Approve minutes from October 14, 2013 meeting Motion by L. Peterson/R. Mercord to approve minutes as presented. Motion carried.

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1 December 4, :30 a.m. Call to Order - The meeting was called to order by Chairperson Dan Reis at 8:32 a.m. Other Bob Traynor. Ann Webb, JoAnn Miller, and Jack Hines, were also present. Approved printed agenda - Motion by B. Traynor/L. Peterson to approve printed agenda. Motion Public Comment There was none. Approve minutes from October 14, 2013 meeting Motion by L. Peterson/R. Mercord to approve minutes as presented. Motion Discuss/take action on Pierce County Code Section 4-20 re: duties and responsibilities of the Fair Committee No action taken. Discuss/take action on recommendation on 2014 Fairgrounds rental rates Motion by B. Traynor/L. Peterson to forward recommendation for approval of proposed rates onto Building/Grounds committee. Motion carried with D. Bergseng opposed. Discuss/take action on pre-fair event & grandstands events for 2014 Coordinator Webb presented a proposed list of pre-fair and grandstand activities to be used during the 2014 fair based off of information from the various volunteer committees. Motion by C. Bjork/R. Mercord to allow Coordinator Webb to proceed with securing these events and related contracted services. Motion carried with D. Bergseng opposed. Coordinator Report Coordinator Webb indicated that Fair Secretary interviews were taking place immediately following the board meeting. New employee hopefully to be in place before the end of the year or by Future Agenda Items (1) 2014 booked entertainment (2) fair coordinator review (3) Consideration for parade on Sunday (D. Bergseng) Confirmed next meeting date Next meeting will be held on Tuesday, January 21 at 8:30 a.m., Seyforth Building. Adjourn Motion by D. Bergseng/B. Traynor to adjourn the meeting at 9:25 a.m. Motion

2 October 14, :30 a.m. Bob Traynor. Ann Webb, Ginny Huber, Jack Hines, JoAnn Miller, Barb Leier and Sandee Coughlin were also present. Approved printed agenda - Motion by L. Peterson/D. Bergseng to approve printed agenda. Motion Public Comment There was none. Review/approve minutes of September 5, 2013 meeting - Motion by R. Mercord/L. Peterson to approve the minutes as presented. Motion Report from Friends of Fair on suggestions received during Fair Jack Hines reviewed some suggestions for future fairs. Ones with merit were taken under advisement. Discuss/take action on attendance at Consumer Protection training (E.coli) meeting in Wausau on Saturday, November 9, 2013 Motion by R. Mercord /L. Peterson to approve Fair Coordinator attendance at Consumer Protection training meeting in Wausau. Motion Discuss/take action on Pierce County Code Section 4-20 re: duties and responsibilities of the Fair Committee Motion by C. Bjork/ D. Bergseng to defer action and place topic on next meeting agenda. Motion Discuss/review food stand fee structure Fair Coordinator provided history and brief summary of food stand fee structure. No future action is necessary. Discuss parking facilities and fees C. Bjork inquired about the possibility of charging for parking during the Fair. D. Bergseng reminded the committee that eight months ago Fair Committee had decided there would be no parking fee considered at this time. Coordinator Report Coordinator Webb reviewed (1) Deceased member resolution at State Convention for Don Rohl & John Berggren JR VMD. (2) Update on Tractor/truck pull meeting (3) District II meeting update (4) Farm Safety Days for 600 Pierce County 4 th graders. Future Agenda Items (1) Pierce County Code Section 4-20 (2) Non-fair rental fees Confirmed next meeting date Wednesday, December 4, 2013 at 8:30 a.m., Seyforth Building. Adjourn Motion by D. Bergseng/L. Peterson to adjourn the meeting at 9:50 a.m. Motion

