PROPERTY COMMITTEE. Oversight for Maintenance (Building and Grounds)

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1 Notice of Public Meeting Tuesday, March 1, :00 a.m. PROPERTY COMMITTEE Oversight for Maintenance (Building and Grounds) 1 of 15 Door County Government Center Chambers Room (C102), 1st floor 421 Nebraska Street, Sturgeon Bay, WI AGENDA 1. Call Meeting to Order 2. Establish a Quorum 3. Adopt Agenda / Properly Noticed 4. Approve Minutes of February 1, 2016 Regular Property Committee meeting 5. Correspondence 6. Public Comment 7. Supervisor Response 8. Continuing / Pending Business A. Microphone System for Meeting Rooms 1.) Demonstration 9:05 a.m. 2.) Discussion/Decision (if any) B. Pictures for County Board Room 9. New Business A. Central Ambulance Station and Human Services Resource Center Former Door County Highway Shop Site (916 N. 14 th Avenue, Sturgeon Bay, WI) 1.) Resolution Recap 2.) Resolution Phase I a.) Retention of Design Professional b.) Retention of Construction Manager c.) Environmental Sampling and Analysis B. Project Cost Estimate Breakdown C. Letter of Resignation Mike Paye D. Request to Refill Maintenance Technician HVAC-Refrigeration Specialist and Subsequent Positions 10. Request for Agenda Items for Next Month s Meeting 11. Review of Vouchers, Claims and Bills 12. Next Meeting Date: Regular Meeting Wednesday, April 6, :00 p.m. 13. Adjourn Deviation from the order shown may occur Members of the Door County Board of Supervisors and/or its sub-units may be in attendance at this meeting to listen and gather information. Notice is hereby given that the above meeting may constitute a meeting of the Door County Board of Supervisors or one of its sub-units. However no official action will be taken except by the Property Committee. In compliance with the Americans with Disabilities Act, any person needing assistance to participate in this meeting, should contact the Office of the County Clerk at (920) Notification 48 hours prior to a meeting will enable the County to make reasonable arrangements to ensure accessibility to that meeting. Posted, 2016

2 MINUTES Monday, February 1, 2016 PROPERTY COMMITTEE Oversight for Maintenance (Building and Grounds) 2 of 15 Door County Government Center Chambers Room (C102), 1st floor 421 Nebraska Street, Sturgeon Bay, WI Call Meeting to Order The February 1, 2016 Property Committee meeting was called to order by Chairman Richard Virlee at 10:02 a.m. Establish a Quorum Members present: Richard Virlee, Randy Halstead, Ken Fisher, Steve Sohns, Jon Koch, and Richard Haines. Leo Zipperer was excused. Others Present: County Board Chairman Dan Austad, Supervisor Paul Kok, Supervisor John Neinas, Supervisor Roy Englebert, Supervisor Susan Kohout, Supervisor Helen Bacon, Supervisor Kathy Schultz, Administrator Ken Pabich, CC Grant Thomas, Building & Grounds Director Wayne Spritka, Human Services Director Joe Krebsbach, EMS Deputy Director Aaron LeClair, Finance Director Mark Janiak, HR Director Kelly Hendee, Interim ADRC Director Michael VanDyke, Soil & Water Conservationist Greg Coulthurst, Custodian DJ Londo. County Clerk Jill Lau, media representatives, League of Women Voters representative, and public. Adopt Agenda / Properly Noticed Motion by Koch, seconded by Haines to approve the amended agenda. Motion carried by unanimous voice vote. Approve Minutes of January 6, 2016 Regular Property Committee meeting and the January 13, 2016 Special Property Committee meeting Motion by Halstead, seconded by Sohns to approve the minutes of the January 6, 2016 regular Property Committee meeting and the January 13, 2016 Special Property Committee meeting. Motion carried by unanimous voice vote. Correspondence from Supervisor Leo Zipperer regarding the DWD-DVD lease Introduction of New Employee D.J. Londo Spritka introduced Dan DJ Londo. DJ has been hired as a Custodian. Public Comment No one from the public commented. Supervisor Response N/A. Continuing / Pending Business Pictures for County Board Room Administrator Pabich asked to postpone this agenda item to next month s meeting. Alternative Sites Adjacent to Current Senior Resource Center (832 N. 14 th Avenue, Sturgeon Bay, WI) Site Offered for Lease by and Adjacent to Ministry Door County Medical Center Other Sites? Decisions and Course(s) of Action (if any) No discussion or action taken on alternative sites. "These minutes have not been reviewed by the oversight committee and are subject to approval at the next regular committee meeting." Lease of Space in Government Center to Wisconsin DWD DVD Wis DOA s Counterproposal CC Thomas explained it doesn t appear that the State will ask for a reduction in the lease amount. Spritka has submitted floor plans and evacuation information to the State as requested. The County is waiting to receive the lease document back from the State to

