AGENDA OF THE REGULAR SESSION OF THE COUNCIL OF THE CITY OF WASHINGTON, IOWA TO BE HELD AT 120 E. MAIN STREET AT 6:00 P.M., WEDNESDAY, JUNE 19, 2013

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1 AGENDA OF THE REGULAR SESSION OF THE COUNCIL OF THE CITY OF WASHINGTON, IOWA TO BE HELD AT 120 E. MAIN STREET AT 6:00 P.M., WEDNESDAY, JUNE 19, 2013 Call to Order Pledge of Allegiance Roll call Agenda for the Regular Session to be held at 6:00 P.M., Wednesday, June 19, 2013 to be approved as proposed or amended. Consent: 1. Council Minutes Connerley Construction, Housing Rehabilitation Program, $14, ECICOG, Housing Rehabilitation Project, $2, Fox Engineering, Sanitary Sewer Collection System, $9, La Cruz, 112 W. 2nd Street, Class C Beer Permit (BC) Sunday Sales, (renewal) 6. Dickinson Company, Narrow Band Radios Installed in Emergency Warning Sirens, $4, Fox Engineering, Ground Storage Reservoir, $6, Fox Engineering, Waste Water Treatment Plant, $6, Griggs Environmental, Construction Inspection - Wetland Mitigation Area W. Side Sanitary Sewer Interceptor, $ Griggs Environmental, Spring Monitoring Wetland Mitigation Area, $ Department Reports Claims and Financial Reports: Claims as Presented. Financial Reports. PRESENTATION FROM THE PUBLIC - Please limit comments to 3 Minutes. UNFINISHED BUSINESS Discussion of I&I Investigation Progress. Update on Sewer Plant Operations

2 Discussion and Consideration of WWTP Fence Repairs NEW BUSINESS Discussion and Consideration of Wagon Wheel, 521 E. 7th Street, Request for Outdoor Event. Discussion and Consideration Washington Public Library Mini Grant Application. Discussion and Consideration of Washington Cable Access TV Commission Mini Grant Application. Discussion of Hearing and Letting W. Tyler Street 2013 Paving Project. CONSIDERATION OF HEARINGS, ORDINANCES & RESOLUTIONS Second Reading of a TIF Ordinance Washington Downtown Urban Renewal Plan. Discussion and Consideration of Resolution of Necessity for W. Tyler Street 2013 Paving Project. Discussion and Consideration of Resolution Approving Alternate Payment for Street Assessment - Washington Community School District. Discussion and Consideration of Resolution Amending Utility Rates. Discussion and Consideration of Resolution Setting the Salaries for Appointed Officers and Employees of City of Washington for Fiscal Year DEPARTMENTAL REPORT Police Department City Administrator City Attorney COMMITTEE REPORTS MAYOR & COUNCILPERSONS Sandra Johnson, Mayor Merle Hagie Mark Kendall Bob Shellmyer Bob Shepherd Fred Stark Russ Zieglowsky ADJOURNMENT Illa Earnest, City Clerk

