APPROVED MINUTES OF THE LAW ENFORCEMENT COMMITTEE MEETING HELD December 7, :00 p.m. }

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1 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE LAW ENFORCEMENT COMMITTEE MEETING HELD December 7, :00 p.m. } EOC Room; Courthouse Annex 124 N. Oak St., ELLSWORTH, WI ) Meeting Convened The Pierce County Law Enforcement Committee met in the EOC Room of the Pierce County Courthouse Annex, Ellsworth, WI. Chair Jon Aubart called the meeting to order at 4:00 p.m. 1a) Those Present A quorum was established acknowledging all members present. Members present: Absent/Excused: Jon Aubart District #3 Ruth Wood District #4 Scott Bjork District #7 Dale Auckland District #12 Mel Pittman District #17 Also present: Jason Matthys-Chief Deputy, Steve Albarado-Lt./Jail Administrator, John Worsing-Medical Examiner, Brad Lawrence-Corp Counsel, Gary Brown-Emergency Management Director, Ali Verges- Transition Team, & Jeremy Lewis-Jail Sgt/Transition Team. 2) Agenda Adopted Motion by S. Bjork/D. Auckland to approve the agenda as presented; motion carried/passed unanimously. 3) Public Comment Jail Administrator Lt. S. Albarado informed Committee that the Dept. was involved with the Shop with a Cop program again this year. He also explained some of the activities each of the kids participating would get to be involved with, including a shopping trip with an officer. 4) Approve Minutes Motion by M. Pittman/R. Wood to approve the minutes from Nov. 2, 2016 as presented; motion carried/passed unanimously. 5) Discuss/Take action to accept Xcel Energy EOC financial assistance funds EM Director G. Brown explained that Xcel Energy offered financial assistance toward the Emergency Management function of the new Jail Facility to help with costs associated with the nuclear plant. Motion by M. Pittman/S. Bjork to accept financial assistance from Xcel Energy in the amount of $53,193 to be used specifically for the EOC in new facility & expended in 2017, & forward resolution to the County Board recommending approval; motion carried/passed unanimously. 6) Discuss/Take action on transferring funds from the Jail Assessment Fund for the purchase of supplies & equipment for the new jail facility Chief J. Matthys explained that additional supplies & equipment would be needed for the new facility but were not included in costs encompassed by the bond for said project. He suggested in order to obtain the items needed that funds from the Jail Assessment Fund could be used to purchase these items. Corp Counsel LEC > 12/07/16 Page 1

2 B. Lawrence concurred that items requested would be eligible for consideration by the Board to be paid from this fund. Motion by D. Auckland/R. Wood to approve the expenditure & transfer of funds from the Jail Assessment Fund to purchase items needed, & forward resolution to the County Board recommending approval; motion carried/passed unanimously. 7) Medical Examiner s Report and Statistics ME J. Worsing submitted numbers and statistics for the month and the year thus far. He estimated that numbers for scene investigations were up 16% from last year & 17% for autopsies. 8) Discuss Courthouse security concerns, prisoner transport issues & future plans Supervisor S. Bjork reported that a study of the Annex has been approved & waiting on finalization of contract. Corp Counsel B. Lawrence added that the contract was under final review & should be completed soon. 9) Update on Jail/Sheriff s Department Facility Project Chief Deputy J. Matthys explained that ongoing planning & discussion are happening with Motorola. Some of the windows were installed as well as the garage doors. Some of the floors have been poured & lastly that the roof decking on the jail housing area was scheduled for January. 10) Future agenda items Courthouse security concerns, prisoner transport issues and future plans Update on Jail/Sheriff s Department Facility Project Medical Examiner s Report and Statistics 11) Closed Session: Mass Notification Phone System, etc. Motion by D. Auckland/S. Bjork to convene into closed session at 4:27 p.m. pursuant to Sec (1)(e)Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, and pursuant to Sec (1)(g) Wis. Stats. for the purpose of conferring with legal counsel for the governmental body who is rendering oral or written advice concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: for the purpose of discussing Mass Notification Telephone System, CodeRED, and Everbridge contract negotiation, strategy matters, and legal advice of counsel. Motion carried/passed unanimously by roll call vote. 12) Open Session: Mass Notification Phone System, etc. Motion by S. Bjork/D. Auckland to return to open session at 5:00 p.m.; motion carried unanimously by roll call vote. Motion by M. Pittman/R. Wood to authorize termination of the CodeRED contract effective 12/31/2016 & to enter into a 3 year mass notification agreement with Everbridge at $93000/year; motion carried/passed unanimously. 13) Next meeting date Next meeting set for January 4, 2016 at 4:00 p.m. in the EOC Conference Room, Courthouse Annex. 14) Adjournment Meeting adjourned at 5:02 p.m. by motion of M. Pittman/S. Bjork; motion carried/passed unanimously. Respectfully submitted by: Jamie Feuerhelm; County Clerk LEC > 12/07/16 Page 2 of 2

