WEST FRANKFORT REGULAR COUNCIL MEETING TUESDAY, SEPTEMBER 8, 2015

Transcription

1 WEST FRANKFORT REGULAR COUNCIL MEETING TUESDAY, SEPTEMBER 8, MAYOR JORDAN CALLED THE MEETING TO ORDER AT 7:00 P.M. REQUESTING A ROLL CALL. ALL COMMISSIONERS WERE IN ATTENDANCE WERE IN ATTENDANCE, ALONG WITH THE CITY ATTORNEY AND CITY CLERK. 2. MAYOR JORDAN ASKED FOR APPROVAL OF THE MINUTES FROM THE REGULAR COUNCIL MEETING OF AUGUST 25, COMMISSIONER HARKINS MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER SIMPSON. ROLL CALL VOTE: ALL COMMISSIONERS AND MAYOR JORDAN VOTED TO APPROVE. 3. MAYOR JORDAN NEXT ASKED FOR APPROVAL TO PAY CITY BILLS AND PAYROLL IN THE AMOUNT OF $368, COMMISSIONER SIMPSON MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER CHAMBERS. ROLL CALL VOTE: ALL COMMISSIONERS AND MAYOR JORDAN VOTED TO APPROVE. 4. THE NEXT ITEM WAS APPROVAL OF A RESOLUTION APPOINTING AUXILIARY POLICE JASON YUNKER TO THE CITY OF WEST FRANKFORT. CHIEF TALLUTO STATED AUXILIARY HAS ALREADY APPROVED JASON; HE IS CURRENTLY WORKING AS DISPATCH. COMMISSIONER HARKINS MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER SIMPSON. ROLL CALL VOTE: ALL COMMISSIONERS AND MAYOR JORDAN VOTED TO APPROVE. 5. THE NEXT ITEM WAS APPROVAL FOR THE CITY TO ENTER INTO AN AGREEMENT WITH METRO-AG, INC. REGARDING RESIDUALS GENERATED FROM THEIR WASTEWATER/WATER TREATMENT PLANT. COMMISSIONER BLADES STATED THIS IS AN ANNUAL AGREEMENT REQUIRED BY THE EPA. COMMISSIONER BLADES MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER CHAMBERS. ROLL CALL 6. THE NEXT ITEM WAS DISCUSSION, WITH POSSIBLE ACTION, REGARDING THE PURCHASE OF POLICE DEPARTMENT VEHICLES FROM THE STATE BID CONTRACT. COMMISSIONER HARKINS STATED THE DEPARTMENT NEEDS A NEW SQUAD CAR. CHIEF TALLUTO STATED WE HAVE THREE

2 2007 CHEVY IMPALAS THAT ARE COSTING US A TON OF MONEY TO KEEP UP. I WOULD LIKE TO MOVE THESE OVER TO AUXILIARY. THE MAYOR STATED IT IS A 2015 WHITE DODGE CHARGER WITH A V6 ENGINE. COMMISSIONER HARKINS MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER BLADES. ROLL CALL VOTE: ALL COMMISSIONERS AND MAYOR JORDAN VOTED TO APPROVE. 7. THE NEXT ITEM WAS APPROVAL OF A RESOLUTION FOR THE FCHS HOMECOMING PARADE TO BE HELD FRIDAY, SEPTEMBER 25, 2015 AT 2:00 P.M. COMMISSIONER CHAMBERS MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER BLADES. ROLL CALL VOTE: ALL COMMISSIONERS AND MAYOR JORDAN VOTED TO APPROVE. MOTION CARRIED. 8. THE NEXT ITEM WAS APPROVAL FOR A SPECIAL EVENT FOR HOT RODDERS FOR HOOTERS 4 TH ANNUAL CAR, TRUCK, BIKE SHOW ON OCTOBER 10, 2015 FROM 8:00 A.M. UNTIL EVENING TO BENEFIT RENEE S BREAST FRIENDS RELAY FOR LIFE TEAM. THEY ARE REQUESTING USE OF THE PARKING LOT BEHIND THE POST OFFICE AND THE CITY PARKING LOT. THEY ARE ALSO REQUESTING POPLAR STREET BE BLOCKED OFF FROM EMMA TO JACKSON STREET. COMMISSIONER BLADES MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER SIMPSON. ROLL CALL VOTE: ALL COMMISSIONERS AND MAYOR JORDAN VOTED TO APPROVE. 9. THE NEXT ITEM WAS APPROVAL FOR THE CIRCLE K TO HOLD THEIR ANNUAL ST. JUDE HOSPITAL FUNDRAISER ROADBLOCK ON SATURDAY OCTOBER 10, 2015 FROM 8:00A.M. TO 2:00P.M. AT THE INTERSECTION OF ROUTE 149 AND HIGHWAY 37. COMMISSIONER CHAMBERS MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER HARKINS. ROLL CALL VOTE: ALL COMMISSIONERS AND MAYOR JORDAN VOTED TO APPROVE. 10. THE NEXT ITEM WAS APPROVAL OF CONTRACTOR S PAY ESTIMATE #6- FINAL TO MIDWEST PETROLEUM & EXCAVATING FOR THE STP EFFLUENT PUMPING STATION REHABILITATION IN THE AMOUNT OF $49, COMMISSIONER BLADES STATED THAT EVERYTHING IS RUNNING SMOOTH AND LOOKS GOOD WITH THE PUMP STATION. COMMISSIONER BLADES MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER SIMPSON. ROLL CALL VOTE: ALL COMMISSIONERS AND MAYOR JORDAN VOTED TO APPROVE.