3 Council Minutes The Council of the City of Washington, Iowa, met in Regular Session in the council chambers, 120 E. Main Street, at 6:00 P.M., Wednesday, June 5, Mayor Johnson in the Chair. On roll call present: Hagie, Kendall, Shellmyer, Shepherd, Stark. Absent: Zieglowsky. Motion by Stark, seconded by Shepherd, that the agenda for the Regular Session to be held at 6:00 P.M., Wednesday, June 5, 2013 be approved as proposed. Motion carried unanimously. Consent Agenda: 1. Council Minutes Council Minutes Fox Engineering, WWTP Project, $6, Fox Engineering, Water System Facility Plan, $1, V&K, 2013 Seal Coat Program, $ V&K, S. Ave. B Water Main-Design Services, $2, V&K, W. Tyler Street Reconstruction-Design Services, $8, Snyder & Assoc., Prepare Two Urban Renewal Plans, $1, Moore s BP AMOCO, 1061 W. Madison Street, cigarette permit,(renewal) 10. Wines & Spirits, 106 W. 2nd Street, cigarette permit (renewal) 11. Wal-Mart #1475, 2485 Hwy 92, cigarette permit (renewal) 12. Mother Hubbard s #9, 304 W. Madison Street, cigarette permit (renewal) 13. BP One Trip, 1504 E. Washington Street, cigarette permit (renewal) 14. Dollar General Store #2237, 1506 E. Washington Street, cigarette permit (renewal) 15. Hy-Vee Food Store, 528 S. Hwy 1, cigarette permit (renewal) 16. Hy-Vee Wines & Spirits, 1004 W. Madison Street, cigarette permit (renewal) 17. Corner Stop, 100 E. Madison St., cigarette permit (renewal) 18. Department Reports Motion by Kendall, seconded by Shepherd, that the consent agenda be approved. Motion carried unanimously. Motion by Kendall, seconded by Stark, that the claims as presented be approved for payment. Motion carried unanimously. Nancy Pim, 750 S. 14th Avenue, came before council to talk about problems with water in her basement. Lynn Thomas, 620 S. 14th Avenue, came before council to talk about water in her basement and the road condition of E. Adams Street from S. 12th to S. 15th. Motion by Shellmyer, seconded by Hagie, to remove discussion of Inflow and Infiltration Investigation Progress from the table. Roll call on said motion as follows: Ayes: Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. JJ Bell, Maintenance and Construction Superintendent, gave council an update on sanitary and storm sewer televising in the S. 7th Avenue and S. 8th Avenue area. Televising will continue from Hoodwinks to East Creek, Water Tower Park, and along the SE Interceptor. An RFP was sent out for the 2013 SE Interceptor Sewer Televising. Bids received for televising services: Hydro-Klean 14,000 LF $1.25 LF $17,500

4 Visu-Sewer 14,000 LF $1.35 Lf $18,900 Motion by Shellmyer, seconded by Shepherd, to approve the contract with Hydro-Klean in the amount of $17,500. Motion carried unanimously. Motion by Kendall, seconded Stark, to approve the Resolution Accepting Recommendations of City Attorney Transition Task Force. Vote on said motion as follows: Ayes: Hagie, Kendall, Shepherd, Stark. Nays: Shellmyer. Motion carried. (Resolution No ) Discussion of the City Purchasing Policy will be an agenda item for the June 26 Special Session/Workshop. Motion by Shepherd, seconded by Kendall, to approve the request from the Washington Public Library to close the alley behind the Library on June 13 from 9:30 a.m. until 11:00 a.m. for the Summer Reading Program. Motion carried unanimously. Mayor Johnson announced that now is the time for the public hearing on Amendment #1 to the Washington Downtown Urban Renewal Plan. No written or oral objections were received. Motion by Kendall, seconded by Stark, to close the public hearing. Roll call on said motion as follows; Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. Motion by Kendall, seconded by Stark, to approve the Resolution Adopting Amendment #1 to the Washington Downtown Urban Renewal Plan. Roll call on said motion as follows; Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. (Resolution No ) Mayor Johnson announced that now is the time for the First Reading of a TIF Ordinance-Washington Downtown Urban Renewal Plan. Motion by Hagie, seconded by Kendall, to approve the First Reading of a TIF Ordinance-Washington Downtown Urban Renewal Plan. Roll call on said motion as follows: Ayes: Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. Mayor Johnson announced that now is the time for the public hearing for Amendment #1 Washington Unified Commercial Urban Renewal Plan. No written or oral objections were received. Motion by Kendall, seconded by Hagie, to close the public hearing. Roll call on said motion as follows; Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. Motion by Kendall, seconded by Stark, to approve the Resolution Adopting Amendment #1 to the Washington Unified Commercial Urban Renewal Plan. Roll call on said motion as follows; Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. (Resolution No ) Mayor Johnson announced that now is the time for the public hearing on the Capital Improvements Plan FY No written or oral objections were received. Motion by Kendall, seconded by Shepherd, to close the public hearing. Roll call on said motion as follows; Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried.