3 September 5, :30 a.m. Call to Order - The meeting was called to order by Chairperson Dan Reis at 8:35 a.m. Other Bob Traynor. Ann Webb, Ginny Huber, Bill Emery and JoAnn Miller were also present. Approved printed agenda - Motion by R. Mercord /L. Peterson to approve printed agenda. Motion Public Comment D. Bergseng would like clarification of Ordinance 4-20 and responsibilities of Fair Coordinator/Fair Committee. Review/approve minutes of April 9, 2013 meeting - Motion by L. Peterson/D. Bergseng to approve the minutes as presented. Motion Report from Friends of Fair on suggestions received during Fair Bill Emery/Jack Hines will address the Building & Grounds and Fair Committee at a future meeting date. Discuss/take action on attendance at October 1 st District II meeting in Washburn County Motion by B. Traynor/R. Mercord to allow A. Webb and G. Huber to attend October 1 st District II meeting in Washburn County. Motion Discuss/take action on attendance at National Convention in Las Vegas by Fair Coordinator Motion by L. Peterson /B. Traynor to approve attendance at National Convention by Fair Coordinator with reimbursement for hours worked as travel, hotel, registration & meals will be taken care of by her and other sources. Motion carried with 4 in favor and 2 opposed (C. Bjork/D. Bergseng). Discuss/take action on attendance at annual State Convention in Wisconsin Dells January 5-9, 2014 Motion by C. Bjork/D. Bergseng to allow A. Webb and Fair Secretary as usual to attend the State Convention and reserve one room. Motion Discuss/take action on 2014 budget 2014 budget information was reviewed by coordinator Webb. Motion by L. Peterson/B. Traynor to amend 2014 budget to include family plan health insurance for new hire making the revised budget total $235,411. Motion Discuss/take action on authorizing refilling of Fair Secretary position Motion by D. Bergseng /B. Traynor to refill Fair Secretary position and forward request on to appropriate Administration personnel. Motion Coordinator Report Coordinator Webb reviewed 2013 Fair highlights. Future Agenda Items (1) Friends of the Fair (2) Ordinance 4-20 (3) Review Food stand fee structure (4) Parking facilities and fees Confirmed next meeting date revised to Monday October 14, 2013 at 8:30 a.m., Seyforth Building. Adjourn Motion by C. Bjork/D. Bergseng to adjourn the meeting at 10:00 a.m. Motion

4 April 9, :30 a.m. Bob Traynor. Ann Webb, Ginny Huber, Bill Emery, JoAnn Miller and Jack Hines were also present. Approved printed agenda - Motion by C. Bjork /D. Bergseng to approve printed agenda. Motion Public Comment B. Emery provided foundation donation and arena barn space updates. Review/approve minutes of March 12, 2013 meeting - Motion by L. Peterson/B. Traynor to approve the minutes as presented. Motion Discuss/take action on 2013 possible additional booked Fair entertainment No additional booked entertainment for 2013 Fair to approve at April meeting. Motion by L. Peterson/R. Mercord to have coordinator pursue possibility of pony pull Thursday pm. Motion Discuss/take action on social garden planning for County Fair Motion by R. Mercord/B. Traynor to house social garden in shady area behind carnival row by southwest entrance. Motion Motion by B. Traynor/L. Peterson for Fair to operate social garden. Motion Motion by D. Bergseng/R. Mercord for coordinator to obtain village and other licenses (s) required for Fair to operate social garden for 4 days of Fair and for up to 5 people to attend a Responsible Beverage Bartending Course & 5 people for bartending licenses with the Village. Motion by D. Bergseng/B. Traynor for social garden hours of operation to be Thursday Saturday from 5 p.m.-12 midnight and Sunday from noon-5 p.m. Motion Coordinator Report Coordinator Webb brought the committee up to date on (1) Zone 4 meeting held March (2) District meeting April 10 (3) Fair office work in progress Future Agenda Items (1) Final Fair Entertainment (2) Social Garden update Confirmed next meeting date Tuesday, June 4, 2013 at 8:30 a.m., Seyforth Building. Adjourn Motion by B. Traynor/D. Bergseng to adjourn the meeting at 9:40 a.m. Motion

5 March 12, :30 a.m. Bob Traynor. Ann Webb, Ginny Huber, Bill Emery and Curtis Betthauser were also present. Approved printed agenda - Motion by B. Traynor/R. Mercord to approve printed agenda. Motion Public Comment There was none. Review/approve minutes of January 29, 2013 meeting - Motion by L. Peterson /B. Traynor to approve the minutes as presented. Motion Frank Ginther presentation on 4-H duties during Fair F. Ginther presented an overview of the role 4-H plays in the Fair and working with the Fair Office and Fairgrounds. Discussion on Pierce County Friends of the Fair Foundation Bill Emery provided foundation update. State has recognized articles of incorporation and a checking account has been established. Discuss/take action to complete Fair Coordinator Evaluation from January meeting Motion by L. Peterson/B. Traynor to issue the Fair Coordinator a meets standard job evaluation and authorize the step increase based on her performance. Motion Discuss/take action on parade during Fair D. Bergseng informed committee that a compromise between the Fair and fire department couldn t be reached to accommodate the parade route to come through the grandstands during the 2013 Fair. No action necessary. Discuss/take action on 2013 additional booked Fair entertainment No additional booked entertainment for 2013 Fair to approve at March meeting. Webb indicated changes necessary from what had been approved at January meeting: Cape Cod chainsaw ($1650) will replace Dave Ferrell ($2075) and St. Croix County 4-H Show Choir had price change to $300. Discuss/take action on attendance to District II meeting on April 10 th in St. Croix County Motion by C. Bjork/L. Peterson to approve attendance for Fair Coordinator/Secretary to attend April 10 th meeting with coordinator Webb to provide written report upon return. Motion Coordinator Report Coordinator Webb brought the committee up to date on (1) Beer resolution with county board had 1 st reading in February and 2 nd reading will be in March. (2) Social Garden Planning will be brought forth at April meeting (3) Fairbook has been completed and sent to press with expected deliver end of April. (4) Coordinator Webb will be attending Zone 4 meeting March th in Rochester, cost covered by WAF Board. Future Agenda Items (1) Social Garden planning proposal (2) Fair entertainment Confirmed next meeting date Tuesday, April 9, 2013 at 8:30 a.m., Seyforth Building. Adjourn Motion by B. Traynor/D. Bergseng to adjourn the meeting at 9:20 a.m. Motion

