Agenda for the Regular Session to be held at 6:00 P.M.,, Wednesday, December 7, 2011 to be approved as proposed or amended.

Transcription

1 AGENDA OF THE REGULAR SESSION OF THE COUNCIL OF THE CITY OF WASHINGTON, IOWA TO BE HELD AT 120 E. MAIN STREET, AT 6:00 P.M., WEDNESDAY, DECEMBER 7, 2011 Call to Order Pledge of Allegiance Roll call Agenda for the Regular Session to be held at 6:00 P.M.,, Wednesday, December 7, 2011 to be approved as proposed or amended. Consent Agenda: Approval of Claims 1. Council minutes RDG Planning and Design, Professional Services Comprehensive Plan Project, $4, Casey s General Store, Class C Beer Permit (BC) with Sunday Sales, (Renewal). 4. EMSI, Asbestos Abatement Tienda La Cruz Demolition, Phase II, $12, Cornerstone Excavating Company, Tienda La Cruz Building Demolition, $40, Team Services, WWTP Testing/Inspection, $8, Department Reports. PRESENTATION FROM THE PUBLIC Please limit comments to 3 Minutes CONSIDERATION OF HEARINGS, ORDINANCES & RESOLUTIONS Discussion and Consideration of Resolution Establishing New Funds and Renaming Existing Funds. OLD BUSINESS Discussion and Consideration-Oakwood Village Subdivision (Tabled ) Discussion and Consideration of Sidewalk Extension to Mercy Medical Clinic (Tabled ) NEW BUSINESS Discussion and Consideration of Engineering Proposals Received. Discussion and Consideration of Assistant Superintendent-Cemetery Discussion and Consideration of Change Order for Tienda La Cruz. Closed Session Per Iowa Code 21.5(c) Pending Litigation. DEPARTMENTAL REPORT Police Department City Administrator City Attorney COMMITTEE REPORTS

2 Street Committee Sanitation/Water/Sewer Committee Finance/Personnel Committee Cemetery/Building Committee Ordinance Committee Public Safety Committee Cable Committee Comprehensive Plan Committee COUNCILPERSONS Sandra Johnson, Mayor Merle Hagie Fred Stark Mike Roth Russ Zieglowsky Bob Shepherd Karen Wilson-Johnson ADJOURNMENT Illa Earnest, City Clerk

3 Council Minutes The council of the City of Washington, Iowa, met in Regular Session in the council chambers in the Former Public Library Building, 120 E. Main Street, at 6:00 P.M., Wednesday, November 16, Mayor Sandra Johnson in the Chair. On roll call present: Hagie, Stark, Roth, Shepherd. Absent: Zieglowsky, Wilson-Johnson. Motion by Stark, seconded by Roth, that the agenda for the Regular Session to be held at 6:00 P.M., Wednesday, November 16, 2011 be approved as amended. Mayor Johnson requested that the addition of oath of office for new police officer Brett Johnson be added the agenda. Motion carried unanimously. Consent Agenda: 1. Council minutes Ahlers & Cooney, P.C., Professional Services, $18, Gridor Construction, WWTP Facility Improvement Project, $1,337, Rich Pumping LLC, Fall Bio-solids Land Application Project, $11, ECICOG, CDBG Housing Rehabilitation Project, $1, Fox Engineering, WWTP Improvement Project, $29, Fox Engineering, Sanitary Sewer Collection System, $11, Heritage Gallery, 2193 Lexington Blvd. Class B Native Wine Permit (WBN), Sunday Sales (renewal) 9. 4th Ave Bar & Grill, 331 N. 4th Avenue, Class C Liquor License (LC) Commercial, Outdoor Sales, Sunday Service (renewal) 10. Department Reports. Councilor Roth requested that item #9 be removed from the consent agenda. Motion by Shepherd, seconded by Stark, that consent agenda except for item #9 be approved. Motion carried unanimously. Motion by Shepherd, seconded by Hagie, that item #9-4th Ave Bar & Grill, 331 N. 4th Avenue, Class C Liquor License (LC) Commercial, Outdoor Sales, Sunday Service (renewal) be approved. Motion carried. Roth abstained. Motion by Hagie, seconded by Roth, to approve payment of claims as presented. Motion carried. Stark abstained. Motion by Shepherd, seconded by Stark, to approve Resolution Authorizing Levy, Assessment, Collection of Costs to the Washington County Treasurer. Roll call on said motion as follows: Ayes: Hagie, Stark, Roth, Shepherd. Nays: none. Motion carried. (Resolution No ) Motion by Roth, seconded by Hagie, to approve Resolution Adopting City of Washington Safety Manual. Roll call on said motion as follows: Ayes: Hagie, Stark, Roth, Shepherd. Nays: none. Motion carried. (Resolution No ) Discussion and Consideration-Oakwood Village Subdivision remains tabled. Discussion and Consideration of Sidewalk Extension to Mercy Medical Clinic remains tabled. Discussion and Consideration of Sewer Camera and Trailer System remains tabled. Motion by Hagie, seconded by Roth, to remove discussion and consideration of sewer camera and trailer from the table. Roll call on said motion as follows: Ayes: Hagie, Stark, Roth, Shepherd. Nays: none. Motion carried. After discussion, motion by Hagie, seconded by Shepherd, to enter into and authorize the Mayor to sign a three year municipal lease agreement with Mid-Iowa Solid Waste Equipment Company for an Aries Pathfinder System and 7 x 14 trailer in the amount of $34,833 per year starting December 1, Motion carried unanimously.