5 Motion by Stark, seconded by Kendall, to approve the Resolution Approving Capital Improvements Plan FY Roll call on said motion as follows; Ayes; Hagie, Kendall, Shepherd, Stark. Nays: Shellmyer. Motion carried. (Resolution No ) Mayor Johnson announced that now is the time for the public hearing on the S. Ave. B Water Main Project. No written or oral objections were received. Motion by Kendall, seconded by Shepherd, to close the public hearing. Roll call on said motion as follows; Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. Motion by Kendall, seconded by Hagie, to approve the Resolution Approving Plans, Specifications, Form of Contract, and Estimate of Cost S. Ave. B Water Main Project. Roll call on said motion as follows; Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. (Resolution No ) Motion by Hagie, seconded by Stark, to approve the Resolution Awarding Contract for S. Ave. B Water Main Project. Roll call on said motion as follows; Ayes; Hagie, Shellmyer, Shepherd, Stark. Nays: none. Kendall abstained. Motion carried. (Resolution No ) Motion by Kendall, seconded by Shepherd, to approve the Resolution Authorizing and Approving Loan Agreement with Washington State Bank and Authorizing Issuance of $250,000 General Obligation Bonds. Roll call on said motion as follows: Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. (Resolution No ) Motion by Hagie, seconded by Stark, to approve Resolution Authorizing and Approving Tax Exempt Certificate. (Resolution No ) Bids received for the RFP for Solid Waste/Recycling Collection three year contract: Johnson County Refuse $339, each year Mark s Sanitation $323, each year Luke Waste Management $315, each year Motion by Shepherd, seconded by Stark, to approve the Resolution Awarding Solid Waste/Recycling Contract to Luke Waste Management in the amount of $315, per year for three years. Roll call on said motion as follows; Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. (Resolution No ) Motion by Kendall, seconded by Shepherd, to approve Resolution Establishing a Medicare Reimbursement Policy for Eligible Employees. Roll call on said motion as follows; Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. (Resolution No ) Motion by Shepherd, seconded by Stark, to approve Resolution Authorizing Levy, Assessment, Collection to Washington County Treasurer. Roll call on said motion as follows; Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. (Resolution No ) Motion by Shepherd, seconded by Kendall, to approve Resolution Setting Council Meeting Date and Time. Roll call on said motion as follows; Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. (Resolution No )

6 Motion by Hagie, seconded by Kendall, to approve the third reading and adopt the Ordinance Amending the Code of Ordinances of the City of Washington, Iowa, Chapter 99-Adding Mobile Home Park Sewer Charges. Roll call on said motion as follows; Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. (Ordinance No. 1002) Motion by Hagie, seconded by Kendall, to approve the third reading and adopt the Ordinance Amending the Code of Ordinances of the City of Washington, Iowa, Chapter (5e). Roll call on said motion as follows; Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. (Ordinance No. 1003) Motion by Shepherd, seconded by Stark, to approve the third reading and adopt the Ordinance Amending Washington Zoning Ordinance by Changing the Boundaries of Zoning Districts, (Rezone Country Club Road Properties) Roll call on said motion as follows; Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. (Ordinance No. 1004) Motion by Kendall, seconded by Shepherd, to approve the third reading and adopt the Ordinance Amending the Code of Ordinances of the City of Washington, Iowa, Chapter 65 - Stop Sign on Campbell Drive at Country Club Road. Roll call on said motion as follows; Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. (Ordinance No. 1005) Motion by Kendall, seconded by Shepherd, to approve Resolution Ratifying Teamsters Union Contracts for FY Roll call on said motion as follows; Ayes; Hagie, Kendall, Shellmyer, Shepherd, Stark. Nays: none. Motion carried. (Resolution No ) Motion by Kendall, seconded by Stark, that the Regular Session held at 6:00 P.M., Wednesday, June 5, 2013 be adjourned. Motion carried unanimously. Illa Earnest, City Clerk Sandra Johnson, Mayor

