 1, 2014 meeting; motion carried unanimously. 5) Tax Refund Intercept Program (TRIP) C. Anderson-Dispatcher/Jailer explained that this program would allow the Sheriff s Dept. to intercept tax refund checks from former inmates who were indebted to the County for time spent in jail, medical expenses, etc. She expressed that to implement the program would not take additional County funds as the program utilizes software already being used by the department. Motion by J. Ross/D. Auckland to authorize Sheriff s Dept. to implement TRIP recovery program contingent on Corp. Counsel review & Finance/Personnel Committee approval if necessary; motion carried unanimously. 6) Fees for Warrant Entry Chief Deputy Sheriff J. Matthys explained that the department had a verbal agreement with the City of Prescott to enter municipal warrant information on an interim basis until the City obtained the proper software & access needed to perform the task themselves. He added that the City has since opted not to get the software & made request to the County to enter their warrants on their behalf. Sheriff Hove via a letter to Committee suggested a $20/warrant fee to provide the service. Committee discussed amount of work required to perform task as well as number of staff to perform it. A consensus was formed that the task could LEC > 12/03/14 Page 1

2 be done by the Sheriff s Dept. but the fee to do so should be higher to recoup costs. Motion by J. Ross/S. Bjork to authorize Sheriff s Dept. to perform entry of municipal warrants for the City of Prescott for a fee of $30.00/warrant contingent upon Corp. Counsel review & drafting of memorandum of understanding; motion carried unanimously. 7) Medical Examiner Report ME J. Worsing presented written report & gave summary of activities undertaken. 8) Future Agenda Items Discussion on possible new jail specifications. 9) Next Meeting Date Next meeting set for Jan. 7 th at 4 p.m., in EOC Room, Courthouse Annex. 10) Adjournment Meeting adjourned at 4:37 p.m. by motion of J. Ross/S. Bjork. Motion carried unanimously. Respectfully submitted by: Jamie R. Feuerhelm, Pierce County Clerk LEC > 12/03/14 Page 2 of 2

3 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE LAW ENFORCEMENT COMMITTEE MEETING HELD October 1, :00 p.m. } County Board Room 414 W. Main St., ELLSWORTH, WI ) Meeting Convened The Pierce County Law Enforcement Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jon Aubart called the meeting to order at 4:01 p.m. 1a) Those Present A quorum was established acknowledging 4 members present. Members present: Jon Aubart District #3 Also present: Nancy Hove Sheriff Scott Bjork District #7 Jason Matthys Chief Deputy Sheriff Jim Ross District #10 Steve Albarado Lt. Jail Administrator Dale Auckland District #12 Wade Strain Lt. Investigators Absent/Excused: Ken Snow; District #9 Phil Meixner Sgt. Jail John Worsing Medical Examiner (3:22) Jamie Feuerhelm County Clerk 2) Agenda Adopted Motion by J. Ross/S. Bjork to adopted agenda; motion carried unanimously. 3) Public Comment None. 4) Minutes Approved Motion by S. Bjork/D. Auckland to approve minutes of Sept. 10, 2014 meeting; motion carried unanimously. 5) Protective Status of Correctional Officers Lt. S. Albarado-Jail Administrator expressed the value of maintaining the correctional officers in the jail on a protective status. He indicated that it is a benefit to both the employee & the County. Adding that by doing so also increases recruitment & retention numbers. He also expressed apprehension that by removing the protective status would make Pierce County basically a training center where new hires could go through all the necessary training at the expense of the County & then leave to other agencies that offer the protective status. Sheriff N. Hove & Chief Deputy J. Matthys both concurred with this evaluation. Committee discussed this issue as well as the forthcoming division of jailer & dispatcher duties. Motion by S. Bjork/D. Auckland to approve maintaining the protective status of current & future jail correctional officers; motion carried unanimously. 6) Medical Examiner Report ME J. Worsing reviewed various numbers of deaths reported for the County & estimated that they were similar to last year. No action taken. LEC > 10/01/14 Page 1

