PROPERTY COMMITTEE. Oversight for Maintenance (Building and Grounds)

Transcription

1 Notice of Public Meeting Tuesday, August 14, :30 a.m. PROPERTY COMMITTEE Oversight for Maintenance (Building and Grounds) 1 of 20 Door County Government Center Chambers Room (C102), 1st floor 421 Nebraska Street, Sturgeon Bay, WI AGENDA 1. Call Meeting to Order 2. Establish a Quorum 3. Adopt Agenda / Properly Noticed 4. Approve Minutes: 07/10/12 and 07/19/2012 Property Committee Meeting 5. Correspondence 6. Public Comment 7. Continuing / Pending Business A. Fleet Vehicle Replacement Disposal/Sale of Replaced Vehicles - Update B. Boundary Line Encroachment P.I.N (County s) & P.I.N (Hanson s) - Update C. Department Space Needs Study - Update D. Public Works Projects (Government Center & Former Highway Shop) - Update 8. New Business A. Sturgeon Bay Utilities Public Fire Protection Fee (Sec (3)(b) Wis. Stats.) County Owned Property B. Former Highway Shop Painting FYI C. Approve Door Access Control RFP D. Water Test Results JC - FYI 9. Requests for Agenda Items for Next Months Meeting 10. Vouchers, Claims and Bills Action 11. Next Meeting Date: September 11, :30 a.m. 12. Adjourn Deviation from the order shown may occur Members of the Door County Board of Supervisors and/or its sub-units may be in attendance at this meeting to listen and gather information. Notice is hereby given that the above meeting may constitute a meeting of the Door County Board of Supervisors or one of its sub-units. However no official action will be taken except by the Property Committee. In compliance with the Americans with Disabilities Act, any person needing assistance to participate in this meeting, should contact the Office of the CountyClerk at (920) Notification 48 hours prior to a meeting will enable the County to make reasonable arrangements to ensure accessibility to that meeting. Posted August 9, 2012 J. Lau

2 "These minutes have not been reviewed by the oversight committee and are subject to approval at the next regular committee meeting." 2 of 20 PROPERTY COMMITTEE Oversight for Maintenance (Building and Grounds) TUESDAY, JULY 10, 2012 MINUTES Call to Order The meeting was called to order at 8:31 a.m. by Chairman Ben Meyer. Establish a Quorum Committee members present: - Ben Meyer, Dale Wiegand, Richard Virlee, Richard Haines and Leo Zipperer. Also present were Building and Grounds Director Ted McCartney, County Clerk Jill Lau, County Board Chairman Dan Austad, Supervisor Susan Kohout and Community Programs Director Joe Krebsbach. Present for a portion of the meeting was CC Grant Thomas, Social Services Director Roger Tepe, Maintenance Tech II Rick Rogers and Maintenance Tech II Michael Paye. McCartney introduced the new Maintenance Department employees Rick Rogers and Michael Paye and gave a brief background of their work experience. Agenda/Proper Notice/Adopt Motion by Virlee, seconded by Wiegand to approve the agenda. Motion carried by voice vote. Approve Minutes of June 5, 2012 Property Committee Meeting Motion by Wiegand, seconded by Haines to approve the June 5, 2012 minutes. Motion carried. Correspondence Sturgeon Bay Utilities notice of intent to charge a Fire Flow Protection charge against six vacant county owned properties. Estimated annual cost is $ Sturgeon Bay Utilities Water Quality Report Public Participation None. Continuing/Pending Business Fleet Vehicle Replacement Disposal/Sale of Replaced Vehicles McCartney included information in the agenda packets detailing the current estimated sale value of the 1997 Dodge pickup and the 2006 Dodge Caravan. Motion by Wiegand, seconded by Zipperer to direct McCartney to dispose of the 97 pickup and the 06 van on the Wisconsin Surplus Auction Site. Motion carried by voice vote. Boundary Line Encroachment P.I.N (County s) & P.I.N (Hanson s) Review and Approve Possible Avenue(s) to Resolve (e.g., Conveyance of County s Parcel) CC Thomas included correspondence in the agenda packets. Mr. Hanson has indicated his preference is for the County to convey the county owned parcel to the Hanson Estate. All costs associated with the conveyance of the land would be paid by the Hanson Estate. CC Thomas will work with Mr. Hanson to figure out the best way to convey the property; a new property description and survey will be required. The transaction should be able to close by the end of July. Motion by Virlee, seconded by Wiegand to proceed with gifting the 7 th Avenue parcel of property to the Hanson parcel/estate. Motion carried by voice vote. ADRC Project Bidding Opening/Review/Recommendation Bids received from Portside Builders, Van s Custom Builders and Zeise Construction. The bids were opened and briefly reviewed. Portside Builders - $42,563; Van s - $46,618; Zeise - $50,537. Motion by Virlee, seconded by Wiegand to acknowledge receipt of the bids, which appear to be conforming bids, and direct McCartney to review the bids and report back to the Committee with his recommendation. Motion carried by voice vote. Former County Highway Shop Roof Repair Project Bidding Opening/Review/Recommendation Bids received from Quality Roofing, Weinert Roofing, Northeastern Roofing, Crafts, Waisdorf Roofing Co., Northern, Schaus Roofing and PHD Roof Doctors. The bids were opened and briefly reviewed. Quality Roofing - $61,136; Weinert

