APPROVED MINUTES OF THE *Special* FINANCE & PERSONNEL COMMITTEE MEETING HELD December 20, :30 p.m. }

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1 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE *Special* FINANCE & PERSONNEL COMMITTEE MEETING HELD December 20, :30 p.m. } County Board Room 414 W. Main St., ELLSWORTH, WI ) Meeting Convened. The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. First Vice Chairman Jon Aubart called the meeting to order at 6:31 p.m. 1a) Those Present. A quorum was established acknowledging 7 members present. Members present: Jon Aubart District #3 Scott Bjork District #7 Ken Snow District #9 Dan Reis District #13 Bill Schroeder District #14 Jerry Kosin District #15 Jeff Holst District #16 (arrived 6:34) Absent/Excused: Also present: Robert Mercord-Dist. 1, Dean Bergseng-Dist. 8, JoAnn Miller-Admin Coordinator, Brad Lawrence-Corp. Counsel, & Jamie Feuerhelm-County Clerk. 1b) Public Comment. None. 2a) Consent Calendar. Motion by S. Bjork/J. Kosin to approve consent calendar, item 2a approve agenda, as presented; motion carried/passed unanimously. 3) CLOSED SESSION Motion by J. Kosin/B. Schroeder to convene into closed session at 6:32 p.m. pursuant to Wis. Stat , (1)(a) and 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session: Collective Bargaining & Ratification with L.A.W. Sheriff s Department. Motion carried/passed unanimously by roll call vote. 4) OPEN SESSION Motion by S. Bjork/J. Kosin to return to open session at 6:36 p.m.; motion carried/passed unanimously by roll call vote. No action taken. 5) Discuss/take action on Resolution No. 16-XX Ratify Labor Association of WI, Inc. (LAW) Sheriff s Department Jail/Jail Dispatch Subunit Collective Bargaining Agreement Committee reviewed agreement proposing a 1.25% increase for 2017 & 2018 for the Jail/Jail Dispatch Subunit. Motion by J. Holst/D. Reis to ratify & approve the Collective Bargaining Agreement between Pierce County & the Labor Association of Wisconsin, Inc. (LAW) Sheriff s Dept. Jail/Jail Dispatch Subunit for the period of January 1, 2017 through December 31, 2018; motion carried/passed unanimously. Finance & Personnel Committee > 12/20/16s Page 1

2 6) Discuss/take action on Resolution No. 16-XX Ratify Labor Association of WI, Inc. (LAW) Sheriff s Department Patrol, Investigators Subunit Collective Bargaining Agreement Committee reviewed agreement proposing a 1.5% increase for 2017 & 2018 for Investigators/Patrol Subunit. Motion by J. Holst/D. Reis to ratify & approve the Collective Bargaining Agreement between Pierce County & the Labor Association of Wisconsin, Inc. (LAW) Sheriff s Dept. Investigators/Patrol Subunit for the period of January 1, 2017 through December 31, 2018; motion carried/passed unanimously. 7) Future agenda items - Health Insurance review with Anthem BC/BS - Access security reader for Highway Dept. - Transfer of funds regarding storm damage at Nugget Lake Park 8) Next Meeting Date Next meeting date set for Jan. 3 rd, 2017 at 4 p.m. in County Board Room. 9) Adjournment Meeting adjourned at 6:39 p.m. by motion of B. Schroeder/K. Snow; motion carried/passed unanimously. Respectfully submitted by: Jamie R. Feuerhelm, Pierce County Clerk Finance & Personnel Committee > 12/20/16s Page 2 of 2

3 PIERCE COUNTY *Special * FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA Tuesday, December 20, :30 p.m. Courthouse - County Board Room; 414 W. Main St. Ellsworth, WI # Action Presenter 1. Call to order 1a) Establish quorum Chair 1b) Committee will receive public comment not related to agenda items. 2. Consent calendar Discuss and take action on: Members a) Establish and approve agenda Committee will convene into closed session pursuant to Wis. Stat , (1)(a) and 19.85(1)(e) for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session: Collective Bargaining & Ratification with L.A.W. Sheriff s Department Board will return to open session and take action on closed session item, if required Discuss/take action on Resolution No. 16-XX Ratify Labor Association of WI, Inc. (LAW) Sheriff s Department Jail/Jail Dispatch Subunit Collective Bargaining Agreement Discuss/take action on Resolution No. 16-XX Ratify Labor Association of WI, Inc. (LAW) Sheriff s Department Patrol, Investigators Subunit Collective Bargaining Agreement CLOSED SESSION OPEN SESSION B. Lawrence B. Lawrence 7. Future agenda items Members 8. Next meeting date (First Monday: Jan. 2 nd Holiday; next Monday is the 9 th ) Members 9. Adjourn Members Questions regarding this agenda may be directed to Jamie Feuerhelm at Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at , Ext A quorum of County Board supervisors may be present jrf (12/09/16) Fnpra s