4 7) Travel Request for Deputy Medical Examiner ME J. Worsing presented request to allow a Deputy ME to attend training in La Crosse, Wisconsin; focusing on infant deaths & mortality. He added that funds were available in the current budget to cover such training costs. Motion by J. Ross/D. Auckland to approve travel request for Deputy Medical Examiner training; motion carried unanimously. 8) Future Agenda Items None presented at this time. 9) Next Meeting Date Next meeting set for Nov. 5 th at 4 p.m., in EOC Room, Courthouse Annex. 10) Adjournment Meeting adjourned at 4:30 p.m. by motion of S. Bjork/D. Auckland. Motion carried unanimously. Respectfully submitted by: Jamie R. Feuerhelm, Pierce County Clerk LEC > 10/01/14 Page 2 of 2

5 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE Special LAW ENFORCEMENT COMMITTEE MEETING HELD September 10, :00 p.m. } County Board Room 414 W. Main St., ELLSWORTH, WI ) Meeting Convened The Pierce County Law Enforcement Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jon Aubart called the meeting to order at 3:01 p.m. 1a) Those Present A quorum was established acknowledging 5 members present. Members present: Jon Aubart District #3 Scott Bjork District #7 Ken Snow District #9 Nancy Hove Jim Ross District #10 Jason Matthys Dale Auckland District #12 Steve Albarado Absent/Excused: Also present: Ruth Wood District #4 Jerry Kosin District #15 Sheriff Chief Deputy Sheriff Lt. Jail/Sheriff s Dept. John Worsing Medical Examiner (3:22) Jamie Feuerhelm County Clerk 2) Agenda Adopted Motion by J. Ross/S. Bjork to adopted agenda; motion carried unanimously. 3) Public Comment None. 4) Minutes Approved Motion by J. Ross/D. Auckland to approve minutes of Sept. 3, 2014 meeting; motion carried unanimously. 5) Sheriff s Dept Budget Sheriff N. Hove presented proposed budget & explained changes & variations from previous budget numbers. Committee asked about amount of overtime being paid. Sheriff Hove explained that the department is currently staffed at a minimal level & 5-6 positions remain to be filled. This causes other staff to work overtime to cover for others that are on sick leave or vacation. She added that they are trying to fill those vacant positions by the first of the year. Motion by K. Snow/J. Ross to approve Sheriff s Dept Budget as presented; motion carried unanimously. 6) Position Description 911 Dispatcher Sheriff N. Hove explained that in order to split duties of dispatcher & jailer new position descriptions had to be drafted. Supervisor K. Snow asked how soon people would be hired under the new description. Sheriff Hove responded by stating this would take effect in Motion by K. Snow/J. Ross to approve the position description for 911 Dispatcher as presented; motion carried unanimously. 7) Position Description Jail Corrections Officer Sheriff N. Hove explained that in order to split duties of dispatcher & jailer new position descriptions had to be drafted. Motion by K. Snow/D. Auckland to approve the position description for Jail Corrections Officer LEC > 09/10/14 Page 1

6 as presented; motion carried unanimously. 8) Future Agenda Items None presented at this time. 9) Next Meeting Date Next meeting set for Oct. 1 st at 4 p.m., in EOC Room, Courthouse Annex. 10) Adjournment Meeting adjourned at 3:30 p.m. by motion of K. Snow/S. Bjork. Motion carried unanimously. Respectfully submitted by: Jamie R. Feuerhelm, Pierce County Clerk LEC > 09/10/14 Page 2 of 2

7 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE LAW ENFORCEMENT COMMITTEE MEETING HELD September 3, :00 p.m. } EOC Conference Room 124 N. Oak St., ELLSWORTH, WI ) Meeting Convened The Pierce County Law Enforcement Committee met in the EOC Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jon Aubart called the meeting to order at 4:00 p.m. 1a) Those Present A quorum was established acknowledging 5 members present. Members present: Jon Aubart District #3 Also present: Peg Feuerhelm Clerk of Court Scott Bjork District #7 Gary Brown EM Director Ken Snow District #9 John Worsing Medical Examiner Jim Ross District #10 Sean Froelich DA (4:16-4:22) Dale Auckland District #12 Jamie Feuerhelm County Clerk Absent/Excused: 2) Agenda Adopted Motion by J. Ross/D. Auckland to adopted agenda; motion carried unanimously. 3) Public Comment None. 4) Minutes Approved Motion by J. Ross/S. Bjork to approve minutes of Aug. 6, 2014 meeting; motion carried unanimously. 5) Medical Examiner s Report: Yearly Stats/trends ME J. Worsing gave a review of the office s activities through the year indicating that overall numbers were similar to last year with the exception of an increase in suicides. No action taken. 6) Travel Request for Medical Examiner ME J. Worsing presented request to attend training in Minneapolis, Minnesota. He added that funds were available in the current budget to cover such training costs. Motion by J. Ross/D. Auckland to approve travel request for Medical Examiner training; motion carried unanimously. 7) Clerk of Court 2015 Budget Clerk of Court P. Feuerhelm presented proposed budget for She explained that most items remained the same as previous year with the exception of personnel & health insurance costs. Motion by J. Ross/S. Bjork to approve 2015 Clerk of Court budget; motion carried unanimously. P. Feuerhelm exited meeting at 4:16 p.m. 8) Register in Probate 2015 Budget Clerk of Court P. Feuerhelm, on behalf of Register in Probate Office, presented proposed budget for She explained that she discussed budget with Judge Boles & most items remained the same as previous year. LEC > 09/03/14 Page 1