3 - $76,720; Northeastern - $69,600; Crafts - $91,967; Waisdorf - $116,900; Northern - $69,800; Schaus - $59,974 and PHD - $62,512. It was noted Northeastern Roofing only provided one copy of the bid proposal. Motion by Virlee, seconded by Haines to acknowledge receipt of the bids, which appear to be conforming bids, with the exception of Northeastern Roofing who did not provide the required number of copies; however, the committee waves the minor irregularity and directs McCartney to review all of the bids received and report back to the Committee with his recommendation. Motion carried by voice vote. New Business Department Space Needs Study Procedure/Guidelines A lengthy discussion was held regarding how to proceed to determine immediate needs, future needs and ideas to do business more efficiently. A survey can be drafted and sent to Department Heads, as a starting point, to determine immediate needs and projected 5 year plans. Discussion was held regarding employees who could potentially work from home; could offices be shared and scheduled accordingly by day? Motion by Zipperer, seconded by Wiegand to draft a questionnaire to send to Department Heads regarding space needs. Motion carried by voice vote. The committee will review a draft version of the questionnaire at the August committee meeting, or sooner, if available at the July 19 th special committee meeting. Removal/Discontinue of Cell Phones from 5 County Fleet Vehicles McCartney presented a history of the phones in the fleet vehicles. Phones were placed in the vehicles in 1996/1997. At that time the phones were hard mounted and wired in the vehicles. Over the years the phones became smaller and smaller and are just set in the vehicles. The phones are sliding under seats, charging cords are missing and the phone batteries are usually dead. It was suggested the placement of cell phones in fleet vehicles has simply outdated itself with so many people carrying personal cell phones or department cell phones. Motion by Zipperer, seconded by Wiegand to immediately eliminate all cell phones in the county fleet vehicles under McCartney s direction. Motion carried by voice vote. Former Highway Shop Building Maintenance Update Tuck Pointing, Painting, Awning Repair McCartney noted the cost of tuck pointing, painting and awning repair have been budgeted for and the work has started. Requests for Agenda items for next month s meeting Space Needs Study Vouchers, Claims and Bills ~ Action Vouchers, claims and bills were reviewed. Motion by Zipperer, seconded by Wiegand to approve all vouchers, claims and bills for the Maintenance Department. Motion carried by voice vote. 3 of 20 Next Meeting Date The next regular meeting of the Property Committee is scheduled for Tuesday, August 14, 2012, 8:30 a.m. A special meeting of the Property Committee will be held on Thursday, July 19, 2012, 8:30 a.m. Adjourn Motion by Virlee, seconded by Wiegand to adjourn. Adjournment came at 10:18 a.m. Motion carried. Recorded by County Clerk, Jill M. Lau

4 "These minutes have not been reviewed by the oversight committee and are subject to approval at the next regular committee meeting." 4 of 20 PROPERTY COMMITTEE Oversight for Maintenance (Building and Grounds) THURSDAY, JULY 19, 2012 MINUTES Call to Order The meeting was called to order at 8:35 a.m. by Chairman Ben Meyer. Establish a Quorum Committee members present: - Ben Meyer, Richard Virlee and Leo Zipperer. Members absent - Dale Wiegand and Richard Haines Also present were Building and Grounds Director Ted McCartney, Corporation Counsel Grant Thomas, County Clerk Jill Lau, County Board Chairman Dan Austad, Community Programs Director Joe Krebsbach and Social Services Director Roger Tepe. Agenda/Proper Notice/Adopt Motion by Virlee, seconded by Zipperer to approve the agenda. Motion carried by voice vote. Correspondence No correspondence was presented. Continuing/Pending Business ADRC Project Award Project Bid McCartney reviewed tips he considered when reviewing the bids. Portside Builders was the lowest bidder. After reviewing the bids, McCartney recommends contracting with Portside for the project. Motion by Zipperer, seconded by Virlee to award the ADRC project bid to Portside Builders in the amount of $42,563. Motion carried by voice vote. Former County Highway Shop Roof Repair Project Award Project Bid McCartney noted 8 bids were received. The lowest bidder was Schaus Roofing. After review by both McCartney and Corporation Counsel, McCartney recommends contracting with Schaus Roofing for the project. Motion by Virlee, seconded by Meyer to award the Former Highway Shop Roof Repair project bid to Schaus Roofing in the amount of $59,974. Motion carried by voice vote. New Business Department Space Needs Study Procedure/Guidelines A discussion was held regarding the need to delay the study until a new County Administrator was hired. After much review, it was decided a survey could be taken to begin to determine the immediate needs, 5 year plans and ideas to run Door County Government more efficiently. CC Thomas suggested a Department Head meeting be held to instruct the Department Heads in answering the immediate needs, 5 year plans, mobile offices, etc. questions; responses due back by the end of August. CC Thomas will proceed forward with the scheduling of a DH meeting within the next week. Requests for Agenda items for next month s meeting No new items were requested. Next Meeting Date The next regular meeting of the Property Committee is scheduled for Tuesday, August 14, 2012, 8:30 a.m. Adjourn Motion by Zipperer, seconded by Virlee to adjourn. Adjournment came at 9:25 a.m. Motion carried. Recorded by County Clerk, Jill M. Lau

