MARQUETTE COUNTY HIGHWAY COMMITTEE Public Safety Room Courthouse/Law Enforcement Center, Montello, Wisconsin January 25, Meeting Minutes

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1 Public Safety Room Courthouse/Law Enforcement Center, Montello, Wisconsin January 25, Meeting Minutes Highway Committee Chairperson Jan Banicki called the meeting to order at 6:00 p.m. Present: Jan Banicki, Ken Borzick, Frank Breitenbach, Bob Goldsmith Sr. and Jim Sanders. Other county supervisors and officials present: Bob Miller, Mary Walters, Gerald Hebert, Gary Thalacker, Randy Ravenscroft, Brenda Jahns-Grams, Natalie Bussan and Gary Sorensen. Moved by Frank Breitenbach and seconded by Bob Goldsmith to approve the agenda. Representatives from all Towns in Marquette County with the exception of the Town of Douglas were present. Randy was asked to update the Town of Douglas Chairperson on matters presented and discussed at this meeting. Chairperson Banicki turned the meeting over to Highway Commissioner Randy Ravenscroft. Randy noted the status of service agreement changes under discussion. 1. Winter maintenance is to be determined by the county for consistency in plowing efforts. 2. Administrative fee will be charged for labor and equipment, not materials. 3. Truck replacement cost sharing options were discussed. The majority of the Towns present supported a three year agreement with the surcharge if it is determined the expense is allowable for State Highway Aids allocations. Natalie Bussan will check on that concern with Wisconsin DOT. The first truck equipment surcharge for winter equipment availability would be in 2017 based upon 2015, then 2018 based upon 2016 and 2019 based upon The example used is for $61, based upon net expenses of operating eight trucks with their unit revenue/expenses shown to arrive at actual cost to keep and maintain the units available for Town winter road maintenance work. The Towns of Mecan, Neshkoro and Oxford expressed disagreement with the majority opinion. The agenda having been completed Chairperson Banicki declared the meeting adjourned at 7:33 p.m.

2 January 26, Meeting Minutes Highway Committee Chairperson Jan Banicki called the meeting to order at 2:30 p.m. Present: Jan Banicki, Ken Borzick, Frank Breitenbach, Bob Goldsmith Sr. and Jim Sanders. Other county officials present: Randy Ravenscroft, Brenda Jahns-Grams, Natalie Bussan, Gary Sorensen and Brenda Petersen. Moved by Bob Goldsmith and seconded by Frank Breitenbach to approve the agenda. Moved by Jim Sanders and seconded by Frank Breitenbach to approve the minutes from the December 22, 2015 meeting as printed. No citizen comments were received. Moved by Frank Breitenbach and seconded by Ken Borzick to approve the blanket request for approval for permits submitted by Adams-Columbia Electric Cooperative for 2016 and authorize signatures on the consent form for same. Corporation Counsel Natalie Bussan was present to review the status of the service agreements with Towns. Natalie is reviewing the surcharge with State DOT to make sure said charges can be claimed as part of the State Highway Aids formula as per the concerns raised at the meeting last evening. More information will be brought to the February 16 th regular meeting of the committee. Current discussion includes the three year contracts and checking a concern raised by the Packwaukee Town Chairperson. Salt storage plans for the future were discussed. No action taken. Randy reviewed the financial report with a favorable fund balance of just under $218, balance for 2015 remaining for the county as of this meeting subject to adjustments, State RMA shows $59,682 remaining which will lapse back to the DOT, income from the Local Governmental Units is $984, which is down 14% with $967, of that from Towns. Moved by Bob Goldsmith and seconded by Frank Breitenbach to place the financial reports on file. The January financial sheet to date was distributed. Randy reported that minor repairs have been made to units as needed and crews have been busy with brushing work in the Towns of Harris, Mecan and Newton. The next meeting was set for February 16 th. Work on policies involving winter maintenance, snow, brushing is progressing. Bids for oil/blacktop materials will be coming in March. Plans for chainsaw training and safety day are being made. Moved by Ken Borzick and seconded by Frank Breitenbach to approve the vouchers. The agenda having been completed Chairperson Banicki declared the meeting adjourned at 3:09 p.m.

