BOARD OF SELECTMEN MEETING MINUTES TOWN OF EPPING, NEW HAMPSHIRE April 18, 2011

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1 BOARD OF SELECTMEN MEETING MINUTES TOWN OF EPPING, NEW HAMPSHIRE April 18, 2011 ATTENDANCE Chairman Karen Falcone; Selectmen: Diane Gilbert, Selectmen James McGeough, Bob Jordan, Tom Gauthier, Town Administrator Dean Shankle; Administrative Assistant Joyce Blanchard CALL TO ORDER Chairman Falcone called the public session to order at 6:00 PM at the Epping Town Hall. ADJOURN TO NON-PUBLIC 91A:3II. (a) (b)(c)(d)(e) personnel; reputation (e) legal Motion by Selectman Gauthier to adjourn to Non-Public Session. Seconded by Selectman McGeough. Motion carried 3-0. Roll call vote was taken and carried unanimously. Selectman Jordan and Selectman Gilbert arrived late. Reconvene 7:30PM PLEDGE ALLEGIANCE TO THE FLAG Motion by Selectman Gauthier to seal the Non-Public Minutes of April 18, Seconded by Selectman Jordan. Motion carried 5-0. MINUTES OF April 4, 2011 Minutes from April 4, 2011 were submitted for Motion by Selectman Jordan to approve the minutes of April 4, Seconded by Selectman Gauthier. Motion carried 4-0. Chairperson Falcone abstained. Corrected minutes for February 28, 2011 were submitted for Motion by Selectman Gauthier to approve the corrected minutes of February 28, Seconded by Selectman Jordan. Motion carried 5-0. SIGNING OF ACCOUNTS PAYABLE MANIFEST Accounts payable manifest for week ending April 15, 2011 in the amount of $603, was submitted for $500, was the school portion, $103, was the Town. Motion by Selectman Gauthier to approve the Accounts Payable Manifest in the amount of $603, Seconded by Selectman Jordan. Motion carried 5-0. BOS April 18, 2011

2 SIGNING OF PAYROLL MANIFEST Payroll manifest for pay period ending April 14, 2011 in the amount of $75, was presented for Motion by Selectman Gilbert to approve the Payroll Manifest in the amount of $75, Seconded by Selectman McGeough. Motion carried 5-0. BUSINESS POLICE Purchase order for Central Chrysler Jeep Dodge in the amount of $24, for the new Police Cruiser was submitted for Motion by Selectman Gauthier to approve the Purchase order for Central Chrysler Jeep Dodge in the amount of $24, for the new Police Cruiser. Seconded by Selectman Jordan. Motion carried 5-0. Purchase order for Eagle Point Gun in the amount of $1, for ammunition was submitted for Motion by Selectman McGeough to approve the Purchase order for Eagle Point Gun in the amount of $1, for the ammunition. Seconded by Selectman Jordan. Motion carried 5-0. Purchase order for Con Verdant Vehicles in the amount of $6, for Anti-Idling Devices was submitted for Motion by Selectman Gilbert to approve the Purchase order Con Verdant Vehicles in the amount of $6, for Anti-Idling Devices. Seconded by Selectman McGeough. Motion carried 5-0. Police Chief Gregory Dodge explained the National Take Back Program on April 30 th 10AM 2PM to be held at Police Department. This Program is where residents can get rid of unwanted or no longer needed prescription medications. PUBLIC WORKS Purchase order for Dennis Lewis in the amount of $3, for grading dirt roads was submitted for Motion by Selectman Gauthier to approve the Purchase order for Dennis Lewis in the amount of $3, for grading dirt roads. Seconded by Selectman McGeough. Motion carried 5-0. Purchase order for Gleason Architects in the amount of $2, for a set of stamped plans for the new Highway Garage was submitted for BOS April 18,