4 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE FINANCE & PERSONNEL COMMITTEE MEETING HELD December 5, :00 p.m. } County Board Room 414 W. Main St., ELLSWORTH, WI ) Meeting Convened. The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 4:00 p.m. 1a) Those Present. A quorum was established acknowledging 5 members present and 2 excused. Members present: Jon Aubart District #3 Scott Bjork District #7 Bill Schroeder District #14 Jerry Kosin District #15 Jeff Holst District #16 Absent/Excused: Ken Snow District #9 Dan Reis District #13 Also present: Neil Gulbranson-District #11, Dale Auckland-District #12, Jo Ann Miller-Administrative Coordinator, Bradley D. Lawrence-Corporation Counsel, Allison Preble-HR Manager, Sue Galoff-Public Health Director, Gary Brown-Emergency Management Director, Jamie Feuerhelm-County Clerk (4:08), Michelle Schulte-Paralegal 1b) Public Comment. None. 2a-e) Consent Calendar. Motion by S. Bjork/J. Kosin to approve agenda, minutes of 11/7/16 and Treasurer s report as presented; motion carried/passed unanimously. 3) Discuss/take action on Ordinance No. 16-XX Amend Pierce County Code Chapter 184- Retail Food Establishments and Public Accommodations PH Director S. Galoff explained that Chapter 184 of the Pierce County Code is being updated to reflect statutory and administrative rule references resulting from the merger of the Department of Health Services Food Safety and Recreational Licensing program with the Department of Agriculture, Trade and Consumer Protection Food Safety Program and eliminate the definition of food establishment. Motion by J. Aubart/S. Bjork to approve the ordinance amending Pierce County Code Chapter 184-Retail Food Establishments and Public Accommodations and recommend adoption by the County Board; motion carried/passed unanimously. 4) Discuss/take action on purchase and installation of elevator traveling cable for Courthouse and Office Building EM Director G. Brown informed the committee about the need for the cables and how the additional expense will be covered. Motion by J. Aubart/S. Bjork to approve the immediate purchase and installation of traveling cables from KONE, Inc. in the amount of $6, for the elevators in the Pierce County Courthouse and Finance & Personnel Committee > 12/05/16 Page 1

5 Pierce County Office Building, and that the purchase and installation of one security window in connection with the Highway Department Administration Building and Solid Waste/Recycling Facility projects in the amount of $ be postponed until January 2017 and paid from 2017 Security Funds; motion carried/passed unanimously. 5) Discuss/take action on bid to purchase tax deed property: TDF ; Village of Ellsworth Co. Clerk J. Feuerhelm gave a brief description of the property in the Village of Ellsworth up for bid and answered questions from the committee regarding the condition of the property. On November 22, 2016, a bid was received from Darrin Foss/Brem LLC in the amount of $18, The County did not receive any higher bids by November 30, Motion by B. Schroeder/J. Kosin to approve the bid to purchase Tax Deed property in the Village of Ellsworth; TDF426, parcel # received from Darrin Foss/Brem LLC in the amount of $18, and provide the bidder with a Quit Claim Deed to the same; motion carried/passed unanimously. 6) Discuss/take action on bid to purchase tax deed property: TDF ; Village of Maiden Rock Co. Clerk J. Feuerhelm gave a brief description of the property in the Village of Maiden Rock up for bid and answered questions from the committee regarding the condition of the property. On November 22, 2016, a bid was received from James Moe in the amount of $13, The County did not receive any higher bids by November 30, Motion by J. Aubart/B. Schroeder to approve the bid to purchase Tax Deed property in the Village of Maiden Rock; TDF428, parcel # received from James Moe in the amount of $13, and provide the bidder with a Quit Claim Deed to the same; motion carried/passed unanimously. 7) Future Agenda Items Transfer of funds to cover deficit in the Parks Department Budget due to cost of clean-up from last summer. Possible Special Finance and Personnel Committee Meeting on December 20, 2016 immediately prior to the County Board Meeting to ratify two collective bargaining contracts if approved by the union. 8) Next Meeting Date The next meeting dates are as follows: Tuesday, December 20, 2016 at 6:30 p.m. (immediately prior to the County Board Meeting), if necessary Tuesday, January 3, 2017 at 4:00 p.m. 9) Adjournment Meeting adjourned at 4:13 p.m. by motion of J. Aubart/S. Bjork. Motion carried/passed unanimously. Respectfully submitted by: Michelle Schulte Finance & Personnel Committee > 12/05/16 Page 2 of 2

6 PIERCE COUNTY FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA Monday, December 5, :00 p.m. Courthouse - County Board Room; 414 W. Main St. Ellsworth, WI # Action Presenter 1. Call to order 1a) Establish quorum Chair 1b) Committee will receive public comment not related to agenda items. 2. Consent calendar Discuss and take action on: 2a) Establish and approve agenda 2b) Approve minutes of Nov. 7, 2016 Members 2c) Treasurer s report on previous months finance activities and fund balances 3. Discuss/take action on Ordinance No. 16-XX Amend Pierce County Code Chapter 184-Retail Food Establishments and Public Accommodations S. Galoff 4. Discuss/take action on purchase and installation of elevator traveling cable for Courthouse and Pierce County Office Building G. Brown 5. Discuss/take action on bid to purchase tax deed property; TDF ; Village of Ellsworth J. Feuerhelm 6. Discuss/take action on bid to purchase tax deed property; TDF ; Village of Maiden Rock J. Feuerhelm 7. Future agenda items Members 8. Next meeting date (First Monday: Jan. 2 nd Holiday; next Monday is the 9 th ) Members 9. Adjourn Members Questions regarding this agenda may be directed to Jamie Feuerhelm at Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at , Ext A quorum of County Board supervisors may be present jrf (11/22/16) Fnpra

