Discuss and take action on bid specification for replacement of # D6NXL Cat Dozer

Transcription

1 PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA Thursday, July 19, 2018 at 8:30 AM Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI # Action Presenter 1 Call to order Chair 2 Public comments pertaining to issues not on the agenda Public 3 Discuss/take action on minutes of 6/21/18 Members 4 Discuss Accounts Payable and Payrolls Members 5 Discuss/take action on staff training/education needs Members 6 Discuss and take action on CHI hot mix bid CTH PP Check 7 Discuss and take action on bid specification for replacement of # D6NXL Cat Dozer A quorum of County Board supervisors may be present. 7/16/2018 Dohm 8 Discuss and take action on driveway permit; CTH M - Nelson Thoner 9 Discuss and take action on County Aids to Local Bridges a.) Town of Oak Grove b.) Town of Rock Elm Check 10 Discuss and take action on 2019 Highway Department Budget Gerdes Committee will convene into closed session pursuant to Sec (1) (e) Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds or conducting of other specified public business, whenever competitive or bargaining reasons require a closed session: Town of Trenton, Blasting Permit Application Committee will return to open session and take action on closed session items, if required Committee will convene into closed session pursuant to Sec (1)(c) Wis. Stats. For the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility: Annual Review of Highway Commissioner mid-year update Committee will return to open session and take action on closed session item, if required Staff Reports Patrol Superintendent Maintenance Update Shop Superintendent Shop update Construction Superintendent construction update Johnson Members Johnson Members 16 Future agenda items Members 17 Next meeting date Members 18 Adjourn Members Questions regarding this agenda may be made to Chad Johnson at Staff Page 1 of 1 Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact Administrative Coordinator at C:\Users\Ckern\Downloads\Agenda Hwy Comm docx

2 Pierce County Highway Committee Meeting Minutes June 21, 2018 Present: Bill Schroeder, Dale Auckland, LeRoy Peterson, Neil Gulbranson Staff Present: Chad Johnson, Al Thoner, Ray Dohm, Sue Gerdes, Pauline Kopp Excused: Dean Bergseng and Elliott Check 1. The meeting was called to order at 8:31 a.m. by Chairman, LeRoy Peterson 2. Public Comments: No Comments 3. Approve Minutes: Gulbranson/Auckland motioned to approve the minutes from 5/17/18 as written. Motion carried 4. Accounts Payable and Payrolls: Payments for brush cutter head and paver were discussed. 5. Staff Training/Education needs: Freightliner training, we are sending 3 mechanics. N. Gulbranson/B. Schroeder made a motion to send up to 4 to LDG (Leadership Development Group) training that will take place in October. Motion carried No other near term training in the calendar. 6. Machinery and Equipment Plan: Truck #23 cab and chassis will be used for a service truck in Sign truck body and equipment will be in at the end of October. Discussion of buying 7 new quads and selling 7 old quads. Old Paver is sold at auction and the new paver is being used today. S. Gerdes explained that the new salt shed is up and the new shop is moved out to Motioned by D. Auckland/B. Schroeder to approve Machinery and Equipment plan. Motion carried. 7. Five year plan: C. Johnson explained the subtraction of funds from other sources, county pays the remaining. Bond project list has 2 bridges on CTH O that have been approved by state. The Gas-Lite bridge will be out 4-5 years if we use the state program. N. Gulbranson/ D. Auckland made a motion to approve the five year plan. Motion carried Infrastructure Report: This report is a required listing of roads, culverts, bridges, guardrail and right of way. It shows historical cost, life expectancy and net book value. It also documents additions and retirements. C. Johnson explained the number of bridges and culverts in the county. S. Gerdes explained the 10 culverts and the new guardrails. Life expectancy of the infrastructure was explained by S. Gerdes. Road and Culvert life expectancy is 25 years. 9. Closed Session: At 9:19 a.m. B. Schroeder/D. Auckland moved to go into close session. By roll call vote, this was unanimously approved. Committee will convene into closed session pursuant to Sec (1) (e) Wis, Stats, for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds or

3 Pierce County Highway Committee Minutes June 21, 2018 (con t) conducting of other specified public business, whenever competitive or bargaining reasons require a closed session: Discuss and take action on Appraisal Report & offering Price Report and Submittal, CTH DD 10. Open Session: At 9:23 a.m. D. Auckland/B. Schroeder moved to return to open session. By roll call vote this was unanimously approved. Motion by B. Schroeder/D. Auckland Closed session approved as presented. Appraisal Report, offering price and Submittal CTH DD. Motioned carried. 11. Staff Reports: Patrol Superintendent report: Johnson explained 4 out of 6 county beats have been mowed. State mowing does not start until after July 1 st and it is only done once a year. Blade patching was done 3 weeks ago and hand patching is still being done. Discussion of when the painting on CTH C and CTH V is being done. Shop Superintendent report: The new brush cutter head is working great. R. Dohm explained how the new cutter works with grinding stumps and cutting trees. The new paver is being used today on the first job. We are demoing a new patch trailer and a new 3 point flail mower. One of our welder s is retiring in July and we have one out for health issues who will be back in July. R Dohm explained the new AIM system put on our fuel tanks, insert the fuel nozzle and everything registers for you. There is no need for extra hands for fueling. We have 60 units with the AIM system. Construction Superintendent report: Paving in Clifton today and Oak Grove next week. Pulverizing on CTH PP will begin next week. It will have 11' lane 2' shoulders. Crack filling will begin in July. 12. Future Agenda Items: Bid out CTH DD box culvert, D-6 replacement specs, Budget 13. Next Meeting Date: July 19, Adjourn: At 9:50 a.m. N.Gulbranson/B. Schroeder motioned to adjourn the meeting. Motion carried.