3 11. THE NEXT ITEM WAS APPROVAL OF CHANGE ORDER #4 FINAL FOR THE STP EFFLUENT PUMPING STATION REHABILITATION. MIKE STATED THIS IS A DECREASE. THE MAYOR STATED THIS WAS REDUCED BY $ THAT WAS THE CHANGE ORDER. COMMISSIONER SIMPSON MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER BLADES. ROLL CALL VOTE: ALL COMMISSIONERS AND MAYOR JORDAN VOTED TO APPROVE. 12. THEN NEXT ITEM WAS APPROVAL OF DESIGN ENGINEERING BILL #2 FROM BROWN & ROBERTS, INC. FOR THE STP INFRASTRUCTURE RETROFIT REPLACEMENT OF LIKE COMPONENTS. THE MAYOR STATED THIS IS ALL FOR THE SEWER PLANT THE AMOUNT OF THE ESTIMATE WAS $ COMMISSIONER BLADES MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER SIMPSON. ROLL CALL VOTE: ALL COMMISSIONERS AND MAYOR JORDAN VOTED TO APPROVE. MOTION CARRIED. 13. THE NEXT ITEM WAS APPROVAL FOR PAYMENT OF AN INVOICE FROM ENERGY CULVERT COMPANY, INC. IN THE AMOUNT $2, FOR REPAIRS AT W. ST. LOUIS STREET AND JOINER STREET FOR THE STREET DEPARTMENT. COMMISSIONER CHAMBERS MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER BLADES. ROLL CALL 14. THE NEXT ITEM IS APPROVAL FOR PAYMENT OF AN INVOICE FROM RAY O HERRON CO, INC. IN THE AMOUNT OF $2, FOR PURCHASE OF A BULLET RESISTANT SHIELD FOR THE POLICE DEPARTMENT. CHIEF TALLUTO STATED THIS IS A SHIELD THAT WILL DEFLECT ROUNDS OF BULLETS. IT IS GLASS WITH LIGHTS ON IT SO WE CAN SEE WHERE WE ARE GOING AND WHERE THE SHOOTER IS LOCATED. THE MAYOR STATED IT IS IMPORTANT TO STRESS THAT YEARS AGO WHENEVER THERE WAS AN ACTIVE SHOOTER YOU WOULD STAY BACK AND WAIT TO MAKE ENTRY UNTIL YOU COULD NEGOTIATE. NOW THEY FIND THERE IS MORE FATALITIES WHEN THEY DO THAT SO THEY ENGAGE THE SHOOTER AND THIS WILL BE SOMETHING THAT WILL PROTECT THEM WHILE GOING IN. COMMISSIONER HARKINS MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER SIMPSON. ROLL CALL VOTE: ALL COMMISSIONERS AND MAYOR JORDAN VOTED TO APPROVE. 15. THE NEXT ITEM WAS APPROVAL OF THE TRANSFER OF LAKE LOT LEASE