8 Motion by J. Ross/D. Auckland to approve 2015 Register in Probate budget; motion carried unanimously. 9) District Attorney Office 2015 Budget DA S. Froelich presented proposed budget for 2015 to include the 2015 Victim/Witness budget. He explained that increases in personnel costs were due to increased hours for a position previously approved by Finance & Personnel Committee, & increases in health insurance. Motion by S. Bjork/J. Ross to approve 2015 District Attorney-Victim/Witness budgets; motion carried unanimously. 10) Emergency Management 2015 Budget EM Director G. Brown presented proposed budget for He explained that most items remained the same as previous year with the exception of personnel & health insurance costs. Supervisor J. Ross asked if there may be additional grant monies available for next year. G. Brown responded saying that it would be likely but those determinations have not been calculated yet. Motion by J. Ross/D. Auckland to approve 2015 Emergency Management budget; motion carried unanimously. 11) Future Agenda Items 2015 Sheriff s Department Budget. 12) Next Meeting Date Next meeting previously set for Sept. 10 th at 3 p.m., in County Board Room. 13) Adjournment Meeting adjourned at 4:30 p.m. by motion of S. Bjork/D. Auckland. Motion carried unanimously. Respectfully submitted by: Jamie R. Feuerhelm, Pierce County Clerk LEC > 09/03/14 Page 2 of 2

9 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE LAW ENFORCEMENT COMMITTEE MEETING HELD August 6, :00 p.m. } EOC Conference Room 124 N. Oak St., ELLSWORTH, WI ) Meeting Convened The Pierce County Law Enforcement Committee met in the EOC Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jon Aubart called the meeting to order at 4:00 p.m. 2) Those Present A quorum was established acknowledging 5 members present. Members present: Jon Aubart District #3 Also present: Jo Ann Miller Administrative Coordinator Scott Bjork District #7 Nancy Hove Sheriff Ken Snow District #9 Jason Matthys Chief Deputy Sheriff Jim Ross District #10 Steve Albarado Lt. Jail Administration Dale Auckland District #12 Mike Waltz Lt. Sheriff s Dept. Absent/Excused: Phil Meixner Jail Sgt. Peg Feuerhelm Clerk of Court Gary Brown EM Director Jamie Feuerhelm County Clerk 3) Agenda Approved Chairman J. Aubart stated that item #10 Register in Probate Position would be moved after item #5 Public Comment. Motion by J. Ross/S. Bjork to approve as amended; motion carried unanimously. 4) Minutes Approved Motion by J. Ross/S. Bjork to approve minutes of June 25, 2014 meeting; motion carried unanimously. 5) Public Comment Lt. S. Albarado recognized three deputies for their outstanding lifesaving efforts regarding two separate incidents in the jail. Supervisor K. Snow commented that he received calls from the elderly population expressing concern over the recent automated code red notification, stating that they were confused whether it was a real emergency or not. 6) Register in Probate Position Clerk of Court P. Feuerhelm presented a letter from Judge Joseph Boles requesting the Committee to approve the publication to solicit applications for the Register in Probate/Probate Registrar position. The Judge Boles letter also stipulates appointment of Kerry Feuerhelm as acting Clerk of Juvenile Court. Motion by K. Snow/J. Ross to approve Register in Probate/Probate Registrar position description & authorize publication to hire for the same; motion carried unanimously. 7) Emergency Management Secretary EM Director G. Brown explained that the current position is partially funded by a state grant, the reminder by county tax levy. He added that the budget amount for 2015 would decrease for this particular line item. Chairman J. Aubart suggested adding four hours per month to the position to assist with preparation of LEC > 08/06/14 Page 1

