Nat U. Hill Meeting Room Courthouse Third Floor SEPTEMBER 11, 2018 MINUTES OF REGULAR SESSION

Transcription

1 MONROE COUNTY COUNCIL Monroe County Courthouse Room W Kirkwood Avenue Bloomington, IN Phone: (812) Fax: (812) Shelli Yoder, President Geoff McKim, President Pro Tempore Ryan Cobine Marty Hawk Lee Jones Cheryl Munson Eric Spoonmore R. Michael Flory, Council Attorney Cydney Pair, Council Assistant Nat U. Hill Meeting Room Courthouse Third Floor SEPTEMBER 11, 2018 MINUTES OF REGULAR SESSION Members Present Shelli Yoder, President Present Geoff McKim, President Pro Tempore Not Present Ryan Cobine Present Marty Hawk Present Lee Jones Present Cheryl Munson Present Eric Spoonmore Staff Present R. Michael Flory, Council Attorney Present Cydney Pair, Council Assistant Present Kimberly Shell, Deputy Auditor Present Lorie Robinson, Deputy Auditor Community Access Television Services (CATS) provides a public access recording of this meeting and is free to view online at 1. CALL TO ORDER 5:34 pm Yoder calls the meeting to order. Yoder asks for a moment of silence to recognize the events that took place on September 11, PLEDGE OF ALLEGIANCE 1. Yoder asks unanimous consent to amend the agenda and to move Item 4 Moment in Council History to the next Work Session. No Objections. 2. Item 12 will cover any initial discussion of the PS Dispatch Budget. Mr. Schemmer and others will be present at tomorrow s Budget Session for any questions. Tonight Council will review a few procedural items. 3. Council just received more in-depth information that may effect budgeting of the Juvenile Detention expenses for next year and will have a brief discussion during Item 13 Council Comments 4. Add discussion of the Full-Time Health/Dental/Life fringe ratio. Page 1

2 3. PUBLIC COMMENT (For items NOT on the agenda) 5:38 pm -None 4. MOMENT IN COUNCIL HISTORY -Moved to next Work Session. 5. DEPARTMENT UPDATES 5:38 pm -None 6. SURVEYOR, Trohn Enright-Randolph 5:39 pm A. Request Approval for Additional Appropriation General, 1000-(ACCOUNT) Administrative Assistant $5,000 In 2017, the Department created the Professional Surveyor position and has seen an increase in telephone calls and walk-ins from members of the public asking for assistance; the Administrative Assistant handles most of this traffic. In addition, in 2017 the Chief Deputy position was eliminated and the Administrative Assistant took over several of those duties. This appropriation request will allow the Department to continue with the office s normal operations. <><><><><><><><><><><><> B. Request Approval for Additional Appropriation Surveyor s Perpetuation, 1202-(ACCOUNT) Field Assistant $5,000 Reason for request (include a complete description of why appropriation is needed and how the money w used) This appropriation is needed to allow the Department to continue the efforts in increasing the level of service to the public and County. In administering the Section Corner Perpetuation Act IC the Department is increasing the indexing of digitized surveys. This effort makes the public records more useful and accessible. McKim makes a motion to approve the additional appropriation of $5,000 in Fund into the Personnel Category and $5,000 in Fund Personnel Category as set out in the agenda. Jones Seconded. Cobine arrives at 5:40 pm. Munson makes a motion to separate the Surveyor s requests for additional appropriation in Fund and Fund Jones Seconded. Yoder requests a Roll Call Vote to be done separately. Page 2

3 For Fund Hawk no Yoder no Motion Passed; 5-2 [Hawk, Yoder] For Fund Hawk no Yoder no Cobine pass Motion Passed; [Hawk, Yoder] [Cobine] 7. AVIATION, Bruce Payton 6:23 pm A. Request Approval for Creation of new Account lines and Simultaneous Additional Appropriation Aviation Construction, 4801-(ACCOUNT) BMG Waterline/Storm Water Drainage Project $ 64, ARFF Vehicle Replacement $660,000 TOTAL $724,525 At the December 2014 regularly scheduled meeting of the Monroe County Board of Aviation Commissioners; it was unanimously agreed to fund a portion of the infrastructure needed to support the future development of the area just north of the apron and it reads as follows: (This expenditure will be coming from the Aviation Construction Fund 4801) * The Airport will contribute to the construction costs of waterline improvements that will provide the volume of water for fire suppression systems. The contribution to costs will be limited to the waterline construction east of the Airport entrance road, and will be the lesser of cost, or $38,000. * The Airport will contribute the lessor of 50% of the costs of the proposed storm water drainage construction from the IU hangar to the outlet near taxiway "A"; or $39,000. * BMG Aviation has provided the initial cost of the infrastructure and is requesting payment for the airport portion. The Board of Aviation Commissioners anticipate grant acceptance to upgrade and purchase a new Index B fire response vehicle to meet FAA Part 139 Commercial Service regulations/obligations. The existing emergency response vehicle is over 20 years old (1994). Though well maintained, the vehicle exceeds the recommended time of service and must be replaced. The grant will be for approximately Page 3

