MINUTES CITY OF PANAMA CITY, FLORIDA, CITY COMMISSION THE REGULAR MEETING OF APRIL 12, :00 A.M. COMMISSION CHAMBER, CITY HALL

Transcription

1 MINUTES CITY OF PANAMA CITY, FLORIDA, CITY COMMISSION THE REGULAR MEETING OF APRIL 12, :00 A.M. COMMISSION CHAMBER, CITY HALL Mayor Brudnicki called the meeting to order at 8:00 a.m. CC Agenda Item No. 1 CC Agenda Item No. 2 CC Agenda Item No. 3 Opening prayer was delivered by Bill Sears, Pastor of First Baptist Church. Pledge of Allegiance to the Flag. Roll Call and approval of the minutes for the regularly scheduled City Commission meeting March 22, Roll Call C ity Clerk Darlene Hachmeister called the roll with the following members present: Mayor Greg Brudnicki, Commissioners John Kady, Kenneth E. Brown, Billy Rader, and Mike Nichols. Also present: City Manager Jeffrey Brown and City Attorney Nevin Zimmerman. Approval of Minutes Commissioner Brown moved to approve the minutes for the regular scheduled meeting of March 22, O n a roll call vote Commissioner s Rader, Nichols, Kady, Brown, and Mayor Brudnicki voted YEA. NAYS : None. The City Clerk certified the motion passed by a 5-0 vote. Mayor s report. CC Agenda Item No. 4a. Telecommunication's Proclamation. Mayor Brudnicki read a proclamation declaring the week of April 10-16, 2016 as National Public Telecommunicator's week. 1

2 CC Agenda Item No. 4b. Presentation by Peggy Caldwell of Florida Department of Health in Bay County for Students Against Tobacco. There was no representative present for this item. CC Agenda Item No. 5 Audience Participation. Fire Department Chief Alex Baird said the Panama City Fire Department has supported, through various fundraising events, the Children's Burn Camp of North Florida, also known as Camp Amigo, since He said t his year the Fire Department used calendars as a fundraising event and present ed a check in the amount of $6, to the Children's Burn Camp President Rusty Roberts. Mr. James Carlisle, PO Box 84, suggested that the Panama City Marina guard be allowed to open the public restrooms for patrons fishing after hours at the marina. City Manager Jeff Brown was directed to explore the option of allowing the night guard to open the public restrooms. City Attorney CC Agenda Item No. 6a. Request to hold an attorney-client session pursuant to s (8), F.S. to discuss and receive advice concerning Royal American Construction, Inc. V Panama City, Florida Case No CA. City Attorney Nevin Zimmerman said pursuant to s (8), F.S. he is request ing an attorney-client session at the end of the agenda to receive advice concerning Royal American Construction, Inc. V Panama City, Florida Case No CA. Commissioner Kady moved to conduct an attorney-client session concerning Royal American Construction, Inc. V Panama City, Florida Case No CA at th e end of the agenda. On a roll call vote Commissioners Rader, Nichols, Kady, Brown, and Mayor Brudnicki voted YEA. NAYS : None. The City Clerk certified the motion passed by a 5-0 vote. CC Agenda Item No. 6b. Consideration of Resolution No supporting the historical recreational use of Shell Island. City Attorney Zimmerman said this resolution supports the historical use of Shell Island and outlines the Panama City tourism relationship as a recreational venue. The resolution would be sent to Florida Governor Rick Scott, Florida Department of Environmental Protection, and the Manager of St. Andrews State Park. He noted that t he Bay County Commissioners recently adopted a similar resolution. 2

