TUESDAY, JANUARY 19, :00 AM

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1 AGENDA PUBLIC SAFETY COMMITTEE REGULAR MEETING TUESDAY, JANUARY 19, :00 AM JUSTICE CENTER - ROOM S. SPRING STREET, PORT WASHINGTON, WI CALL TO ORDER Roll Call 2. PROPER NOTICE/ADOPTION OF AGENDA 3. PUBLIC COMMENTS, CORRESPONDENCE, COMMUNICATIONS 4. APPROVAL OF MINUTES a. Public Safety Committee - Regular Meeting - Dec 15, :00 AM 5. CORONER a. Management/Financial/Informational Reports: 1. Coroner Report 6. CLERK OF COURTS a. Management/Financial/Informational Reports: 1. Clerk of Courts Report 7. DISTRICT ATTORNEY a. Management/Financial/Informational Reports 1. District Attorney Reports 8. SHERIFF'S DEPARTMENT a. Action Items: 1. Review/Approve Out of State Travel Request for Deputy to Attend Clandestine Laboratory Training - Quantico, Virginia 2. Review/Approve Bids for Sheriff's Office 2016 Vehicle Replacements b. Discussion Items: 1. Public Safety Equipment Procurement 2. Indoor Range and Storage Facility c. Management/Financial/Informational Reports: 1. Sheriff's Report 2. Management/Financial Reports 9. CLOSED SESSION Pursuant to Section (1)(c) of the Wis. Stats. for the Purpose of Conducting Promotional Interviews of Candidates for Sergeant and Detective 10. OPEN SESSION a. Action Items: 1. Review/Approve Certification of Promotional Eligibility List for Sergeant 2. Review/Approve Certification of Promotional Eligibility List for Detective 11. NEXT MEETING DATE February 16, ADJOURNMENT A quorum of members of committees or the full County Board of Ozaukee County may be in attendance at this meeting for purposes related to committee or board duties, however, no formal action will be taken by these committees or the board at this meeting. Persons with disabilities requiring accommodations for attendance at this meeting should contact the County Clerk s Office at , twenty-four (24) hours in advance of the meeting. Updated 1/14/2016 8:44 AM

2 MINUTES PUBLIC SAFETY COMMITTEE REGULAR MEETING TUESDAY, DECEMBER 15, :00 AM JUSTICE CENTER - ROOM S. SPRING STREET, PORT WASHINGTON, WI a Draft Minutes Pending Committee Approval 1. CALL TO ORDER A regular meeting of the Public Safety Committee was held in room 240 at the Justice Center. Attendee Name Title Status Arrived P. Melotik Chairperson Present G. Stumpf Vice-Chairperson Present D. Larson Supervisor District 8 Present J. Strom Supervisor District 21 Present Staff present: County Administrator Meaux, Sheriff Johnson, Undersheriff Taylor, Captain Sauer, Captain Knowles (9:15am), Clerk of Circuit Court Mueller, Judge Malloy, Secretary Lazar (9:26am), and County Clerk Winkelhorst. Others present: County Board Chairperson Schlenvogt. 2. PROPER NOTICE/ADOPTION OF AGENDA Chairperson Melotik called the meeting to order at 9:02 AM. The meeting was properly noticed. Motion made by Supervisor Stumpf, seconded by Supervisor Strom to adopt the agenda as presented. Motion carried. (4-0) 3. PUBLIC COMMENTS, CORRESPONDENCE, COMMUNICATIONS There was none. 4. APPROVAL OF MINUTES a. Public Safety Committee - Regular Meeting - Nov 17, :00 AM Motion to approve the November 17 minutes as submitted. PUBLIC SAFETY COMMITTEE RESULT: APPROVE [UNANIMOUS] MOVER: J. Strom, Supervisor District 21 SECONDER: G. Stumpf, Vice-Chairperson AYES: Melotik, Stumpf, Larson, Strom Minutes Acceptance: Minutes of Dec 15, :00 AM (Approval of Minutes) 5. CORONER a. Management/Financial/Informational Reports 1. Coroner Report There were no questions. 6. CLERK OF COURTS Updated 12/16/2015 Packet 9:54 Pg. AM 2