4 #001 FROM RICHARD WICKMAN TO DAVID ADAMS. COMMISSIONER BLADES MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER CHAMBERS. ROLL CALL VOTE: ALL COMMISSIONERS AND MAYOR JORDAN VOTED TO APPROVE. 16. OFFICER REPORTS: CHIEF ALLEN READ THE FIRE DEPARTMENT S REPORT. CHIEF TALLUTO READ THE POLICE DEPARTMENT S REPORT. CODES OFFICER, ED HAMMONDS, READ THE CODES REPORT. 17. BUILDING AND SIGN PERMITS: THE CODES OFFICER STATED A REQUEST FOR THREE BUILDING PERMITS. MARVIN NAPIER WHO LIVES AT 607 W. 8 TH ST HE IS BUILDING A SIMPLE 20 X 20 GARAGE HE WILL USE AS A STORAGE FACILITY. HE IS AT LEAST 15FT OFF THE STREET. COMMISSIONER CHAMBERS MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER SIMPSON. ROLL CALL ROGER STANLEY IS GOING TO BUILD A POLE BARN AT 506 N. JACKSON ST. AND IS REQUESTING A PERMIT. HE ASSURES THIS WILL STRICTLY BE A BARN FOR STORAGE. THIS APPEARS TO BE OKAY. COMMISSIONER HARKINS MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER SIMPSON. ROLL CALL VOTE: ALL COMMISSIONERS AND MAYOR JORDAN VOTED TO APPROVE. HABITAT FOR HUMANITY IS BUILDING A NEW HOUSE. AT 1102 E. ELM ON A LOT THAT THE CITY SUPPLIED. THIS HOME WILL BE A THREE BEDROOM RANCH WITH A POSSIBLE CARPORT. THE MAYOR STATED THIS LOT WAS DONATED BY THE CITY TO THE HABITAT FOR HUMANITY FOR THIS PURPOSE. COMMISSIONER BLADES MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER CHAMBERS. ROLL CALL 18. MAYOR S REPORT: I HAD A DEPARTMENT HEAD MEETING TODAY. WE SPENT AN HOUR TALKING ABOUT WAYS WE COULD BE BETTER SERVICE TO THE

5 COMMUNITY. IT WAS REALLY GOOD TO TALK TO THESE PEOPLE AND PASS AROUND IDEAS. RECENTLY WE MADE THE ANNOUNCEMENT THAT THE CITY IS LOOKING INTO PURCHASING THE VF OUTLET MALL PROPERTY. I AM LOOKING FORWARD TO DISCUSSING THAT WITH OUR COMMUNITY MEMBERS. WE HAVE THE LEASES FROM THE RENTERS THAT WE ARE LOOKING OVER. WE ARE ALSO CHECKING OUT THE BUILDING. ONE THING I WANT TO BRING TO EVERYONE S ATTENTION SO THEY CAN UNDERSTAND A LITTLE BIT ABOUT WHAT WE DO. WE ARE IN THE MIDDLE OF A CONFLICT OF OUR MAKING. THE WEST FRANKFORT CITY PARK IS NOT IN THE CITY LIMITS. WE HAVE BEEN WORKING WITH OUR POLICE DEPARTMENT AND THE COUNTY POLICE TO TRY AND RESOLVE ISSUES THAT COME UP OUT THERE. AS THE MAYOR WE ALWAYS WANT TO BE RESPECTFUL. THAT PARK MEANS A LOT TO THIS COMMUNITY. THERE ARE SOME LEGAL ISSUES THAT I DON T KNOW WE HAVE THE ABILITY TO SOLVE. FROM WHAT I UNDERSTAND IF SOMETHING HAPPENS AT THE PARK IT FALLS UNDERNEATH THE SHERIFF. IT IS A COUNTY SITUATION IT DOES NOT BELONG TO THE CITY. WE HAVE MADE OUR COMMITMENT THAT WE WILL RESPOND TO ANYTHING ONGOING OR A THREAT TO LIFE. IF THERE IS AN INCIDENT THAT HAS ALREADY HAPPENED AND NO ONE IS THERE AND NO ACTION NEEDS TO BE TAKEN THAT WILL BE HANDLED BY THE COUNTY. 19. COMMISSIONER S REPORTS: COMMISSIONER HARKINS STATED THE POLICE AND FIRE DEPARTMENT HAVE BEEN DOING GREAT. I AM GLAD TO SEE THEY ARE GETTING A NEW SQUAD CAR THEY NEED IT. THE FIRE DEPARTMENT TOOK IN AROUND SIXTY THOUSAND DOLLARS ON AMBULANCE CALLS LAST MONTH; THEY ARE DOING A VERY PROFESSIONAL JOB. COMMISSIONER SIMPSON STATED HE IS GLAD THE POLICE AND FIRE ARE DOING A GOOD JOB AND THEY DO NEED NEW VEHICLES. WE DO NEED TO GET RID OF SOME OF THE OLD VEHICLES WE HAVE SITTING AROUND. COMMISSIONER CHAMBERS STATED WE DO HAVE FUN AND ENJOY BEING ABLE TO SERVE THE COMMUNITY. WE HAVE SO MANY THINGS THAT ARE MOVING IN THE RIGHT DIRECTION. YOU CAN REALLY SEE THE VISUAL POSITIVE CHANGE THAT IS HAPPENING IN OUR COMMUNITY. EVERYTHING COMING INTO PLAY AT ONE TIME IS STARTING TO PAINT A