4 Motion by Stark, seconded by Roth, to enter into a grant request to Iowa DOT for the North 4th Avenue siding crossing (north of the main line). Motion carried unanimously. Motion by Stark, seconded by Roth, to approve the Administrative Policy on Employee Utilization of Payroll Direct Deposit. Motion carried unanimously. Motion by Shepherd, seconded by Stark, to approve Restore Purchasing Policy Adopted in Resolution No Motion carried unanimously. Motion by Roth, seconded by Hagie, to Authorize the Administrative Settlement Determinations and Authorizing the Mayor to Sign. Motion carried unanimously. Motion by Roth, seconded by Shepherd, that the council go into closed session per Iowa Code Section 21.5(c) Pending Litigation. Roll call on said motion as follows: Ayes: Hagie, Stark, Roth, Shepherd. Nays: none. Motion carried. Motion by Roth, seconded by Shepherd, that the council return to open session. Roll call on said motion as follows: Ayes: Hagie, Stark, Roth, Shepherd. Nays: none. Motion carried. Mayor Johnson announced that no formal action had been taken in the closed session. The finance/personnel committee will meet at 5:00 P.M., Wednesday, November 30 in the conference room in City Hall. Motion by Roth, seconded by Stark, that the Regular Session held at 6:00 P.M., Wednesday, November 16, 2011 be adjourned. Motion carried unanimously. Sandra Johnson, Mayor Illa Earnest, City Clerk

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11 11/12/11-11/25/11 STREETS: M/C personnel continued the leaf vac program staying on schedule, compiling 176 loads to date. Crews finished crack sealing the vertical seams on South 9 th Ave from East Washington St/East Polk St and horizontal seams on West 5 th St at North Marion Ave/North Iowa Ave. Yield signs were installed at North 7 th Ave- Eat 9 th St for east/west traffic as passed by council. No Parking signs were either moved or installed in various areas due to amendments of Ordinances by City Council. The street sweeper operated in most areas of the city and will continue weather permitting. Continued with stop and yield sign replacement program. WATER DISTRIBUTION: M/C personnel repaired 2 water main breaks, located at #906 South Ave D where a repair sleeve was placed to fix the leak on a 6 CIP. The other break was located at #608 South 12 th where a section of 4 PVC was installed. Numerous water box repairs were made, including one which required a whole new service installation from the main to the curb box. SEWER COLLECTION: M/C personnel dye tested sewer services to locate their destination of which sewer main they traveled to. STORM SEWER COLLECTION: M/C personnel unplugged some intakes with the rain we had received. MECHANIC/SHOP/CEMETERY: M/C personnel had 4 funeral services at Elm Grove and winterized the cemetery office. Replaced front rotors, pads and all bearings and seals on #302. Serviced both trash pumps, replaced spark plugs in #633 and #634. Replaced broken window in #133(loader), replaced new chain sprockets and drive chain on crack sealer. Serviced snow plow #402 and installed new spreader motor on #301 tailgate spreader. Finished installing #119 spreader, installed new couplers on tamp and started work on #601 spreader. OTHER: M/C personnel completed yard waste and brush pick up each week. Personnel had 13 water shut offs for nonpayment. Crews hauled numerous loads of spoil away from the shop. Responded to 45 One Call Locates. Hauled some rock and sand back to the stock piles. Please note that this report does not include every task M/C personnel performed, but shall be a highlight of our work performed as a department.