3 Minutes Public Safety Committee December 15, a a. Management/Financial/Informational Reports 1. November 2015 Clerk of Courts Report Ms. Mueller explained cash bail process and an update on staffing. 7. DISTRICT ATTORNEY a. Management/Financial/Informational Reports 1. District Attorney Reports There were no questions. 8. SHERIFF'S DEPARTMENT a. Management/Financial/Informational Reports 1. Sheriff's Report Sheriff Johnson noted overtime was up due to shift vacancies. Update was given on staffing and how the department engages with the public through various programs. Sheriff Johnson responded to questions regarding department s involvement in missing person cases and mental health issues in the jail. 2. Management/Financial Reports There were no questions on the reports. 9:15 AM Captain Knowles joined the meeting. Chairperson Melotik announced that a closed session has been proposed under the provisions of Section (1)(c) of the WI Statutes for the purpose of conducting promotional interviews of candidates for Lieutenant. Motion made by Supervisor Larson, seconded by Supervisor Stumpf that the committee enters into closed session for this purpose. Roll call vote was taken. Motion carried unanimously. 9. CLOSED SESSION: Pursuant to Section (1)(c) of the Wis. Stats. for the Purpose of Conducting Promotional Interviews of Candidates for Lieutenant Entered into closed session at 9:26 AM. Present: Melotik, Stumpf, Strom, Larson, Schlenvogt, Johnson, Taylor, Sauer, Knowles, and Lazar. Interviews began at 9:35 AM. Minutes Acceptance: Minutes of Dec 15, :00 AM (Approval of Minutes) Motion made by Supervisor Strom, seconded by Supervisor Melotik to reconvene into open session. All members present voting aye. Motion carried unanimously. 10. OPEN SESSION Entered into open session at 11:29 AM. Present: All those present that were in closed session. a. Review/Approve Certification of Promotional Eligibility List for Lieutenant The promotional list rankings are as follows: #1 Wayne Lambrecht Updated 12/16/2015 Packet 9:54 Pg. AM 3

4 Minutes Public Safety Committee December 15, a #2 Chad Eibs #3 DeMaine Milbach #4 Mike Buechler #5 Mike Glass Motion made by Supervisor Stumpf, seconded by Supervisor Strom to approve and certify the Promotional Eligibility List for Lieutenant. Motion carried. (4-0) 11. ANNUAL JAIL INSPECTION Chairperson Melotik excused. The committee departed for the annual jail inspection. 12. NEXT MEETING DATE January 19, ADJOURNMENT Motion made by Supervisor Stumpf, seconded by Supervisor Larson to adjourn. Motion carried unanimously. The meeting was adjourned at 12:02 PM. Julianne B. Winkelhorst, County Clerk Michele Lazar, Secretary to the Sheriff Minutes Acceptance: Minutes of Dec 15, :00 AM (Approval of Minutes) Updated 12/16/2015 Packet 9:54 Pg. AM 4

5 5.a.1 Public Safety Committee AGENDA INFORMATION SHEET AGENDA DATE: January 19, 2016 DEPARTMENT: Coroner DIRECTOR: Tim Deppisch PREPARER: Julie Winkelhorst Agenda Summary Coroner Report ATTACHMENTS: Coroner Financials (PDF) Packet Pg. 5

6 5.a.1.a Attachment: Coroner Financials (3314 : coroner report) Packet Pg. 6

7 6.a.1 Public Safety Committee AGENDA INFORMATION SHEET AGENDA DATE: January 19, 2016 DEPARTMENT: Clerk of Courts DIRECTOR: Mary Lou Mueller PREPARER: Cari Mihalko Agenda Summary Clerk of Courts Report ATTACHMENTS: Committee Report COC December 2015_Preliminary (PDF) Packet Pg. 7