6 January 29, :30 a.m. Committee members present were LeRoy Peterson, Dean Bergseng, Robert Mercord, Cecil Bjork and Bob Traynor. Ann Webb, Ginny Huber, Bill Emery, Jerry Kosin, Jeff Holst, Scott Jones, Rick Jensen and Curtis Betthauser were also present. Approved printed agenda - Motion by D. Bergseng/R. Mercord to approve printed agenda. Motion Public Comment Dean Bergseng presented several suggestions for grandstand dates/events and Sunday grandstand fees. Dan Reis outlined future committee discussion topics for use of new fair building, social garden considerations and future fairgrounds expansion plans. Review/approve minutes of December 12, 2012 meeting - Motion by L. Peterson/B. Traynor to approve the minutes as presented. Motion Discuss/take action on Pierce County Friends of the Fair Foundation Bill Emery presented Articles of Corporation for Pierce County Friends of the Fair Foundation which were submitted last week. No action necessary. Discuss/take action on fair funding options from public meeting Dean Bergseng discussed holding a parade during the Fair and Sunday gate charging hours during the fair. Dean Bergseng to contact Fire Department to see if they would be open to a fair grandstand parade provided parade was off the fairgrounds by 1:00 p.m. on Sunday of Fair. Motion by D. Bergseng/C. Bjork to cease charging gate admission fees on Sunday of fair at 2:00 p.m. Motion amended by B. Traynor/R. Mercord to cease charging gate admission fees on Sunday of Fair at 3:00 p.m. Amended motion Discuss/take action on Social Garden during the Fair - A. Webb presented insurance requirements and resolution to authorize alcohol sales. Motion by L. Peterson/D. Bergseng to consult with Corporation Counsel on how to best state paragraph seven of resolution No. 12 to authorize the sale of intoxicating liquor and fermented malt beverages on the Pierce County Fairgrounds which allows for dissemination during any Pierce County Fair Department sponsored events, in designated area(s) and also prevents any carry-in/on of alcoholic beverages and forward Corporation Counsel s resolution onto F&P. Motion Discuss/take action on 2013 booked Fair entertainment including grandstand events A motion by B. Traynor/R.Mercord to approve booking entertainment for 2013 Fair as presented by Coordinator Webb. Motion carried with 5 in favor and 1 abstained (D. Bergseng). A motion by C. Bjork/B. Traynor to approve grandstand events for 2013 Fair as presented by Coordinator Webb. Motion carried with 5 in favor and 1 abstained (D. Bergseng). Discuss/take action on membership to International Association of Fairs and Expositions A motion by B. Traynor/D. Bergseng to approve Pierce County Fairs membership to the

7 International Association of Fair and Expositions. Motion carried with 5 in favor and 1 opposed (C. Bjork). Coordinator Report Coordinator Webb brought the committee up to date or presented materials on (1) State Convention Report (2) Non-Fair Event Roster (3) Fair Office Procedure Manual (4) 4-H duties during Fair Frank Ginther (5) Fairbook (6) 2012 Coordinator accomplishments. Closed Session Fair Coordinator annual performance review Motion by L. Peterson/R. Mercord to convene into closed session at 9:50 a.m. Roll call vote carried with all members in favor. Return to Open Session Motion by R. Mercord/L. Peterson to return to open session at 10:50 a.m. Motion carried by roll call vote with all members in favor. Chairman Reis will discuss job evaluation with Fair Coordinator. Future Agenda Items (1) F. Ginther 4-H duties during Fair (2) 2013 Fair entertainment (3) Parade (4) Corporation Counsel resolution update (5) Social Garden (6) District II meeting. Confirmed next meeting date Tuesday, March 12, 2013 at 8:30 a.m., Seyforth Building. Adjourn Motion by C. Bjork/L. Peterson to adjourn the meeting at 11:00 a.m. Motion

Pierce County Fair Committee Meeting Pierce County Fairgrounds Seyforth Building December 12, :30 a.m.

Pierce County Fair Committee Meeting Pierce County Fairgrounds Seyforth Building December 12, :30 a.m. December 12, 2012 8:30 a.m. Call to Order - The meeting was called to order by Chairperson Dan Reis at 8:30 a.m. Other Committee Webb, Ginny Huber, Bill Emery, Jack Hines and Jeff Holst were also present.