WALKERTON TOWN COUNCIL MEETING March 19, 2018

Transcription

1 WALKERTON TOWN COUNCIL MEETING March 19, REGULAR MEETING: A meeting of the Walkerton Town Council was held on March 19, 2018 at the Walkerton Municipal Building at 301 Michigan St. Walkerton, Indiana. 2. MEETING CALLED TO ORDER: The meeting was called to order at 7:00 P.M. by Council President Karol Jackson. Council Member Roberta Kickbush offered the opening prayer and Council Vice President Gene Reese led the Pledge of Allegiance. 3. ROLL CALL: A silent roll call was taken: Council President Karol Jackson Council Vice President Gene Reese Council Member Roberta Kickbush Council Member Jeff Fansler Council Member Kackie Chrapliwy Town Attorney Fred Jones Clerk Treasurer Terri Buckmaster There were 18 people. 4. MINUTES: Minutes of March 5, 2018 were ed by Clerk Treasurer Terri Buckmaster. Motion: A motion was made by Council Vice President Gene Reese to approve the minutes of February 5, Seconded by Council Member Jeff Fansler. Motion carried with a 4-0 vote. Council President Karol Jackson abstained her vote. 5. CLAIMS: A Claim Docket starting at and ending for $580, and Payroll Claims for February 2018 for $120, were ed by Clerk Treasurer Terri Buckmaster. Motion: A motion was made by Council Member Roberta Kickbush to pay both the Claim Docket and the February Payroll Claims. Seconded by Council Member Kackie Chrapliwy. Motion carried with a 5-0 vote. 6. CORRESPONDENCE: None at this time. 7. IMPA: Senior Vice President Frank J. Smardo and Manager of Member Services Eric Burch reing Indiana Municipal Power Agency (IMPA) were to discuss the details of how the newly approved Economic Development Rider/Ordinance # effects both the customer and the Municipal Electric Utility. This was just a gathering of information so no decisions were made at this time. 1

2 8. CITIZENS INPUT: None at this time. 9. DEPARTMENT HEAD REPORTS PARK DEPARTMENT Park Supervisor David Wallace has resigned. The Park Board is accepting applications at this time. Britnie Whitaker will be filling in until a new supervisor is selected. COMPUTER SERVICES: Craig DeMyer gave his report for March. March 19, 2018 Daily monitoring of Server data backups and performing weekly additional backups as necessary. Monitoring Servers and desktop systems. Installing updates as required. General Maintenance and Support Duties. Questions Action Items: o Off-site Backup Software WEBSITE INFORMATION A status report was written by William Graham and was ed to the Council. For February - March Removed one user account Created four user accounts Web Site Status Report for William Graham Removed expired/outdated events Removed all links and menu items for same Added Easter Egg Hunt event Created 2 new custom banners Added/removed menu items Updated and published multiple registrations & forms for Parks Dept. Published Parks job vacancy page Published TC Meeting minutes, updated corresponding links Published police vacancy, with downloads, links Modified Parks Department information page Social Media Instagram: 130 followers 2

3 Twitter: 231 followers Facebook: 1477-page likes; Easter Egg Hunt Post Miscellaneous Backed up Town Council Meeting packet information to server Several help-desk contacts concerning troubleshooting of , passwords, etc. In-progress General Monitoring of town activities and events, in order to take down pages upon deadline expirations. CODE ENFORCEMENT: Code Enforcement Officer Denis Burns was not. POLICE DEPARTMENT: Police Chief Matthew Schalliol submitted a report on the activity for the month of February, Calls for Service 328 Criminal Cases 15 Criminal Cases Closed 14 Criminal Cases Open 1 Arrests 1 Alarms 10 K-9 Calls 0 Monthly Calls Copies of Reports 5 VIN Checks 6 Gun Permits 0 Fingerprints 1 Accidents 1 OPO W 0 3