3 PIERCE COUNTY LAW ENFORCEMENT COMMITTEE MEETING AGENDA Wednesday, December 7, :00 p.m. Courthouse Annex EOC Room; 124 N. Oak St. Ellsworth, WI # Action Presenter 1. Call to order Establish quorum Chair 2. Establish & adopt agenda Members 3. Committee will receive public comment not related to agenda items Members 4. Approve minutes of 11/02/16 Members 5. Discuss/Take action to accept Xcel Energy EOC financial assistance funds G. Brown 6. Discuss/Take action on transferring funds from the Jail Assessment Fund for the purchase of supplies & equipment for the new jail facility Sheriff s Dept. 7. Medical Examiner s Report & Statistics J. Worsing 8. Discuss Courthouse security concerns, prisoner transport issues, & future plans Members 9. Update from Jail/Sheriff s Dept. Facility Project Chair 10. Future agenda items Members Committee will convene into closed session pursuant to Sec (1)(e)Wis. Stats. for the purpose of deliberating or negotiating the purchasing of public properties, the investing of public funds, or conducting other specified public business, whenever competitive or bargaining reasons require a closed session, 11. and pursuant to Sec (1)(g) Wis. Stats. for the purpose of conferring with CLOSED legal counsel for the governmental body who is rendering oral or written advice SESSION concerning strategy to be adopted by the body with respect to litigation in which it is or is likely to become involved: for the purpose of discussing Mass Notification Telephone System, CodeRED, and Everbridge contract negotiation, strategy matters, and legal advice of counsel 12. Committee will return to open session and take action on closed session item, if OPEN required SESSION 13. Next meeting date (first Wed: Jan. 4 th ) Members 14. Adjourn Members Questions regarding this agenda may be made to Jamie Feuerhelm at , Ext Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at , Ext A quorum of County Board supervisors may be present. jrf- (11/30)

4 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE LAW ENFORCEMENT COMMITTEE MEETING HELD November 2, :00 p.m. } EOC Room; Courthouse Annex 124 N. Oak St., ELLSWORTH, WI ) Meeting Convened The Pierce County Law Enforcement Committee met in the EOC Room of the Pierce County Courthouse Annex, Ellsworth, WI. Chair Jon Aubart called the meeting to order at 4:00 p.m. 1a) Those Present A quorum was established acknowledging 4 members present; 1 excused. Members present: Jon Aubart District #3 Ruth Wood District #4 Dale Auckland District #12 Mel Pittman District #17 Absent/Excused: Scott Bjork District #7 Also present: Nancy Hove-Sheriff, Jason Matthys-Chief Deputy, Steve Albarado-Lt./JailAdministrator, John Worsing-Medical Examiner, and Michelle Schulte-Paralegal. 2) Agenda Adopted Motion by R. Wood/D. Auckland to approve the agenda as presented; motion carried/passed unanimously. 3) Public Comment Lt./Jail Adm. S. Albarado filled the committee in on a recent emergency medical situation at the Pierce County Jail. He recognized Deputies Zach Thurber, Craig Theis and Danielle Turner for their quick action and commended the entire Pierce County Sheriff s Department for their immediate response to their call for assistance. Chief Deputy J. Matthys explained some of the features at the new facility that will alleviate future issues of this nature. M. Pittman stated he received an invitation from the Pierce County Dare Program to attend the DARE graduations at local school districts. Sheriff N. Hove, Chief Deputy J. Matthys and Lt./Jail Adm. S. Albarado answered some general questions about the program. 4) Approve Minutes Motion by M. Pittman/D. Auckland to approve the minutes from September 7, 2016 and October 5, 2016 as presented; motion carried/passed unanimously. 5) Discuss Courthouse security concerns, prisoner transport issues & future plans An update on the progress of the action taken by the Building Committee to hire a new consultant was unable to be given due to S. Bjork s absence. Chief Deputy J. Matthys outlined concerns with transport between the new facility and the courthouse and possible outcomes. He is interested in hearing what an outside consultant would suggest. D. Auckland expressed concern about the timeline for having the study completed and the consequences if a solution is not reached prior to transition. Sheriff N. Hove indicated that safety and security was the primary objective and would take all necessary steps to ensure the department was properly staffed to handle transport between the facilities safely and appropriately. The committee and staff discussed the LEC > 11/02/16 Page 1

5 difference regarding law enforcement protocol at criminal versus civil matters and how the transition would affect law enforcement presence. M. Pittman was hopeful recommendations would be delivered fairly quickly and the county would receive a cost analysis for a couple of different options. 6) Discuss/Take action on policy for waiver of Medical Examiner Fees for Wisconsin Funeral and Cemetery Aids program Motion by M. Pittman/D. Auckland to approve the policy for waiver of Medical Examiner Fees for Wisconsin Funeral and Cemetery Aids program as presented; motion carried/passed unanimously. 7) Discuss/Take action to approve Medical Examiner Job Description ME J. Worsing explained that while preparing for the upcoming medical examiner annual performance evaluation, HR Manager A. Preble was unable to locate a job description. ME J. Worsing provided a position description for the committee s review and approval. Motion by D. Auckland/R. Wood to approve the Medical Examiner Job Description as presented; motion carried/passed unanimously. 8) Update on Jail/Sheriff s Department Facility Project Chief Deputy J. Matthys shared the progress of the construction of the new facility. Although the weather has created delays, the sally port is nearly complete and exterior has been erected along with some of the interior of the administration office and the lower level. The detention frames will arrive in the next few weeks. Currently, they are working with Potter Lawson to create a use for the open space that was originally slated to be used as a Huber facility, which has now been scrapped and will be replaced by a home monitoring system. The idea is to convert the area into a day reporting center to alleviate congestion during booking and fingerprinting and to perform other functions that are currently handled at the courthouse with supervision from law enforcement. However, it may be necessary to hire additional staff to handle these duties. The goal is to have a plan that is flexible, that would allow the open space to be quickly converted from a day reporting center to housing units, if necessary, and with minimum fiscal impact on the county. J. Aubart indicated that this is becoming a trend for jails and St. Croix County is in the process of converting their Huber space to a day reporting center as well. The committee and staff discussed whether this space would be needed for that purpose if the Courthouse was connected to the new facility. Chief Deputy J. Matthys indicated Potter Lawson had some good ideas and they hoped to have a proposal to share with the Ad Hoc Planning and Jail Specifications Development Committee in the near future. 9) Medical Examiner s Report and Statistics ME J. Worsing shared a publication regarding toxicologists and indicated Pierce County was recognized in the article. He submitted numbers and statistics for the month and the year thus far. The numbers through October have reached the same level as all of last year. He anticipates the usual increase in activity through the holidays and therefore expects 2016 numbers to be approximately 15% higher than ) Future agenda items Courthouse security concerns, prisoner transport issues and future plans Update on Jail/Sheriff s Department Facility Project Medical Examiner s Report and Statistics Medical Examiner-Indigent Funeral Policies 11) Closed Session: Medical Examiner Annual Evaluation Chair J. Aubart read the statutes to provide for a closed session pursuant to Wis. Stat (1)(g) for the purpose of considering employment, promotion, compensation or performance evaluation data of any public employee over which the governmental body has jurisdiction or exercises responsibility: Medical Examiner annual evaluation. Motion by M. Pittman/R. Wood to convene into closed session at 4:49 p.m. Roll call vote unanimously approved. LEC > 11/02/16 Page 2 of 3

