COUNCIL MINUTES REGULAR SESSION SEPTEMBER 5, 2017

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1 COUNCIL MINUTES REGULAR SESSION SEPTEMBER 5, 2017 Charles City city council met in regular session on September 5, 2017 at 6:00 p.m. in council chambers. Mayor James Erb presided and the following council members were present: Keith Starr, Jerry Joerger, DeLaine Freeseman, Michael Hammond and Dan Mallaro. Also present were city administrator Steve Diers, city engineer John Fallis and assistant city attorney Brad Sloter. Citizen comments none Mayor Erb welcomed everyone to the meeting. Motion by Freeseman, second Mallaro to approve the agenda. Ayes 5 Motion by Joerger, second Starr to approve the minutes of the August 16 and 21 meetings. Ayes 5 Motion by Starr, second Joerger to approve the consent calendar. Ayes 5 Consent calendar consisted of the following: approve renewal of Class C liquor license w/ Sunday Sales for Lucky Dragon, filing of liens for: $ # , $ # , $65.54 # , $32.35 # , $ # and payment of claims (including those approved by other boards): PAYROLL ENDING 08/19/17 $93, PAYROLL LIABILITIES $106, REISSUED LOST PAYROLL CHECK $ IOWA NAHRO, serv. $ VISA **VOIDED** VISA, supp. $1, IOWA DIV OF CRIMINAL INVESTIGATION, serv. $ IOWA DIV OF CRIMINAL INVESTIGATION, serv. $15.00 ACH AUXIANT, serv. $ ACH BANCORPSV, serv. $ ACH BANCORPSV, serv. $ ACH KABRICK DISTRIBUTING, supp. $ ACH UNITED BEVERAGE, supp. $ ABCREATIVE INC, supp. $4, ARTWEAR / BIRDIE AND BO'S, supp. $ ATLANTIC COCA-COLA, supp. $ BITUMINOUS MATERIALS & SUPPLY, supp. $2, CAL'S AUTO REPAIR INC, supp. $ CALHOUN-BURNS & ASSOCIATES, serv. $1, CC PUBLIC EMP HEALTH PLAN **VOIDED** CC PUBLIC EMP HEALTH PLAN **VOIDED** CC PUBLIC EMP HEALTH PLAN **VOIDED** CC PUBLIC EMP HEALTH PLAN **VOIDED** CC PUBLIC EMP HEALTH PLAN **VOIDED** CC PUBLIC EMP HEALTH PLAN, serv. $63, CINTAS CORPORATION #762, serv. $ CINTAS, supp. $74.10

2 57087 COLLEEN ORTMAYER, mileage $ COMMUNITY REVITALIZATION, serv. $10, DEBOEST CONCRETE, serv. $4, DEUTSCH TREE & TIMBER, serv. $5, DES MOINES AREA COMM COLLEGE, serv. $ DON'S REPAIR, supp. $ EOR IOWA LLC, serv. $1, GALLS LLC, supp. $ GRAINGER, supp. $ HACH COMPANY, supp. $ IOWA ASSOC OF MUNICIPAL UTILITIES, serv. $ IOWA ASSOC OF PROF FIRE CHIEFS, serv. $ IMAGETEK INC, serv. $ JACKSON STREET PRESS, supp. $ JOHN DEERE FINANCIAL, supp. $ JOHN A HOWE, serv. $ KOCH BROTHERS INC, serv. $ LOOKOUT POINT COMMUNICATIONS, serv. $11, MARCO TECHNOLOGIES LLC, serv. $ MICK GAGE PLUMBING & HEATING, serv. $ MIDAMERICAN ENERGY **VOIDED** MIDAMERICAN ENERGY, serv. $37, MIKE'S C&O TIRE INC, supp. $ MILLS-INC, serv. $ NEWBAUER INC, serv. $ NOLT'S CUSTOM CONCRETE, serv. $7, PAWS HUMANE SOCIETY, serv. $1, PEPSI-COLA, supp. $ PERRY NOVAK ELECTRIC INC, serv. $ POPP EXCAVATING INC, serv. $22, RDJ SPECIALTIES INC, supp. $ REBUILD-IT SERVICES GROUP, serv. $ RELIANT FIRE APPARATUS INC, supp. $ RENAISSANCE RESTORATION INC, serv. $3, SMITH MEDICAL PARTNERS, supp. $ STOCK GLASS/GRAPHIC GALLERY, serv. $ SUPERIOR WELDING SUPPLY CO, serv. $ THE FURNITURE BARN, supp. $ TRANS IOWA EQUIPMENT, supp. $1, TREMCO PRODUCTS INC, supp. $ VAN METER INC, supp. $2, VERIZON WIRELESS, serv. $ VOGEL TRAFFIC SERVICES INC, serv. $1,731.25