4 Pierce County Highway Committee Minutes June 21, 2018 (con t)

5 PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA Thursday, June 21, 2018 at 8:30 AM Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI # Action Presenter 1 Call to order Chair 2 Public comments pertaining to issues not on the agenda Public 3 Discuss/take action on minutes of 5/17/18 Members 4 Discuss Accounts Payable and Payrolls Members 5 Discuss/take action on staff training/education needs Members 6 Discuss and take action on Machinery and Equipment Plan Dohm 7 Discuss and take action on five year road plan Johnson 8 Discuss 2017 Infrastructure Report Gerdes 9 Committee will convene into closed session pursuant to Sec (1) (e) Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds or conducting of other specified public business, whenever competitive or bargaining reasons require a closed session: Discuss and take action on Jurisdictional offer. CTH DD: A.) Parcel 13 A quorum of County Board supervisors may be present. 6/15/2018 Johnson 10 Committee will return to open session and take action on closed session items, if required Johnson 11 Staff Reports Patrol Superintendent Maintenance Update Shop Superintendent Shop update Construction Superintendent construction update 12 Future agenda items Members 13 Next meeting date Members 14 Adjourn Members Questions regarding this agenda may be made to Chad Johnson at Staff Page 1 of 1 Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact Administrative Coordinator at C:\Users\Ckern\Downloads\Agenda Hwy Comm (1).docx

6 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE Special Highway Committee MEETING HELD (Joint Meeting with Finance & Personnel Committee) June 12, :00 p.m. } County Board Room; Courthouse 414 W. Main St., ELLSWORTH, WI ) Meeting Convened The Pierce County Finance & Personnel Committee met in the County Board Room of the Pierce County Courthouse, Ellsworth, WI. Chairman LeRoy Peterson called the meeting to order at 3:03 p.m. 1a) Those Present A quorum was established acknowledging 6 members present; 1 excused for the F&P Committee. Members present: LeRoy Peterson District #2 Dean Bergseng District #8 Neil Gulbranson District #11 Dale Auckland District #12 Bill Schroeder District #14 Absent/Excused: Also present: Members of Finance & Personnel Committee, Ruth Wood-Dist. #4, Paula Lugar-Dist. #9, Rodney Gilles-Dist. #10, Jason Matthys -Interim Administrative Coordinator, Bradley D. Lawrence- Corporation Counsel, Jamie Feuerhelm-County Clerk, Chad Johnson-Hwy Commissioner, Elliott Check-Hwy Dept., Allison Preble-HR Manager, Wanda Kinneman-Insurance Manager, Ramona McCree-CBIZ, Shari Hartung-Land Management, Jerry Forss-Maintenance Supervisor. 2) Public Comment None. 3) CLOSED SESSION Motion by D. Auckland/N. Gulbranson to convene into closed session at 3:03 p.m. pursuant to Sec (1)(e)Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, and pursuant to Sec (1)(g) Wis. Stats. for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: for the purpose of discussing Watrud v. Pierce County, Case No. 15 CV 232. Motion carried unanimously by roll call vote. 4) OPEN SESSION Motion by B. Schroeder/D. Auckland to return to open session at 4:09 p.m.; motion carried unanimously by roll call vote. No action taken by Highway Committee. 5) Future agenda items None given. 6) Next Meeting Date Previously set for June 21 st ; 8:30 a.m. Highway Office conference room. Finance & Personnel Committee > 06/12/18s Page 1

7 6) Adjournment Meeting adjourned at 4:10 p.m. by motion of B. Schroeder/D. Auckland; motion carried unanimously. Respectfully submitted by: Jamie R. Feuerhelm, County Clerk Finance & Personnel Committee > 06/12/18s Page 2 of 2

8 SPECIAL PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA (Joint Meeting with Finance & Personnel Committee) Tuesday, June 12, 2018 at 3:00 PM Pierce County Board Room - Pierce County Courthouse 414 W. Main Street Ellsworth, WI # Action Presenter 1 Call to order Chair 2 Public comments pertaining to issues not on the agenda Public 3 Committee will convene into closed session pursuant to Sec (1)(e)Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, and pursuant to Sec (1)(g) Wis. Stats. for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: for the purpose of discussing Watrud v. Pierce County, Case No. 15 CV 232 A quorum of County Board supervisors may be present. 6/6/2018 Members 4 Committee will return to open session and take action on closed session items, if required Members 5 Future agenda items Members 6 Next meeting date Members 7 Adjourn Members Questions regarding this agenda may be made to Chad Johnson at Page 1 of 1 Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact Administrative Coordinator at C:\Users\Ckern\Downloads\Special Agenda Hwy Comm docx

9 Pierce County Highway Committee Meeting Minutes May 17, 2018 Present: LeRoy Peterson, Dean Bergseng, Dale Auckland, Neil Gulbranson & Bill Schroeder Staff Present: Chad Johnson, Al Thoner, Ray Dohm & Elliott Check Also Present: 1. The meeting was called to order at 8:30 a.m. by LeRoy Peterson 2. Public Comments: No Comments 3. Approve Minutes: Schroeder/Bergseng motioned to approve the minutes from 4/19/18 as written. Motion carried 4. Discuss Accounts Payable and Payrolls- 5. Discuss and take action on Staff Training/Education needs: Highway Commissioner discussed sending the college kids to training in June. MSHA Refresher, Respirator, Drug & Alcohol training have been completed. Freightliner Training is scheduled. 6. Centerline Paint bids: Results are as follows: Vendor Yellow Paint White Paint Warranty ($/per linear ft. of 4 ) ($/per linear ft. of 4 ) Twin City Striping $ 0.04/per linear ft. $ 0.04/per linear ft. One Season Fahrner Asphalt Sealers LLC $.045/per linear ft. $.045/per linear ft. 1 year Workmanship and Materials Century Fence Co. No Bid No Bid Schroeder/Auckland motioned to accept low bid. Motioned carried. 7. Driveway Permit: Discussed the Wiskerchen driveway. Sight line is o.k., variance for less than 500 feet. Auckland/Bergseng motioned to approve the Wiskerchen driveway (Ag driveway) on CTH C. Motion carried. 8. Discuss and take action on Pickup truck bid results: Ford was the low bid. Gulbranson/Auckland motioned to approve the low bid. Motion carried. Bids results are as follows