12 WWTP report for December 7, 2011 Council Meeting After hour alarm and dog call outs 19 th dog call, Police wanted dog trap set in the park, 2:00 p.m. Jason 20 th dog call, Police wanted dog trap moved to new location, 9:00 a.m. Jason 20 th dog call, dog caught in the trap, 12:00 p.m. Jason 26 th dog call, Safety Center reported a dog to be picked up at 525 South B, 1:30 p.m. Jason WWTP lagoon The lagoon filled to four (4) feet on the 26th. We started pumping contents back for treatment on the 28 th and were finished by 7:15 a.m. on the 30 th. The lagoon is pumped down and ready for the next rain. WWTP October 2011 MOR 0/31 days bypass over lagoon standpipe, million gallons (mg) treated, mg through WWTP, mg in and out of lagoon. Average daily flow mg, maximum daily flow mg, minimum daily flow mg, Sunset Park lift station bypassed for a total of 0.0 hours. NO SSO S out of the head works building for October TSS Removal 85 % required result = 93.2 % Influent TSS monthly average = mg/l Effluent TSS monthly average = 16.2 mg/l CBOD5 Removal 85% required result = 93.0% Influent CBOD5 monthly average = mg/l Effluent CBOD5 monthly average = 8.9 mg/l October 2011 WWTP NPDES effluent permit violations - None to report. Outside WWTP equipment Jason and Danny got the grease and oil changed in all the equipment so it s ready for winter. USEPA written inspection report Copies available at City Hall or the WWTP office for review. The new WWTP and west side gravity sewer will address the USEPA s concern of the all by-passes and SSO s that are occurring in Washington. They recommend the City stay aggressive in dealing with the I/I problems occurring in our sewer collection system. Digester boiler Danny cleaned the boiler flues on the 29 th. Digester recirculation pump Joe Marie replaced some old wires inside the digester control panel on the 29 th. The recirculation pump kept tripping its breaker. WWTP flow meters Jason and Danny fixed a flow meter sensor head. Then calibrated the influent and by-pass meters on the 21 st. Pine trees We cut down seven dead pines at the WWTP. The trees were by the final clarifiers and trickling filter. We decided to cut them down before they landed on the trickling filter media or landed in the clarifier tank. We hauled them to the brush pile when the end loader was here. Underpass lift station building Danny replaced a couple of window panes that had been broken with rock and a bb gun on the 1 st.

13 WWTP resumes normal hours The WWTP will no longer be open from 7:00 a.m. to 10 a.m. on Saturday mornings. We resumed our normal hours (M-F 7-4:00 p.m.) on the 28 th for yard waste drop off. Fred E. Doggett 12/2/2011 9:19 AM

14 To: From: CC: Washington City Council Washington Public Library Illa Earnest, City Clerk Brent Hinson, City Administrator Date: December 2, 2011 Subject: 2 nd November Report to Council After a very eventful November that included adding two new members to the library family (the Director's new little boy, Raymond Michael, and Children's Librarian Jolisa Weidner's new granddaughter, Ivy Belle, both born on the same day!) the library staff is settling in for the winter. Here are a few things we accomplished in November: The Library Board of Trustees had its annual meeting in November and named Rachel Nicola as its new president. I'm looking forward to working with Rachel and the Trustees on a number of projects during this next year, including a strategic longterm plan for the library and continued expansion of our programming. The library filed its initial paperwork for e-rate funding from the federal government. This is a discount program for telecommunications including telephone and Internet services. The library's discount rate will be 70%, and it will take effect July 1, After switching to our new catalog system, we discovered that our patron access catalog computers in the library were not strong enough to run the new software. With the help of the Washington School District's technology staff I contacted the REACT Center in Hiawatha, Iowa. It is a non-profit organization affiliated with Rockwell Collins that takes donated computers from large companies, refurbishes them, and offers them free-of-charge to educational facilities. The library was able to receive six free computers from the Center and they are now up and running. This saved the library and the City well over one-thousand dollars that would have been required to replace the old computers with new towers. Thank you for your support! If you ever have questions or concerns about the library, feel free to give me a call at # , debbie.stanton@washington.lib.ia.us, or stop in any time. Sincerely, Debbie Stanton, Director Washington Free Public Library