6 Also present during closed session: ME J. Worsing. 12) Open Session: Medical Examiner Annual Evaluation Motion by M. Pittman/D. Auckland to return to open session at 5:40 p.m. Roll call vote unanimously approved. Motion by M. Pittman/R. Wood to recommend to grant the Medical Examiner a favorable (exceeds standards) performance review and award a step increase if applicable; motion carried/passed unanimously. 13) Next meeting date Committee discussed the date and time for the next meeting. Next meeting set for December 7, 2016 at 4:00 p.m. in the EOC Conference Room, Courthouse Annex. 14) Adjournment Meeting adjourned at 5:43 p.m. by motion of M. Pittman/D. Auckland; motion carried/passed unanimously. Respectfully submitted by: Michelle Schulte, Paralegal LEC > 11/02/16 Page 3 of 3

7 PIERCE COUNTY LAW ENFORCEMENT COMMITTEE MEETING AGENDA Wednesday, November 2, :00 p.m. Courthouse Annex EOC Room; 124 N. Oak St. Ellsworth, WI # Action Presenter 1. Call to order Establish quorum Chair 2. Establish & adopt agenda Members 3. Committee will receive public comment not related to agenda items Members 4. Approve minutes of 09/07/16 & 10/05/16 Members 5. Discuss Courthouse security concerns, prisoner transport issues, & future plans Members 6. Discuss/Take action on policy for waiver of Medical Examiner Fees for Wisconsin Funeral and Cemetery Aids program J. Worsing 7. Discuss/Take action on approval of Medical Examiner Job Description Members 8. Update from Jail/Sheriff s Dept. Facility Project Chair 9. Medical Examiner s Report & Statistics J. Worsing 10. Future agenda items Members Committee will convene into closed session pursuant to 19.85(1)(c) WI Stats 11. for the purpose of considering employment, promotion, compensation or CLOSED performance evaluation data of any public employee over which the SESSION governmental body has jurisdiction or exercises responsibility: Medical Examiner annual evaluation 12. Committee will return to open session and take action on closed session item, if OPEN required SESSION 13. Next meeting date (first Wed: Dec. 7 th ) Members 14. Adjourn Members Questions regarding this agenda may be made to Jamie Feuerhelm at , Ext Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at , Ext A quorum of County Board supervisors may be present. jrf- (10/26)

8 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE LAW ENFORCEMENT COMMITTEE MEETING HELD October 5, :00 p.m. } EOC Room; Courthouse Annex 124 N. Oak St., ELLSWORTH, WI ) Meeting Convened The Pierce County Law Enforcement Committee met in the EOC Room of the Pierce County Courthouse Annex, Ellsworth, WI. Chairman Jon Aubart called the meeting to order at 4:00 p.m. 1a) Those Present A quorum was established acknowledging 3 members present; 2 excused. Members present: Jon Aubart District #3 Scott Bjork District #7 Mel Pittman District #17 Absent/Excused: Ruth Wood District #4 Dale Auckland District #12 Also present: Jason Matthys-Chief Deputy, John Worsing-Medical Examiner, Judge Joseph Boles, Peg Feuerhelm-Clerk of Court, Nancy Hove-Sheriff, Gary Brown-Emergency Management Director, JoAnn Miller-A/C, Phil Meixner-Jail Sgt., Bryan Groom-Motorola, Kevin Lemke-Motorola, Suzy Weigele- Motorola, & Jamie Feuerhelm-County Clerk. 2) Agenda Adopted Motion by S. Bjork/M. Pittman to move item #8 regarding funding source, & #10 prisoner transport concerns after item #4-Minutes & approve agenda as amended; motion carried/passed unanimously. 3) Public Comment None. 4) Approve Minutes Approval of minutes of Sept. 7, 2016 postponed until next meeting. 5) Discuss/Take action to identify funding source for the items below AC J. Miller explained that there were basically two options for funding items to be discussed below. One would be to bond for the project & the other to use unassigned funds. She added that $1.3 million was returned to the General Fund from the 2015 Budget & that sales tax revenue may be another option. Motion to approve a recommendation to use unassigned General Fund balance to fund radio equipment & dispatch project & forward to Finance & Personnel Committee to confirm specific source or sources of funding; motion carried/passed unanimously. 6) Discuss future of Courthouse Annex for prisoner transport & concerns Chairman J. Aubart informed Judge Boles & Clerk of Court P. Feuerhelm that a study has been approved to look into not only this issue but other Courthouse space & security issues as well. 7) ) Discuss/Take action to accept a Proposal from Motorola as it relates to New jail facility radio communications equipment, General VHF Radio Enhancements to current system and Dispatch Radio Consoles Chief J. Matthys explained that current equipment would need to be replaced by 2019 because of the LEC > 10/05/16 Page 1