10 Pierce County Highway Committee Minutes May 17, 2018 (con t) Vendor Year, Make & Model Total Price/Difference Comments Cernhous Chevrolet, Inc Chevy Silverado Extended Cab Quinn Motors Ellsworth 2019 Chevy Silverado $36,900.00/+$ $32,600.00/+$ Additional Items Included: Limited Slip Diff Aluminum Wheels Trailer Tow Package Ellsworth Ford Mercury, Inc. Hudson Chrysler 2018 F-150 Super Cab $28, /LOW BID Weeks? No Delivery Date Available at this time 9. Closed Session: At 9:01 a.m. Auckland/Bergseng moved to go into close session. By roll call vote, this was unanimously approved. Committee will convene into closed session pursuant to Sec (1) (e) Wus, Stats, for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds or conducting of other specified public business, whenever competitive or bargtaining reasons require a closed session: Discuss and take action on Appraisal Report & offering Price Report and Submittal, CTH DD 10. Open Session: At 9:21 a.m. Gulbranson/Bergseng moved to return to open session. By roll call vote this was unanimously approved. Motion to accept the following parcel purchases as proposed. Discussion on Parcel Purchases: A.) Parcel 10 Motioned by Gulbranson 2 nd by Auckland. Motioned carried. B.) Parcel 51 Motioned by Bergseng 2 nd by Auckland. Motioned carried. C.) Parcel 53 Motioned by Schroeder 2 nd by Auckland. Motioned carried. 11. Staff Reports: Shop Superintendent- discussed a used paver from Nebraska for $280,000.00, Cab and chassis will be on CB, one of the welders is off, summer equipment preparations. Construction Superintendent-Bridge crew finished inspections/now washing bridges, Grading on CTH C & V intersections, Pulverizing town roads after Memorial Day, Paving: Highway 10 crackfill done, spray patching on CTH FF. 12. Future Agenda Items

11 Pierce County Highway Committee Minutes May 17, 2018 (con t) -Infrastructure Report, Pickup surplus, paver surplus, DD box culvert, building bids, Update bond. 13. Next Meeting Date: June 21, Adjourn: At 9:39 a.m. Schroeder/Gulbranson motioned to adjourn the meeting. Motion carried.

12 PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA Thursday, May 17, 2018 at 8:30 AM Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI # Action Presenter 1 Call to order Chair 2 Public comments pertaining to issues not on the agenda Public 3 Discuss/take action on minutes of 4/19/18 Members 4 Discuss Accounts Payable and Payrolls Members 5 Discuss/take action on staff training/education needs Members 6 Discuss and take action on Centerline Paint bid results Thoner 7 Discuss and take action on driveway permit: CTH C, Wiskerchen Thoner 8 Discuss and take action on pickup truck bid results Dohm 9 Committee will convene into closed session pursuant to Sec (1) (e) Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds or conducting of other specified public business, whenever competitive or bargaining reasons require a closed session: Discuss and take action on Appraisal Report & Offering Price Report and Submittal, and Utility Agreements. CTH DD: A.) Parcel 10 B.) Parcel 51 C.) Parcel 53 A quorum of County Board supervisors may be present. 5/11/2018 Johnson 10 Committee will return to open session and take action on closed session items, if required Johnson 11 Staff Reports Shop Superintendent Shop update Construction Superintendent construction update 12 Future agenda items Members 13 Next meeting date Members 14 Adjourn Members Questions regarding this agenda may be made to Chad Johnson at Staff Page 1 of 1 Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact Administrative Coordinator at C:\Users\Ckern\Downloads\Agenda Hwy Comm docx

13 Pierce County Highway Committee Meeting Minutes April 19, 2018 Present: LeRoy Peterson, Dean Bergseng, Dale Auckland, Neil Gulbranson & Bill Schroeder Staff Present: Chad Johnson, Al Thoner, Ray Dohm, Elliott Check, Sue Gerdes & Pauline Kopp Also Present: Tami Billeter/Finance, Brock Geyer/CPA, CliftonLarsonAllen, LLP 1. The meeting was called to order at 8:30 a.m. by LeRoy Peterson. 2. Elect Temporary Chairman: Gulbranson was nominated for Temporary Chairman. Motion by Schroeder/Auckland to close nominations and cast a unanimous ballot for Gulbranson; motion carried unanimously. 3. Elect Chairman: Schroeder/Auckland called for nominations of Chairman. Peterson was nominated by Schroeder. No other nominations were given. Motion by Schroeder/Auckland to close nominations and cast a unanimous ballot for Peterson; motion carried unanimously. 4. Elect Vice Chairman: Peterson called for nominations of Vice Chairman. Schroeder was nominated by Gulbranson. No other nominations were given. Motion by Gulbranson/Auckland to close nominations and cast a unanimous ballot for Schroeder; motion carried unanimously. 5. Public Comments: No Comments 6. Approve Minutes. Schroeder/Auckland motioned to approve the minutes from 3/15/18 as written. Motion carried. 7. Accounts Payable and Payroll: The Committee reviewed the accounts payables and payrolls. 8. Staff Training/Education: Annual respirator training for 10 staff, MSHA Refresher training Friday, April 27, 2018 for all staff, others will attend, Flagger Training in Eau Claire May 10, 2018 (4 staff attending) Highway Financial Audit: Auditor Report: Brock Geyen from CliftonLarsonAllen, LLP presented the Highway Financial Report. There were no areas of concern. Revenues/Expense was lower than 2016 due to more work being performed on the county system in Road Oil Bids: Construction Superintendent presented Road oil bids. Meigs was our low bid, motion by Gulbranson/Bergseng to accept low bid. Motion carried. Check stated that oil cost went up approximately $2.00 a ton. Bid results are as follows: VENDOR OIL TYPE PER Flint Hills Resources Fahrner CRS2 Oil Only CRS2 Application only CRS2 Applied CRS2 Oil Only CRS2 Application only CRS2 Applied GALLON N/A N/A N/A 0.36 N/A Flint Hills/Fahrner Combined CRS2 Applied Meigs CRS2 Oil Only CRS2 Application only CRS2 Applied