7 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE FINANCE & PERSONNEL COMMITTEE MEETING HELD Monday, November 7, :00 p.m. } County Board Room 414 W. Main St., ELLSWORTH, WI ) Meeting Convened. The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 4:00 p.m. 1a) Those Present. A quorum was established acknowledging all 5 members present and 2 absent/excused. Members present: Jon Aubart District #3 Scott Bjork District #7 Dan Reis District #13 Jerry Kosin District #15 Jeff Holst District #16 Absent/Excused: Ken Snow-District #9, Bill Schroeder-District #14 Also present: Dean Bergseng-Dist. #8, Neil Gulbranson-Dist. #11, Dale Auckland-Dist. #12, Mel Pittman-Dist. #17, Jo Ann Miller-Administrative Coordinator, Bradley D. Lawrence-Corporation Counsel, Jason Matthys-Chief Deputy, Allison Preble-HR Manager, Phil Meixner-Jail Sgt., Sue Galoff-PH Director, Gary Brown-Emergency Management Director, Kevin Lemke-Motorola Solutions, David Till- Veterans Service Officer, & Jamie Feuerhelm-County Clerk. 1b) Public Comment. None 2a-c) Consent Calendar. Motion by J. Kosin/J. Aubart to approve consent calendar items 2a-2c as presented, to include: approve agenda, minutes of Sept. 28, Oct. 3, & Oct. 25, 2016, & Treasurer s report; motion carried/passed unanimously. 3) Discuss/Take action to approve out of State travel request for Veterans Service Officer National Assoc. of County Veteran Service Officer training to include May, 2016 & on an annual basis going forward VS Officer D. Till explained that he must attend annual training to meet requirements for being VS Officer. Motion by J. Aubart/D. Reis to approve travel request for VS Officer to national Assoc. of County Veran Service Officer training annually, to include May of 2016; motion carried/passed unanimously. 4) Discuss/Take action to approve/accept donation to Sheriff s Office from Purina in support of K-9 program Chief Deputy J. Matthys informed Committee that the Dept. was contacted by Ralston Purina about making a donation to the K-9 program. Since then a dog was purchased & trained, also that an officer was currently being trained to handle the dog. The cost for purchase & training was estimated to be approx. $10,000. Motion by D. Reis/J. Kosin to accept donation from Nestle Purina for the Sheriff s Dept. K-9 program & forward to County Board recommending approval; motion carried/passed unanimously. 5) Discuss/Take action to accept a Proposal from Motorola as it relates to New jail facility Finance & Personnel Committee > 11/07/16 Page 1

8 radio communications equipment, 911, General VHF Radio Enhancements to current system and Dispatch Radio Consoles & to identify funding source for radio/dispatch equipment & space Chief J. Matthys explained that current equipment would need to be replaced by 2019 because of the difficulty in getting it repaired & serviced due to its age. He went into further detail about the various equipment currently being used & what would replace it. He added that Motorola has offered a proposal that would allow the County to realize a significant savings on the new equipment. Motorola representative K. Lemke responded to questions on equipment & contract. AC J. Miller explained that there were basically three options for funding items mentioned. One would be to budget for the amount in regular operating budget. Another would be to bond for the project & the other to use unassigned funds. She added that $1.3 million was returned to the General Fund from the 2015 Budget. Motion by J. Aubart/S. Bjork to approve purchase of communications, radio enhancement, & dispatch equipment; the proposal from Motorola & enter into contract before end of 2016; & to use 2015 unassigned General Fund balance to fund aforementioned equipment & project. Lastly, to forward resolution to County Board recommending approval; motion carried/passed unanimously. 6) Discuss/Take action to extend lease to Dennis Olson of County-owned property in the Village of Ellsworth Corp. Counsel B. Lawrence explained that Mr. Olson has rented this particular piece of property from the County for a number of years & desires to do so in He added that the rental rate for the past year was $70/acre. Motion by J. Kosin/D. Reis to approve the extension of 1997 lease of approx aces of County owned property to Dennis Olson for one year, form Dec. 17, 2016 through Dec. 16, 2017, at a rate of $70/acres; motion carried/passed unanimously. 7) Discuss/Take action on Ad Hoc Courthouse Security Workgroup Recommendations: security improvements to Pierce County Highway Department Administration Building and Solid Waste/Recycling Facility G. Brown brought forth recommendations from the Ad Hoc Courthouse Security Workgroup recommending interior walls, security card access system and security windows for the Pierce County Highway Department Administration Building and the Pierce County Solid Waste/Recycling Facility. He added that the concerns brought up at a previous meeting were addressed & discussed with the Highway & Solid Waste Committees. Motion by D. Reis/J. Kosin to approve purchase & installation of items & equipment needed for interior security at the Highway Administration Building & authorize transfer from fund to in amount of $12,144. Also approve the same for Solid Waste/Recycling Facility & authorize transfer from fund to in the amount of $11,707. Motion carried/passed unanimously. 8) Discuss/Take action on Resolution No. 16-XX to pay Claims for Listing Dogs County Clerk J. Feuerhelm explained that the next two items were annual claims brought before the County for payment. This particular resolution would pay for the listing of dogs performed throughout the County at a rate of.50/dog. Motion by D. Reis/J. Kosin to approve resolution to pay claims for listing dogs & forward to County Board recommending approval; motion carried/passed unanimously. 9) Discuss/Take action on Resolution No. 16-XX to pay Claims for Care of Soldier s Graves Motion by S. Bjork/J. Aubart to approve resolution to pay claims for care of soldiers graves & forward to County Board recommending approval; motion carried/passed unanimously. 10) Discuss/Take action on Resolution No. 16-XX to secure State funding to support Finance & Personnel Committee > 11/07/16 Page 2 of 3