9 difficulty in getting it repaired & serviced due to its age. He went into further detail about the various equipment currently being used & what would replace it. He added that Motorola has offered a proposal that would allow the County to realize a significant savings on the new equipment. Motorola representative K. Lemke gave further detail on equipment to be installed as well as the cost saving incentives. Motion by M. Pittman/S. Bjork to accept proposal from Motorola & Forward to Finance & Personnel Committee recommending approval; motion carried/passed unanimously. 8) Discuss/Take action regarding constructing a new communications tower, tower equipment building, tower generator, tower location, etc. Chief J. Matthys explained that the current radio room is in great need of repair because of water exposure & lack of adequate space. He surmised that the current room would need to be fixed or a new one built. He also explained that the County could add a new tower at or near the new jail facility site with a small building that would contain all the necessary equipment. Also that Dairyland is still willing to partner with the County for a portion of the costs. Motion by M. Pittman/S. Bjork to authorize further investigation on adding new tower & building as well as locating a suitable site on County property; motion carried/passed unanimously. 9) Discuss/Take action regarding the completion of room 2140 (Dispatch) of new facility Chief J. Matthys explained that a shelled space was incorporated into the new jail facility & requested permission to begin discussions with construction advisors & architects to obtain more definitive cost estimates. Chairman J. Aubart suggested the issue be sent to the Ad Hoc Jail Planning & Specifications Development Committee. Motion by M. Pittman/S. Bjork to forward item to AHJPSD Committee for further direction & action; motion carried/passed unanimously. 10) Emergency Management Director Report & Update EM Directory G. Brown presented a report of activities as well as dates the department has done & is involved with thus far in the year. 11) Update on Jail/Sheriff's Office project. None given at this time. 12) Medical Examiner s Report & Statistics ME J. Worsing submitted numbers & statistics for the month & the year thus far. Chairman J. Aubart stated he was informed that policy changes need to be made due to changes in State law. Motion by S. Bjork/M. Pittman to adopt into policy for the Medical Examiner s Office language of WI STATS ; motion carried. 13) Future Agenda Items Discuss Courthouse security concerns, prisoner transport issues, & future plans. Discuss/take action to pursue dispatch move & upgrade to include tower, tower building, & equipment. Jail/Sheriff Dept. facility updates. ME statistics & policy changes. 14) Next Meeting Date Next meeting set for Nov. 2 nd at 4:00 p.m., in EOC Room, Courthouse Annex. 15) Adjournment Meeting adjourned at 5:50 p.m. by motion of S. Bjork/M. Pittman; motion carried/passed unanimously. Respectfully submitted by: Jamie Feuerhelm, Pierce County Clerk LEC > 10/05/16 Page 2 of 2

10 PIERCE COUNTY LAW ENFORCEMENT COMMITTEE MEETING AGENDA Wednesday, October 5, :00 p.m. Courthouse Annex EOC Room; 124 N. Oak St. Ellsworth, WI # Action Presenter 1. Call to order 1a. Establish quorum Chair 2. Establish & adopt agenda Members 3. Committee will receive public comment not related to agenda items Members 4. Approve minutes of 09/07/16 Members 5. Discuss/Take action to accept a Proposal from Motorola as it relates to New jail facility radio communications equipment, General VHF Radio Enhancements Sheriff s Dept. to current system and Dispatch Radio Consoles 6. Discuss/Take action regarding constructing a new communications tower, tower equipment building, tower generator, tower location, etc. Sheriff s Dept. 7. Discuss/Take action regarding the completion of room 2140 (Dispatch) of new facility Sheriff s Dept. 8. Discuss/Take action to identify funding source for the above items Sheriff s Dept. 9. Emergency Management Director Report & Update G. Brown 10. Discuss future of Courthouse Annex for prisoner transport & concerns Members 11. Update from Jail Facility Project Chair 12. Medical Examiner s Report & Statistics J. Worsing 13. Future agenda items Members 14. Next meeting date (first Wed: Nov. 2 nd ) Members 15. Adjourn Members Questions regarding this agenda may be made to Jamie Feuerhelm at , Ext Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at , Ext A quorum of County Board supervisors may be present. jrf-posted (9/30)

11 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE LAW ENFORCEMENT COMMITTEE MEETING HELD September 7, :00 p.m. } EOC Room; Courthouse Annex 124 N. Oak St., ELLSWORTH, WI ) Meeting Convened The Pierce County Law Enforcement Committee met in the EOC Room of the Pierce County Courthouse Annex, Ellsworth, WI. Chairman Jon Aubart called the meeting to order at 4:00 p.m. 1a) Those Present A quorum was established acknowledging 4 members present; 1 excused. Members present: Jon Aubart District #3 Scott Bjork District #7 Dale Auckland District #12 Mel Pittman District #17 Absent/Excused: Ruth Wood District #4 Also present: Jeff Holst-Dist. #16, Jason Matthys-Chief Deputy, John Worsing-Medical Examiner, Peg Feuerhelm-Clerk of Court, Nancy Hove-Sheriff, Mike Waltz-Lt. Sheriff s Dept., Steve Albarado-Lt. Jail Administrator, & Jamie Feuerhelm-County Clerk. 2) Agenda Adopted Motion by S. Bjork/D. Auckland to approve agenda as presented; motion carried/passed unanimously. 3) Public Comment Sheriff N. Hove shared that the department would be replacing their armored unit with a newer one found in Texas that was produced in the U.S. as opposed to the current unit which was produced in South Africa. She indicated that parts & repairs would be much cheaper on the newer model. 4) Approve Minutes Motion by S. Bjork/M. Pittman to approve minutes of August 3, 2016 as presented; motion carried/passed unanimously. 5) Discuss/Take Action on 2017 Clerk of Court Budget Clerk of Court P. Feuerhelm reviewed 2017 budget proposal with Committee explaining that the majority of increase was in increased hours requested for employees along with increase in health insurance costs. Motion by M. Pittman/D. Auckland to approve 2017 Clerk of Court Budget as presented; motion carried/passed unanimously. 6) Discuss/Take Action on 2017 Medical Examiner s Office Budget ME J. Worsing reviewed 2017 budget proposal with Committee explaining that the majority of increase was increased hours requested for Medical Examiner, health insurance & autopsies. Motion by M. Pittman/S. Bjork to approve 2017 Medical Examiner s Budget as presented; motion carried/passed unanimously. 7) Discuss/Take Action on 2017 Sheriff s Dept. Budget Sheriff N. Hove reviewed 2017 budget proposal with Committee explaining that the majority of increase was in staff wages & retirement, & health insurance. Committee asked further questions which were addressed by LEC > 09/07/16 Page 1