14 Pierce County Highway Committee Minutes-Mar 15, 2018 (con t) One bid was received for the Hot mix asphalt oil. Motioned by Bergseng/Auckland to accept low bid. Motion carried. Vendor Mix Type Cost Per Ton Monarch Paving Company 4 LT S Contractor Aggregates 4 LT S (w/rap) Contractor Aggregates 4 LT S Pierce County Aggregates 4 LT (w/rap) Pierce County Aggregates 5 LT S (Pea Gravel) Pierce County Aggregates SC-800 5/8 Cold Mix Pierce County Aggregates SC-800 3/8 Pea Gravel Pierce County Aggregates 11. Pulverizing Bids: Check explained WK Construction out of Eau Claire was our low bid. Motion by Auckland/Bergseng to accept low bid. Motion carried. Bid results are as follows: Vendor Bid Amount Kraemer Company COUNTY Projects $.352 SY TRIP Projects $.352 SY MSIP Projects $.49 SY Monarch Paving Co. No Bid Pavement COUNTY Projects $.39 SY Maintenance Inc. TRIP Projects $.36 SY MSIP Projects $.59 SY WK Construction COUNTY Projects $.34 SY TRIP Projects $.34 SY MSIP Projects $.59 SY 12. Brush Attachment Bids: Dohm explained the low bid is from Aring Equipment. Motion by Bergseng/Schroeder to accept the low bid. Motion carried. Results are as follows: $43.60 $40.80 $39.15 $35.50 $40.25 $46.90 $48.00 VENDOR YEAR/MAKE/MODEL OUTRIGHT COST DIFFERENCE Aring AFE $29, LOW BID Equipment Company Fabick AFE $30, $ Equipment Inc. Miller-Bradford & NO BID NO BID NO BID Risberg, Inc. Nortrax AFE ProMac $29, $32, $ $ Roland Machinery Co. NO BID NO BID NO BID 2

15 Pierce County Highway Committee Minutes-Mar 15, 2018 (con t) 13. Sign Truck Cab & Chassis bid: Results are as follows: Results are as follows VENDOR YEAR/MAKE/MODEL OUTRIGHT COST DIFFERENCE River States Truck & Trailer 2019 Freightliner M2106 Engine Detroit Engine Cummins $79, $79, $ LOW BID Boyer Truck Duluth-Superior NO BID NO BID NO BID Astleford International Trucks International $82, $ Boyer International Trucks NO BID NO BID NO BID Mid-State Truck Services Inc MV607 International $85, $ Truck Country of Wausau NO BID NO BID NO BID Shop Superintendent explained the difference in the Detroit and Cummins engines. Detroit is a little bit more but they have the additional warranty and we already own the Software. Motion to accept the M2106 with Detroit engine by Schroeder/Auckland. Motion carried 14. Pickup Truck bid Specifications: Shop Superintendent discussed replacing Units 1001 and 1006 pickup trucks. Old trucks will be sold outright. Motion to approve the specifications by Gulbranson/Bergseng. Motion carried. 15. Closed Session: At 9:06 Gulbranson/Auckland moved to go into close session. By roll call vote, this was unanimously approved. Committee will convene into closed session pursuant to Sec (1) (e) Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds or conducting of other specified public business, whenever competitive or bargaining reasons require a closed session: Discuss and take action on Appraisal Report & Offering Price Report and Submittal, CTH DD 16. Open Session: At 9:19 a.m. Gulbranson/Auckland moved to return to open session. By roll call vote this was unanimously approved. Motion to accept the following parcel purchases as proposed. Discussion on Parcel Purchases: A. Parcel 1 Motioned by Bergseng 2 nd by Auckland. Motion carried. B. Parcel 12 Motioned by Gulbranson 2 nd by Auckland. Motion carried. C. Parcel 13 Motioned by Auckland 2 nd by Schroeder. Motion carried. D. Parcel 50 Motioned by Bergsend 2 nd by Schroeder. Motion carried. Motion to accept as proposed. Motion Carried. 3