4 Citations 17 CFS Warnings 66 OPO C - 9 Impounds 1 Reserve Hours 204 Humane Society report for February 2018: Intakes: 1 stray dog Adoptions: 0 Euthanasia: 0 ACO Calls: 1 -picked up a stray dog from the police department ACTION ITEM RMS-Caliber Chief Matthew Schalliol addressed the council on the issue of replacing the Records Management System (RMS). In June of 2017 the Sheriff Mike Grzegorek, announced to all agencies currently utilizing Cisco that he was actively searching for a new RMS system. Sheriff Mike Grzegorek further advised that once he had made a decision, he would notify all agencies and give them an opportunity to join in on this new RMS system. At the time, he indicated that the cost would likely be minimal for the other agencies, with a probable shared annual maintenance fee. Since that time, I have requested several pricing quotes for different RMS software systems. They were: Sun Ridge Systems: $99,100 no listed cost for annual maintenance Mark43: approximately $14,400/year no listed cost for annual maintenance Crimestar Software: $65,524 - $7,500/yr maintenance fee Caliber: $23, $2,850/yr. maintenance fee Spillman Technologies: Never sent the quote Sheriff Mike Grzegorek on March 5 th of this year during a Chief s meeting had reatives from Caliber Public Safety, the company that is providing the Records Management System to the Sheriff s department, attended the meeting. It is my recommendation that Caliber Public Safety is the system that we go with. I have met with Clerk Treasurer Terri Buckmaster in regards to the finances for this purchase. In reviewing the LOIT Fund, she feels that it would support the purchase of Caliber for our RMS system. Motion: A motion was made by Council Vice President Gene Reese to approve Chief Matthew Schalliol s recommendation to purchase Caliber Public Safety for 4

5 $23, with $2,850/year maintenance fee. Seconded by Council Member Kackie Chrapliwy. Motion carried with a 5-0 vote. UTILITIES: Director of Public Works Jason Cox gave his report Electric & Water Town of Walkerton Utility Report for February 2018 Repair water shut off on Clark St and Replace shut off on Van Buren St. Flushed some hydrants in area of customer complaint of rusty waster. Work at the water plant on priming the high service pumps. Maintain water leak cuts in the roadways. Install new water meter on Ohio St and Roosevelt Rd. Meter Reading Replaced U joints on pickup truck. Repair the pull behind air compressor. Set new utility pole and install new electric service line. Repair and replace security lights that were not working. Power outage Repair on 1000 S. (Cat) Construct a new lane at the school to prevent vehicles parking in the roadway creating a hazard. Wastewater/Streets Plowed snow and remove snow from downtown areas. Patched streets and alleys. Cleaned out catch basins. Maintained plow trucks as needed. The Sterling dump truck has issues with the hydraulic system not working proper. It has been sent off for repair. In the meantime, we have been using the smaller dump and salt spreader. We encountered some minor issues with the heavy rain and snow melt, but we were able to keep up with the heavy flow at the treatment plant. 5

6 Director of Public Works Jason Cox talked about the pumps at the water plant. He expressed his concern that the pumps will not last until the new plant is completed so we will likely have to rebuild the current pumps. Director Jason Cox stated he received one quote already for that, however the price is quite high. He will continue to work on this to possibly either get a few more quotes or see what the can do to lower the first one by allowing the company to tear apart the pumps to see what parts are actually needed. Council Member Kackie Chrapliwy asked Jason who he got the quote from. He said Peerless Midwest. Director Jason announced the Spring Cleanup is scheduled for April 30 th so everyone will have to have there stuff out by the curb on the 29 th. Council President Karol Jackson asked where things were at with the street signs. Jason replied that they are on order and it will likely be an end of spring early summer project to begin changing them out. Council Member Kackie Chrapliwy asked about the cost of the project. Jason said he did not have that figure. Council Member Kackie Chrapliwy asked who had the quote and Jason responded Burkhart Signs. Council Member Kackie Chrapliwy said she would like to know the amount. Action Item: The town employees have done a great job these last couple years repairing many problems with the town s vehicles. By us making our own repairs it has saved us a great deal of money. I would like to ask that we purchase a vehicle lift for the electric shop. This will make working on vehicles and routine maintenance less time consuming. The low quote I have come in at $5, this does include professional installation. Council President Karol Jackson apologized for not getting back to Jason on the insurance liability of having an employee working on municipal vehicles. Jason said that Nick Weeks was doing a very good job on the vehicle repairs and maintenance. Council Member Roberta Kickbush asked if Nick was certified. Jason said no he was not. Council Member Roberta Kickbush said she would not be comfortable with that. Council Member Kackie Chrapliwy said she was not comfortable with one quote and she is interested on who made the quote for $5, The request was tabled until they had all the information. FINANCE DEPARTMENT: Clerk Treasurer Terri Buckmaster ed the Month End Report for February The ending cash balance for the month of February was $1,901, ECONOMIC DIRECTOR: Economic Director Phil Buckmaster ed the Walkerton Economic Director s Report for January