8 6.a.1.a Ozaukee County Committee Report General Fund Clerk of Courts Preliminary For the Twelve Months Ending December 31, 2015 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current % Month YTD Amended Budget Budget Actual Actual Budget Balance YTD Revenues Intergovernmental Revenues 0 312, ,612-66, % Public Charges for Services 32, , ,100 15, % Interdepartmental Charges 4,126 51,338 53,000 1, % Fines/Forfeitures/Penalties 20, , ,000 22, % Licenses & Permits 280 8,925 7,000-1, % Interest Revenue ,039 81,500 49, % Other Revenue 412 5,825 6, % Total Revenues 57,833 1,076,865 1,097,212 20, % Expenditures Salaries 86, , ,274 43, % Fringe Benefits 25, , ,744 6, % Travel/Training 70 3,871 4, % Supplies 3,339 16,717 19,000 2, % Purchased Services 29, , , % Interdepartment Charges 0 21,749 22,900 1, % Other Expenses 1,600 15,243 8,621-6, % Total Expenditures 146,609 1,523,643 1,570,039 46, % =================== =================== =================== =================== ========= Net Increase (Decrease) -88, , ,827-26, % CommRpt Oversight Comm Recommended PnL Amended Bdgt 1/11/2016 Attachment: Committee Report COC December 2015_Preliminary (3303 : December 2015 Preliminary Financial Report) Packet Pg. 8

9 7.a.1 Public Safety Committee AGENDA INFORMATION SHEET AGENDA DATE: January 19, 2016 DEPARTMENT: DIRECTOR: PREPARER: District Attorney Adam Gerol June Marx Agenda Summary District Attorney Reports ATTACHMENTS: Jan Mtg DA 2015 Financials (PDF) Jan Mtg VW 2015 Financials (PDF) Packet Pg. 9

10 7.a.1.a Ozaukee County Committee Report General Fund District Attorney For the Twelve Months Ending December 31, 2015 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current % Month YTD Amended Budget Budget Actual Actual Budget Balance YTD Revenues Public Charges for Services 3,250 17,590 11,000-6, % Total Revenues $3,250 $17,590 $11,000 ($6,590) % Expenditures Salaries 29, , ,849 4, % Fringe Benefits 11, , ,912 11, % Travel/Training 0 2,946 5,000 2, % Supplies 310 8,099 12,300 4, % Purchased Services 71 6,093 9,450 3, % Interdepartment Charges 565 5,367 9,050 3, % Other Expenses % Total Operating Expenditures $41,498 $377,763 $407,761 $29, % Capital Outlay Total Expenditures $41,498 $377,763 $407,761 $29, % Net Increase (Decrease) -38, , ,761-36, % E q u i t y: Attachment: Jan Mtg DA 2015 Financials (3312 : DA Financials) CommRpt Oversight Comm Recommended PnL Amended Bdgt 01/13/16 Packet Pg. 10

11 7.a.1.b Ozaukee County Committee Report General Fund District Attorney Victim Witness For the Twelve Months Ending December 31, 2015 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current % Month YTD Amended Budget Budget Actual Actual Budget Balance YTD Revenues Intergovernmental Revenues 0 26,297 55,000 28, % Total Revenues $26,297 $55,000 $28, % Expenditures Salaries 9,126 77,783 78, % Fringe Benefits 2,680 27,667 28, % Travel/Training % Supplies % Purchased Services % Interdepartment Charges 62 1,448 1, % Total Operating Expenditures $11,868 $107,690 $109,365 $1, % Capital Outlay Total Expenditures $11,868 $107,690 $109,365 $1, % Net Increase (Decrease) -11,868-81,393-54,365 27, % E q u i t y: Attachment: Jan Mtg VW 2015 Financials (3312 : DA Financials) CommRpt Oversight Comm Recommended PnL Amended Bdgt 01/13/16 Packet Pg. 11