12 Sheriff Hove, Chief Deputy J. Matthys, & Lt. M. Waltz. Motion by S. Bjork/D. Auckland to approve 2017 Sheriff s Dept. Budget as presented; motion carried/passed unanimously. 8) Discuss/Take action to accept a donation in the amount of $10,000 from Nestle Purina for the Sheriff's K9 program Sheriff Hove informed Committee that she was contacted by Ralston Purina about making a donation to the K-9 program. Since then a dog was purchased & trained, also that an officer was currently being trained to handle the dog. Sheriff apologized for not bringing subject to Committee sooner. Motion by S. Bjork/M. Pittman to accept donation from Nestle Purina for the Sheriff s Dept. K-9 program; motion carried/passed unanimously. 9) Discuss future of Courthouse Annex for prisoner transport & concerns Chairman J. Aubart stated this subject was being addressed, at least in part, by resolution going through committee & County Board. 10) Discuss future of dispatch Chief Deputy J. Matthys indicated that he had further discussions with Dairyland Power & Motorola with regard to tower, tower building, & equipment. He indicated that the site chosen as a future location for the tower & building in fact may not be a large enough area & alternative sites were researched. Also researched where options as to how the tower would be connected to new jail facility. Chief Matthys stated many things have yet to be determined but preliminary numbers on cost could be significantly less than the near three to four million dollars that was initially estimated. He added that Dairyland Power expressed a sincere interest in partnering with the County on the costs as related to the tower & the tower building. 11) Update on Jail/Sheriff's Office project. None given at this time. 12) Discuss/Take action to approve out of state travel request & attendance at 33rd Annual Forensic Science Seminar; Minneapolis, MN; October ME J. Worsing gave brief description of training being offered. Motion by S. Bjork/D. Auckland to approve travel request for Medical Examiner; motion carried/passed unanimously. 13) Medical Examiner s Report & Statistics ME J. Worsing reviewed numbers & statistics for the month & the year thus far. He noted that the trend is still increasing. He added that they are one over the estimated 10 autopsies that was budgeted for this year. 12) Future Agenda Items Discuss Courthouse security concerns, prisoner transport issues, & future plans. Discuss/take action to pursue dispatch move & upgrade to include tower, tower building, & equipment. Jail/Sheriff Dept. facility updates. ME statistics. 13) Next Meeting Date Committee discussed date & time for next meeting. Next meeting set for Oct. 5 th at 4:00 p.m., in EOC Room, Courthouse Annex. 14) Adjournment Meeting adjourned at 5:39 p.m. by motion of S. Bjork/M. Pittman. Motion carried/passed unanimously. Respectfully submitted by: Jamie Feuerhelm, Pierce County Clerk LEC > 09/07/16 Page 2 of 2

13 PIERCE COUNTY LAW ENFORCEMENT COMMITTEE MEETING AGENDA Wednesday, September 7, :00 p.m. Courthouse Annex EOC Room; 124 N. Oak St. Ellsworth, WI # Action Presenter 1. Call to order 1a. Establish quorum Chair 2. Establish & adopt agenda Members 3. Committee will receive public comment not related to agenda items Members 4. Approve minutes of 08/03/16 Members 5. Discuss/Take Action on 2017 Clerk of Court Budget P. Feuerhelm 6. Discuss/Take Action on 2017 Medical Examiner s Office Budget J. Worsing 7. Discuss/Take Action on 2017 Sheriff s Dept. Budget Sheriff s Dept. 8. Discuss/Take action to accept a donation in the amount of $10,000 from Nestle Purina for the Sheriff's K9 program Sheriff s Dept. 9. Discuss future of Courthouse Annex for prisoner transport & concerns Members 10. Discuss future of dispatch Members 11. Update from Jail Facility Project Chair 12. Discuss/Take action to approve out of state travel request & attendance at 33rd Annual Forensic Science Seminar; Minneapolis, MN; October J. Worsing 13. Medical Examiner s Report & Statistics J. Worsing 14. Future agenda items Members 15. Next meeting date (Oct. 5 th ; first Wed.) Members 16. Adjourn Members Questions regarding this agenda may be made to Jamie Feuerhelm at , Ext Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at , Ext A quorum of County Board supervisors may be present. jrf-posted (8/30)