9 Communicable Disease Control for Population Health PH Director S. Galoff explained that the proposed resolution was to show support for additional funding for the County to address communicable disease control for the population. Motion by J. Aubart/D. Reis to approve resolution to secure State funding to support communicable disease control for population heath & forward to County Board recommending approval; motion carried/passed unanimously. 11) Closed Session Motion by J. Aubart/D. Reis to convene into closed session at 4:37 p.m. pursuant to 19.85(1)(c) WI Stats for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility: Administrative Coordinator annual evaluation. Motion carried/passed unanimously by roll call vote. - Motion by D. Reis/J. Kosin to return to open session at 6:02 p.m.; motion carried/passed unanimously by roll call vote 12) Open Session Motion by D. Reis/S. Bjork to indicate a favorable performance evaluation for the Administrative Coordinator & approve an increase in salary of $4700 for an annual salary of $127,200 for the Administrative Coordinator; motion carried/passed unanimously. 13) Future Agenda Items None presented. 14) Next Meeting Date Next meeting set for December 5, 2016 at 4:00 p.m. in the County Board Room. 15) Adjournment Meeting adjourned at 6:05 p.m. by motion of J. Kosin/S. Bjork. Motion carried/passed unanimously. Respectfully submitted by: Jamie R. Feuerhelm; County Clerk Finance & Personnel Committee > 11/07/16 Page 3 of 3

10 PIERCE COUNTY FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA Monday, November 7, :00 p.m. Courthouse - County Board Room; 414 W. Main St. Ellsworth, WI # Action Presenter 1. Call to order 1a) Establish quorum Chair 1b) Committee will receive public comment not related to agenda items. 2. Consent calendar Discuss and take action on: 2a) Establish and approve agenda 2b) Approve minutes of Sept. 28 th, Oct. 3 rd, & Oct. 25 th, 2016 Members 2c) Treasurer s report on previous months finance activities and fund balances 3. Discuss/Take action to approve out of State travel request for Veterans Service Officer National Assoc. of County Veteran Service Officer training to include May, 2016 & on an annual basis going forward D. Till 4. Discuss/Take action to approve/accept donation to Sheriff s Office from Purina in support of K-9 program Sheriff s Dept. 5. Discuss/Take action to accept a Proposal from Motorola as it relates to New jail facility radio communications equipment, 911, General VHF Radio Enhancements to current system and Dispatch Radio Consoles & to identify Sheriff s Dept. funding source for radio/dispatch equipment & space 6. Discuss/Take action to extend lease to Dennis Olson of County-owned property in the Village of Ellsworth B. Lawrence Discuss/Take action on Ad Hoc Courthouse Security Workgroup/Standing Committee recommendations: 7. 7a) Purchase and installation of interior walls and security card access system G. Brown for the Pierce County Highway Department Administration Building 7b) Purchase and installation of interior walls and security card access system for the Pierce County Solid Waste and Recycling Facility 8. Discuss/Take action on Resolution No. 16-XX to pay Claims for Listing Dogs J. Feuerhelm 9. Discuss/Take action on Resolution No. 16-XX to pay Claims for Care of Soldier s Graves J. Feuerhelm 10. Discuss/Take action on Resolution No. 16-XX to secure State funding to S. Galoff 11. support Communicable Disease Control for Population Health Committee will convene into closed session pursuant to 19.85(1)(c) WI Stats for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility: Administrative Coordinator annual evaluation CLOSED SESSION 12. Committee will return to open session and take action on closed session item, if required OPEN SESSION 13. Future agenda items Members 14. Next meeting date Members 15. Adjourn Members Questions regarding this agenda may be directed to Jamie Feuerhelm at Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at , Ext A quorum of County Board supervisors may be present jrf (10/28/16) Fnpra

11 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE *Special* FINANCE & PERSONNEL COMMITTEE MEETING HELD October 25, :45 p.m. } County Board Room 414 W. Main St., ELLSWORTH, WI ) Meeting Convened. The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 6:45 p.m. 1a) Those Present. A quorum was established acknowledging 7 members present. Members present: Jon Aubart District #3 Scott Bjork District #7 Ken Snow District #9 Dan Reis District #13 Bill Schroeder District #14 Jerry Kosin District #15 Jeff Holst District #16 Absent/Excused: Also present: Robert Mercord-Dist. 1, LeRoy Peterson-Dist. 2, Mike Kahlow-Dist. 6, Dean Bergseng- Dist. 8, Neil Gulbranson-Dist. 11, Dale Auckland-Dist. 12, Mel Pittman-Dist. 17, JoAnn Miller-Admin Coordinator, Brad Lawrence-Corp. Counsel, Jamie Feuerhelm-County Clerk, Tami Billeter-HS Operations Manager, Chris Tuenge-HS Economic Support Supervisor, & Ron Schmidt-Human Services Director. 1b) Public Comment. None. 2a) Consent Calendar. Motion by B. Schroeder/S. Bjork to approve consent calendar, item 2a approve agenda, as presented; motion carried/passed unanimously. 3) Discuss/Take action to approve new Human Services Economic Support Specialist position in the 2017 budget Documentation provided by HS Director R. Schmidt. Supervisor J. Kosin asked if the position would be eliminated if no longer funded as it is currently. Chairman J. Holst confirmed that to be accurate. AC J. Miller added that the position is fully funded by the State & does not impact the tax levy. Motion by D. Reis/J. Aubart to approve an additional 1.0 FTE Economic Support Specialist position & forward to County Board for amendment to the 2017 budget; motion carried/passed unanimously. 4) Discuss/Take action to approve updated Human Services Staffing Plan to include the new Economic Support Specialist position Documentation provided by HS Director R. Schmidt to include staffing plan. Motion by J. Aubart/D. Reis to approve Human Services Dept. staffing plan including an additional 1.0 FTE Economic Support Specialist position; motion carried/passed unanimously. 5) Discuss/Take action to approve new Economic Support Specialist position be included in Finance & Personnel Committee > 10/25/16s Page 1