10 agendas & minutes. Motion by K. Snow/J. Ross to approve one additional hour per week for Emergency Management secretary position; motion carried unanimously. 8) Medical Examiner Statistics year to date Chairman J. Aubart stated that ME John Worsing was not able to attend the meeting & that this item would be addressed at a later meeting when he is in attendance. No action taken. 9) Drug Diversion Early ID Testing Chairman J. Aubart reiterated Mr. Worsing s absence & explained that this item has to do with possible legislative changes that may occur in the future to address concerns about the precarious handling of medications in nursing homes & long term care facilities. The additional testing could help determine if those who die are taking the proper amounts of medications prescribed to them. No action taken. 10) Medical Examiner 2015 Budget Committee reviewed the 2015 Budget proposal submitted by the Medical Examiner. Noted was the increase in salary line item due to the approval of additional hours for the position made by the Finance & Personnel Committee. Motion by J. Ross/D. Auckland to approve 2015 Medical Examiner Budget as presented; motion carried unanimously. 11) Fleet Management Sheriff s Dept. Chief Deputy J. Matthys distributed materials regarding leasing non-pursuit vehicles as opposed to buying. He explained in detail various aspects & details regarding a leasing program. He also explained the current practice in rotating service vehicles in the Sheriff s fleet. No action taken. 12) Future Agenda Items 2015 Department Budgets. 13) Next Meeting Date Sheriff N. Hove requested the Committee to consider a different date than the first Wednesday in September. Committee discussed other possible dates. Next meeting set for Sept. 10 th at 4 p.m., EOC Room. 14) Adjournment Meeting adjourned at 5:18 p.m. by motion of K. Snow/J. Ross. Motion carried unanimously. Respectfully submitted by: Jamie R. Feuerhelm, Pierce County Clerk LEC > 08/06/14 Page 2 of 2

11 Law Enforcement Committee Meeting June 25, 2014 Meeting called to order at 4:03 p.m., by Chairman Jon Aubart Members Present: Jon Aubart, Scott Bjork, Dale Auckland, Jim Ross Others Present: Sheriff Hove, Chief Deputy Jason Matthys, John Worsing, Dee Novak, Peg Feuerhelm, Gary Brown, Sean Froelich, Deb Feuerhelm Public Comment: Committee member Dale Auckland gave an apology to Gary Brown, stating he felt the extra hours for the Emergency Management Secretary should have been approved and felt by looking at the projects the County has going on at this time the County seems to be able to spend money in other ways and felt the request from Gary Brown for the extra hours should have been approved and apologized to Gary for him not getting those hours approved by the board. Aubart commented that the issue could be revisted in the future. ME John Worsing discussed YTD statistics in ME Office, cremations and deaths down overall YTD. Discuss and take action on 2015 Personnel Request and Staffing Plan: ME Worsing discussed he was not asking for any additional staff for 2015 budget. Discussed staffing change and Evaluation for Medical Examiner. Indicated no evaluation since 2006 when change from Coroner to Medical Examiner. With that change in requirements and larger case load along with training has exceeded the 10 hpw prior work hours set. In 2013 average was 24.6 hpw. Discuss the hour per week be higher. Aubart requested Worsing to explain extra training. Motion by Auckland to approve hpw from 10 to 24, Bjork 2 nd, approved to send request through to F&P. Discuss and take action on 2015 Personnel Request and Staffing Plan: Dee Novak was requesting no additional staffing for 2015 Budget process, however, discussed the need for restructuring in Probate Office and the additional hours she is putting in above her paid hours in order to get everything done. Committee advised for Novak to keep track of how many hours she is putting in extra for future documentation, as she did not have that number at the time of the meeting. Motion to approve no change in staffing plan for Probate Office to go forward to F&P by Bjork, 2 nd by Auckland, motion carried. Discuss and take action on 2015 Personnel Request and Staffing Plan: Clerk of Court Peg Feuerhelm request no change in staffing plan for 2015 Budget. Motion to approve no change in staffing plan and forward to F&P by Bjork, 2 nd by Ross, carried. Discuss and take action on 2015 Personnel Request and Staffing Plan: DA Sean Froelich request to increase hours of one Secretary in DA office from 35 to 40 hours for 2015 Staffing Plan. Some funds to help cover this cost increase from Program revenues may be available. Motion