3 Motion by Selectman Gauthier to approve the Purchase order for Gleason Architects in the amount of $2, for a set of stamped plans for the new Highway Garage. Seconded by Selectman Jordan. Motion carried 5-0. Selectman Gilbert requested a project plan, with beginning and end dates and who is doing the work. Public Works Director Dennis Koch is compiling all that information and will be submitting the list to the Board. A Public Service of New Hampshire pole attachment application and permission to temporarily attach form was submitted for This is used for the Holiday Flag Display during the Memorial Day Parade. Flags will be flown May 15 th July 15 th. Motion by Selectman Jordan to approve the Public Service of New Hampshire pole attachment application and permission to temporarily attach form and to have Town Administrator Dean Shankle sign the form. Seconded by Selectman Gauthier. Motion carried 5-0. Public Works Director Dennis Koch announced that the Transfer Station will be closed on Easter Sunday. FIRE DEPARTMENT A letter from the Board of Selectman to the Division of Forest and Lands to remove Jeffrey Leduc from the position of the Forest Fire Warden and appointing Bruce Chapman was submitted for Motion by Selectman Jordan to accept the letter to the Division of Forest and Lands to remove Jeffrey Leduc from the position of the Forest Fire Warden and appoint Bruce Chapman. Seconded by Selectman McGeough. Motion carried 5-0. Fire Chief Don DeAngelis requested permission to sell the ambulance for $8,500 as is. Motion by Selectman McGeough to give permission to sell the ambulance for $8,500 as is and let Town Administrator sign the title. Seconded by Selectman Gilbert. Motion carried 5-0. Fire Chief Don DeAngelis submitted an estimate to fix the 2 old police cars. Bruce Chapman is donating the labor. Fletcher s sandblasting is charging for paint and lettering with no labor. One of the cars will be used by the Fire Department; one will be used by the Code Enforcement Office. Motion by Selectman Jordan to allow the Fire Department and Bruce Chapman to oversee the project of fixing the two cars, not to exceed $2,500. Seconded by Selectman Gilbert. Motion carried 4-1. Selectman Gauthier voted nay. Motion by Selectman McGeough to write a thank you letter to Fletchers Sandblasting from the Board of Selectman and a letter for Bruce Chapman s File. Seconded by Selectman Gauthier. Motion carried 5-0. BOS April 18,

4 Fire Chief Don DeAngelis submitted two raise requests for approval from the Fire Wards. The 20 hour secretary position would have a 15 cent raise. The duty officers would increase from $15 to $50 on weeknights and $25 to $ weekends. Motion by Selectman Gauthier to approve the secretary position to have a.15 raise. Seconded by Selectman Jordan. Motion carried 5-0. Motion by Selectman Gilbert to table the duty officer s increase. Seconded by Selectman Gauthier. Motion carried 5-0. RECREATION Purchase order for Seacoast Business Machine in the amount of $1, for the printer renewal and service contract was submitted for Motion by Selectman Gauthier to approve the Purchase order for Seacoast Business Machine in the amount of $1, for the printer renewal, service contract and to have Town Administrator Dean Shankle sign the form. Seconded by Selectman Jordan. Motion carried 5-0. A Large Assembly Permit for the Tons of Trucks event on May 22, 2011, held in the Middle School parking lot 10AM 3PM was submitted for Motion by Selectman Jordan to approve the Large Assembly Permit for the Tons of Trucks event on May 22, 2011, held in the Middle School parking lot 10AM 3PM. Seconded by Selectman Gauthier. Motion carried 5-0. ABATEMENT Abatement for Fairpoint in the amount of $207.38, Map and Lot was submitted for Motion by Selectman Gauthier to approve the Abatement for Fairpoint in the amount of $207.38, Map and Lot Seconded by Selectman Jordan. Motion carried 5-0. HIRE REQUEST Request to hire Michele Murphy to work 2 days as Assistant Town Clerk and Tax Collector was submitted for Motion by Selectman McGeough to hire Michele Murphy to work 2 days as Assistant Town Clerk and Tax Collector. Seconded by Selectman Gauthier. Motion carried 4-0. Chairperson Falcone abstained. BOS April 18,