12 the resolution to authorize new positions for 2017 budget Motion by J. Aubart/D. Reis approve new Economic Support Specialist position be included in the resolution to authorize new positions for 2017 budget; motion carried/passed unanimously. 6) Discuss/Take action to recommend to County Board to approve 2017 Tax Levy & Budget resolution to include new Economic Support Specialist position Substitute resolution for Resolution provided to include new Economic Support Specialist position for Motion by D. Reis/S. Bjork to recommend to County Board to approve 2017 Tax Levy & Budget resolution to include new Economic Support Specialist position; motion carried/passed unanimously. 7) Next Meeting Date Next meeting date previously set for Nov. 7 th, 2016 at 4 p.m. in County Board Room. 8) Adjournment Meeting adjourned at 6:48 p.m. by motion of B. Schroeder/S. Bjork; motion carried/passed unanimously. Respectfully submitted by: Jamie R. Feuerhelm, Pierce County Clerk Finance & Personnel Committee > 10/25/16s Page 2 of 2

13 PIERCE COUNTY SPECIAL FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA Tuesday, October 25, :45 p.m. Courthouse - County Board Room; 414 W. Main St. Ellsworth, WI # Action Presenter 1. Call to order 1a) Establish quorum Chair 1b) Committee will receive public comment not related to agenda items. 2. Consent calendar Discuss and take action on: 2a) Establish and approve agenda Members 3. Discuss/Take action to approve new Human Services Economic Support Specialist position in the 2017 budget Members 4. Discuss/Take action to approve updated Human Services Staffing Plan to include the new Economic Support Specialist position Members 5. Discuss/Take action to approve new Economic Support Specialist position be Members 6. included in the resolution to authorize new positions for 2017 budget Discuss/Take action to recommend to County Board to approve 2017 Tax Levy & Budget resolution to include new Economic Support Specialist position 7. Next meeting date (Previously set for Monday, Nov. 7 th ) Members 8. Adjourn Members Questions regarding this agenda may be directed to Jamie Feuerhelm at Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at , Ext A quorum of County Board supervisors may be present jrf (10/14/16) Fnpra

14 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE FINANCE & PERSONNEL COMMITTEE MEETING HELD Monday, October 3, :00 p.m. } County Board Room 414 W. Main St., ELLSWORTH, WI ) Meeting Convened. The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 4:00 p.m. 1a) Those Present. A quorum was established acknowledging all 6 members present and one absent/excused. Members present: Jon Aubart District #3 Scott Bjork District #7 Dan Reis District #13 Bill Schroeder District #14 Jerry Kosin District #15 Jeff Holst District #16 Absent/Excused: Ken Snow District #9 Also present: Ruth Wood-Dist. #4, Dale Auckland-Dist. #12, Mindy Dale-Weld Riley, S.C., Jo Ann Miller-Administrative Coordinator, Bradley D. Lawrence-Corporation Counsel, Allison Preble-HR Manager, Phyllis Beastrom-Treasurer, Ron Schmidt-Human Services Director, Nancy Hove-Sheriff, Jason Matthys-Chief Deputy, Steve Albarado-Lt./Jail Administrator, Andy Pichotta-Land Management Director, Gary Brown-Emergency Management Director, J. Forss-Maintenance Supervisor, Frank Ginther-4H Youth Development Agent, and Michelle Schulte-Paralegal. 1b) Public Comment. None 2a-b) Consent Calendar. Motion by J. Kosin/S. Bjork to approve agenda and Treasurer s report. P. Beastrom reported that Pierce County s delinquent taxes are at record low. Motion carried/passed unanimously. 3) Discuss/Take action to authorize use of UW-Extension funds for 4H Youth Development Agent to attend National Association of Extension 4H Agents Conference in New Orleans, LA F. Ginther informed the committee that money was budgeted in the UW-Extension budget to pay for attendance at this conference. He estimated total travel expenses to be approximately $900. Motion by B. Schroeder/S. Bjork to approve the use of up to $950 of UW-Extension funds for the 4H Youth Development Agent to attend the National Association of Extension 4H Agents Conference in New Orleans, LA. Motion carried/passed unanimously. 4) Discuss/Take action on resolution to order issuance of tax deed on the following parcels: File #430 ( ) Town of River Falls, File #431 ( & ) Village of Bay City, and File #432 ( ) City of River Falls P. Beastrom gave a brief explanation for the purpose of the resolution and an overview of the property involved. Motion by J. Aubart/J. Kosin to approve the resolution to Order Issuance of Deed to Pierce County for Property Subject to Tax Certificate in the Town of River Falls, Village of Bay City and City of River Falls Finance & Personnel Committee > 10/03/16 Page 1