12 to approve hour increase change in 2015 Staffing plan to be forwarded to F&P by Ross, 2 nd by Auckland, carried. Discuss and take action on 2015 Personnel Request and Staffing Plan: EM Gary Brown request that staffing plan stay as is now at present time even though County is not staffing it at that level, as most of the position is funded. Motion to approve and maintain current staffing plan for 2015 Staffing Plan to be forwarded to F&P by Ross, 2 nd by Auckland, carried. Discuss and take action on 2015 Personnel Request and Staffing Plan: Sheriff Hove Discuss and requests four civilian Dispatchers or Jailers. Motion to approve 4 civilian personnel for 2015 Staffing Plan to be forwarded to F&P by Ross, 2 nd by Bjork, carried Lt. Matthys discussed the update on the new phones. New phones were tested and a decision on Motorola Droids. Verizon will provide phones at no cost. Discuss and take action on Civilian Jailer Pay Scale: Sheriff Hove discussed pay scale for civilian Jailers. Sheriff provided comparison to committee from St. Croix, Polk and Pepin Counties. Pierce averaged out and request scale to be between $18.00 ph to $24.00 ph. Motion to set pay scale for civilian jailers to be between $18.00 to $24.00 ph and forward to F&P by Bjork, 2 nd by Auckland. Carried. Discuss and take action regarding preparation of LEC Agenda and Meeting Minutes: Discussion on need for personnel to handle LEC Agenda and Meeting Minutes. Sheriff Staff is unable to continue preparation of Agenda and Meeting Minutes. Discussion on County Clerk is statutorily responsible for all committee meetings. Motion for recommendation to move designation to F&P for clarification and designation for minutes and agenda preparation by Ross, 2 nd by Auckland, carried. Future Agenda Items: Next Meeting: Wednesday August 6, 2014 Motion to Adjourn by Ross, 2 nd by Auckland, carried adjourned

13 Law Enforcement Committee Meeting-Approved May 7, 2014 Meeting Called to order at 4:00 p.m. by Jim Ross Members Present: Jim Ross, Jon Aubart, Ken Snow, Scott Bjork, Dale Auckland Others Present: Sheriff Nancy Hove, Chief Deputy Jason Matthys, Lt. Mike Waltz, Lt. Wade Strain, Jo Ann Miller, Jerry Kosin, John Worsing, Gary Brown. Elect Temporary Chairperson: Snow nominated Jon Aubart for position of temporary chairperson, no other nominations, unanimous, Aubart elected temporary chairperson Elect Chairperson: Dale Auckland nominated Jim Ross for position of Chairperson, Scott Bjork nominated Jon Aubart for position of Chairman. Jo Ann Miller was asked to consult with Brad Lawrence to see if the vote could be voice, show of hands or paper ballot. Jo Ann Miller returned and reported that the vote could be done by anonymous paper ballot. She also reported that if done by anonymous paper ballots they should be collected, verified by two persons, and then sealed in an envelope for retention. Ballots distributed to Ross, Aubart, Auckland, Snow and Bjork. Completed ballots collected, verified by Jo Ann Miller and read by Gary Brown. 2 votes for Jim Ross, 3 Votes for Jon Aubart, Jon Aubart voted in as LEC Committee Chairman. Elect Vice Chairperson: Dale Auckland nominated Jim Ross for position of Vice Chairman, Ken Snow nominated Scott Bjork for position of Vice Chairman. Ballots distributed to Ross, Aubart, Snow, Bjork and Auckland. Completed ballots collected, verified by Jo Ann Miller and read by Mike Waltz. 2 votes for Jim Ross, 3 votes for Scott Bjork. Scott Bjork voted in as LEC Committee Vice Chairman. Chairman Jon Aubart confirmed a quorum was present Motion to adopt Agenda by Scott Bjork, seconded by Dale Auckland, motion carried, approved Agenda. Motion to approve minutes from April 2, 2014 LEC Meeting. Jon Aubart reviewed the minutes from the previous meeting and requested modifications to the paragraph relating to the Emergency Management position. It was requested that paragraph be modified to read: Discuss and take action on adding two hours per week to Emergency Management Secretary s hours. Gary Brown discussed adding two hours per week to EM Secretary s hours so that the employee would be eligible for prorated benefits per county policy because it had been indicated to the candidates at the time of hiring by Gary Brown/ hiring committee that they would be eligible for prorated benefits. After secretary was hired, county representatives advised secretary and Gary Brown the position did not have the hours set forth at the time of hiring which would allow some prorated sick and vacation time. Gary Brown was asking the committee for 2 more hours, to allow the position to be eligible for prorated benefits. JoAnn Miller voiced opinion on issue and after lengthy discussion no action was taken and there will be some consultation with Corporate Counsel regarding matter. Motion by Ken Snow to approve minutes with changes as documented, seconded by Scott Bjork, motion carried, approved minutes.