7 Walkerton Economic Directors Report February 28, 2018 Building Department Michigan St -Sign $52.00 Total This Month $52.00 $ Year to Date $92.00 $ Total This Month of Improvements *** $8, $23, Yearly Cost of Improvements $9, $50, Made Inspections - 47 UPDATES Water Treatment Waiting on SRF Library Moving along nicely Street Project 2018 Signing contract and will check on schedule B P Station - Have left messages for Mr. Chaddher and Mike Zell from Luke Oil Economic Director Phil Buckmaster informed the council that the BP is in a Commission Sale right now, Memories Pizza Store closed down, Tatoo parlor is moving across the street to where the Harvey s Store used to be, John Paschen s Auto Store has been sold and the Dollar Store is going to remodel it s store in June. Action Items: The Main Street Committee with Mr. Don Buford would like to start a Third Friday Event in April running through September. This would happen on Illinois Street from Roosevelt Road to Van Buren Street. They would like to close the road from 7pm to 10pm for this event. They would start with a car show and expand to other things as they are developed. No businesses are open on that block during that time. We would monitor the event to make sure no trash or any other problems occur. This would draw people to the downtown area and be one of the steps that the Main Street Committee needs to have in its formation. Motion: A motion was made by Council Vice President Gene Reese to approve the Main Street Committees Third Street Event. Seconded by Council Member Kackie Chrapliwy. Motion carried with a 5-0 vote. 7

8 10. OLD BUSINESS: McDonalds has agreed to pay the sum of $13, which was our last settlement position. They requested the ability to pay that amount in monthly installments of $ per month. Motion: A motion was made by Council Member Roberta Kickbush to accept the settlement. Seconded by Council Member Kackie Chrapliwy. Motion carried with a 5-0 vote. 11. NEW BUSINESS WEST LANDSCAPE ed a contract for Lawn and Plant Maintenance Program for 2018 for $2100 and Maintenance of Down Town Trees for $650.00, both programs to be paid in 2 instalments April 1 st and August 1. Motion: A motion was made by Council Vice President Gene Reese to accept the two programs, $ and $ Seconded by Council Member Roberta Kickbush. Motion carried with a 5-0 vote. ELECTRIC DEPARTMENT LOAN: Attorney Fred Jones prepared an Ordinance of the Town of Walkerton authorizing departmental borrowing for matching funds in the amount of $127, The Walkerton Electric Department has a cash reserve fund sufficient to enable the Walkerton Electric Department to loan funds to the Walkerton Street Department for the matching funds to be paid back in three years with a 2 % interest rate. The Council had a discussion on the interest rate of 2% or 1%. Motion: A motion was made by Council Vice President Gene Reese to make the interest rate 1%. Seconded by Council Member Kackie Chrapliwy. Motion carried with a 5-0 vote. Attorney Fred Jones will prepare the Ordinance with a 1% interest rate. AIM TRUST RESOLUTIONS: Tabled Council President Karol Jackson, reing the whole Council, thanked Roberta Kickbush for her services to the community. This was Council Member Roberta Kickbush s last meeting because she is moving to South Bend. Council Member Roberta Kickbush got a standing ovation from everyone. 12. ADJOURNMENT: There being no further business, Council President Karol Jackson announced an adjournment at 8:40 p.m. Terri Buckmaster Clerk-Treasurer Council President Karol Jackson 8