16 Pierce County Highway Committee Minutes-Mar 15, 2018 (con t) 17. County Highway Projects Discussion of bridges and guardrails, Projects #1 and #4 are posted for weight restrictions. Commission reviewed issues. Motion to move forward to F&P by Gulbranson/Auckland. Motion carried. 18. Outlying Shop Plans and Specification: Commissioner discussed the revised plan from Walters. A few minor adjustments need to be made. Have Corporation Counsel review the specifications. Auckland/Bergseng motioned to approve this plan. Motion carried. The new shop will combine the shops from Elmwood and Plum City. 19. Wisconsin County Highway Association Spring Committeepersons Meeting: -Clark County is hosting May 16 th in Neillsville. Motion by Auckland/Bergseng to send 3 plus Commissioner. Motion carried 20. Wisconsin Highway Association Summer Road School: -June 4, 5, and 6, 2018 Wisconsin Dells. We have one for sure going and one maybe. Auckland/Bergseng motioned to allow up to 3 to attend. Motion carried 21. Department Staffing: Commissioner discussed positions that are opened. Discussion on the ones that need to be filled and the ones that are going to remain unfilled and monitor workload. 22. Staff Reports: Patrol Superintendent- Discussion of night men are done for the season, sweeping roads for flood run, start patching and spring shouldering. Construction Superintendent- Crushing crew is making breaker rock and Bridge Crew is starting to brush bridges and do inspections. 23. Future Agenda Items: -Infrastructure Report, Paint Centerline bids, Pickup bid results, sign truck equipment, outlying shop and paver update. 24. Next Meeting Date: May 17, Adjourn: At 10:40 a.m. Schroeder/Gulbranson motioned to adjourn the meeting. Motion Carried. 4

17 PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA Thursday, April 19, 2018 at 8:30 AM Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI # Action Presenter 1 Call to order Chair 2 Elect Temporary Chairperson Members 3 Elect Chairperson Members 4 Elect Vice-Chairperson Members 5 Public comments pertaining to issues not on the agenda Public 6 Discuss/take action on minutes of 3/15/18 Members 7 Discuss Accounts Payable and Payrolls Members 8 Discuss/take action on staff training/education needs Members 9 Discuss 2017 Highway Financial Audit Auditor 10 Discuss/take action on Road Oil Bids Check 11 Discuss/take action on Pulverizing Bids Check 12 Discuss/take action on Brush Attachment Bids Dohm 13 Discuss/take action on Sign Truck Cab and Chassis Bids Dohm 14 Discuss and take action on Pickup truck specifications: Replacements for #1001 and #1006 Dohm 15 Committee will convene into closed session pursuant to Sec (1) (e) Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds or conducting of other specified public business, whenever competitive or bargaining reasons require a closed session: Discuss and take action on Appraisal Report & Offering Price Report and Submittal, CTH DD: A.) Parcel 1 B.) Parcel 12 C.) Parcel 13 D.) Parcel 50 C:\Users\Ckern\Downloads\Agenda Hwy Comm docx Johnson 16 Committee will return to open session and take action on closed session item, if required Johnson 17 Discuss/take action on County Highway project list Johnson 18 Discuss and take action on Outlying Shop plans and specifications Johnson 19 Discuss and take action on Wisconsin County Highway Association West Central Spring Committeepersons Meeting Johnson 20 Discuss and take action on Wisconsin County Highway Association Summer Road School Johnson 21 Discuss Department Staffing Johnson 22 Staff Reports Patrol Superintendent maintenance update Construction Superintendent construction update 23 Future agenda items Members 24 Next meeting date Members Staff Page 1 of 2

18 25 Adjourn Members Questions regarding this agenda may be made to Chad Johnson at Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact Administrative Coordinator at A quorum of County Board supervisors may be present. 4/13/2018 Page 2 of 2 C:\Users\Ckern\Downloads\Agenda Hwy Comm docx

19 Pierce County Highway Committee Meeting Minutes March 15, 2018 Present: LeRoy Peterson, Dean Bergseng, Dale Auckland, Neil Gulbranson & Bill Schroeder Staff Present: Chad Johnson, Al Thoner, Ray Dohm, Elliott Check, Sue Gerdes & Becky Johnson Also Present: Eric & Diane Anderson, property owners on CTH QQ & Dan Bahr, Wisconsin Counties Association 1. Chairperson, Peterson, called the meeting to order at 8:30am. 2. D. Bergseng noted that there is an approximate 3 mile stretch, on the west side of CTH J, north of Highway 65, in need of shouldering. 3. B. Schroeder/D. Auckland moved to approve the February 15, 2018 Pierce County Highway committee minutes as presented; motion carried. 4. The committee reviewed the accounts payable and payrolls. 5. Staff Training/Education Needs Nuclear Incident Training, by Gary Brown, March 22, 2018 for all staff Respirator Training & Fit Testing April 12, 2018 for specified staff Commissioner Training for C. Johnson in March, A. Thoner discussed a driveway permit request by property owners, Diane & Eric Anderson, south of Highway 10 on CTH QQ. The residential driveway was requested across the road from another driveway but Andersons are requesting that the county does not eliminate the existing agricultural driveway and therefore, would have two driveways per parcel. E. Anderson distributed a map with contour lines. The existing agricultural driveway is approximately 30 feet wide and very safe. If the agricultural driveway is removed, there would be a drop off the residential driveway for agricultural purposes. Discussion was held regarding leaving the existing driveway with no modifications and no disturbances. D. Bergseng/D. Auckland moved to approve the driveway permit on CTH QQ as submitted and leave the existing agricultural driveway as is; motion carried. E. & D. Anderson departed. 7. R. Dohm reviewed the Machinery & Equipment Plan including two pickup trucks, skid steers, sign truck, dozer, brush cutter head, patch trailer and a paver for a total of $955,592. He is looking to purchase a used paver not to exceed $300,000. He noted a new paver cost $500,000-$600,000. Dohm is also researching the possibility of purchasing a paver from another county. They are looking at the possibility of a lease return for the Highway Commissioner pickup truck. D. Auckland/B. Schroeder moved to approve the amended 2018 Machinery & Equipment Plan as presented; motion carried. 8. R. Dohm discussed the Brush Cutter Attachment specifications: Replacement # The machine must be of a design rugged enough to withstand hard daily use with minimum maintenance and repair. Discussion was held regarding the two machines being considered. B. Schroeder/N. Gulbranson moved to approve the Pierce County Highway department to accept sealed bids for the purchase of one Brush Cutter Attachment for a rubber-tired excavator as presented; motion carried.