3 TOTAL $392, Susan Jacobs, resident on Meadow Lane, requested closure of the 400 block of Meadow Lane on September 24 for a block party. Motion by Joerger, second Freeseman to approve the request. Ayes 5 A contract was awarded to Popp Excavating for the 2017 Glenwood Road Drainage Project at the August 21 council meeting. Their bid for the project was $29, Project includes installation of a gabion basket wall along the west stream bank, installation of rip rap in the channel at the outlet end of the culvert and installation of rip rap along the east stream bank. The contract and bond have been received for this project. Council member Freeseman introduced Resolution entitled, RESOLUTION APPROVING A CONTRACT AND BOND FOR THE 2017 GLENWOOD ROAD DRAINAGE PROJECT, CHARLES CITY, IOWA and moved for adoption. Second to adopt Mallaro. Resolution duly passed on roll call vote as follows: Ayes Mallaro, Starr, Joerger, Freeseman, Hammond. Nays none Ordinance 1108 AN ORDINANCE AMENDING CHAPTER 55 OF THE CHARLES CITY CODE OF ORDINANCES BY ADDING A NEW SECTION FOR THE PURPOSE OF PROVIDING A PROCEDURE FOR THE DISPOSITION OF IMPOUNDED DOGS WHICH HAVE BEEN ADJUDICATED TO BE VICIOUS was presented for a second reading. This ordinance pertains to the disposition of dogs who have been deemed vicious and outlines notice to be given the owner and responsibility for costs of daily care for an impounded animal waiting for adjudication and costs to humanely destroy the animal if that is deemed necessary. Motion by Hammond, second Freeseman to approve the second reading of Ordinance Ayes 5. Council member Freeseman asked if we could possibly restrict people from getting another dog if they have one that is judged to be vicious and staff replied that this probably would not be possible. Council member Hammond read the ordinance. Fox Engineering has submitted an agreement for design, bid,construction, post construction, some funding assistance, overall inspection and oversight of the wastewater treatment plant construction. The lump sum bid is $1,597,500. Council thinks it would be a good idea to have Fox Engineering come to a planning session and discuss this agreement in detail. No action was taken on this resolution. The facility plan for the wastewater plant project has been prepared. The project includes oxidation ditches with reed beds and estimated cost is $16.4 million. Construction would start summer of 2018, be operational in fall of 2019 and fully completed by This project would help with flows during floods and with our nutrient reduction strategy. We currently don t treat for nitrate and phosphorous so we need to meet those state mandates. This option was the least cost of the 3 presented. The abutting property owners have been supportive of this plan. Council member Joerger introduced Resolution entitled, RESOLUTION APPROVING WASTEWATER TREATMENT PLANT FACILITY PLAN and moved for adoption. Second to adopt Freeseman. Resolution duly passed on roll call vote as follows: Ayes Joerger, Freeseman, Hammond, Mallaro, Starr. Nays none Renewal of the transit agreement has been discussed. Kevin Kramer from NIACOG had attended the last planning session and reviewed the operation of the transit system. The agreement with the provider will be the same except for an increase of $.12/rider to $4.24 reimbursement. The current providers have indicated they will not be continuing after this year, so a new provider will need to be secured. Council stressed that we need to start the process earlier this time in order to give a new provider time to get drivers and other things in order prior to July 1. This had been communicated to Kevin when he was at the planning session. Council member Freeseman introduced Resolution entitled, RESOLUTION APPROVING TRANSIT AGREEMENT WITH NORTH IOWA AREA COUNCIL OF GOVERNMENTS (NIACOG) and moved for adoption. Second to adopt Starr. Resolution duly passed on roll call vote as follows: Ayes Freeseman, Hammond, Mallaro, Starr, Joerger. Nays none The water department has received quotes for a new truck that was budgeted for this fiscal year. Low bid was from Molstead Motors at $36,468. Council member Joerger introduced Resolution entitled,