12 8.a.1 Public Safety Committee AGENDA INFORMATION SHEET AGENDA DATE: January 19, 2016 DEPARTMENT: Sheriff DIRECTOR: James Johnson PREPARER: Timothy Nelson Agenda Summary Review/Approve Out of State Travel Request for Deputy to Attend Clandestine Laboratory Training - Quantico, Virginia BACKGROUND INFORMATION: The DEA Clandestine Laboratory Training Facility is located at the new 32,000 square foot Clan Lab facility located Quantico, Virginia. Dep Noll has been accepted to the class for February 21-27, The DEA Basic Clandestine Laboratory Certification School is the most widely recognized law enforcement-sponsored clandestine laboratory training course meeting OSHA standards. ANALYSIS: With the increase in the number of clandestine laboratory seizures throughout the country, there has been a corresponding escalation of problems confronting state and local agencies that are called to the scene of these laboratories. Often, it is state or local police who first encounter these laboratories and must ensure that they are investigated, dismantled, and disposed of appropriately. Attendee is responsible for ground transportation between home and airport, luggage fees, and other personal items. Sheriff Office anticipates those fees to be no more than $ FISCAL IMPACT: Balance Current Year: $ Next Year s Estimated Cost: $0.00 FUNDING SOURCE: County Levy: $ (Department Training Budget Funds) Non-County Levy: $0.00 RECOMMENDED MOTION: Approved the request for the selected Deputy to travel to, attend, and participate in Clandestine Laboratory Training in Quantico, Virginia. Packet Pg. 12

13 8.a.2 Public Safety Committee AGENDA INFORMATION SHEET AGENDA DATE: January 19, 2016 DEPARTMENT: Sheriff DIRECTOR: James Johnson PREPARER: Timothy Nelson Agenda Summary Review/Approve Bids for Sheriff's Office 2016 Vehicle Replacements BACKGROUND INFORMATION: Approved budget item (2015) line item $213,720. Vehicles with increased mileage result in higher maintenance costs and reduce reliability. Vehicles are typically replaced at approximately 120,000 miles. A copy of the bids from various vendors & amounts will be distributed at the Public Safety Meeting for review and approval. Sheriff's Office is anticipating replacement of five to six squads and one transport van. ANALYSIS: Replace high mileage vehicles and maintain vehicle replacement schedule. FISCAL IMPACT: Balance Current Year: $213,720 Next Year s Estimated Cost: FUNDING SOURCE: County Levy: $213,720 ( Approved Budget Item) Non-County Levy: Indicate source: RECOMMENDED MOTION: Committee Review bids & select purchasing bid as presented to the Packet Pg. 13

14 8.b.1 Public Safety Committee AGENDA INFORMATION SHEET AGENDA DATE: January 19, 2016 DEPARTMENT: Sheriff DIRECTOR: James Johnson PREPARER: Julie Winkelhorst Agenda Summary Public Safety Equipment Procurement ATTACHMENTS: MRAP Ltr Jan 16 (2) (PDF) Packet Pg. 14

15 Ozaukee County Sheriff s Office Jim Johnson, Sheriff 1201 S Spring St PO Box 245 Port Washington, WI (Local) (Fax) 8.b.1.a January 8, 2016 TO: Chairman Lee Schlenvogt, Supervisor Paul Melotik, and Administrator Tom Meaux Since early 2014 the Sheriff s Office has sought the acquisition of the Mine-Resistant Ambush Protected (MRAP) to assist in our mission as law enforcement officers and members of the multijurisdictional Special Response Team (SRT). The vehicle would be of assistance in any circumstance where mobility under the threat of gunfire and other threats is required. The circumstances include, but are not limited to; emergency response/evacuation, hostage rescue, natural disaster response, barricaded gunmen, and also to assist in our role for homeland security. The four wheeled vehicle will provide protection from small arms fire and improvised explosive devices. It is large enough to convey our entry team in hostile situations and will also allow us to carry rescue supplies/aids to be used in the evacuation and treatment of persons involved in critical incidents. The purpose of this document is to comply with a new requirement to the Federal Property Transfer Program. The newest regulation is that any civilian oversight body of a law enforcement agency must be involved in the process. Quoted from the newly furnished regulations: REASONABLE OPPORTUNITY FOR CIVILIAN GOVERNING BODY REVIEW A reasonable opportunity for a civilian governing body to review an LEA s application for controlled equipment is 30 days. Thus, an LEA in its application must certify that (1) the civilian governing body explicitly approved of or concurred in the LEA s acquisition of the controlled equipment listed in the application, or (2) it provided formal written notice to the civilian governing body at least 30 days prior to the submission of the application of its intent to acquire the specified controlled equipment and has not received disapproval or non concurrence. As has been explained to us the approval requirement is pertinent to municipal police departments. The Sheriff s requirement is to provide written notice to our civilian governing body. Conversation regarding the capabilities and uses of such a vehicle would be welcomed and encouraged. This asset will prove to be a great addition to our ability to serve the citizens and provide for their health and welfare in a manner that wouldn t otherwise be made available through our customary budgetary process. Attachment: MRAP Ltr Jan 16 (2) (3315 : PS equip procurement) Sincerely, Sheriff Jim Johnson Packet Pg. 15