20 Pierce County Highway Committee Minutes-Mar 15, 2018 (con t) 9. R. Dohm discussed the Sign Truck Cab and Chassis specifications: Replacement #23. The machine must be of a design rugged enough to withstand hard daily use with minimum maintenance and repair. The current sign truck has 225,000 miles. He noted a preference for low profile tires. Bids will go out to Freightliner and Navistar dealers. B. Schroeder/D. Auckland moved to approve the Pierce County Highway department to accept sealed bids for the purchase of one 28,000 GVW Low Profile, Singe-Axle, Extended-Cab Cab and Chassis as presented; motion carried. 9:03am D. Bahr joined the meeting. 10. E. Check reviewed the Culvert Pipe bid results. Five bids were distributed and two sealed bids were returned. After inputting unit prices into the four-year usage report, Contech had a total of $302, and True North had a total of $289, After brief discussion, motion by B. Schroeder / D. Auckland to accept the 2018 Culvert bid from True North; motion carried. 11. Per the Highway department board members direction, C. Johnson provided an updated compiled list of the bridge rehabilitation and reconstruction cost estimates. Johnson reviewed each bridge along with the associated cost. He mentioned that the proposed cost for bridge P CTH G over Cave Creek would include steel beams, which in time would require maintenance. He noted that for approximately $49,000 additional funds a new concrete bridge could be constructed, which would require no maintaining of the beams, in the future. The State of Wisconsin advised to resubmit the application for bridge id P CTH O over Trimbelle River. The guardrail estimate, on a five year plan, is $1,000,000 and the box culverts estimate is approximately $400,000. Discussion was held regarding how much bond funds to request. Discussion was also held regarding the current bond. C. Johnson noted that the current bond was received in January 2013 and spent by the end of 2014, with a payback required within 10 years. He also confirmed that bond funds are to be used on specified capital improvement projects and cannot be used for equipment and staffing. Motion by N. Gulbranson/B. Schroeder to approve the bridge estimates as presented and direct the Highway Commissioner to prepare a detailed project list for potential bond request, for a future meeting; motion carried. D. Bergseng abstained. S. Gerdes joined meeting at 9:43am. 12. CliftonLarsonAllen, the County auditors, have reviewed the 2017 Highway funds and have prepared a compilation report and proposed internal fund transfers. S. Gerdes explained the year-end fund transfers. Motion by B. Schroeder/D. Auckland to approve the 2017 year-end internal fund transfers as presented; motion carried. S. Gerdes dismissed at 9:48am. 13. Dan Bahr, from the Wisconsin Counties Association, provided a presentation and a handout on the State Biennial Budget including legislative update for transportation issues. Bahr entertained board members questions. 14. Motion by N. Gulbranson/D. Bergseng to convene into closed session at 10:22am pursuant to 19.85(1) (e) Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds or conducting of other specified public business, whenever competitive or bargaining reasons require a closed session: Discuss and 2

21 Pierce County Highway Committee Minutes-Mar 15, 2018 (con t) take action on Appraisal Report and Offering Price Report and Submittal, CTH DD: a) Parcel 1 b) Parcel 10 Roll call vote and motion carried unanimously. 15. Motion by D. Auckland/D. Bergseng to return to open session at 10:37am. Roll call vote and motion carried unanimously. Motion by D. Auckland/D. Bergseng to approve the Appraisal Report and Offering Price Report and Submittal, CTH DD, Parcel 1 as presented; motion carried. Motion by N. Gulbranson/B. Schroeder to approve the Appraisal Report and Offering Price Report and Submittal, CTH DD, Parcel 10 as presented; motion carried. 16. Staff Reports Shop Superintendent, R. Dohm, noted an interesting article stating that in 1930, there were more than 100 U.S. companies manufacturing electric and hybrid commercial trucks. He mentioned that they are preparing summer equipment, the fuel system is working well and the used recycling truck is also working well. Construction Superintendent, E. Check, reported that the crushing crew is at Bisel through the end of March, the bridge crew is working on the salt shed and the construction crew is brushing on CTH B from Highway 128 to Highway Future agenda items include the following: CliftonLarsonAllen presentation New Shop Specifications Bridge Project List Culvert & Road Oil Bid Results Truck & Brush Cutter Bid Results 18. Future meeting date and time is Thursday, April 19, 2018 at 8:30am, in the Pierce County Highway conference room. 19. B. Schroeder/D. Auckland made a motion to adjourn. Chairperson, Peterson, adjourned the Pierce County Highway committee meeting at 10:45am. 3