4 $660,000 and will be reimbursed to the Aviation Construction Fund 4801 at a ratio of 90% Federal; 5% State; 5% Local. McKim makes a motion to approve the creation of new account lines and simultaneous additional appropriation in Fund of $724,525 into the Capital Projects Category as set out in the agenda. Jones Seconded. Yoder requests a Roll Call Vote. Yoder yes Hawk yes Motion Passed; 7-0; Unanimous. <><><><><><><><><><><><> B. Request Approval for Transfer of Funds FROM: Aviation General, 1107-(ACCOUNT) Parking Lot Repair and Maintenance $3, Other Insurances $3, Hangar Repair & Maintenance $1,200 TOTAL $7,700 TO: Fire Protection Equipment $3, Air Traffic Control Tower Maintenance $3, Seed and Fertilizer $1,200 TOTAL $7,700 The Airport staff have focused efforts to maximize productivity by decreasing man hours to accomplish the same tasks. The Department completed a long-term goal by purchasing a large capacity mower that maintains the same acreage as three existing mowers. The cost was slightly above the line item balance in the 2018 budget and funds were transferred to facilitate the purchase. Unexpected failures in the Air Traffic Control tower electronic equipment requires additional money as well as recent fire training inspections noted some of the Airport fire response gear was outdated according to NFAP and OSHA standards and must be replaced. The Department is requesting a transfer of funds of $3,000 from (Parking Lot Repair) to (Fire Protection Equipment); a transfer of $,3500 from (Other Insurances) to (Air Traffic Control Tower Equipment), and a transfer of $1,200 from (Hangar Repair & Maintenance) to (Seed and Fertilizer) to meet the needs through the end of the year. Page 4

5 McKim makes a motion to approve the transfer request of $7,700 in Fund from the Services Category to the Capital Outlay Category as set out on the agenda. Jones Seconded. Yoder asks for a Voice Vote. Motion Passed; Unanimous; No Objections. <><><><><><><><><><><><> Jeff Cockerill presents Item 7C & 7D 6:37 pm C. Request Approval for Creation of new Account lines and Simultaneous Additional Appropriation Aviation General, 1107-(ACCOUNT) Interim Transition Position $15, Health, Dental, Life $2, PERF $2, FICA $1, TOTAL $20, <><><><><><><><><><><><> D. Request Approval to Amend the 2018 Salary Ordinance Aviation General, 1107-(ACCOUNT) ADD: Interim Transition Position SO 40hrs $15,000 Exempt The Current Airport Director has expressed a desire to step down from his position in December. It is the hope of the Board of Aviation Commissioners that the position could be filled before his retirement, allowing time for the Current Director to work with the New Director. In order to achieve this goal, the Board would like begin the hiring process immediately and have the ability to hire this position as soon as the selection process concludes. This would require the creation of a new account line, an additional appropriation and a salary ordinance amendment. McKim makes a motion to approve the creation of new account lines and simultaneous additional appropriation in Fund of $20, into the Personnel Category as set out in the agenda. Simultaneously moves for approval to amend the 2018 Salary Ordinance in Item 7D to add the line Interim Transition Position, SO, 40 hours, Exempt with Salary capped at $15,000 as set out on the agenda. Jones Seconded. McKim asks unanimous consent to amend the proposed Salary Ordinance line Interim Transition Position, SO, 40 hours, Exempt to $60,000. Jones Seconded. No Objections. Yoder requests a Roll Call Vote. Yoder yes Hawk yes Page 5

6 Motion Passed; 7-0; Unanimous; No Second Reading Necessary. 8. BOARD OF COMMISSIONERS, Angie Purdie 6:42 pm A. Request Approval for Additional Appropriation County Buildings, 1000-(ACCOUNT) Service Contracts-All Buildings $53,000 The money requested will be used to replenish the funds exhausted, and should be sufficient to carry through the year end. Note: It was the intent to use this line for the purposes of all service contracts and in doing so, the Commissioner s realized this fund was sorely under budgeted. McKim makes a motion to approve the additional appropriation in Fund of $53,000 into the Services Category as set out in the agenda. Jones Seconded. Purdie asks for the amount to be reduced to $30,000. McKim asks unanimous consent to amend the motion to reduce the additional appropriation request from $53,000 to $30,000. Jones Seconded. No Objections. Yoder requests a Roll Call Vote. Hawk yes Yoder yes Motion Passed; 7-0; Unanimous. <><><><><><><><><><><><> Jeff Cockerill presents Item 8B 6:44 pm. B Authorizing GO Bond- Ordinance (First Reading) GO Bond Appropriation Ordinance (First Reading) The Commissioners are requesting approval for the issuance of a General Obligation Bond. The request for the Bond will fund $3 million in projects. The allowed projects are found in Exhibit B to the Bond Ordinance which reads as follows: "The projects include the following various improvements to County facilities, including sinks and related equipment at the jail, improvements to the Monon Trail, parking facility improvements (red lot and lot next to CC), building improvements, tuck point improvements (W. JB/Showers), switches, Page 6