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16 CITY OF WASHINGTON, IA CLAIMS REPORT FOR DECEMBER 7, 2011 POLICE ARAMARK UNIFORM SERV INC. SERVICE BP FUEL GALL'S INC. UNIFORM EQUIPMENT GRAFIX SHOPPE DECALS- VEHICLE GREINER DISCOUNT TIRES REPAIRS GRETTER AUTOLAND INC TAHOE K-9 VEH 29, HUSCHKA, CHAD REIMBURSEMENT HY-VEE DRY CLEANING I WIRELESS SERVICE IOWA AUDIO & HEAR AID CTR SCREENING- B JOHNSON MEDIACOM SERVICE MOORE'S BP AMOCO INC TOWING BLUE LUMINA PIERCE AUTO BODY BODY WORK FOR POLICE CAR 1, RAY & ASSOCIATES CONSULTING FEES 1, U S CELLULAR SERVICE WASH CO AUDITOR NOV COMMUNICATIONS 18, TOTAL: 54, FIRE DARLEY PARTS IMPRESSIONS CUSTOM COMP. REPAIR AND SERVICE MERCY FAMILY MEDICINE -WASH PHYSICAL O'REILLY AUTOMOTIVE INC PARTS SITLER'S ELECTRIC BULBS, LIGHTS AND SUPPLIES TOYNE INC METAL BOX U S CELLULAR SERVICE WINDSTREAM IOWA COMMUN SERVICE TOTAL: 1, ENGINEERING BRUNS, DAVID MILEAGE U S CELLULAR SERVICE WAL-MART OFFICE SUPPLIES TOTAL: AIRPORT KALONA COOPERATIVE TELE SERVICE MARIE ELECTRIC INC. REPAIR MAXTED, MIKE OCT MANAGER FEE U S CELLULAR SERVICE VISA SERVICE AGREEMENT AND SERV WESTERN PETROLEUM CO DIAL FEE TOTAL: 1, PARKS ACE-N-MORE SUPPLIES BRUTY BUILDING SUPPLY MATERIALS 1, FAREWAY STORES SUPPLIES GREINER DISCOUNT TIRES REPAIR HAWKEYE ELECTRIC MOTORS PARTS & SERVICE JOHN DEERE FINANCIAL SERVICE LUKE, BOB SERVICE- PARK MURPHY, JANE MUNICIPAL BAND O'REILLY AUTOMOTIVE INC PARTS SITLER'S ELECTRIC BULBS, LIGHTS AND SUPPLIES STEVE'S SALES & SERVICE REPAIRS U S CELLULAR SERVICE WAL-MART OFFICE SUPPLIES WIDMER, TIM CARBIDE BLADE TOTAL: 3,

17 CEMETERY ACE-N-MORE SUPPLIES 5.56 MINCER FORD FORD PRCKUP TRUCK 29, PONTEM SOFTWARE ANNUAL MAINT TWIN STATE & CHEMICAL CO CHEMICALS TOTAL: 31, FINANCIAL ADMIN ALL AMERICAN PEST CONTROL SERVICE ARAMARK UNIFORM SERV INC. SERVICE ARMSTRONG HTG INC. SERVICE - OLD LIBRARY CIRCLE K PLUMBING SERVICE- OLD LIBRARY HINSON, BRENT DECEMBER RENT HY-VEE SASSO MEETING IMPRESSIONS CUSTOM COMP. REPAIR AND SERVICE MEDIACOM SERVICE ROTARY CLUB OF WASHINGTON DUES- B HINSON SITLER'S ELECTRIC BULBS, LIGHTS AND SUPPLIES 6.61 U S CELLULAR SERVICE WAL-MART OFFICE SUPPLIES WASH CO RECORDER RECORDING FEE TOTAL: 2, ROAD USE ARNOLD MOTOR SUPPLY PARTS BEA JOHNSON SIDEWALK PROGRAM CERTIFIED LABORATORIES SUPPLIES DOUDS STONE INC CLEANSTONE/ROADSTONE DULTMEIER SALES PACER PUMP 1, EVANS WELDING LLC SERVICE GREINER DISCOUNT TIRES TIRES HENDERSON PRODUCTS, INC. SPREADER HIWAY SERVICE CENTER PART IDEAL READY MIX READYMIX 1, MARTIN EQUIPMENT OF IA-IL EQUIPMENT RENTAL 2, O'REILLY AUTOMOTIVE INC PARTS RAY & ASSOCIATES CONSULTING FEES STEVE'S SALES & SERVICE TRANSMISSION 3, TOTAL: 11, URBAN RENEWAL AREA CEDAR RAPIDS BANK & TRUST TIF #5 - INTEREST PAYMENT 4, FEDERATION BANK TIF #3C INTEREST PAYMENT 1, TOTAL: 5, WATER PLANT ALLIANT ENERGY SERVICE ALTORFER PARTS & SERVICE 1, HACH COMPANY SUPPLIES 1, HAWKINS INC. CHEMICALS 1, HYDRITE CHEMICAL CO. CHEMICALS 1, IOWA RURAL WATER ASSOC. COMMUNITY MEMBERSHIP DUES JENNINGS, ELAINE MILEAGE REIMB MVTL LABORATORIES INC TESTS POSTMASTER BULK MAILING OF WATER BILL SHELLEY M. REED-WULF MILEAGE SITLER'S ELECTRIC BULBS, LIGHTS AND SUPPLIES TOTAL FILTRATION SYSTEM PARTS U S CELLULAR SERVICE VISA SUPPLIES WAL-MART OFFICE SUPPLIES WATER SOLUTIONS UNLIMITED CHEMICALS 2,