22 PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA Thursday, March 15, 2018 at 8:30 AM Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI # Action Presenter 1 Call to order Chair 2 Public comments pertaining to issues not on the agenda Public 3 Discuss/take action on minutes of 2/15/18 Members 4 Discuss Accounts Payable and Payrolls Members 5 Discuss/take action on staff training/education needs Members 6 Discuss/take action on driveway permit: CTH QQ Anderson Thoner 7 Discuss/take action on Machinery/Equipment Plan Dohm 8 Discuss/take action on Brush Attachment specifications: Replacement #10242 Dohm 9 Discuss/take action on Sign Truck Cab and Chassis specifications: Replacement #23 Dohm 10 Discuss/take action on Culvert Pipe bid results Check 11 Discuss/take action on County bridge projects Johnson 12 Discuss/take action on year-end fund transfers Gerdes 13 Discuss legislative update for transportation issues Bahr 14 Committee will convene into closed session pursuant to Sec (1) (e) Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds or conducting of other specified public business, whenever competitive or bargaining reasons require a closed session: Discuss and take action on Appraisal Report & Offering Price Report and Submittal, CTH DD: a) Parcel 1 b) Parcel 10 Johnson 15 Committee will return to open session and take action on closed session item, if required Johnson 16 Staff reports: Shop Superintendent shop update Construction Superintendent construction update 17 Future agenda items Members 18 Next meeting date Members 19 Adjourn Members Questions regarding this agenda may be made to Chad Johnson at Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact JoAnn Miller at A quorum of County Board supervisors may be present. 3/9/2018 Staff Page 1 of 1 C:\Users\Ckern\Downloads\Agenda Hwy Comm docx

23 Pierce County Highway Committee Meeting Minutes February 15, 2018 Present: LeRoy Peterson, Dean Bergseng, Dale Auckland & Bill Schroeder Staff Present: Chad Johnson, Al Thoner, Ray Dohm, Elliott Check & Sue Gerdes Excused Absence: Neil Gulbranson Also Present: JoAnn Miller & Becky Johnson 1. Chairperson, Peterson, called the meeting to order at 8:30am. 2. No public comment at this time. 3. B. Schroeder / D. Auckland moved to approve the January 25, 2018 Pierce County Highway committee minutes as presented; motion carried. 4. The committee reviewed the accounts payable and payrolls. 5. Staff Training/Education Needs CDL Drug & Alcohol Supervisor Training provided today by Bryan Chance, County Mutual Insurance Representative. This is an initial training for E. Check and a refresher course for A. Thoner, R. Dohm and C. Johnson. Defensive Driving Training & Auger Safety Training also provided by B. Chance. R. Dohm attended a Conex Equipment Show last week in Milwaukee. 6. C. Johnson discussed small changes to the CTH DD Plat. The original plat was approved in October Discussions are currently being held with landowners. Motion by D. Auckland / D. Bergseng on relocation order CTH DD; motion carried. 7. C. Johnson distributed a revised Schedule of Lands & Interest Required and Plat to the committee members. A gas crossing was originally inadvertently missed by the designer. Johnson displayed and explained proposed changes. Motion by D. Auckland / D. Bergseng to approve CTH DD Plat as presented; motion carried. 8. Motion by D. Auckland / D. Bergseng to convene into closed session at 8:45am pursuant to 19.85(1) (e) Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds or conducting of other specified public business, whenever competitive or bargaining reasons require a closed session: Discuss and take action on CTH DD Right of Way acquisition. Roll call vote and motion carried unanimously. 9. Motion by D. Auckland / D. Bergseng to return to open session at 8:48am. Roll call vote and motion carried unanimously. Motion by B. Schroeder / D. Auckland to approve the Nominal Payment Parcel Report as presented; motion carried. 10. Highway Commissioner, Johnson, met with SRF Consulting Group, Inc. (SRF) last week. He distributed a memo from SRF stating that they will provide professional services for the Pierce County Bridge Cost Estimation project including estimates which consider

24 Pierce County Highway Committee Minutes-Feb 15, 2018 (con t) construction, engineering and contingency funds for projects related to the following county bridges: 1. B470025: CTH W over Trimbelle River 2. B470043: CTH W over Trimbelle River 3. B470048: CTH O over Trimbelle River 4. B470050: CTH U over Plum Creek 5. B470054: CTH K over Little Trimbelle Creek 6. B470057: CTH HH over Rock Elm Creek 7. B470209: CTH F over Kinnickinnic River 8. P470077: CTH O over Trimbelle River 9. P470927: CTH G over Cave Creek 10. P470932: CTH J over Goose Creek 7 of these estimates will be updated estimates, along with 3 new bridge estimates. These estimates will be provided at the March Highway Committee meeting. C. Johnson noted that this list is not a prioritized list, at this point. There is also a possibility that there may be an additional 1-2 box culverts and other structures included. 11. Staff Reports Shop Superintendent R. Dohm reported that all 21 items that were placed on the online auction site have sold. Larger ticket items that sold were a bulldozer for $17,600, a recycling truck for $3,300 and a plow truck for $3,700. Construction Superintendent E. Check reported the crushing crew that was on county road EE has moved to Bisel. The bridge crew is working on the salt shed, at the new shop, off of county road CC and the crushing crew on highway 72 is up to county road P today culvert and pulverizing bids are currently being accepted. Gerdes joined meeting at 9:03am. Accounting Manager S. Gerdes presented the 2017 Accounts Receivable report. She noted that two towns are on a payment plan. $835,000 in 2017 receivables compared to $1,300,000 the previous year. Gerdes also noted that the equipment storage reimbursement is not calculated, as of yet. Gerdes dismissed at 9:06am. 12. Future agenda items include the following: Culvert & Pulverizing Bid Results Machinery & Equipment Plan for paver New Shop Bid Specifications 13. Future meeting date and time is Thursday, March 15, 2018 at 8:30am, in the Pierce County Highway conference room. 14. B. Schroeder / D. Bergseng made a motion to adjourn. Chairperson Peterson adjourned the Pierce County Highway committee meeting at 9:08am. 2