3 Commissioner Rader moved to adopt Resolution No supporting the historical use of Shell Island. On a roll call vote Commissioners Rader, Nichols, Kady, Brown, and Mayor Brudnicki voted YEA. NAYS : None. The City Clerk certified the motion passed by a 5-0 vote. The Resolution was read by title only, as shown below: RESOLUTION NO A RESOLUTION IN SUPPORT OF MAINTAINING THE HISTORICAL RECREATIONAL USE OF SHELL ISLAND AND IN OPPOSITION TO THE IMPLEMENTATION OF ANY ADDITIONAL REGULATION OR MANAGEMENT PLAN FOR THE ST. ANDREWS STATE PARK CONTRARY TO THE HISTORICAL RECREATIONAL USE OF SHELL ISLAND. Commissioner Nichols encouraged everyone to use Shell Island and note d that there is a responsibility to protect our assets and maintain the beaches. Commissioner Kady said we should continue to be vigilant when the state tries to implement regulations limiting access to the things that make Panama City special. Unfinished Business CC Agenda Item No. 7a. Appointments to the Advisory Committee of Handicapped Concerns. Commissioner Brown moved to appoint Ms. Ronda Lynch as a member of the Advisory Committee of Handicapped Concerns for a term to expire March On a roll call vote Commissioners Rader, Nichols, Kady, Brown, and Mayor Brudnicki voted YEA. NAYS : None. The City Clerk certified the motion passed by a 5-0 vote. Consent Agenda CC Agenda Item No. 8a. Consideration to declare two sets of aluminum bleachers as surplus. Commissioner Rader asked if the bleachers could be utilized for City events. City Manager Brown said the bleachers are outdated and new bleachers would be purchased for the sports complex. Commissioner Rader moved to approve declaring two sets of aluminum bleachers as surplus and donate to the Bay County Sheriff's Department. On a roll call vote Commissioners Rader, Nichols, Kady, Brown, and Mayor Brudnicki voted YEA. NAYS : None. The City Clerk certified the motion passed by a 5-0 vote. CC Agenda Item No. 8b. Consideration of declaring a Police Department Crime Scene Unit evidence locker system and clothes drying cabinet as 3

4 surplus property and transferring to the Springfield Police Department. Commissioner Nichols moved to approve declaring a Police Department Crime Scene Unit evidence locker system and clothes drying cabinet as surplus property and transferring to the Springfield Police Department. On a roll call vote Commissioners Rader, Nichols, Kady, Brown, and Mayor Brudnicki voted YEA. NAYS : None. The City Clerk certified the motion passed by a 5-0 vote. CC Agenda Item No. 9. Parade and Special Events Permits. Recommend: Approve as long as they are in compliance with City rules and regulations. Commissioner Nichols moved to approve the following Parade and Special Events permit. On a roll call vote Commissioner s Rader, Nichols, Kady, Brown, and Mayor Brudnicki voted YEA. NAYS : None. The City Clerk certified the motion passed by a 5-0 vote. 9a Request event from Mark McQueen of First Baptist Church to conduct the Wounded Warriors Salute on Thursday, April 21, 2016 from Noon until 9:00 p.m. Assembly will be at 640 Grace Avenue, barricades will be placed at West 6th Street and West 7th Street with road closure of the 600 block of Grace Avenue. 9b Request event from Douglas Smith to conduct the Race Judicata on Saturday, April 30, The participants will assemble at the Bay County Courthouse at 7:00 a.m. until 10:00 a.m. and use the Scenic Cove 5k route. 9c 9d Request from Katherine Eder to conduct a wedding ceremony at Oaks by the Bay on Saturday, October 22, 2016 starting at 2:00 p.m. until 6:00 p.m. Request from March of Dimes to conduct March for Babies 5K walk/run on Saturday, April 23, 2016 at McKenzie Park starting at 5:30 a.m. until 2:00 p.m. Participants will use the Scenic Cove 5k route. City Manager CC Agenda Item No. 10a. Consideration of Resolution No amending the Budget and awarding purchase of six CNG refuse collection trucks to Chastang's Bayou City Autocar in the amount of $1,664,907. Commissioner Kady moved to adopt Resolution No amending the budget in the amount of $ 29,908 for the purchas e of six CNG refuse collection trucks to 4