5 TOWN CLERK/TAX COLLECTOR Town Clerk and Tax Collector Linda Foley will be having new office hours starting May 1, The office will be open everyday, Monday 11AM 7 PM, Tuesday, Wednesday, Thursday 9AM 3:30 PM, and Friday 9AM 2:30 PM. CURRENT USE Current Use Application Map and Lot , off Blake Road was submitted for Motion by Selectman Gauthier to approve the Current Use Application Map and Lot , off Blake Road. Seconded by Selectman Jordan. Motion carried 5-0. Current Use Application Map 13 and Lots 9, 13 &14, Stingy River Road was submitted for Motion by Selectman Gauthier to approve the Current Use Application Map 13 and Lots 9, 13 &14, Stingy River Road. Seconded by Selectman Jordan. Motion carried 3-2, Chairperson Falcone and Selectman Gilbert voting nay. Current Use Application Map 30 Lots 30 & 60, Map 31 Lots 1, 19 & 20, Map 32 Lots 1, 29, 30, & 31, off of Mast Road and Birch Road was submitted for Motion by Selectman Gauthier to approve the Current Use Application Map 30 Lots 30 & 60, Map 31 Lots 1, 19 & 20, Map 32 Lots 1, 29, 30, & 31, off of Mast Road and Birch Road was submitted for Seconded by Selectman Jordan. Motion carried 3-2, Chairperson Falcone and Selectman Gilbert voting nay. Current Use Application Map 31 Lot 31, Mast Road was submitted for Motion by Selectman Gauthier to approve the Current Use Application Map 31 Lot 31, Mast Road was submitted for Seconded by Selectman Jordan. Motion carried 3-2, Chairperson Falcone and Selectman Gilbert voting nay. ELDERLY EXEMPTIONS Elderly Exemption for Mrs. Lieselotte Schwarz, 290 Calef Highway 10-A, Map and Lot A, was presented for denial. Motion by Selectman Gauthier to deny the Elderly Exemption for Mrs. Lieselotte Schwarz, 290 Calef Highway 10-A, Map and Lot A. Seconded by Selectman Jordan. Motion carried 5-0. Elderly Exemption for Joanne McKenzie, 290 Calef Highway 28-A, Map and Lot A was presented for BOS April 18,

6 Motion by Selectman Gauthier to approve the Elderly Exemption for Joanne McKenzie, 290 Calef Highway 28-A, Map and Lot A. Seconded by Selectman Jordan. Motion carried 5-0. Blind Exemption for Polly Cash, 8 Blackford Lane, Map and Lot was presented for Motion by Selectman Gauthier to approve the Blind Exemption for Polly Cash, 8 Blackford Lane, Map and Lot Seconded by Selectman Jordan. Motion carried 5-0. VETERAN EXEMPTION Veterans Exemption for Grace Frost, 16 Academy Street, Map and Lot was presented for Motion by Selectman Gauthier to approve the Veterans Exemption for Grace Frost, 16 Academy Street, Map and Lot Seconded by Selectman Jordan. Motion carried 5-0. INTENT TO CUT Intent to Cut for 101/125 Investments, Stratham NH, Map 29 Lot H,IG,F, Map 37 Lot 003 was presented for Motion by Selectman Gauthier to approve the Intent to Cut for 101/125 Investments, Stratham NH, Map 29 Lot H,IG,F, Map 37 Lot 003. Seconded by Selectman Jordan. Motion carried 5-0. YIELD TAX Yield Tax for Mr. Peter Brewitt, 161 Whitten Road, Kennebunk ME for the property off of French Road, Map and Lot in the amount of $ was presented for Motion by Selectman Gauthier to approve the Yield Tax for Mr. Peter Brewitt, 161 Whitten Road, Kennebunk ME for the property off of French Road, Map and Lot in the amount of $ Seconded by Selectman Jordan. Motion carried 5-0. Yield Tax for Mr. Paul Thibodeau, 55 Saugus Ave, Saugus, MA for the property 36 Beede Road, Map and Lot in the amount of $ was presented for Motion by Selectman Jordan to approve the Yield Tax for Mr. Paul Thibodeau, 55 Saugus Ave, Saugus, MA for the property 36 Beede Road, Map and Lot in the amount of $ Seconded by Selectman Gilbert. Motion carried 5-0. Yield Tax for Mr. Dennis Mitchell, 204 Old Nottingham Road, Map and Lot in the amount of $ was presented for BOS April 18,