15 and forward to County Board for approval and authorization of sale of said property. Motion carried/passed unanimously. 5) Discuss/Take action on Ad Hoc Courthouse Security Workgroup Recommendations: security improvements to Pierce County Highway Department Administration Building and Solid Waste/Recycling Facility G. Brown brought forth recommendations from the Ad Hoc Courthouse Security Workgroup recommending interior walls, security card access system and security windows for the Pierce County Highway Department Administration Building and the Pierce County Solid Waste/Recycling Facility. The committee questioned the necessity for this level of security at these buildings. G. Brown stated it is consistent with what has been installed in other offices in the Courthouse, Office Building and Seyforth. B. Schroeder asked if the Highway and/or Solid Waste Committees had any input on these projects. G. Brown stated that the Department Heads were consulted but did not believe it was brought before the respective committees. Motion by B. Schroeder/S. Bjork to defer action on both projects for consideration by the respective standing committees. Motion carried/passed unanimously. G. Brown asked for further direction from the committee. B. Schroeder indicated he would like to see a schematic design brought before the Highway and Solid Waste Committees. 6) Closed Session Chair J. Holst read the statutes to provide for a closed session pursuant to Wis. Stat (1)(e) and 19.85(1)(g) for the purpose of considering reclassification of Jailer/Dispatcher employees as general municipal employees beginning January 1, Motion by J. Aubart/J. Kosin to convene into closed session at 4:17 p.m. Roll call vote unanimously approved. Also present during closed session: D. Auckland, R. Wood, Attorneys M. Dale and B. Lawrence and J. Miller. 7) Open Session Motion by S. Bjork/J. Kosin to return to open session at 5:08 p.m. Roll call vote unanimously approved. Motion by S. Bjork/J. Kosin that Pierce County maintain the status quo for current jailers and keep current jailers classified as protective status and not reclassify them as general municipal employees under the Wisconsin Retirement System at the present time, however, any jailers hired after today will be classified as general municipal employees. Motion carried/passed with 5 in favor (S. Bjork, D. Reis, B. Schroeder, J. Kosin, J. Holst) and 1 opposed (J. Aubart). 8) Discuss/Take action to establish 2017 salaries and benefits for designated employees B. Lawrence distributed a revised resolution based upon the action taken on Agenda Item #6 and explained the purpose of the resolution. He indicated that the percentage number was directed by the Chair. J. Miller informed the committee that the anticipated increase was incorporated into the 2017 budget. Motion by B. Schroeder/D. Reis to approve the resolution establishing 2017 salaries and benefits for designated employees and forward to County Board for approval. Motion carried/passed unanimously. 9) Informational presentation of Human Services Department 2016 YTD and 2017 Proposed Budget R. Schmidt reviewed the report provided to the committee and addressed the issues currently faced by the Human Services Department. He cited significant problems with turnover and the ability to recruit qualified, experienced social workers to fill open positions. He anticipates this problem continuing into the next year. The committee discussed possible reasons for the vacancies and asked questions about the report. J. Miller provided a spreadsheet disputing some of the figures set forth in the report. R. Schmidt disagreed with the calculations provided in the spreadsheet. The committee directed J. Miller, R. Schmidt, Julie Brickner and Finance & Personnel Committee > 10/03/16 Page 2 of 3

16 Tami Billeter to meet and attempt to clear up any misunderstanding of these figures. 10) Discuss/Take action to amend Pierce County Personnel Policy to modify temporary worker pay for social workers in the Child Protective Services (CPS) Unit R. Schmidt explained that he received approval from Administration to hire a temporary social worker however, pursuant to the Personnel Policy, that person can only start at Step 1 of the pay scale. The entry level wage for this position is too low and he asked the committee for the flexibility to start the temporary social worker at a higher step. J. Miller felt a resolution to change the Personnel Policy was premature, and, if necessary, approval to hire a temporary employee at an increased step could be brought before the Finance and Personnel Committee on a case by case basis. No action taken. 11) Discuss/Take action to approve and forward resolution in support of Increased Funding in the Children and Family Aids Allocation Due to increased referrals and cases to Child Protective Services across the state, R. Schmidt stated that counties are requesting the state budget include an increase in appropriation to the Children, Youth and Families community aids funding. Motion by D. Reis/J. Aubart to approve the resolution in support Increased Funding in the Children and Family Aids Allocation. Motion carried/passed unanimously. 12) Discuss/Take action on bids to purchase tax deed property: TDF ; Village of Maiden Rock A. Pichotta gave a brief description of the property in the Village of Maiden Rock up for bid. He stated that the property was initially advertised but no bids were received. For Sale signs were subsequently posted on one of the buildings, which yielded six interested calls. The appraised value is $15,000 however the higher of the two bids received was $1,004. It is believed that previous efforts to sell the property were unsuccessful due to the condition of the structure of the property. The committee debated the cost of advertising versus the amount to be gained by offering the property for sale again and ultimately believed it was worth more than the bids received. Motion by J. Aubart/S. Bjork to reject the bids and offer the property for sale again. Motion carried/passed unanimously. 13) Future Agenda Items None presented. 14) Next Meeting Date Next meeting set for November 7, 2016 at 4:00 p.m. in the County Board Room. 15) Adjournment Meeting adjourned at 5:55 p.m. by motion of J. Aubart/D. Reis. Motion carried/passed unanimously. Respectfully submitted by: Michelle Schulte Finance & Personnel Committee > 10/03/16 Page 3 of 3