18 TOTAL: 10, WATER DISTR ACE-N-MORE SUPPLIES 4.40 IOWA ONE CALL LOCATES O'REILLY AUTOMOTIVE INC PARTS RAY & ASSOCIATES CONSULTING FEES SITLER'S ELECTRIC BULBS, LIGHTS AND SUPPLIES U S CELLULAR SERVICE UTILITY EQUIPMENT CO CURB FLARE VISA SR AND WATER STAMPERS WALLACE EXTINGUISHER SERV SERVICE WAL-MART OFFICE SUPPLIES TOTAL: 1, SEWER PLANT ALLIANT ENERGY SERVICE COBB PETROLEUM OIL FAREWAY STORES SUPPLIES GREINER DISCOUNT TIRES TIRES ORSCHELNS SUPPLIES SITLER'S ELECTRIC BULBS, LIGHTS AND SUPPLIES TESTAMERICA LABORATORIES TESTING U S CELLULAR SERVICE USA BLUEBOOK CATCH BASIN CLEANER WALLACE EXTINGUISHER SERV SERVICE WHISLER, JASON REIMBURSEMENT ZEE MEDICAL SUPPLIES TOTAL: 3, SEWER COLLECT ACE-N-MORE SUPPLIES 6.98 BARRON MOTOR SUPPLY PARTS GREINER DISCOUNT TIRES TIRES 2, IOWA ONE CALL LOCATES RAY & ASSOCIATES CONSULTING FEES STEVE'S SALES & SERVICE BRAKE REPAIR U S CELLULAR SERVICE VISA SR AND WATER STAMPERS WALLACE EXTINGUISHER SERV SERVICE WAL-MART OFFICE SUPPLIES TOTAL: 4, SANITIATION LUKE WASTE MANAGEMENT REFUSE AND RECYCLING 19, ORSCHELNS DOG FOOD PIP PRINTING GARBAGE STICKERS RECYCLING SERVICES AGENCY RECYCLING FEE WASH CO. HUMANE SOCIETY NOVEMBER COLLECTIONS WASH TOWN & COUNTRY MOVER SERVICE TOTAL: 21, STREET LIGHT ALLIANT ENERGY SERVICE FRANZEN, DENNIS SERVICE 1, SITLER'S ELECTRIC BULBS, LIGHTS AND SUPPLIES TOTAL: 2, LIBRARY ALL AMERICAN PEST CONTROL SERVICE AUDIOGO AUDIO BOOKS COMPUTERS XSTREAM CABLE DEMCO SUPPLIES DOLLYWOOD FOUNDATION LIBRARY PROGRAM

19 DON RUFFENACH MILEAGE GALE LP BOOKS KONE INC. ANNUAL ELEVATOR CONTRACT STAPLES SUPPLIES AND TONER TAGLAUER, BILLIE OCTOBER CLEANING 1, WCDC INC WINDOW WASHING TOTAL: 2, POOL AQUA-PRO SERVICE TOTAL: CAPITAL PROJ SNYDER & ASSOCIATES AIRPORT RUNWAY REHAB 4, TOTAL: 4, TREE COMM IOWA CITY LANDSCAPING TREES TOTAL: TOTAL: 160,

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