16 8.c.2 Public Safety Committee AGENDA INFORMATION SHEET AGENDA DATE: January 19, 2016 DEPARTMENT: Sheriff DIRECTOR: James Johnson PREPARER: Timothy Nelson Agenda Summary Management/Financial Reports ATTACHMENTS: Sheriff Financial Reports for January 2016 Meeting (PDF) Packet Pg. 16

17 8.c.2.a Current Month Actual 2015 YTD Actual 2015 Amended Budget Budget Balance % Budget YTD Revenues Intergovernmental Revenues ($2,490) $125,527 $42,250 ($83,277) % A Public Charges for Services $38,825 $391,694 $437,700 $46, % Intergovernmental Charges $20,825 $232,876 $211,000 ($21,876) % Interdepartmental Charges $549 $2,495 $4,800 $2, % Other Revenue $1,606 $229,715 $165,500 ($64,215) % Total Revenues $59,315 $982,307 $861,250 ($121,057) % Expenditures Salaries $813,656 $6,708,835 $6,496,406 ($212,429) % Fringe Benefits $244,417 $2,389,255 $2,427,018 $37, % Travel/Training $609 $32,780 $34,550 $1, % Supplies $21,940 $312,695 $318,790 $6, % E Purchased Services $60,037 $854,195 $1,004,403 $150, % Interdepartment Charges $20,120 $420,588 $504,969 $84, % B Other Expenses $34,528 $167,217 $119,390 ($47,827) % C Total Operating Expenditures $1,195,307 $10,885,565 $10,905,526 $19, % Capital Outlay Equipment & Furniture $11,546 $673,199 $693,473 $20, % Buildings & Land - $18,340 $16,250 ($2,090) % Total Capital Outlay $11,546 $691,539 $709,723 $18, % Total Expenditures $1,206,853 $11,577,104 $11,615,249 $38, % Other Finance (Sources) - ($522,843) ($522,843) % D Net Other Financing Sources/Uses - ($522,843) ($522,843) % Net Increase (Decrease) ($1,147,538) ($10,071,954) ($10,231,156) ($159,202) 98.44% E q u i t y: Ozaukee County Committee Report General Fund Sheriffs Department For the Twelve Months Ending Thursday, December 31, 2015 Profit and Loss Statement ACTUAL TO AMENDED BUDGET E Attachment: Sheriff Financial Reports for January 2016 Meeting (3306 : Management/Financial Report) CommRpt Oversight Comm Recommended PnL Amended Bdgt 1/12/2016 Packet Pg. 17