14 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE LAW ENFORCEMENT COMMITTEE MEETING HELD August 3, :00 p.m. } EOC Room; Courthouse Annex 124 N. Oak St., ELLSWORTH, WI ) Meeting Convened The Pierce County Law Enforcement Committee met in the EOC Room of the Pierce County Courthouse Annex, Ellsworth, WI. Chairman Jon Aubart called the meeting to order at 4:01 p.m. 1a) Those Present A quorum was established acknowledging 5 members present. Members present: Absent/Excused: Jon Aubart District #3 Ruth Wood District #4 Scott Bjork District #7 Dale Auckland District #12 Mel Pittman District #17 Also present: Jason Matthys-Chief Deputy, John Worsing-Medical Examiner, Phil Meixner-Jail Sgt., Peg Feuerhelm-Clerk of Court, Gary Brown-Emergency Management Director, Christine Hines-Register in Probate, Deb Feuerhelm-DA Office Manager, & Jamie Feuerhelm-County Clerk. 2) Agenda Adopted Motion by M. Pittman/D. Auckland to amend agenda moving item #6 to # 5 & approve as amended; motion carried/passed unanimously. 3) Public Comment None. 4) Approve Minutes Motion by R. Wood/S. Bjork to approve minutes of July 6, 2016 as presented; motion carried/passed unanimously. 5) Discuss/Take Action on 2017 Emergency Management Budget EM Director G. Brown reviewed budget proposal with Committee noting the overall budget for 2017 was up slightly due to personnel costs. Committee asked further questions which were addressed by Mr. Brown. Motion by S. Bjork/D. Auckland to approve 2017 Emergency Management Budget as presented; motion carried/passed unanimously. 6) Discuss/Take Action on 2017 District Attorney s Office Budget DA Office Manage D. Feuerhelm reviewed 2017 budget proposal with Committee. Committee asked further questions which were addressed by D. Feuerhelm. Motion by M. Pittman/S. Bjork to approve 2017 District Attorney Budget as presented; motion carried/passed unanimously. 7) Discuss/Take Action on 2017 Register in Probate Budget RIP C. Hines reviewed 2017 budget proposal with Committee noting that she anticipated that revenues would increase from previous years. Slight increase in personnel costs, otherwise budget presented the same as LEC > 08/03/16 Page 1

15 2016. Motion by M. Pittman/D. Auckland to approve 2017 Register in Probate Budget as presented; motion carried/passed unanimously. 8) Discuss future of Courthouse Annex for prisoner transport & concerns Chief Deputy J. Matthys indicated he had discussions with state DOC personnel about prisoner transportation & they were not very confident it the County s suggested idea to transport inmates one at a time through the current sally port & to the courtrooms via the same route being utilized currently. Chief Matthys added that there is great concern over officer, public, & inmate safety. Additional staff was requested but still may not be enough. The current jail could not be used as holding cells for inmates without being remodeled & brought up to current code. He further explained that once an inmate leaves the confines of the jail they must be under constant supervision by a law enforcement officer, even if a holding cell were available. Supervisor S. Bjork asked how many inmates would be transported on a daily basis. Chief Matthys responded by stating the number would be elusive at best but that he could discuss with staff & offer some best guess estimates at a future meeting. 9) Discuss future of dispatch Chief Deputy J. Matthys indicated that he had discussions with Dairyland Power who leases space on tower also used by dispatch & they expressed an interest in partnering with Pierce County on a new tower project. He added that more research & discussion had been done to help determine cost estimates & thought that the estimates he & others indicated previously were very close. Also that the site for the proposed new tower at the new facility needed to be researched more because of adequate footing concerns for the tower. 10) Update on Jail/Sheriff's Office project. Chief Deputy J. Matthys stated that the project is on schedule & gave video presentation on construction taking place thus far. He mentioned value engineering options being discussed & decisions that need to be determined with regard to those. Also that they are still waiting for Northern Natural Gas to make contact to begin to move the gas pipeline. 11) Medical Examiner s Report & Statistics ME J. Worsing reviewed numbers & statistics for the month & the year thus far. He noted that the trend is still increasing. He added that they are one over the estimated 10 autopsies that was budgeted for this year. 12) Future Agenda Items Discuss Courthouse security concerns, prisoner transport issues, dispatch, & future plans. (draft request to seek funding source for dispatch) Department budgets for 2017 Clerk of Court, Sheriff s Dept. Jail/Sheriff Dept. facility updates. ME statistics. 13) Next Meeting Date Committee discussed date & time for next meeting. Next meeting set for Sept. 7 th at 4:00 p.m., in EOC Room, Courthouse Annex. 14) Adjournment Meeting adjourned at 5:47 p.m. by motion of M. Pittman/S. Bjork. Motion carried/passed unanimously. Respectfully submitted by: Jamie Feuerhelm, Pierce County Clerk LEC > 08/03/16 Page 2 of 2

16 PIERCE COUNTY LAW ENFORCEMENT COMMITTEE MEETING AGENDA Wednesday, August 3, :00 p.m. Courthouse Annex EOC Room; 124 N. Oak St. Ellsworth, WI # Action Presenter 1. Call to order 1a. Establish quorum Chair 2. Establish & adopt agenda Members 3. Committee will receive public comment not related to agenda items Members 4. Approve minutes of 07/06/16 Members 5. Discuss/Take Action on 2017 District Attorney s Office Budget S. Froelich 6. Discuss/Take Action on 2017 Emergency Management Budget G. Brown 7. Discuss/Take Action on 2017 Register in Probate Budget C. Hines 8. Discuss future of Courthouse Annex for prisoner transport & concerns Members 9. Discuss future of dispatch Members 10. Update from Jail Facility Project Chair 11. Medical Examiner s Report & Statistics J. Worsing 12. Future agenda items Members 13. Next meeting date Members 14. Adjourn Members Questions regarding this agenda may be made to Jamie Feuerhelm at , Ext Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at , Ext A quorum of County Board supervisors may be present. jrf-posted (7/27)