3 February 16, Meeting Minutes Highway Committee Chairperson Jan Banicki called the meeting to order at 2:30 p.m. Present: Jan Banicki, Frank Breitenbach, Bob Goldsmith Sr. and Jim Sanders. Ken Borzick was absent. Other county officials present: Randy Ravenscroft, Natalie Bussan, Gary Sorensen and Brenda Petersen. Moved by Bob Goldsmith and seconded by Frank Breitenbach to approve the agenda. Moved by Frank Breitenbach and seconded by Jim Sanders to approve the minutes from the January 25, 2016 and January 26, 2016 meetings as printed. Patrick Cadigan was present and stated Tri-County Paving would be interested in quoting future county projects. Corporation Counsel Natalie Bussan was present to review the service agreements with Towns. Corporation Counsel Natalie Bussan was present to review the status of the language of the proposed service agreements with Towns. Natalie clarified the State Highway Aids formula does cover the proposed plow unit cost but not administrative fees for road aid calculations. Moved by Frank Breitenbach and seconded by Jim Sanders to approve the proposed service agreement language for the contracts with the Towns as per the consensus reached with most of the Towns at the January 25, 2016 meeting with Town officials. The Performance Based Maintenance (PBM) contract with the State DOT for crack filling and seal work on Highway 23 from Montello to the Green Lake County line was discussed. Moved by Frank Breitenbach and seconded by Jim Sanders to approve the PBM with the State DOT for $77, for the Highway 23 project. Commissioner Randy Ravenscroft described the hoop building size of 50 ft. width by 100 ft. length and that a 16 year pro-rated warranty would be involved. This would be coming from Iowa with our workforce responsible for its construction. Moved by Jim Sanders and seconded by Frank Breitenbach to approve purchasing the hoop building for bunker walls for salt storage for $29, Highway safety measures were discussed. Moved by Frank Breitenbach and seconded by Jim Sanders to approve the purchase of a set of six portable rumble strips for $11,490. There was discussion regarding the fuel pumps in Montello which were installed in This will be on the April committee agenda. The financial reports were distributed and reviewed. There is approximately $194,000 remaining from 2015 subject to audit adjustments that will be coming. Moved by Frank Breitenbach and seconded by Jim Sanders to place the financial reports on file. Randy reported on brushing projects on County Roads E and JJ; repairs have been taking place to equipment; work is proceeding on policies involving right of ways, snow fencing and winter maintenance. Salt usage has been 2,000 tons and 750 tons of sand/salt thus far this winter. Moved by Frank Breitenbach and seconded by Jim Sanders to approve sending 8 to 10

4 employees to a work zone safety seminar on March 11 th in Lake Delton. Randy reported upcoming training includes March 29 th and 30 th for chainsaw usage and March 28 th and 29 th for Commissioner training. There will safety days in May in Stevens Point and Wisconsin Dells. The inventory audits will be March 10 th and 11 th. The March committee meeting will include the bid openings for road materials and an update on the Packwaukee causeway project. Moved by Jim Sanders and seconded by Frank Breitenbach to approve the vouchers. The agenda having been completed Chairperson Banicki declared the meeting adjourned at 3:33 p.m.

5 March 22, Meeting Minutes Highway Committee Chairperson Jan Banicki called the meeting to order at 2:30 p.m. Present: Jan Banicki, Ken Borzick, Frank Breitenbach, Bob Goldsmith Sr. and Jim Sanders. Other county officials present: Brenda Jahns-Grams, Randy Ravenscroft, Gary Sorensen and Brenda Petersen. Moved by Bob Goldsmith and seconded by Frank Breitenbach to approve the agenda. Moved by Frank Breitenbach and seconded by Ken Borzick to approve the minutes from the February 16, 2016 meetings as printed. Citizens Input: None. Several representatives of road materials companies were present. Bids were opened the road materials. All bid results are included on the appended Highway Department Material Bids report. Moved by Bob Goldsmith and seconded by Frank Breitenbach to accept the bid of R&R Wash, Ripon, for the Screen Sand and Screen Chips and of Henry Meigs, Portage, for Emulsion and Bituminous Fog Seal (Oil) and to have Highway Commissioner Ravenscroft review the other material bids and select the most advantageous bids for the remaining categories. Randy Ravenscroft reported Highway Department operating policies are being reviewed. Moved by Frank Breitenbach and seconded by Bob Goldsmith to proceed to have Metco remove one fuel pump and tank and replace the other three pumps at a cost of $35, Moved by Frank Breitenbach and seconded by Jim Sanders to approve the Performance Based Maintenance contract for work by Marquette County for the State of Wisconsin DOT for State Bridge work County D and seal other bridges on I-39, Highways 23, 22, 73 and 82 for $102, Ken Borzick reported on the recent Town meeting. Agreement amendments included the invoice billing date of 60 days rather than 30 days and the funds toward trucks be restricted to prohibit return to the General Fund or use by other Departments of the County. Moved by Bob Goldsmith and seconded by Ken Borzick to accept the agreement amendments as noted regarding invoice billing dates and restricted funds with the Plow Unit Cost policy appended to the minutes. The financial reports were distributed. Approximately $62,000 will revert back to Fund 29 due to the mild winter of Randy reported brushing in progress on County Road CH, guard rails are being repaired, salt has 3,500+ ton remaining and sand/salt mix has 4,000 ton left. Randy noted the statute regarding cell phone usage in work zones. The Packwaukee Highway Department property will be reviewed for potential sale. Chip seal project is planned on County Road CX from the Columbia County line to County Road D except through Endeavor. Moved by Frank Breitenbach and seconded by Bob Goldsmith to approve the vouchers. The agenda having been completed Chairperson Banicki declared the meeting adjourned at 3:52 p.m.