17 *AMENDED* PIERCE COUNTY FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA Monday, October 3, :00 p.m. Courthouse - County Board Room; 414 W. Main St. Ellsworth, WI # Action Presenter 1. Call to order 1a) Establish quorum Chair 1b) Committee will receive public comment not related to agenda items 2. Consent calendar Discuss and take action on: 2a) Establish and approve agenda Members 2b) Treasurer s report on previous months finance activities and fund balances 3. Discuss/Take action to authorize use of UW-Extension funds to attend National Assoc. of Extension 4-H Agents Conference by 4-H Youth Development Agent; F. Ginther New Orleans, LA Discuss/Take action on resolution to order issuance of tax deed on following parcels: File #430 ( ) Town of River Falls File #431 ( & ) Village of Bay City File #432 ( ) City of River Falls Discuss/Take action on Ad Hoc Courthouse Security Workgroup recommendations: 5a) Purchase and installation of interior walls and security card access system for the Pierce County Highway Department Administration Building. 5b) Purchase and installation of interior walls and security card access system for the Pierce County Solid Waste and Recycling Facility. Board will convene into closed session pursuant to Sec (1)(e)Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, and pursuant to Sec (1)(g) Wis. Stats. for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: Consider reclassification of Jailer / Dispatcher employees as general municipal employees beginning January1, 2017** Board will return to open session and take action on closed session items, if required** Discuss/Take action to establish 2017 salaries and benefits for designated employees* Informational Presentation of Human Services Department 2016 YTD and 2017 Proposed Budget Report* Discuss/Take action to amend Pierce County Personnel Policy to modify temporary worker pay for social workers in the Child Protective Services (CPS) Unit* Discuss/Take action to approve and forward resolution in support of Increased Funding in the Children and Family Aids Allocation* J. Feuerhelm P. Beastrom G. Brown Members Members Members R. Schmidt R. Schmidt R. Schmidt Fnpra

18 12. Discuss/Take action on bids to purchase tax deed property: TDF J. Feuerhelm 0900; Village of Maiden Rock* A. Pichotta 13. Future agenda items Members 14. Next meeting date (First Monday: Nov. 7 th ) Members 15. Adjourn Members Questions regarding this agenda may be made to Jamie Feuerhelm at Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at , Ext A quorum of County Board supervisors may be present. jrf (09/23/16) *Amended 9/29/16; 2:18 p.m. **Amended 9/30/16; 10:04 a.m. Fnpra

19 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE *Special* FINANCE & PERSONNEL COMMITTEE MEETING HELD September 28, :00 p.m. } County Board Room 414 W. Main St., ELLSWORTH, WI ) Meeting Convened. The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman Jeff Holst called the meeting to order at 3:00 p.m. 1a) Those Present. A quorum was established acknowledging 7 members present. Members present: Jon Aubart District #3 Scott Bjork District #7 Ken Snow District #9 Dan Reis District #13 Bill Schroeder District #14 Jerry Kosin District #15 Jeff Holst District #16 Absent/Excused: Also present: LeRoy Peterson-Dist. 2, Ruth Wood-Dist. 4, Neil Gulbranson-Dist. 11, Dale Auckland- Dist.12, JoAnn Miller-Admin Coordinator, Brad Lawrence-Corp. Counsel, Jamie Feuerhelm-County Clerk, Julie Brickner-Finance Director, Andy Pichotta-Land Management Director, Chad Johnson-Hwy Commissioner, Sue Gerdes-Hwy Dept, Janet Huppert-IS Director, John Worsing-Medical Examiner, Nancy Hove-Sheriff, Jason Matthys-Chief Deputy Sheriff, Steve Albarado-Lt. Jail Administrator, Ann Webb-Fair Coordinator, Sue Galoff-Public Health Director, Becky Johnson-PH Business Director, Katie Bartko-PH Manager, Rod Webb-Land Conservation Director, Tiffany Meyer-Ellsworth Library, Jerry Forss-Maintenance supervisor, Ron Schmidt-Human Services Director, Lori Zierl-UW Extension, Brock Geyen Clifton/Larson/Allen, Sean Scallon-Press/Prescott Journal, & Naomi Lugo-Press/PC Herald 1b) Public Comment. None. 2a-b) Consent Calendar. Motion by K. Snow/J. Kosin to approve consent calendar items 2a-2b as presented, to include: approve agenda, minutes of Sept. 6, 2016, motion carried/passed with 6 in favor; 1 abstained (D. Reis). 3) Present & review 2017 department & agency budgets with independent auditor Brock from Clifton/Larson/Allen auditors presented overview of overall 2017 proposed budget. As currently presented to budget would be $416,964 over allowable limit. Committee discussed work needed to reduce budget to appropriate limits. No action taken. 4) Discuss/Take action on new position requests for 2017 Committee reviewed resolution proposing ten new positions or increased hours. The following was discussed in the affirmative or the negative: Clerk of Court positions increase from 35 hrs./wk. to 40 hrs./wk. for 5 employees approved to remain in resolution at a cost of $29,492. Human Services Social Worker-Foster Care, denied & rescinded from resolution. HS Court Services Worker 25% County Allocation approved at a cost of $20,271. Human Services Social Worker CCS Children denied & rescinded. Human Services Social Finance & Personnel Committee > 09/28/16 Page 1