17 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE LAW ENFORCEMENT COMMITTEE MEETING HELD July 6, :00 p.m. } EOC Room; Courthouse Annex 124 N. Oak St., ELLSWORTH, WI ) Meeting Convened The Pierce County Law Enforcement Committee met in the EOC Room of the Pierce County Courthouse Annex, Ellsworth, WI. Chairman Jon Aubart called the meeting to order at 4:00 p.m. 1a) Those Present A quorum was established acknowledging 5 members present. Members present: Absent/Excused: Jon Aubart District #3 Ruth Wood District #4 Scott Bjork District #7 Dale Auckland District #12 Mel Pittman District #17 Also present: Nancy Hove-Sheriff, Jason Matthys-Chief Deputy, John Worsing-Medical Examiner, Steve Albarado-Lt. Jail Administrator, Peg Feuerhelm-Clerk of Court, & Jamie Feuerhelm-County Clerk. 2) Agenda Adopted Motion by S. Bjork/D. Auckland to approve agenda as presented; motion carried/passed unanimously. 3) Public Comment Sheriff Hove informed Committee that recent storms caused serious damage to include Nugget Lake Park which is now closed until further notice. It was believed that there was one tornado touch down near the Plum City area. She also reported that there was one fatality. She added that the department experienced some water leaks & damage & also that the 911 Dispatch Center lost power & was completely out of service for about 40 minutes during the storm & that communication between vehicles was severely restricted. 4) Approve Minutes Motion by R. Wood/S. Bjork to approve minutes of June 8, 2016 as amended without reaper report; motion carried/passed unanimously. 5) Discuss Courthouse security concerns & future This item and item #6 discussed together. Sheriff Hove indicated that prisoner transport could be addressed by adding more deputies if it were for a five year period or less. More than that she felt a more permanent solution in the way of remodel or addition to the Courthouse may be necessary. Committee discussed possibility of remodeling Annex for other departments. No action taken. 6) Discuss future of Courthouse Annex for prisoner transport & concerns Addressed & discussed with item #5. 7) Discuss future of dispatch Chief Deputy J. Matthys again explained the life expectancy of the current dispatch equipment would need to be replaced by Sheriff Hove stated that there have been no funds budgeted for this nearly $3 million LEC > 07/06/16 Page 1

18 though it has been in the Department s 3year plans for a number of years. Supervisor S. Bjork suggested attempting to identify funding sources for the project sooner than later as opposed to waiting until 2019 to find a source. 8) Discuss/Take action on the Clerk of Court 2017 personnel requests Clerk of Court P. Feuerhelm reviewed with Committee request to increase hours from 7 hours/day to 8 hours for five employees. She added that work load has increased dramatically & is driven by court cases the department has no control over. Motion by M. Pittman/D. Auckland to approve additional hours for Clerk of Court employees from 7 to 8 hours/day in the 2017 Budget & forward to Finance & Personnel committee; motion carried/passed unanimously. 9) Discuss/Take action on the Sheriff's Dept personnel requests Sheriff N. Hove reviewed request to add three new positions plus increases for two others. She indicated most would not begin until July so salaries & benefits would not begin until then. She explained that the cost would be approx. $120,000 plus another $46,000 for equipment. Motion by S. Bjork/D. Auckland to approve requests as presented; motion carried/passed unanimously. 10) Discuss/Take action to combine DARE budget into Sheriff's Dept. budget Sheriff N. Hove explained that the Department used to have a separate budget line item for the DARE program primarily because it used to receive grant funds but that is no longer the case. She suggested eliminated the separate budget item & combining with the Sheriff s Dept. budget. Motion by R. Wood/D. Auckland to approve request to combine DARE budget ( ) with Sheriff Dept. budget ( ); motion carried/passed unanimously. 11) Discuss/Take action to approve Corrections Officer position description in Sheriff's Dept. Sheriff N. Hove explained as was approved in previous years the duties of jailer & dispatch was separated, thus separate position descriptions had to be drafted. Presented is the new position description for Corrections Officer, formerly filled by jailer. Motion by S. Bjork/M. Pittman to approve position description for Corrections Officer & forward to Finance & Personnel for approval; motion carried/passed unanimously. 12) Update on Jail/Sheriff's Office project. Chief Deputy J. Matthys stated that there is a construction meeting held every week day at 10 a.m. The recent rain put construction behind by a little but other phases may begin sooner than expected thus the overall completion date remains the same. Precast walls were anticipated to begin being installed towards the end of the month. Also that the Transition Team has discovered numerous items that were missed previously, helping the overall scope of the project greatly. 13) Medical Examiner s Report & Statistics ME J. Worsing reviewed numbers & statistics for the month & the year thus far. He noted that the trend is still increasing. He added that there have been 10 autopsies done thus far this year. That was the amount he budgeted for the entire year. 14) Future Agenda Items Discuss Courthouse security concerns, prisoner transport issues, & future plans. Department budgets for Jail/Sheriff Dept. facility updates. ME statistics. 15) Next Meeting Date Committee discussed date & time for next meeting. Next meeting set for Aug. 3 rd at 4:00 p.m., in EOC Room, Courthouse Annex. 16) Adjournment Meeting adjourned at 5:44 p.m. by motion of R. Wood/M. Pittman. Motion carried/passed unanimously. Respectfully submitted by: Jamie Feuerhelm, Pierce County Clerk LEC > 07/06/16 Page 2 of 2

19 PIERCE COUNTY LAW ENFORCEMENT COMMITTEE MEETING AGENDA Wednesday, July 6, :00 p.m. Courthouse Annex EOC Room; 124 N. Oak St. Ellsworth, WI # Action Presenter 1. Call to order 1a. Establish quorum Chair 2. Establish & adopt agenda Members 3. Committee will receive public comment not related to agenda items Members 4. Approve minutes of 06/08/16 Members 5. Discuss Courthouse security concerns & future Members 6. Discuss future of Courthouse Annex for prisoner transport & concerns Members 7. Discuss future of dispatch Members 8. Discuss/Take action on the Clerk of Court 2017 personnel requests P. Feuerhelm 9. Discuss/Take action on the Sheriff's Dept personnel requests Sheriff s Dept. 10. Discuss/Take action to combine DARE budget into Sheriff's Dept. budget Sheriff s Dept. 11. Discuss/Take action to approve Corrections Officer position description in Sheriff's Dept. Sheriff s Dept. 12. Update on Jail/Sheriff's Office project Sheriff s Dept. 13. Medical Examiner s Report & Statistics J. Worsing 14. Future agenda items Members 15. Next meeting date Members 16. Adjourn Members Questions regarding this agenda may be made to Jamie Feuerhelm at , Ext Upon reasonable notice, efforts will be made to accommodate the needs of individuals with disabilities requiring special accommodations for attendance at the meeting. For additional information or to make a request, contact the Administrative Coordinator at , Ext A quorum of County Board supervisors may be present. jrf- (06/27) 10:15 a.m.