6 REALLY GOOD AND NEW FRESH FACE FOR OUR COMMUNITY. I FEEL BLESSED TO BE A PART OF IT. I WAS TALKING TO SEVERAL BUSINESSES TODAY ABOUT AVAILABLE SPOTS HERE IN TOWN. I HAD A REALLY GOOD CONVERSATION WITH A BUSINESS THAT USED TO BE HERE AND RELOCATED. THEY ARE NOW MOVING BACK INTO THE COMMUNITY, IT IS GOULD ELECTRIC THEY HAVE PURCHASED THOUSANDS OF DOLLARS OF EQUIPMENT. CURRENTLY THEY HAVE ONE FULL TIME EMPLOYEE BUT PLAN TO HIRE FIFTEEN ONCE THEY ARE UP AND RUNNING. THEY BUILD MOTORS FOR COAL MINING EQUIPMENT. I AM VERY EXCITED. 20. AUDIENCE QUESTIONS OR COMMENTS: JOHN REIDEL STATED I THINK WE SHOULD AUTHORIZE THE CLERK TO SEND A LETTER TO JOHN BRADLEY AND MIKE BOSS TO SEE HOW THIS GROUP WORKS. THEY SEEM TO HAVE NO IDEA IN SPRINGFIELD OF WASHINGTON DC TO WHAT THEY ARE SUPPOSED TO BE DOING. HERE IS A PRIME EXAMPLE. MR. FILKINS STATED HE LIVES AT 615 W 7 TH.THE LOT EAST OF HIS HOUSE WAS UP FOR BID AND WAS THE ONLY PERSON TO BID ON IT. THE CITY REFUSED MY BID. I WOULD LIKE TO KNOW WHY? THIS IS THROUGH THE COMMUNITY COUNCIL THEY PAY FOR THE FEE FOR US TO CLAIM THE LOT. THEN WE MAKE THE APPROPRIATE IMPROVEMENTS. ONCE THE IMPROVEMENTS ARE MADE THEN WE PUT THEM UP FOR BID. WE DID NOT DO THIS TO DEPRIVE YOU OF THE LOTS WE ARE JUST TRYING TO MAKE AN IMPACT ON THE COMMUNITY AND MAKE THESE IMPROVEMENTS. WHEN ARE THESE LOTS GOING TO BE CLEANED UP? COMMISSIONER CHAMBERS STATES NOW THAT THE CITY HAS POSSESSION OF THESE LOTS THE ABILITY TO CLEAN THEM UP WILL BE A WHOLE LOT EASIER. 21. MAYOR JORDAN ASKED FOR APPROVAL TO GO INTO EXECUTIVE SESSION TO DISCUSS CONTRACT NEGOTIATIONS, PERSONNEL, LAND ACQUISITION AND/OR PENDING LITIGATION, WITH POSSIBLE ACTION. COMMISSIONER HARKINS MADE A MOTION TO APPROVE, SECONDED BY COMMISSIONER CHAMBERS. ROLL CALL VOTE: ALL COMMISSIONERS ALONG WITH THE MAYOR VOTED YES. THE COUNCIL WENT INTO EXECUTIVE SESSION AT 7:38 P.M. 22. THE COUNCIL RETURNED TO OPEN SESSION AT 8:16 P.M. ON A MOTION BY COMMISSIONER SIMPSON, SECONDED BY COMMISSIONER HARKINS. ROLL CALL VOTE: ALL COMMISSIONERS ALONG WITH MAYOR JORDAN

7 VOTED TO RETURN TO OPEN SESSION. 23. MAYOR JORDAN ASKED TO MAKE A CORRECTION ON ITEM #11 DESIGN ENGINEERING BILL #2 FROM BROWN & ROBERTS, INC. THE AMOUNT THAT I READ WAS INCORRECT THE CORRECT AMOUNT IS $188, WE ALREADY HAD AN APPROVAL I JUST WANT TO MAKE SURE EVERYONE UNDERSTANDS THAT IS WHAT WE VOTED FOR. COMMISSIONER SIMPSON MADE THE MOTION TO APPROVE, SECONDED BY COMMISSIONER CHAMBERS. ROLL CALL VOTE: ALL COMMISSIONERS AND MAYOR JORDAN VOTED TO APPROVE. MOTION CARRIED. 24. WITH NO FURTHER BUSINESS TO BE DISCUSSED, THE MEETING WAS ADJOURNED ON A MOTION BY COMMISSIONER HARKINS AT 8:17 P.M. MAYOR TOM JORDAN ANGIE BAKER, CITY CLERK