6 April 26, Meeting Minutes County Clerk Gary Sorensen called the meeting to order at 2:30 p.m. Present: Ken Borzick, Frank Breitenbach, Alan Gibeaut, Bob Goldsmith Sr. and Gary Thalacker. Other county officials present: Brenda Jahns-Grams, Randy Ravenscroft, Gary Sorensen and Brenda Petersen. Moved by Bob Goldsmith and seconded by Frank Breitenbach to approve the agenda. Nominations were opened for Highway Committee Chairperson. Bob Goldsmith nominated Frank Breitenbach. Ken Borzick nominated Ken Borzick. A call for any other nominations was made and there were none. Gary Thalacker asked that each nominee address the committee with regard to qualifications and thoughts as related to the leadership position and both nominees did address the committee. Brenda Jahns-Grams served as the teller. The voting results: Ken Borzick 3 votes, Frank Breitenbach 2 votes. Ken Borzick was declared elected as Highway Committee Chairperson and presided over the balance of the meeting. Moved by Frank Breitenbach and seconded by Alan Gibeaut to designate Gary Sorensen, County Clerk, as the committee secretary. Moved by Frank Breitenbach and seconded by Alan Gibeaut to approve the minutes from the March 22, 2016 meetings as printed. Citizens Input: None. Highway Commissioner Randy Ravenscroft noted five sections are ready to be added to the approved ATV routes on county roads. They are as follows: County Road C Puckaway north to Hwy. 23, County Road K Hwy. 22 to Fox Road, County Road P County Roads CX to O, County Road P 2 nd to County Road O, County Road A South of Lawrence Lake to Evergreen. Moved by Gary Thalacker and seconded by Alan Gibeaut to approve the addition of the ATV routes as noted. Moved by Gary Thalacker and seconded by Alan Gibeaut to refer the ½ acre lot where the old Highway Department shed was located in the Town of Packwaukee near their Town Hall to the Property Committee for potential sale or county usage. Moved by Alan Gibeaut and seconded by Gary Thalacker to forward the temporary speed limits ordinance addition to Chapter 60 to the County in order that the temporary speed limit zones be enforceable. Highway Department policies being considered were distributed to the new members. A Discretionary Money Account (DMA) project was described by Randy involving work on I-39 from the Columbia County line working northward using mastic material. Moved by Alan Gibeaut and seconded by Gary Thalacker to approve the DMA project as described. Motion carried. Randy noted the road school dates as being June 6, 7 and 8 at Chula Vista. Registrations are due in by May 9 th for submission. Moved by Gary Thalacker and seconded by Alan Gibeaut to approve sending representatives to the WCHA Summer Highway Conference. The financial report was distributed and reviewed. Randy noted $85,204 surplus from 2015 will go to Fund 29. Moved by Alan Gibeaut and seconded by Gary Thalacker to approve a transfer of $60,000 from the Fund 29 balance to the Machinery Acquisition account in 2016 as per the

7 recommendation of Randy Ravenscroft. The overall financial picture is very good given the light winter and so with the $250,000 having been utilized to offset the 2016 budget there remains $232, Projects involving County Roads J and M, State RMA and Town revenue were all reviewed. There was discussion regarding the Town agreements. Randy reported county patching is in progress, the hoops structure is complete and is a $82,000 asset, crack filling on State roads will be starting as will the bridge cleaning on the Interstate. We have 3,000 ton of salt and 4,200 ton of sand in inventory. Randy noted the cell phone ban on usage in work zones is now in effect and the portable rumble strips are here. The upcoming safety training in Stevens Point and Wisconsin Dells will each involve one half of the work force. A 2013 Freightliner truck was purchased on surplus for $102,000. Discussion was held on the meeting time for the committee. The consensus was to have the meetings at 9:00 a.m. on the 4 th Tuesdays. Moved by Bob Goldsmith and seconded by Frank Breitenbach to approve the vouchers. Moved by Bob Goldsmith and seconded by Alan Gibeaut to meet in closed session under Wisconsin Statute (1)(c) for the purpose of evaluating the job performance of the Highway Commissioner. Motion carried on a roll call vote with all five members voting yes. Moved by Alan Gibeaut and seconded by Bob Goldsmith to return to open session. Motion carried on a roll call vote with all five members voting yes. Moved by Alan Gibeaut and seconded by Frank Breitenbach to approve the Highway Commissioner s performance evaluation and refer it to Exec. & Finance. Meeting was adjourned by Chair, Ken Borzick, at 4:25 pm. Brenda Jahns-Grams, Administrative Coordinator