5 Chastang's Bayou City Autocar in the amount of $1,664,907. On a roll call vote Commissioners Rader, Nichols, Kady, Brown, and Mayor Brudnicki voted YEA. CC Agenda Item No. 10b. Consideration of a Project Development Agreement with Siemens Industry, Inc. to conduct an Energy Audit of City facilities. City Manager Brown said Siemens Industry, Inc. was approved to conduct an energy audit of the City facilities. Should the City decide not to complete the project, Siemens would receive a payment of $180,000 for their work completed to that point. He said if Siemens determines that the audit does not provide a savings to the City then the agreement would be null. Commissioner Kady moved approval of the contract with Siemens Industry, Inc. On a roll call vote Commissioners Rader, Nichols, Kady, Brown, and Mayor Brudnicki voted YEA. NAYS none. The City Clerk certified the motion passed by a 5-0 vote. Commissioner Nichols asked what would be included in the audit and when would it be complete. C ity Manager Brown said there has been discussion on what areas should be included and areas that should be excluded. It is anticipated that the audit would be completed in August. CC Agenda Item No. 10c. Consideration of Resolution No granting an easement on Hannah Avenue to Florida Department of Transportation. Commissioner Brown move d to adopt Resolution No granting a perpetual easement on Hannah Avenue to the Florida Department of Transportation. O n a roll call vote Commissioners Rader, Nichols, Kady, Brown, and Mayor Brudnicki voted YEA. NAYS : None. The City Clerk certified the motion passed by a 5-0 vote. The Resolution was read by title only, as shown below: RESOLUTION NO A RESOLUTION OF THE CITY OF PANAMA CITY GRANTING A PERPETUAL EASEMENT ON HANNAH AVENUE TO THE FLORIDA DEPARTMENT OF TRANSPORTION. CC Agenda Item No. 10d. Consideration of ranking of design-build proposals for a new office/lab building at the Millville WWTP and awarding contract to top ranked firm. 5

6 Commissioner Nichols moved approval of ranking design-build proposals for new office/lab building at the Millville WWTP and award a contract to Anderson Construction. On a roll call vote Commissioners Rader, Nichols, Kady, Brown, and Mayor Brudnicki voted YEA. NAYS : None. The City Clerk certified the motion passed by a 5-0 vote. CC Agenda Item No. 10e. Consideration of a two-year lease agreement with annual renewal options with Drew Station, Inc. for rental of office space at 11 Harrison Avenue, Unit A. Commissioner Rader moved approval of a two-year lease agreement with annual renewal options for office space rental with Drew Station. On a roll call vote Commissioners Rader, Nichols, Kady, Brown, and Mayor Brudnicki voted YEA. NAYS : None. The City Clerk certified the motion passed by a 5-0 vote. CC Agenda Item No. 10f. Consideration of additional fee for Gortemoller Engineering to provide post-design services on the Jenks Avenue widening project. Commissioner Rader moved approval of an additional fee for Gortemoller Engineering to provide post-design services on the Jenks Avenue widening project. On a roll call vote Commissioners Rader, Nichols, Kady, Brown, and Mayor Brudnicki voted YEA. NAYS : None. The City Clerk certified the motion passed by a 5-0 vote. Commissioner Rader asked when would the project start. P ublic Works Director Neil Fravel said the project is currently out for bid ; construction is anticipated to begin this summer. Mayor Brudnicki announced the commencement of the attorney-client session with the following members attending : Mayor Greg Brudnicki, Commissioners John Kady, Kenneth Brown, Billy Rader, and Mike Nichols. Also attending is City Manager Jeff Brown, City Attorney Nevin Zimmerman and special counsel for the City, Cliff Higby. There will be a court reporter present to transcribe the attorney-client session. The anticipated length of the session is estimated at 30 to 45 minutes. At the conclusion of the attorney-client session the Commission will come back and re-open the public portion of the City Commission meeting and consider taking action, if any, concerning the subject matter of the litigation. The meeting was closed at 8:3 1 a.m. and the members assembled in the conference room. The Commission meeting reopened at 8:58 a.m. 6

7 Commissioner Nichols moved that the commission rescind its prior action on March 8, 2016 when it accepted the recommendation of Staff to approve two change orders to the Panama City Marina Civic Plaza and Bulkhead Repair projects previously awarded to L&R Contracting. On a roll call vote Commissioners Rader, Nichols, Kady, Brown, and Mayor Brudnicki voted YEA. NAYS : None. The City Clerk certified the motion passed by a 5-0 vote. There being no further business Mayor Brudnicki terminated the session and adjourned the meeting at 9:00 a.m. Mayor City Clerk Treasurer 7