20 Worker CCS Adults denied & rescinded. Information Services Network Administrator denied & rescinded. Maintenance Dept. Janitor denied & rescinded. Medical Examiner increase of hours approved from 24 to 27 hrs/wk, for an additional cost of $8171. Public Health Jail Nurse increase from 23 hrs/wk to 40 hrs/wk approved at a cost of $24,343 for 2017; beyond that cost is $29,920. Sheriff s Dept. Deputy denied & rescinded. Motion by J. Aubart/J. Kosin to approve additional hours for Clerk of Court positions to 40 hrs/wk, 25% of Humans Services Court Services Worker, additional hours for Medical Examiner from 24 to 27 hrs/wk for an additional cost of $8171, & Public Health Jail Nurse increase hours to 40 hrs/wk for 2017, the remaining requests denied; motion carried/passed unanimously. 5) Discuss/Take action on resolution granting increased funding to Pierce County libraries in 2017 Committee reviewed proposed resolution. Motion by K. Snow/D. Reis to approve resolution as presented & forward to County Board for approval; motion carried/passed with 6 in favor & 1 opposed (S. Bjork). 6) Discuss/Take action on 2017 budget recommendations to the County Board Committee had lengthy discussion on 2017 proposed budget to include areas to cut or reduce in order to lower the budget by the $416,964 mentioned by auditor. In addition to reducing or cutting requested positions as identified under item #4 in the amount of $265,366 the Committee also marked deductions in the following areas: Maintenance Dept.-reduced by Janitorial Supplies, $10,000 also floor sweeper $47,000; UW Extension-Ag Agent reduction $7200; Information Services-copier for UW Extension reduction of $4178; Public Health-phone system for RF Reproductive Health reduction of $10,000; Sheriff s Dept.-boarding prisoners outside the County reduction of $92,000; Administrations-legal expenses reduction of $10,000; reduction of $3472 applied from Contingency Fund balance from 2013 Fleet Vehicles; Security Budget reduction of $25,150. The following increases were also identified to balance the budget: Increase of $100,000 for Human Services Mental Health placements; increase in projected sales tax revenue of $33,635; increase in projected shared revenue of $8963. Motion by K. Snow/S. Bjork to approve all deductions noted above as well as increases for Mental Health placements & revenues as noted above for 2017 budget break down as follows: County Operating Levy $15,527,022; Debt Service $1,429,453; County Library $439,994; County Aid Bridges $200,000 for a total of $17,596,469; motion carried/passed unanimously. 7) Future Agenda Items Regularly scheduled meeting on Oct. 3 rd. 8) Next Meeting Date Next meeting date previously set for Oct. 3 rd, 2016 at 4 p.m. in County Board Room. 9) Adjournment Meeting adjourned at 4:26 p.m. by motion of B. Schroeder/S. Bjork; motion carried/passed unanimously. Respectfully submitted by: Jamie R. Feuerhelm, Pierce County Clerk Finance & Personnel Committee > 09/28/16 Page 2 of 2

21 PIERCE COUNTY SPECIAL FINANCE AND PERSONNEL COMMITTEE MEETING AGENDA Wednesday, September 28, :00 p.m. Courthouse - County Board Room; 414 W. Main St. Ellsworth, WI # Action Presenter 1. Call to order 1a) Establish quorum Chair 2. 1b) Committee will receive public comment not related to agenda items. Consent calendar Discuss and take action on: 2a) Establish and approve agenda 2b) Approve minutes of September 6, 2016 Members 3. Present & review 2017 department & agency budgets with independent auditor JoAnn Miller/Julie Brickner 4. Discuss/Take action on new position requests for 2017 Members 5. Discuss/Take action on resolution granting increased funding to Pierce County libraries in 2017 Members 6. Discuss/Take action on 2017 budget recommendations to the County Board Members 7. Future agenda items Members 8. Next meeting date (Previously set for Monday, Oct. 3 rd ) Members 9. Adjourn Members Questions regarding this agenda may be directed to Jamie Feuerhelm at Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at , Ext A quorum of County Board supervisors may be present jrf (09/15/16) Fnpra

22 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE FINANCE & PERSONNEL COMMITTEE MEETING HELD September 6, :00 p.m. } County Board Room 414 W. Main St., ELLSWORTH, WI ) Meeting Convened. The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. County Board Chairman Jeff Holst called the meeting to order at 4:00 p.m. 1a) Those Present. A quorum was established acknowledging 6 members present, 1 excused. Members present: Jon Aubart District #3 Scott Bjork District #7 Ken Snow District #9 Bill Schroeder District #14 Jerry Kosin District #15 Jeff Holst District #16 Absent/Excused: Dan Reis; District #13 Also present: Ruth Wood-Dist. 4, Dale Auckland-Dist.12, JoAnn Miller-Admin Coordinator, Brad Lawrence-Corp. Counsel, Jamie Feuerhelm-County Clerk, Allison Preble-HR Manager, Andy Pichotta- Land Management Director, Chad Johnson-Hwy Commissioner, Gary Brown-Emergency Management Director, Janet Huppert-IS Director, Naomi Lugo-Press/PC Herald, Jacque Pooler-Plum City Library, Tiffany Meyer-Ellsworth Library, Rebecca Schmitt-Spring Valley Library, John Thompson-IFLS, Rich O Connell-Spring Valley Village Board, & Curtis Wandmacher-Ellsworth Village Board. 1b) Public Comment. None. 2a-d) Consent Calendar. Motion by J. Kosin/S. Bjork to approve consent calendar items 2a-2d as presented, to include: approve agenda, minutes of Aug. 1, 2016, Treasurer s report, & travel request for Corp. Counsel; motion carried/passed unanimously. 3) Discuss/Take action to request insurance coverage under Legal Loss Prevention Services Endorsement for bargaining negotiations & to authorize retaining counsel Corp. Counsel B. Lawrence explained that there were contracts upcoming & this would be needed to go through those negotiations. Motion by K. Snow/J. Kosin to authorize & approve a written request to the County s insurance company for Legal Loss Prevention Services Endorsement Coverage for negotiations with the Sheriff s Dept. bargaining unit & to authorize retaining counsel through WCMIC to represent the County in negotiations; motion carried/passed unanimously. 4) Discuss/Take action to approve resolution to amend the Personnel Policy to Implement a Protective Footwear Program for Eligible Highway Department Employees Hwy Commissioner C. Johnson gave brief explanation for request & how it would be a partial reimbursement program. Motion by B. Schroeder/K. Snow to delete proposed language in Article IX, paragraph O., 4, c. of Personnel Policy and approve the resolution to amend the Personnel Policy to implement a Protective Footwear Program for eligible Highway Dept. employees; motion carried/passed unanimously. Finance & Personnel Committee > 09/06/16 Page 1