8 May 24, Meeting Minutes Committee Chairperson Ken Borzick called the meeting to order at 9:13 a.m. Present: Ken Borzick, Alan Gibeaut, Bob Goldsmith Sr. and Gary Thalacker. Frank Breitenbach arrived at 9:40 a.m. Other county officials present: Randy Ravenscroft, Gary Sorensen and Brenda Petersen. Moved by Alan Gibeaut and seconded by Gary Thalacker to approve the agenda. Moved by Bob Goldsmith and seconded by Alan Gibeaut to approve the minutes from the April 26, 2016 meeting as printed. Christa Van Treeck was present to introduce Student Representative Austin Lancaster to the committee. Alan Gibeaut agreed to serve as Austin s mentor. Citizens Input: None. Randy reviewed the status of the proposed Highway Department operational policies. Gary Thalacker suggested a log be kept of citizen concerns to the Highway Department. The consensus was that the policies be finalized in October. Moved by Bob Goldsmith and seconded by Gary Thalacker to approve the DMA polymer overlays with the DOT for $80,000 which involves labor intensive work on bridge decks. Motion carried. Moved by Gary Thalacker and seconded by Alan Gibeaut to approve the DMA asphalt wedging project for DOT involving one half mile of Highway 44 in Green Lake County for $115,000. Frank Breitenbach arrived. Moved by Frank Breitenbach and seconded by Gary Thalacker to authorize the committee chairperson to sign the Town Service Agreements with 13 of the Towns (all but Town of Mecan) involving a three year contract per the terms settled upon. Moved by Alan Gibeaut and seconded by Frank Breitenbach to approve placing the list of surplus items on the Wisconsin Surplus Online Auction website as recommended by the Highway Commissioner including an old patching truck, three plow trucks, stump grinder, lights and other items. The financial report was distributed and reviewed. Randy noted $611, expended to date for county roads. Randy noted 40% has been expended to date on the State Routine maintenance Agreement. The Town revenue is 6.8% below the five year average. Labor and equipment breakdowns of hours and revenues allocated to county, state, local were reviewed. Randy reported on crack filling projects, culvert replacements on County J, upcoming work by Gasser on County J is to start June 20 th with County M to follow, safety day went well at Stevens Point with another session taking place at Wisconsin Dells, road tours have been completed with Towns. Handling of car kill deer procedures were discussed. If within one quarter mile of a residence the deer will be removed otherwise dragged down to the ditch. The Towns were invited to join in the three contract for deer disposal services. The agenda for the upcoming Road School at Chula Vista was distributed. Moved by Frank Breitenbach and seconded by Bob Goldsmith to approve the vouchers. The consensus was to change the meeting time to 10:00 a.m. beginning with June 28 th. There being no further business Committee Chairperson Ken Borzick adjourned the meeting at 10:38 a.m.

9 June 28, 2016 Meeting Minutes Committee Chairperson Ken Borzick called the meeting to order at 10:00 a.m. Present: Ken Borzick, Alan Gibeaut, Bob Goldsmith Sr., Frank Breitenbach, Gary Thalacker and Austin Lancaster. Other county officials present: Randy Ravenscroft, Brenda Jahns-Grams and Brenda Petersen. Moved by Bob Goldsmith and seconded by Frank Breitenbach to approve the agenda. Moved by Frank Breitenbach and seconded by Bob Goldsmith to approve the minutes from the May 24, 2016 meeting as printed. Citizens input: None. Highway Policies discussion: Gary asked Randy if the employees would be having input regarding the proposed Highway Policies, since the employees are the ones adhering to the policies. Randy stated he would take that into consideration. Moved by Frank Breitenbach and seconded by Bob Goldsmith to approve and forward to the County Board the Resolution - Support for Sustainable Transportation Funding which is an updated version of the resolution passed from July Moved by Alan Gibeaut and seconded by Frank Breitenbach to approve the purchase and installation of guardrail on County Highway F from Arbor Green at a one-time cost of $13, There have been several complaints regarding the drop off in that area and it is a safety issue. Moved by Frank Breitenbach and seconded by Al Gibeaut to approve Patrol Superintendents to attend the WCHA- LDG Conference in Green Bay in September The financial report was distributed and reviewed. Randy noted that $699, expended to date for county roads. Randy noted 44.9% has been expended to date on the State Routine Maintenance Agreement. The Town revenue is 5.2% below the 5 year average. Labor and equipment breakdowns of hours and revenues allocated to county, state, local were reviewed. Randy reported on wedging and paving of County Highway J is complete, shouldering will start this week. County Highway CX chip sealing is complete, with the fog sealing attempting to be scheduled for next week. County Highway M overlay work by Gasser is starting June 29 th. Randy stated that the first group has signed up for Marquette County Adopt a Highway program. Cedar Springs Lake Association will be picking up a portion of County Highway E twice per year. Signs have been made and placed recognizing the group. Randy also reported the Fair Board has asked to use the Highway Departments message boards during the fair for parking overages. Safety training days were a success. Estimates are out to the townships. Moved by Bob Goldsmith and seconded by Frank Breitenbach to approve the vouchers. Ken Borzick asked if the new meeting time worked for everyone. Consensus was to keep the meeting time at 10:00 a.m. There being no further business Committee Chairperson Ken Borzick adjourned the meeting at 10:37 a.m. Brenda Petersen, Accounting Manager