18 8.c.2.a Ozaukee County Committee Report General Fund Emergency Management For the Twelve Months Ending Thursday, December 31, 2015 Profit and Loss Statement ACTUAL TO AMENDED BUDGET Current Month Actual 2015 YTD Actual 2015 Amended Budget Budget Balance % Budget YTD Revenues Intergovernmental Revenues - $26,956 $76,398 $49, % A Other Revenue $1,447 $12,497 $15,000 $2, % B Total Revenues $1,447 $39,453 $91,398 $51, % Expenditures Salaries $11,340 $98,849 $118,046 $19, % Fringe Benefits $3,112 $31,912 $33,851 $1, % Travel/Training - $626 $4,050 $3, % Supplies $2,035 $22,602 $44,021 $21, % Purchased Services $80 $6,452 $22,660 $16, % Interdepartment Charges $1,853 $23,449 $30,526 $7, % Other Expenses - $4,159 $4,283 $ % Total Operating Expenditures $18,420 $188,049 $257,437 $69, % Capital Outlay Total Expenditures $18,420 $188,049 $257,437 $69, % Net Increase (Decrease) ($16,973) ($148,596) ($166,039) ($17,443) 89.49% E q u i t y: Attachment: Sheriff Financial Reports for January 2016 Meeting (3306 : Management/Financial Report) CommRpt Oversight Comm Recommended PnL Amended Bdgt 1/12/2016 Packet Pg. 18

19 Ozaukee CountySheriff's Office Average Jail Inmate Population Bookings as of 11/30/2014: 2439 Bookings as of 11/30/2015: 2621 Report Average Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Adults Average County Male Female Total Boarders Male Female Total Totals Male Female Total c.2.a Attachment: Sheriff Financial Reports for January 2016 Meeting (3306 : Management/Financial Report) Packet Pg. 19

20 Ave# of Inmates 8.c.2.a Ozaukee County Sheriff's Office Jail Population Average Days & 2015 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Month-Year Boarders All Inmates County Inmates Attachment: Sheriff Financial Reports for January 2016 Meeting (3306 : Management/Financial Report) jailcensus2015chartave08_09 Packet Pg. 20

21 Dec-12 Jan-13 Feb-13 Mar-13 Apr-13 May-13 Jun-13 Jul-13 Aug-13 Sep-13 Oct-13 Nov-13 Dec-13 Jan-14 Feb-14 Mar-14 Apr-14 May-14 Jun-14 Jul-14 Aug-14 Sep-14 Oct-14 Nov-14 Dec-14 Jan-15 Feb-15 Mar-15 Apr-15 May-15 Jun-15 Jul-15 Aug-15 Sep-15 Oct-15 Nov-15 Dec-15 Dollars 8.c.2.a 150, , , , , ,000 90,000 80,000 70,000 60,000 50,000 40,000 30,000 20,000 10,000 - OZSO Boarding Revenue History--Total Dollars 12/01/12--12/31/15 Month/Year Actual Total Revenue Budget Amount Attachment: Sheriff Financial Reports for January 2016 Meeting (3306 : Management/Financial Report) Packet Pg. 21

22 Dollars 8.c.2.a 75,000 70,000 65,000 60,000 55,000 50,000 45,000 40,000 35,000 30,000 25,000 20,000 15,000 10,000 5,000 0 OZSO Boarding Revenue History--Payor 12/01/12--12/31/2015 Month/Year FBOP USMS Other DOC 75,000 70,000 65,000 60,000 55,000 50,000 45,000 40,000 35,000 30,000 25,000 20,000 15,000 10,000 5,000 0 Attachment: Sheriff Financial Reports for January 2016 Meeting (3306 : Management/Financial Report) Packet Pg. 22

23 8.c.2.a Administration COURT COURT SECURITY DRUG UNIT EXTRA PATROL FTO TRAINING (Straight Time) DIVISION OVERTIME SUMMARY BY TYPE From: 12/1/2015 To: 12/31/2015 INVESTIGATION / REPORT WRITING Holiday Worked (Double time) K-9 Duties Court Services Clerical Detectives Dispatch Drug Unit Jail Jail Sgts Nurse Patrol Patrol Sgts NURSE CALL-IN Total , NURSE STANDBY (Straight Time) OTHER SHIFT COMMANDER VACANCY SHIFT VACANCY SPECIAL ENFORCEMENT SRT TRAINING TRAINING TRAINING TRAVEL TIME (Straight Time) TRANSPORTS Total Attachment: Sheriff Financial Reports for January 2016 Meeting (3306 : Management/Financial Report) Packet Pg. 23