7 election equipment, ergonomic equipment for buildings (e.g., desks, treadmills, recumbent bikes), and all necessary related improvements." McKim makes a motion to approve Ordinance : Authorizing Issuance of a 2018 General Obligation Bond first reading and Ordinance : 2018 General Obligation Bond Appropriation first reading. Jones Seconded. A brief discussion was held on the possible 2018 G.O. Bond Projects submitted by the Board of Commissioners: Red Lot Purchase (Lot by North Showers) Highway Building and Remodel Monon Trail work Tuck Pointing of both the Showers and Justice Building (Westside) Computer Switches Ergonomics Equipment for departments 9. SOLID WASTE MANAGEMENT DISTRICT, Tom McGlasson 6:59 pm Request Approval for Additional Appropriation General Operating, 1000-ACCOUNT) Other Professional Services $24, This additional appropriation is necessary to appropriate funds that have been released from the Landfill Post Closure Trust Fund. The release of these funds was approved and authorized by the District and the Indiana Department of Environmental Management (IDEM). The funds are being utilized for expenses incurred by the requirement of IDEM to install three (3) additional groundwater monitoring wells at the landfill. The installation work was completed by AECom in late May. McKim makes a motion to approve the additional appropriation in Fund , General Operating of $24, into the Capital Outlay Category as set out in the agenda. Jones Seconded. Yoder requests a Roll Call Vote. Hawk yes Yoder yes Motion Passed; 7-0; Unanimous Page 7

8 10. ANIMAL MANAGEMENT INTERLOCAL, Jeff Cockerill 7:02 pm RESOLUTION : A Resolution Approving the Interlocal Cooperation Agreement between the City of Bloomington, Town of Ellettsville, and Monroe County, Indiana, in regards to 2018 Animal Management. The Animal Control Interlocal has been in effect for a number of years. This Interlocal gives the County the duty of enforcing its Animal Control rules in the Town of Ellettsville and the use of the City of Bloomington's Animal Shelter. The price of the contract is based upon the percentage of animals from each of the Jurisdictions. The amount for the County has increased primarily based upon a greater percentage of Animals cared for at the shelter coming from County sources. McKim makes a motion to approve Resolution : A Resolution Approving the Interlocal Cooperation Agreement between the City of Bloomington, Town of Ellettsville, and Monroe County, Indiana, in regards to 2018 Animal Management. Jones Seconded. Cockerill explains that the Resolution was not included in the packet and asks to revisit this at the October Regular Session. McKim makes a motion to table this item to unspecific time. Jones Seconded. Yoder calls for a Voice Vote. Motion Passed; Unanimous; No Objections. 11. AUDITOR, Lorie Robinson 7:07 pm Request Approval to Amend the 2018 Salary Ordinance (Second Reading) General 1000-(ACCOUNT) FROM: Claims Administrator PAT 2 35hrs 3yr $38,820 Non-Exempt TO: Claims Administrator PAT 2 40hrs 3yr $43,221 Non-Exempt The Auditor's Office would like to revisit a discussion previously tabled on June 10th concerning our Claims Administrator. The Department would like to make this position 40 hours per week. Justification will be presented based on the quantity of work, internal controls, deadlines, vacation and comp time. No additional appropriation will be needed for McKim makes a motion for approval to amend the 2018 Salary Ordinance to increase the number of hours of the Claims Administrator in from 35 hours to 40 hours with an increase in the annual salary from $38,820 to $43,221 as set out on the agenda. Jones Seconded. Yoder requests a Roll Call Vote Yoder yes Hawk no Page 8

9 Motion Passed; 6-1 [Hawk]; Second Reading Final. 12. Discussion of Public Safety LIT Budget (PSAP) 7:08 pm A brief discussion about the PSAP Budget. Also a brief discussion about Dispatch Budget. (This budget is slated to be discussed in detail at the Budget Session (September 12th) McKim states that he spoke with the City Attorney regarding the PSAP LIT Rate and status. The City has not yet voted on the rate at this time and will set new rates on September 26th along with Notice regarding the meeting. The DRAFT resolution sets the rate at percent. Which is a reduction from percent. 13. COUNCIL COMMENTS 7:10 pm A. Flory leads a discussion on the Juvenile Detention Center regarding the use of the Per Diem Fund to pay for juvenile detention. B. 7:35 pm Stinesville Budget must have County Council approval due to conflicts of interest with Stinesville Township members also serving as volunteer fire fighters. This will take place during Budget Sessions in October. Flory is coordinating with Stinesville and DLGF on ensuring that the proper notices and publications are in place. C. 7:39 pm Fringe Rate regarding Full-Time Health/Dental/Life McKim asks for consent to change to the fringe rate from $10,500 to $10,200 in the 2019 Budgets. No Objections. 14. ADJOURNMENT 7:41 pm Page 9

10