10 July 26, 2016 Meeting Minutes Committee Chairperson Ken Borzick called the meeting to order at 10:00 a.m. Present: Ken Borzick, Alan Gibeaut, Bob Goldsmith Sr., Frank Breitenbach and Gary Thalacker. Austin Lancaster was absent. Other county officials present: Randy Ravenscroft, Brenda Jahns-Grams, Gary Sorensen and Brenda Petersen. Mike Raddatz, Mecan Town Chairperson, was also present. Moved by Frank Breitenbach and seconded by Bob Goldsmith to approve the agenda. Moved by Bob Goldsmith and seconded by Frank Breitenbach to approve the minutes from the June 28, 2016 meeting as printed. Citizens input: None. There was discussion regarding the Emergency Response Policy for local governments that do not have an existing service agreement. Moved by Frank Breitenbach and seconded by Bob Goldsmith to approve the Emergency Response Policy stating the Department will likely dispatch a crew with a minimum of 4 members along with necessary equipment and the local government will be charged all fees set forth in the policy including an emergency response fee of $500 per call, actual labor, equipment and material costs incurred, administrative fee of 5% on labor, equipment and material costs. Moved by Bob Goldsmith and seconded by Frank Breitenbach to approve the noncontract municipal work of patching, signing on an overtime basis for time and material charging policy. Moved by Alan Gibeaut and seconded by Frank Breitenbach to approve the annual training for the Office Manager, Office Clerk and Parts Manager for October in Wisconsin Dells on the WisDOT CHEMS PRO with the State paying the cost of two of the three persons attending. Commissioner Randy Ravenscroft noted an upcoming retirement on August 1 and the plow beats will be reorganized. An eligibility list for future hiring will be created with no intention of hiring unless additional retirement(s) are forthcoming. Sign shop personnel will also be utilized for plow beats this winter. A sign shop labor cost analysis was distributed and the Highway Department will be allocating the sign shop labor hours to a different account. Randy asked that the Committee members continue to review the policies previously distributed. The financial reports were distributed. Overall County road budget shows $769, remaining. Work on County M, J and CX has been completed or is in progress. Adams County will be here doing the striping in the next two weeks. State revenue of $134,000 is anticipated for county road projects. Expenditures on the State Highway allocation are at 47.7%. Revenue for the Towns is currently above the five year average. Randy reported the Adopt a Highway program on County O has been approved for the Moundville Methodist Church. Budgets will be worked on next month. County M chip sealing will take place in mid August. Many major project have been completed. Stan Parafiniuk has retired effective August 1 st. There have been 13 driveway permits, 17 seasonal permits, 11 utility permits and 1 oversize permit thus far in 2016 bringing in revenue. MSA will work with

11 Town of Packwaukee property owners near the causeway for temporary limited easements in preparation for the causeway improvement project. Randy will seek further information as to whether the causeway project can proceed in Upcoming training in Green Bay will be taking place for Byron Henke and Jayson Peschel. Moved by Frank Breitenbach and seconded by Alan Gibeaut to approve the vouchers. There being no further business Committee Chairperson Ken Borzick adjourned the meeting at 10:45 a.m.