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11 11 of 20 ULLMAN, TIM From: Sent: To: Subject: Peterson, Gary Tuesday, July 31, :00 PM ULLMAN, TIM; Welch, Cindy; Kuntz, Duane; Rouer, Jason GC fob system details Ok, here is all of the info on the GC system. The software has not been updated in 12 years but each controller has browser based software that is newer. The problem with the browser based software is that it will only handle 16 doors per installation versus 256 for the AccessBase 2000 software. The AccessBase software is compatible with windows 7 on both 32 and 64 bit machines. Existing locations would max out the AccessBase 2000 software necessitating additional databases to handle more than 8 physical locations (see below). JC expansion could handle a max of 64 doors (61 new) with a single AccessBase 2000 install. Company = Linear Corporation System Name = LinearAccess Software = AccessBase 2000 Controller Model = AM3Plus Networks supported per database = 8 Controllers supported per network = 8 Doors supported per controller = 4 Total doors per database = 8x8x4 = 256 Each network is a physical location, i.e. a building, because of need to hardwire doors to controllers. Presently installed controllers/doors and their location: Network Positions Controllers Doors Remaining Building Network 1 = GC Network 2 = GC Network 3 = JC Network 4 = EMS South Network 5 = EMS North Network 6 = Airport (future) Network 7 = JC (future)? Network 8 = Highway (future)? Gary Peterson PC/Network Specialist Information Systems Door County, WI (920)

12 12 of 20 ULLMAN, TIM From: Sent: To: Cc: Subject: Kuntz, Duane Tuesday, August 07, :00 PM ULLMAN, TIM Welch, Cindy; Peterson, Gary Highway FOB Access System Ok this is what I got: Company: Honeywell Systems Group (originally Northern Computers, Inc. but they appear to be defunct) Installed by: Accu-Com System Name: ADEMCO Software: ADEMCO PassPoint Plus v.2.10 MLB (Main Logic Board): 1 DCM (Door Control Module): 3 2 Card Readers & Door Controllers / DCM -electromagnetic door locks or door jamb-mounted lock strikes +12VDC or +5VDC ADEMCO 6139 Keypad: -system status -annunciate trouble conditions -1 per PassPoint system Capacities: Card Holders: 2000 Events: 7000 Doors of Access: 32 Relay Outputs: 33 Trigger Points: 32 Zone Input Points: 66 Time Schedules: 64 Holidays: 32 Access Group Levels: 128 Panel configuration: MLB + DCM1: -Access Point 1: -Access Point 2: Office-North Employee-North DCM2: DCM3: -Access Point 3: -Access Point 4: -Access Point 5: -Access Point 6: Office-South Maintenance Garage-East Sign Shop-West Heated Garage-East 1

13 From what I can gather, Northern Computers, Inc. appears to be defunct and Honeywell Systems Group is now liked to PassPoint Plus with likely limited support because PassPoint Plus, from what I can tell, is a discontinued product. They do, however, offer a couple other access control solutions. Duane Duane Kuntz PC/Network Specialist Door County Information Systems of 20 2

14 14 of 20 ULLMAN, TIM From: Sent: To: Subject: Welch, Cindy Wednesday, August 01, :23 AM ULLMAN, TIM; Peterson, Gary; Kuntz, Duane; Rouer, Jason Re: JC FOB System Information Company IdentiCard Software IndentiPass / SQL Express Database O/S Windows XP Installer ComTech Current Support thru SGT s Cabinets Controller Panel Expansion Module Available / In Use CRA 9000 Series 4-reader Access Control Panel 9000 Series Reader Expansion Module (4-readers) 8 / 6 CR Series 4-reader Access Control Panel 9000 Series Reader Expansion Module (4-readers) 8 / 8 CR Series 4-reader Access Control Panel 9000 Series Reader Expansion Module (4-readers) 8 / 8 CR Series 4-reader Access Control Panel 9000 Series Reader Expansion Module (4-readers) 8 / 8 CR Series 4-reader Access Control Panel 9000 Series Reader Expansion Module (4-readers) 8 / 8 CR Series 4-reader Access Control Panel 9000 Series Reader Expansion Module (4-readers) 8 / 8 CR Series 4-reader Access Control Panel 9000 Series Reader Expansion Module (4-readers) 8 / 8 CR Series 4-reader Access Control Panel N/A 4 / 2 Cindy Welch PC/Network Specialist County of Door Information Systems cwelch@co.door.wi.us

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