4 RESOLUTION APPROVING PURCHASE OF TRUCK FOR WATER DEPARTMENT and moved for adoption. Second to adopt Mallaro. Resolution duly passed on roll call vote as follows: Ayes Hammond, Mallaro, Starr, Joerger, Freeseman. Nays none A temporary construction easement is needed for the Glenwood Road drainage project in order for work to be performed. The property owners have been contacted and have signed an easement for this. Council member Freeseman introduced Resolution entitled, RESOLUTION APPROVING TEMPORARY CONSTRUCTION EASEMENT FOR THE 2017 GLENWOOD ROAD DRAINAGE PROJECT, CHARLES CITY, IOWA and moved for adoption. Second to adopt Mallaro. Resolution duly passed on roll call vote as follows: Ayes Mallaro, Starr, Joerger, Freeseman, Hammond. Nays none The Clark Street sidewalk extension project is completed and ready for acceptance and final payment. DeBoest Concrete did this project which completed the sidewalk system along Clark Street making the connection between the existing end of the sidewalk at Pfeiffer Avenue and the Charley Western Trail and high school campus. It also included pedestrian curb ramps at Pfeiffer and Smith as outlined in our ADA transition plan. Council member Freeseman introduced Resolution entitled, RESOLUTION ACCEPTING THE CLARK STREET SIDEWALK EXTENSION PROJECT AND AUTHORIZING FINAL PAYMENT and moved for adoption. Second to adopt Joerger. Resolution duly passed on roll call vote as follows: Ayes Starr, Joerger, Freeseman, Hammond, Mallaro. Nays none The Arts Center stair repair project is completed and ready for acceptance and final payment. This project had one change order to increase the bid due to discovery of the deteriorated stair foundation walls once the work started. The walls had to be completely reconstructed which resulted in an increase of $26, in the bid price and this was approved by council in June. Total cost ended up at $74, Council member Starr introduced Resolution entitled, RESOLUTION ACCEPTING THE 2017 ART CENTER STAIR REPAIR PROJECT AND AUTHORIZING FINAL PAYMENT and moved for adoption. Second to adopt Hammond. Resolution duly passed on roll call vote as follows: Ayes Joerger, Freeseman, Hammond, Mallaro, Starr. Nays none As part of a $27 million expansion at Cambrex, the city needs to set public hearings on both amending the urban renewal plan and for discussing the development agreement for this project. The SW Bypass TIF board will meet prior to holding these hearings to discuss local incentives. These hearings have been scheduled for October 16 at 6:00 p.m. Council member Freeseman introduced Resolution entitled, RESOLUTION SETTING A DATE FOR PUBLIC HEARING ON URBAN RENEWAL PLAN AMENDMENT and moved for adoption. Second to adopt Hammond. Resolution duly passed on roll call vote as follows: Ayes Freeseman, Hammond, Mallaro, Starr, Joerger. Nays none. Council member Joerger introduced Resolution entitled, RESOLUTION SETTING A DATE OF MEETING AT WHICH IT IS PROPOSED TO APPROVE A DEVELOPMENT AGREEMENT WITH CAMBREX CORPORATION, INCLUDING ANNUAL APPROPRIATION TAX INCREMENT PAYMENTS IN AN AMOUNT NOT TO EXCEED $170,000 and moved for adoption. Second to adopt Mallaro. Resolution duly passed on roll call vote as follows: Ayes Hammond, Mallaro, Starr, Joerger, Freeseman. Nays none City Clerk O Donnell reported that the next planning session will be held September 13 at 6:00 p.m. Nomination papers are now being accepted by the county auditor for the two councilmember and mayor seats up for election. City administrator Diers reported that the chair of the city s planning and zoning commission, Mike Schear, had passed away over the weekend. We have two vacancies on that board to fill. If anyone is interested, they should contact the city administrator, city clerk or the mayor. The last two focus groups for the comprehensive plan will be meeting soon. City hall has received lots of feedback from residents on the garbage totes when they come in to city hall. We are planning to discuss the pricing options for the new garbage contract at the next planning session. The application for the sponsored project was submitted on September 1. This would apply a portion of our interest payments on the upcoming SRF loan for the wastewater treatment plant project to a qualified project in the city. Motion by Freeseman, second Joerger to adjourn. Ayes 5

5 Attest: Trudy O Donnell, city clerk James A. Erb, Mayor