12 August 23, 2016 Meeting Minutes Committee Chairperson Ken Borzick called the meeting to order at 10:00 a.m. Present: Ken Borzick, Alan Gibeaut, Bob Goldsmith Sr., Frank Breitenbach and Gary Thalacker and Student Representative Austin Lancaster. Other county officials present: Randy Ravenscroft, Brenda Jahns-Grams, Gary Sorensen and Brenda Petersen. Moved by Bob Goldsmith and seconded by Frank Breitenbach to approve the agenda. Moved by Frank Breitenbach and seconded by Alan Gibeaut to approve the minutes from the July 26, 2016 meeting as printed. Citizens input: None. Sondra Brancel, representing the Briggsville Methodist Church, was present to request traffic cones and approval of a temporary road closure on Saturday, November 5 th, 2016, for a 5K Run using a portion of County A in the Briggsville area. Moved by Frank Breitenbach and seconded by Alan Gibeaut to approve the request of Sondra Brancel with the understanding the Briggsville event will be as described with arrangements involving County A to be coordinated with the Highway Commissioner. Motion carried. Moved by Frank Breitenbach and seconded by Alan Gibeaut to approve the request of the Montello Rotary for the Granite City Run on October 8 th, 2016, with the understanding the Montello Rotary will coordinate with the Highway Commissioner regarding arrangements involving County Y. The 2017 Highway Department proposed budget was presented by Commissioner Randy Ravenscroft. Moved by Alan Gibeaut and seconded by Bob Goldsmith to forward the proposed Highway Department budget with a levy of $2,672,038 to the Executive & Finance Committee. Randy reported the box on truck #65 needs replacing. Moved by Frank Breitenbach and seconded by Alan Gibeaut to approve the purchase of a stainless steel box from Monroe for $42,543 with delivery to be in Highway policies were discussed. The next regular meeting was set for September 20 th at 10:00 a.m. due to the WCA Convention. The financial reports were reviewed. The sum of $669, remains in the county budget. The State budget is at 62% expended. Town revenue for August was good and is currently at 6.9% below the five year average. Striping of roads and fog sealing of County M are the main projects at present. The two Superintendents will be attending training in Green Bay at the end of September. October 21 st will be the legislative meeting at Wausau. The Just Fix It statewide meetings will be held September 29 th. Our meeting of county and local officials will be the Harris Town Hall.

13 There was discussion regarding the causeway project timing in the Town of Packwaukee. September 2017 would be the earliest the project would likely be started. Moved by Frank Breitenbach and seconded by Bob Goldsmith to approve the vouchers. There being no further business Committee Chairperson Ken Borzick adjourned the meeting at 11:05 a.m.

14 September 20, 2016 Meeting Minutes Committee Chairperson Ken Borzick called the meeting to order at 10:05 a.m. Present: Ken Borzick, Alan Gibeaut, Bob Goldsmith Sr., Frank Breitenbach and Gary Thalacker and Student Representative Austin Lancaster. Other county officials present: Randy Ravenscroft, Brenda Jahns-Grams, Gary Sorensen and Brenda Petersen. Moved by Alan Gibeaut and seconded by Frank Breitenbach to approve the agenda. Moved by Frank Breitenbach and seconded by Bob Goldsmith to approve the minutes from the August 23, 2016 meeting as printed. Citizens input: None. Highway Commissioner Randy Ravenscroft reported on the results of the hiring eligibility list applications. Moved by Alan Gibeaut and seconded by Frank Breitenbach to reopen the process for the Highway Laborer eligibility list to seek more applications. Moved by Frank Breitenbach and seconded by Bob Goldsmith to resubmit the proposed Highway Department 2017 budget with a reduction of $459,000 and to endorse becoming part of the planned financing for potential available funds from the $2,000,000 capital projects loan being considered in Resolution No Committee members were reminded to provide thoughts on proposed department policies. Financial reports: $424, county balance, the wedge work on County J has been paid; the State work is at 59.1% through August; the Towns work is at $676,211 which is down 12% from the 5-year average. Randy reported the 2017 chip seal on Highway 73 is being planned as a DMA project. Shouldering work from the Columbia to Waushara county lines on I-39 is also being planned. The Village of Neshkoro would like to turn County E over to the county. Randy advised the county should wait for necessary repairs to the road to be made by the village before any jurisdiction change would be made. The causeway project on County D Town of Packwaukee is moving toward specifications being put out for bids in February of 2017 with action on bids scheduled for July and construction to begin in August with a 66-day shutdown anticipated. Randy noted the major projects for 2016 are completed with some striping still to be done. The legislative breakfast will be held at Stevens Point October 21 st. The Just Fix It meeting will be September 29 th at Harrisville and notice will be given to the Marquette County Tribune and posted. Moved by Frank Breitenbach and seconded by Bob Goldsmith to approve the vouchers. There being no further business Committee Chairperson Ken Borzick adjourned the meeting at 11:10 a.m.