3 3 of 15 follow-up on terms and conditions. The Committee approved the lease at the December 2015 committee meeting. CC Thomas intent is if the State adheres to the terms and conditions approved by the Committee the lease will be executed; if any changes those will be brought back before the Property Committee. State is hoping to take occupancy by March 1, This is a one year lease commitment. Administrator Pabich and Human Services Director Krebsbach are both in agreement with leasing the office space; it s as short-term, win-win, to use vacant space. Motion by Fisher, seconded by Sohns to approve the lease. Motion carried by voice vote with Supervisor Koch and Supervisor Halstead voting no. New Business Central Ambulance Station and Human Services Resource Center Former Door County Highway Shop Site (916 N. 14 th Avenue, Sturgeon Bay, WI) Present at the meeting to cover the topics included John Cain and Steven Schneider Venture Architects, Paul Martzke Immel Construction, and Chad Holland Paul Davis Restoration. John Cain, Venture Architects, presented a handout and PowerPoint. Cain noted the drawings are a character, not the actual building. The drawings give a strong impression of what the building could look like; final form/design will be in future phases of the project. Cain presented completed projects of historic buildings that were renovated into useful, modern spaces. Steven Schneider presented the vision for the former Highway Shop reviewing the exterior and interior conceptual design. The overall project is roughly 40,000 sqft. Discussion of a second floor for future expansion; it was noted at this time there is no intent to build a second floor. Interior Cleaning and Odor Elimination Chad Holland explained Paul Davis is primarily a restoration company. Holland explained cleaning methods, soda blasting, which is used to clean wood and porous surfaces. Holland used specific examples of projects Paul Davis Restoration has completed. Holland noted he is confident soda blasting will eliminate all odors in the former Highway Shop. Soda blasting would be used on the wood and concrete surfaces of the building. Cain explained a thorough demolition would be done first. Floor Vapor Barrier Paul Martzke, Immel Construction, noted the costs for the cleaning of the building were included in the estimates presented. Martzke noted the team focused on removing offensive materials, protecting the new area from the materials and giving the County assurance there won t be problems in the future. Martzke presented information regarding the removal of contaminated soil specific to the concrete slab and area below. Once the slab and ground is removed an under slab vapor barrier would be installed. Foundation drainage and radon under floor piping will be installed and a radon removal system will be installed in the building foundations. Environmental Testing Spritka noted the soil borings will be performed on February 8 th and 9 th. Administrator Pabich reviewed estimated costs comparing building new to renovated costs. Both options are viable; costs are very close. Reusing the building is not a significant savings. Discussion regarding moving/relocating of fuel station. Discussion regarding soil borings and costs associated with contaminated soil removal. Human Services Director Krebsbach noted he is excited about the potential use of the building. The conceptual plan offers an inviting space and hits the mark even better than the stand alone building previously proposed. Motion by Halstead, seconded by Sohns to move this issue forward to the full County Board. Motion carried by unanimous voice vote. Administrator Pabich questioned if the committee felt the need to hold a staff led public informational meeting in addition to the regular committee and county board meeting prior to the February County Board meeting. By consensus the committee directed staff to organize and hold a public informational meeting. Washington Island Ferry Line, Inc Commercial Activity [Northport Harbor/Detroit Harbor Navigational Channel] Report Information included in the meeting packet was reviewed. CC Thomas noted this is an annual report which is reviewed by the Property Committee.

4 4 of Maintenance Agreement Proposal Bassett Mechanical Information included in the meeting packet was reviewed. Spritka explained this is a planned, budgeted request for No cost changes from Motion by Fisher, seconded by Koch to approve the 2016 Maintenance Agreement Proposal with Bassett Mechanical. Motion carried by unanimous voice vote. Request to Refill Custodial Position Spritka explained this is a part-time custodial position vacated in March Spritka evaluated the position and determined there is a need to refill the position due to changes (additional square footage in jail added and the department has added additional cleaning requirements at the Highway Shop). Information included in the meeting packet was reviewed. The position was not budgeted in 2016 and therefore would need to be reviewed by the Finance Committee. Motion by Haines, seconded by Fisher to approve the request to refill the Custodial Position and send on to the Finance Committee for funding and on to County Board. Motion carried by unanimous voice vote. FYI End of Year Annual Report Information included in the meeting packet was reviewed. Supervisor Haines was excused at 12:43 p.m. Motion by Fisher, seconded by Koch to accept the end of year annual report. Motion carried by unanimous voice vote. Request for Agenda Items for Next Month s Meeting Alternative Sites Review of Vouchers, Claims and Bills Reviewed without comment. Next Meeting Date Regular Meeting Tuesday, March 1, :00 a.m. Adjourn Motion by Fisher, seconded by Halstead to adjourn. Time: 12:47 p.m. Motion carried. Respectfully submitted by Jill M. Lau, County Clerk

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LEGISLATIVE COMMITTEE

Notice of Public Meeting Tuesday, March 21, 2017 3:00 p.m. LEGISLATIVE COMMITTEE 1 of 13 Door County Government Center Chambers Room (C102), 1st floor 421 Nebraska Street, Sturgeon Bay, WI AGENDA 1. Call