7 Motion by Selectman Jordan to approve the Yield Tax for Mr. Dennis Mitchell, 204 Old Nottingham Road, Map and Lot in the amount of $ Seconded by Selectman Gauthier. Motion carried 5-0. RENTAL OF TOWN FACILITIES Rental of Town Facilities from Pearson Way Condo Association May 10, 7 PM 9 PM in the amount of $20.00 was submitted for Motion by Selectman Gauthier to approve the Rental of Town Facilities from Pearson Way Condo Association May 10, 7 PM 9 PM in the amount of $ Seconded by Selectman Jordan. Motion carried 5-0. COMMENTS BY VISITORS None PUBLIC HEARINGS/APPOINTMENTS 7:30A APPOINTMENT A proposed amendment to increase fees associated with all forms of Building Permits through the Building Department was submitted for Motion by Selectman Gauthier to vote on the building permit increases separately, as residential and as commercial. Seconded by Selectman Gilbert. Motion carried 5-0. Motion by Selectman Gauthier to approve the rate increase listed for commercial permits. Seconded by Selectman Jordan. Motion carried 5-0. Motion by Selectman Gauthier to table the residential fees until the next meeting. Seconded by Selectman Jordan. Motion carried :30B APPOINTMENT Star Speedway submitted the race schedule for 2011 for Chairman Falcone read the abutter list. The Public Hearing was then opened. Jerry Wiederhold, 198 Exeter Road voiced his concern regarding early morning noise coming from the race track on weekends. Mr. Webber explained there should not be any noise until noon and to call the police so they can find out who is making the noise and stop them. Debra Roberts, 254 Exeter Road was hoping to have the July 4 th race cancelled for her cookout. The Public Hearing closed. Motion by Selectman McGeough to accept the race schedule as written and issue their license. Seconded by Selectman Jordan. Motion carried 5-0. BOS April 18,

8 8:30 APPOINTMENT Application to build on a Class VI road by Louis Catinchi. It was explained that to do so he would need to bring the road up to a Class V paved road. Mr. Catinchi replied he wouldn t be able to pave the road. Motion by Selectman McGeough to deny the application to build on a class VI road. Seconded by Selectman Gauthier. Motion carried 5-0. CORRESPONDENCE & REPORTS TOWN ADMINISTRATOR REPORT Town Administrator Shankle reported John DiFrancesco resigned from the Recreation Commission for personal reasons. Motion by Selectman Gauthier to accept John DiFrancesco resignation with regret. Seconded by Selectman Jordan. Motion carried 5-0. Town Administrator Shankle announced the Bunker Pond Dam informational meeting will be held at the Town Hall on April 25 at 7PM. The state has plans on starting work May 2 nd. Town Administrator Shankle announced there will be a brief public Selectmen s meeting next Monday, April 25 th. INDIVIDUAL SELECTMEN S REPORTS Selectman Gauthier Selectman Gauthier questioned whether the Water and Sewer Department switched propane companies. Selectman Gauthier received the letter from Mr. Cloutier, are we providing the information he is requesting? Town Administrator Shankle replied that we have provided everything that this office has under the right to know law. Selectman Gilbert would like vision to provide a list of properties that had changes after the closed period. Selectman McGeough offered that a third party should come and do another reevaluation. Selectman Jordan No issues. Selectman Gilbert No issues BOS April 18,

9 Selectman McGeough Selectman McGeough announced the Take Back Program on April 30 th 10AM 2PM. Don t dump your old drugs down the drain, bring it in. May 22 is the Tons of Trucks, both great programs for the town. Chairperson Falcone No issues ADJOURN Motion by Selectman Jordan to adjourn. Seconded by Selectman Gauthier. Motion carried 5-0. Meeting was adjourned at 10:20 PM. Respectfully submitted, Joyce Blanchard Administrative Assistant Karen Falcone, Chairman Dianne Gilbert, Vice-Chairman Bob Jordan, Selectman James McGeough, Selectman Tom Gauthier, Selectman Date BOS April 18,