15 October 25, 2016 Meeting Minutes Committee Chairperson Ken Borzick called the meeting to order at 10:00 a.m. Present: Ken Borzick, Alan Gibeaut, Bob Goldsmith Sr., Frank Breitenbach and Gary Thalacker and Student Representative Austin Lancaster. Other county officials present: Randy Ravenscroft, Brenda Jahns-Grams, Gary Sorensen and Brenda Petersen. Moved by Frank Breitenbach and seconded by Bob Goldsmith to approve the agenda. Moved by Alan Gibeaut and seconded by Gary Thalacker to approve the minutes from the September 20, 2016 meeting as printed. Citizens input: None. There was clarification in response to concerns raised at the last County Board meeting regarding State reimbursement for employee wages/benefits handling State highways. The reimbursement by the DOT to Marquette County is as follows: Superintendent Byron Henke is reimbursed at 80% for wages/benefits and also 80% of his mileage claimed and the equivalent of five plus Highway Laborers are fully reimbursed by DOT. Highway Commissioner Randy Ravenscroft reported on the results of the hiring eligibility list applications. Moved by Alan Gibeaut and seconded by Bob Goldsmith to establish a hiring eligibility list from the top five applicants as determined by the Highway Commissioner and that Randy report the decisions to the committee. Randy reported that he is working on a General Highway Laborer job description combining several titles and keeping the Mechanics and Parts employees separate. This will be brought back to the next meeting. Moved by Gary Thalacker and seconded by Bob Goldsmith to continue the garage rental agreement with the Town of Neshkoro at a cost of $5,500 for 2017, which is the same rate as 2016, for the housing of Marquette County equipment. Moved by Alan Gibeaut and seconded by Gary Thalacker to adopt the Highway Department policies covering Winter Maintenance, Right of Ways and Snow Fence and to direct Randy to have same placed on the county website. Winter Conference will be at the Chula Vista on January 16 through January 18, Members were asked to return the registration forms by December 1 st. Randy noted a Professional Development and Leadership Conference to be held in Wausau on December 6 and December 7. The vehicle registration fee as a means of raising revenue by a means other than the property tax/borrowing option was discussed. Moved by Alan Gibeaut and seconded by Frank Breitenbach to request Corporation Counsel assistance in drafting a referendum question seeking voter input on a $25 per registration fee ballot question for the April 2017 election. Financial reports were distributed and reviewed. At this point $341, remains for county road costs, we are at 66.4% on RMA for State work and we are at $755, for Town revenue for work which is down 17.9% given the light winter maintenance thus far in 2016.

16 The Commissioner report included notes on several matters as follows: There are two small Town projects remaining, auction items placed on the Surplus website closes on November 3, the Packwaukee causeway project has an increase in costs and DOT has requested $292,000 additional Federal assistance and the bidding on the causeway is set to start in February 2017 with contracting to be let in July 2017 and the work to commence in August 2017 involving a 60 day total shutdown. Randy reported upcoming CPR training for his work force will be held November 8 and November 10. Moved by Frank Breitenbach and seconded by Alan Gibeaut to approve the vouchers. There being no further business Committee Chairperson Ken Borzick adjourned the meeting at 11:16 a.m.

17 November 22, 2016 Meeting Minutes Committee Chairperson Ken Borzick called the meeting to order at 10:00 a.m. Present: Ken Borzick, Alan Gibeaut, Bob Goldsmith Sr., Frank Breitenbach (arrived during meeting) and Gary Thalacker. Student Representative Austin Lancaster was absent. Other county officials present: Randy Ravenscroft, Brenda Jahns-Grams, Gary Sorensen and Brenda Petersen. Moved by Alan Gibeaut and seconded by Bob Goldsmith to approve the agenda. Motion carried. Moved by Gary Thalacker and seconded by Alan Gibeaut to approve the minutes from the October 25, 2016 meeting as printed. Citizens input: None. Kevin Garrigan, representing the Wisconsin DOT, was present regarding the 2017 State RMA Agreement. He noted the routine maintenance agreement is up about $3,200 for Frank Breitenbach arrived and was added to the roll call. Moved by Alan Gibeaut and seconded by Bob Goldsmith to approve the State RMA agreement for 2017 and authorize signing of same. Donna Richards was present regarding additions to the ATV routes. Buffalo Town Chairperson Charles Corso was present regarding the ATV routes. Moved by Alan Gibeaut and seconded by Ken Borzick to approve the additions to the ATV route list as follows: County F from 10 th Road to County O in the Town of Buffalo, County O between County Roads T and CX in the Town of Moundville, County O in the Towns of Douglas and Oxford from County Roads D to P, County C from 16 th Road to State Highway 23 in the Town of Montello, County E off State Highway 22 from 15 th Drive in the Town of Crystal Lake. The portion in the Town of Buffalo will be on a one year trial basis per the request of the Buffalo Town Board subject to review of any issues. Administrative Coordinator Brenda Jahns-Grams and Highway Commissioner Randy Ravenscroft reviewed the proposed job description for General Highway Laborers. Moved by Frank Breitenbach and seconded by Alan Gibeaut to approve the General Highway Laborer job description as presented. Moved by Frank Breitenbach and seconded by Alan Gibeaut to authorize Highway Commissioner Randy Ravenscroft to sign easements for the properties near the causeway in the Town of Packwaukee as necessary for temporary storage of materials. Randy reported on the causeway project cost estimates having been revised by MSA with safety as the priority and aesthetics being cut to control costs. Discussion was held regarding the subject of vehicle registration fees to generate revenue for road projects. Moved by Frank Breitenbach and seconded by Bob Goldsmith to propose a resolution adopting a $25 per year vehicle registration fee with the understanding that every $10 generates approximately $150,000 in revenue. Motion carried, not unanimous. Moved by Gary Thalacker and seconded by Alan Gibeaut to propose placing the question of a county vehicle registration fee set at $25 on the April 4, 2017 Spring Election ballot. Motion carried, not unanimous.