20 STATE OF WISCONSIN COUNTY OF PIERCE APPROVED MINUTES OF THE LAW ENFORCEMENT COMMITTEE MEETING HELD June 8, :00 p.m. } EOC Room; Courthouse Annex 124 N. Oak St., ELLSWORTH, WI ) Meeting Convened The Pierce County Law Enforcement Committee met in the EOC Room of the Pierce County Courthouse Annex, Ellsworth, WI. Chairman Jon Aubart called the meeting to order at 4:01 p.m. 1a) Those Present A quorum was established acknowledging 4 members present; 1 excused. Members present: Jon Aubart District #3 Ruth Wood District #4 Scott Bjork District #7 Dale Auckland District #12 Absent/Excused: Peter Pittman District #17 Also present: Nancy Hove-Sheriff, Jason Matthys-Chief Deputy, John Worsing-Medical Examiner, Steve Albarado-Lt. Jail Administrator, Gary Brown-EM Director, Judge Joseph Boles, Wade Strain-Lt. Investigators, & Jamie Feuerhelm-County Clerk. 2) Agenda Adopted Motion by S. Bjork/D. Auckland to approve agenda as presented; motion carried/passed unanimously. 3) Public Comment Sheriff Hove informed Committee of three fatal accidents that occurred within the past week involving two motorcycles and one car. Chief Deputy J. Matthys added that all accidents are thoroughly investigated to help mitigate, if possible, similar type accidents in the future. 4) Approve Minutes Motion by R. Wood/S. Bjork to approve minutes of May 4, 2016; motion carried/passed unanimously. 5) Discuss Courthouse security concerns & future Chairman J. Aubart expressed that he thought this item and item #6 were closely related & discussions will likely overlap so the two items would be addressed together. Sheriff Hove expressed concerns about how prisoners would be transported, held, &/or processed through booking under current circumstances. Judge Boles expressed concern about court security as well as how the court schedule would operate differently because of the separation between jail and courtrooms. Committee asked how prisoners could be transported & handled & what the Sheriff s Dept. or Courts would need in terms of space, equipment, or structures to be able to carry out those functions safely. Sheriff Hove indicated that she thought the issue could be handled on a temporary basis by adding more officers. She emphasized the temporary nature of such action & warned that it should not be considered a long term solution. Committee discussed various subject items regarding the courts & possible remodeling options. No action taken. 6) Discuss future of Courthouse Annex for prisoner transport & concerns Addressed & discussed with item #5. LEC > 06/08/16 Page 1

21 7) Discuss future of dispatch Sheriff N. Hove indicated that the department has indicated in previous three year plan models that they estimate the dispatch/911 system & personnel will be moved to the new facility by She added that sooner would be better but only preliminary cost estimates were known which were approx. $3 million. 8) Discuss/Take action to approve leave of absence for Sheriff s Deputy Chief Deputy J. Matthys explained that an employee was requesting a 4 6 week leave of absence to undergo surgery & recovery. Motion by S. Bjork/D. Auckland to approve leave of absence; motion carried/passed unanimously. 9) Update on Jail/Sheriff's Office project. Chief Deputy J. Matthys explained that an issue was some of the pre-cast walls was being addressed by Market & Johnson & that he expected a workable solution would be realized so that it would not incur more cost to the County. All other indications are that the project is on schedule. 10) Emergency Management Director Report & Update EM Director G. Brown reviewed the calendar of events Emergency Management had been involved in thus far in He also informed Committee on security training for County employees that has been accomplished and recorded so others can view the training at other times. 11) Approve travel request for Medical Examiner Forensic Toxicology Training/Madison, WI ME J. Worsing provided more details on training to be attended & that the only cost to the County would be for mileage. Motion by D. Auckland/S. Bjork to approve travel request for Medical Examiner to attend training in Madison; motion carried/passed unanimously. 12) Discuss/Take action on Medical Examiner s FTE percentage for 2017 Budget ME J. Worsing explained the purpose for requesting additional hours for 2017 justifying by number of hours worked based on increasing case load beyond anyone s control. Motion by S. Bjork/R. Wood to approve Medical Examiners request to increase FTE amount to.75% for 2017 Budget & forward to Finance & Personnel; motion carried/passed unanimously. 13) Medical Examiner s Report & Statistics ME J. Worsing reviewed numbers & statistics for the month & the year thus far. He noted that the trend is still increasing. 14) Future Agenda Items Ad Hoc Jail Planning & Specifications Development updates. Discuss Courthouse security concerns, prisoner transport issues, & future plans. ME statistics. 15) Next Meeting Date Committee discussed date & time for next meeting. Next meeting set for July 6 th at 4:00 p.m., in EOC Room, Courthouse Annex. 16) Adjournment Meeting adjourned at 5:42 p.m. by motion of S. Bjork/R. Wood. Motion carried/passed unanimously. Respectfully submitted by: Jamie Feuerhelm, Pierce County Clerk LEC > 06/08/16 Page 2 of 2