25 PIERCE COUNTY HIGHWAY COMMITTEE MEETING AGENDA-AMENDED Thursday, February 15, 2018 at 8:30 AM Conference Room - Pierce County Highway office building: 621 W Cairns St. Ellsworth, WI # Action Presenter 1 Call to order Chair 2 Public comments pertaining to issues not on the agenda Public 3 Discuss/take action on minutes of 1/25/18 Members 4 Discuss Accounts Payable and Payrolls Members 5 Discuss/take action on staff training/education needs Members 6 Discuss/take action on relocation order CTH DD Johnson 7 Discuss/take action on CTH DD Plat Johnson 8 Committee will convene into closed session pursuant to Sec (1) (e) Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds or conducting of other specified public business, whenever competitive or bargaining reasons require a closed session: Discuss and take action on CTH DD Right of Way acquisition: a) Discuss and take action on Nominal Payment Parcel Report Johnson 9 Committee will return to open session and take action on closed session item, if required Members 10 Discuss County bridge repairs Johnson 11 Staff reports: Shop Superintendent shop update Construction Superintendent construction update Accounting Manager Year-end progress update 12 Future agenda items Members 13 Next meeting date Members 14 Adjourn Members Questions regarding this agenda may be made to Chad Johnson at Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact JoAnn Miller at A quorum of County Board supervisors may be present. 2/13/2018 Staff Page 1 of 1 C:\Users\Ckern\Downloads\Agenda Hwy Comm amended.docx

26 Pierce County Highway Committee Meeting Minutes January 25, 2018 Present: LeRoy Peterson, Dean Bergseng, Dale Auckland, Neil Gulbranson & Bill Schroeder Staff Present: Chad Johnson, Al Thoner, Ray Dohm, Elliott Check & Sue Gerdes Also Present: JoAnn Miller & Becky Johnson 1. Chairperson, Peterson, called the meeting to order at 10am. 2. No public comment at this time. 3. Gulbranson/Auckland moved to approve the December 20, 2017 Pierce County Highway committee minutes as presented; motion carried. 4. The committee reviewed the accounts payable and payrolls. 5. Staff Training/Education Defensive Driving Training was provided by Bryan Chance, a representative from County Mutual Insurance. Rear Sander Training was also provided by Mr. Chance. First Aid Training is held in the spring, of the odd years, therefore, not until April Discuss was held on county aids to local bridges as follows: a. Town of Salem is requesting county aid to bridges for the following projects: 1) 490 th Street 50 North of US 10 2) 430 th Street 1375 North of US 10 3) 400 th Street 1375 North of US 10 Bergseng/Schroeder moved to approve the aid; motion carried. b. Town of Union is requesting county aid to bridges for the following project: 1) 50 th Street 4200 North of 310 th Avenue Gulbranson/Auckland moved to approve the aid; motion carried. c. Town of Gilman is requesting county aid to bridges for the following project: 1) 410 th Street 1060 North of 650 th Avenue Bergseng/Auckland moved to approve the aid; motion carried. 7. Motion by Auckland/ Gulbranson to convene into closed session at 10:09am pursuant to 19.85(1) (e) Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds or conducting of other specified public business, whenever competitive or bargaining reasons require a closed session: Discuss and take action on CTH DD Right of Way acquisition. Roll call vote and motion carried unanimously. 8. Motion by Auckland/Schroeder to return to open session at 10:17am. Roll call vote and motion carried unanimously. Motion by Bergseng/Schroeder to approve the Nominal Payment Parcel Report as presented; motion carried. 9. Highway Commission, Johnson, distributed a memo regarding the bridge repairs on CTH O along with CTH W, CTH U, CTH K, CTH G, CTH F & CTH HH. Discussion was held. Johnson noted that the State

27 Pierce County Highway Committee Minutes-Jan 25, 2018 (con t) of Wisconsin has $10,000,000 set aside for bridge repairs but these funds will be spread over all 72 Wisconsin counties. Johnson mentioned he will reach out to an engineering firm for review and updates to the current repair and replace estimates. Miller recommended that C. Johnson compile a comprehensive list defining the need, with justifiable figures to support a bond. Miller will research the current bond rates. 10. Staff Reports Shop Superintendent reported a purchase of a 2004 Peterbilt 330 Truck in the amount of $42,500. He also noted that 21 items have been placed for sale on wisconsinsurplus.com online auction site. He is doing all he can to keep all the plow trucks in operation. Construction Superintendent reported that the salt/sand crews are out. The crushing crew is in Esdaile. The bridge crew is working, on the salt shed, at the new shop site. There is also a crew on Highway 72 brushing on the state system. Gerdes joined meeting at 10:40am. Accounting Manager distributed the analysis of the 2017 inventory. Gerdes noted the turnover ratios are moving in the correct direction and the total part value has decreased over last year figures. The Chems system aids in recognizing when parts have not been used for a number of years and those parts are then declared as surplus. Gerdes will provide equipment depreciation and rock inventory at an upcoming Highway Committee meeting. Gerdes dismissed at 10:45am. 11. Future agenda items include the following: Outlying Shop Specifications Bridge Update Specifications On Used Paver Machinery Plan 12. Future meeting date and time is Thursday, February 15, 2018 at 8:30am, in the Pierce County Highway conference room. 13. Motion by Gulbranson/Auckland to convene into closed session at 10:48am pursuant to 19.85(1) (c) Wis. Stats. for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governing body has jurisdiction or exercises responsibility: Annual Review of Highway Commissioner. Roll call vote and motion carried unanimously. Thoner, Dohm, Check, Miller & B. Johnson dismissed at 10:49am. 14. Motion by Bergseng/Schroeder to return to open session at 11:23am. Roll call vote and motion carried unanimously. Motion by Auckland/Gulbranson to recommend a favorable review for the Highway Commissioner and a step increase, if applicable; motion carried. 15. Schroeder/Auckland made a motion to adjourn. Chairperson, Peterson, adjourned the Pierce County Highway committee meeting at 11:25am. 2