14 Public comment: Sheriff Hove discussed that she would like to have somebody from outside the Sheriff s Department take the responsibility for preparing Law Enforcement Committee agendas and minutes. She indicated this is a significant workload that has had to be performed by an already over burdened administrative staff. Sheriff Hove also discussed that the Law Enforcement Committee governs several departments within the County and it might be feasible for one of those departments to take this responsibility for a while. John Worsing discussed concerns about reduced Verizon cellular coverage including having a difficult time being notified by Sheriff s Dispatch for Medical Examiner calls. John indicated he had been in contact with Verizon and it seems they are either unable or unwilling to make any changes to their system to help with coverage. He did discuss that they may allow an early buyout from the contracted phone if another brand or model of phone appears to get better coverage. M.E. John Worsing discussed a movement in the state toward requiring all medical examiners to be licensed. He indicated that movement appears to be temporary stalled but is likely to be pushed forward again next year. John also discussed the number of cases handled this year and indicated it appears to be running more on course with an average year. Discuss and take action on Emergency Management Secretary hours: Gary Brown discussed the need for increasing his secretary s hours from 12 hours per week to 14 hours per week. Gary Brown referenced a list of duties he had prepared and distributed to the committee members. He explained the need to increase the hours in order accomplish those duties including being prepared for FEMA evaluated exercises relating to the Prairie Island Nuclear Generating Plant. Jon Aubart asked about the ability to increase hours on an as needed basis during high demand times such as emergencies. Jo Ann Miller explained the hours could be increased during busier times and then reduced later in the same year to average out and stay within budget for the year. She explained that if the hours were to be expanded on any regular basis that resulted in a need for increased funding it would require a shift in money to that line item which would require approval from the Finance and Personnel committee. She also offered to attempt to find periodic help from other staff within the county to assist during occasional busy times. Gary Brown expressed concern that it would be difficult to train other staff members to perform duties in an efficient manner under these sporadic conditions. Motion by Ken Snow to keep the Emergency Management Position at 12 hours per week for the next 6 months and then reevaluate, seconded by Scott Bjork. Additional discussion Dale Auckland asked about the possibility of a shorter term before reevaluating the position hours. After a short discussion Chair Aubart called for a vote on the original motion made by Ken Snow. The motion carried. Discuss and take action on Dare Officer Training in South Dakota in June 2014: Sheriff Hove discussed the desire to send up to 2 officers to DARE instructor school in Pierre South Dakota. The training is June 15 th through June 27 th. It was discussed that there was no cost for the training and no cost for lodging. Motion to approve Sheriff s training request by Scott Bjork, Jim Ross seconded, motion carried, approved training request. Sheriff Hove provided committee members with written position description for the Sheriff s Office Secretary position. Sheriff Hove discussed the position is currently filled by a certified officer who is able to assist with jail/dispatch, transports, and other law enforcement responsibilities. She explained that she is moving forward with providing a position description to fill that position with a civilian as directed by Finance & Personnel during the budget process last fall. Sheriff Hove discussed that moving forward under this plan some of these law enforcement related duties will need to be performed by existing law