18 Financial reports were distributed and reviewed. At this point $253, remains for county road costs, there will likely be State RMA funds left over, we are at $895, for Town revenue which is 10.8% under the five year average. The Commissioner report included notes on several matters as follows: Larry Henke will be retiring December 23 rd, interviews for the eligibility list will take place after the holidays, January 16 through January 18, 2017 will be the Winter Conference. Moved by Alan Gibeaut and seconded by Bob Goldsmith to approve the vouchers. There being no further business Committee Chairperson Ken Borzick adjourned the meeting at 11:50 a.m.

19 December 27, 2016 Meeting Minutes Committee Chairperson Ken Borzick called the meeting to order at 10:00 a.m. Present: Ken Borzick, Alan Gibeaut, Bob Goldsmith Sr., Frank Breitenbach and Gary Thalacker. Student Representative Austin Lancaster was absent. Other county officials present: Randy Ravenscroft, Brenda Jahns-Grams, Gary Sorensen and Brenda Petersen. Moved by Bob Goldsmith and seconded by Frank Breitenbach to approve the agenda as printed and posted. Moved by Frank Breitenbach and seconded by Alan Gibeaut to approve the minutes from the November 22, 2016 meeting as printed. Citizens input: None. Commissioner Ravenscroft reported the heat exchanger above the Parts Room of the Shop requires replacement. Bids of $10,277 from Hooper and $11,088 from Kilgust were received. Moved by Frank Breitenbach and seconded by Bob Goldsmith to accept the low bid from Hooper for replacing of the Munchkin Boiler for the Shop. Town of Harris Board representatives Glenn Thalacker and Dennis Kekow were present regarding charges to the Town for Highway Department involvement with a recent fire on property along County B. Moved by Alan Gibeaut and seconded by Gary Thalacker to approve the policy titled Assistance to Fire Departments for calls covering emergencies such as fires as follows: bill the township for all Highway Department related costs that result in hazardous road conditions on state, county, and township roads, use of necessary equipment, and materials needed as requested by the responding Fire/Sheriff s Department, given the Towns have the authority to collect from the taxpayer involved. Motion carried, not unanimous. It was agreed to place this item of charges for emergency assistance on the next meeting agenda for further clarification of charges to Towns. There was discussion regarding a registration fee ordinance and possible referendum on the matter. Moved by Frank Breitenbach and seconded by Alan Gibeaut to send the resolution to the Executive & Finance Committee calling for an advisory referendum set for the April 2017 ballot with the verbiage describing a sunset after a certain number of years to be removed and the annual county registration fee to be $ Randy presented a document on equipment/machinery available for trade-in with suggested purchase of a new front end loader. Randy recommended the Caterpillar loader through Fabick Company. Moved by Frank Breitenbach and seconded by Bob Goldsmith to approve the five pieces of machinery to be traded in with a credit to Marquette County of $50,000 toward a new Caterpillar Loader from Fabick Company at a cost of $148,000 for the final net cost of $98,000. Randy reported the Causeway project cost is now at $603,464 plus $90,000 contingency with our cost to be $200,000. The project will be completed this year with the following tentative timeline: February project let for bids, July offer to successful bidder,

20 August work begins, completion target of October 15 th. The final coat will be in June of The causeway would be closed for approximately 60 days from mid- August to mid-october this year. Financial reports were distributed and reviewed. At this point $119, remains for county road costs, there will likely be State RMA funds left over with oil being prepaid for 2017 State approved projects, we are at $921, for Town revenue which is 10.4% under the five year average. A labor cost report was distributed and discussed as involves town labor hours. The Commissioner activity report included noting of the new Administration rate of 4.47% The final State Highway Aids anticipated amount is down $10,086 from the previous year. January 16 through January 18 will be the Winter Highway Conference. Moved by Frank Breitenbach and seconded by Alan Gibeaut to approve the vouchers. There being no further business Committee Chairperson Ken Borzick adjourned the meeting at 11:50 a.m.