15 enforcement certified staff. Sheriff Hove discussed the duties that the new civilian position will still do, and new duties that will be assumed by this position, as outlined in the written position description. Snow made motion to approve the position description as presented by Sheriff Hove to go forward to F&P, Dale Auckland seconded, motion carried. Future agenda items Medical Examiner statistics update, Cellular phone information and update, discuss reassigning the duties of taking minutes and preparing agendas for the Law Enforcement Committee. Set next meeting date June 4, 2014 Ken Snow made a motion to adjourn. Scott Bjork seconded the motion. Motion carried. Meeting adjourned at 4:52PM Respectfully submitted, Michael Waltz

16 Law Enforcement Committee Meeting-Approved April 2, 2014 Meeting called to order by Chairman Ross at 4:00 p.m. Determine if Quorum Present : Yes Members Present: Jim Ross, Ken Snow, Jerry Kosin, Jon Aubart, Scott Bjork Others Present: Sheriff Nancy Hove, Chief Deputy Jason Matthys, Lt. Mike Waltz, John Worsing, Steve Albarado, Lt. Wade Strain, Dee Novak, Gary Brown, Jo Ann Miller. Dale Auckland, Andrew Thoms Adopt Agenda: Motion to adopt agenda by Bjork / 2 nd by Kosin, carried approved Approve minutes from March 5, 2014 LEC meeting: motion to approve by Kosin / 2 nd by Bjork, carried approved. Public Comment: Worsing thanked Pierce County Sheriff s Department for finding office space for his office. Discuss and take action on squad bids: Lt. Waltz presented bids received for squads. Ellsworth Ford was the only dealership to return bid. Bid was for 5 Ford Interceptor Utility squads at $27, and one K9 Ford Interceptor utility at $27, $28, was budgeted for each squad, so all were under budget. Motion to accept bid from Ellsworth Ford for the squads by Bjork / 2 nd by Aubart, carried approved. Discuss and take action on training request by Dee Novak to attend Wisconsin RIP Conference in Lake Geneva May 7-9, Motion to approve training request by Snow / 2 nd by Snow, carried approved. Discuss ME YTD Statistics and update that DMORT is not accepting applications at this time. Discuss and take action on adding two hours per week to Emergency Management Secretary s hours. Gary Brown discussed adding two hours per week to EM Secretary s hours so that the employee would be eligible for prorated benefits per county policy because it had been indicated to the candidates at the time of hiring by Gary Brown/hiring committee that they would be eligible for prorated benefits. After secretary was hired, county representatives advised secretary and Gary Brown the position did not have the hours set forth at the time of hiring which would allow some prorated sick and vacation time. Gary Brown was asking the committee for 2 more hours to allow the position to be eligible for prorated benefits. Jo Ann Miller voiced opinion on issue and after lengthy discussion no action was taken and there will be some consultation with Corporate Counsel regarding matter.

17 Discuss 911 Feasibility Study: Sheriff Hove expressed concerns over the lack of information contained within the 911 feasibility study as to realistic cost and function-ability within study. After lengthy conversation Committee Member Ken Snow voiced his opinion the matter needed no further discussion or action at this time. Future Agenda Items: Emergency Government Secretary Hours, Reorganization of committees after election Gary Brown gave a brief update on upcoming EM Management Events Next meeting date: May 7, :00 p.m. Motion to Adjourn by Bjork/ 2 nd by Aubart, carried adjourned

18 Law Enforcement Committee Meeting Minutes-Approved March 5, 2014 Meeting called to order by Chairman Ross at 4:00 p.m. Determine if Quorum Present: Yes Members Present: Jim Ross, Ken Snow, Jerry Kosin, Scott Bjork Others Present: Sheriff Nancy Hove, Chief Deputy Jason Matthys, Dee Novak, John Worsing, Gary Brown, Mike Waltz, Dale Auckland Adopt Agenda: Motion to adopt agenda by Kosin / seconded by Bjork, carried approved Motion to approve February 5, 2014 LEC meeting minutes by Kosin / seconded by Snow, carried approved. Public Comment: None Discuss and take action on request by Dee Novak to attend WI Juvenile Court Clerk Association Conference in Green Bay, WI April 23-25, 2014, motion to approve training request by Snow / seconded by Kosin, carried approved. Discuss and take action on request by Emergency Management Director Gary Brown to attend National Radiological Conference in Salt Lake City Utah April 7-10, 2014, motion to approve training request by Bjork / seconded by Snow, carried approved. Discuss and take action on attending National Dare Conference July 8-10, Sheriff Discussed her and DARE Officer Steve Albarado attending, no county monies will be used for this conference it is being paid for by donation and out of personal pocket. Motion to approve out of state travel by Snow / seconded by Bjork, carried approved. Discuss YTD Statistics by ME Worsing and discussion on application for DMORT Participation. Worsing explained DMORT and applying for said. No motion needed, but Worsing will go through with application process. Sheriff Hove and Committee discussed 911 Feasibility Study. Study would be presented to F&P on 03/25/14. Discussion on lack of cost break downs and how further studies would need to be done at extra costs in order to get those break downs, as well as other information lacking within the study.

19 Sheriff Hove discussed the current jail population and housing issues facing the Pierce County Jail at this time. Sheriff informed committee that additional housing needs were sought out by St. Croix County Jail to accommodate the jail housing needs at this time. Future Agenda Items: 911 Feasibility Study Next Meeting: April 2, 2014 Motion to adjourn by Snow / seconded by Bjork, carried meeting adjourned.

20 Law Enforcement Committee Meeting Minutes-Approved February 5, 2014 Meeting called to order by Chairman Ross at 4:00 p.m. Determine if Quorum Present: Yes Members Present: Jim Ross, Ken Snow, Jerry Kosin, Scott Bjork Others Present: Sheriff Nancy Hove, Chief Deputy Jason Matthys, Peg Feuerhelm, John Worsing, Sean Froelich, Dale Auckland Adopt Agenda: Motion to adopt agenda by Snow / seconded by Auckland, carried approved Motion to approve January 8, 2014 LEC minutes by Kosin / seconded by Snow, carried approved Public Comment: None Discuss and take action for training request for Court Safety & Security Conference in Appleton, WI March 5-7, 2014 for Judge Boles, Trisha Carlson, Peg Feuerhelm, Court Security Officer, Sean Froelich and Jo Ann Miller. Motion to approve training request by Kosin / seconded by Bjork, carried approved Discuss and take action to approve and authorize the request to transfer $13, from the 2013 General Fund to the 2013 Probate Budget line item 2120Legal and request County Board action on the first reading. Motion to approve by Kosin / seconded by Snow, carried approved. Discuss and take action for training request for Medical Examiners to attend WECME Training in April in Wausau, WI. Motion to approve by Bjork /seconded by Snow, carried approved ME Discuss YTD statics, 14 for January and ME discussion regarding radios for Budget. Sheriff Hove discussed 911 Feasibility Study. Sheriff advised the feasibility study is done and board members will be getting a copy of the study. Discussion on Future Agenda Items: 911 Feasibility Study Next Meeting : March 5, 2014 Motion to adjourn by Snow / seconded by Kosin, carried meeting adjourned.

21 Law Enforcement Committee Meeting Minutes-Approved January 8, 2014 Meeting Meeting called to order by Chairman Ross at 4:13 p.m. Determine if Quorum Present: Yes Members Present: Jim Ross, Ken Snow, Dale Auckland Others present: Peg Feuerhelm, John Worsing, Dee Novak, Gary Brown, Sean Froelich, Diane Wiskerchen Adopt Agenda: Motion to adopt Agenda by Snow / seconded by Auckland, carried adopted Motion to adopt December 4, 2013 LEC minutes by Snow/ seconded by Ross, carried approved. Public Comment: None Medical Examiner discussed YTD statistics was up 14 percent overall on investigations, decline in on scene investigations, most were phone/cremation calls. Department Review presented by Department Heads: District Attorney Froelich gave overview of District Attorney Office Responsibilities Clerk of Court Peg Feuerhelm gave overview of Clerk of Court responsibilities, discussed going paperless in 2014, the open Judicial position and budgetary overview. Discussed update on security glass pros / cons. Probate Dee Novak gave overview of Probate responsibilities and budgetary overview. Gave update on pros / cons of the security glass put in place. Discussion took place between committee, Clerk of Court and Probate in regards to checking on an antiglare solution on the security glass put into place in those offices. Emergency Management Gary Brown gave an overview of Emergency Management responsibilities and upcoming training for Discussed open secretary position in EM and the hours. Discussion also took place in regards to CODE RED. Future Agenda Items: 911 Feasibility Study Next Meeting: February 5, :00 p.m. Motion to adjourn meeting by Auckland / seconded by Snow, adjourned