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17 2013 WATER QUALITY REPORT FOR WASHINGTON WATER DEPARTMENT This report contains important information regarding the water quality in our water system. The source of our water is groundwater. Our groundwater is drawn from the Cambrian Jordan Sandstone aquifer. Our water quality testing shows the following results: CONTAMINANT MCLG MCL DETECTED DATE RANGE OF VIOLATION SOURCE LEVEL SAMPLED DETECTION Combined radium /01/2012 NO Erosion of natural (pci/l) Lead (ppb) 0 AL= % Lead (ppb) 0 AL= % Copper (ppm) 1.3 AL= % deposits 9/30/ NO Corrosion of household plumbing systems; erosion of natural deposits 9/30/ NO Corrosion of household plumbing systems; erosion of natural deposits 9/30/ NO Corrosion of household plumbing systems; Erosion of natural deposits Sodium (ppm) N/A N/A /10/2012 NO Erosion of natural deposits; Added to water during treatment process Chlorine (ppm) MRDLG = 4.0 MRDL = /31/ NO Water additives used to control microbes Nitrate (ppm) < 1.0 3/2/2010 NO Runoff from fertilizer use; Leaching from septic tanks, sewage; Erosion of natural deposits Alpha Emitters (pci/l) /13/2010 NO Erosion of natural deposits Flouride (ppm) /08/2011 NO Water additive which promotes strong teeth; Erosion of natural deposits; Discharge from fertilizer and aluminum factories TTHM (ppb) Total Trihalomethanes N/A 80 < 2.0 7/22/2011 NO By-products of drinking water disinfection HAA5 (ppb) Haloacetic Acids N/A 60 < 6.0 7/22/2011 NO By-products of drinking water disinfection Note: Contaminants with dates indicate results from the most recent testing done in accordance with regulations. DEFINITIONS Maximum Contaminant Level (MCL) The highest level of a contaminant that is allowed in drinking water. MCLs are set as close to the MCLGs as feasible using the best available treatment technology. Maximum Contaminant Level Goal (MCLG) -- The level of a contaminant in drinking water below which there is no known or expected risk to health. MCLGs allow for a margin of safety. ppb -- parts per billion. ppm -- parts per million. pci/l picocuries per liter N/A Not applicable ND -- Not detected Action Level (AL) The concentration of a contaminant, which, if exceeded, triggers treatment or other requirements, which a water system must follow.

18 GENERAL INFORMATION Drinking water, including bottled water, may reasonably be expected to contain at least small amounts of some contaminants. The presence of contaminants does not necessarily indicate that water posed a health risk. More information about contaminants or potential health effects can be obtained by calling the Environmental Protection Agency s Safe Drinking Water Hotline ( ). Some people may be more vulnerable to contaminants in drinking water than the general population. Immuno-compromised persons such as persons with cancer undergoing chemotherapy, persons who have undergone organ transplants, people with HIV/AIDS or other immune system disorders, some elderly, and infants can be particularly at risk from infections. These people should seek advice about drinking water from their health care providers. EPA/CDC guidelines on appropriate means to lessen the risk of infection by Cryptosporidium and other microbial contaminants are available from the Safe Drinking Water Hotline ( ). SOURCE WATER ASSESSMENT INFORMATION The City of Washington water supply obtains its water from the Cambrian Jordan Sandstone aquifer. The Cambrian Jordan Sandstone aquifer was determined to be not susceptible to contamination because the characteristics of the aquifer and overlying materials prevent easy access of contaminants to the aquifer. The wells will somewhat susceptible to activities such as not be susceptible to most contaminant sources except through pathways to the aquifer such as abandoned or poorly maintained wells. A detailed evaluation of your source water was completed by the IDNR, and is available from the City of Washington Water Department at (319) OTHER INFORMATION If present, elevated levels of lead can cause serious health problems, especially for pregnant women and young children. Lead in drinking water is primary from materials and components associated with service lines and home plumbing. The Washington Water Department is responsible for providing high quality drinking water but cannot control the variety of materials used in plumbing components. When your water has been sitting for several hours, you can minimize the potential for lead exposure by flushing your tap for 30 seconds to 2 minutes before using water for drinking or cooking. If you are concerned about lead in your water, you may wish to have your water tested. Information on lead in drinking water, testing methods, and steps you can take to minimize exposure is available from Safe Drinking Water Hotline or at The City of Washington uses an Electrodialysis Reversal Treatment process to purify the water. EDR is a high-tech process where minerals and other constituents are removed by an electrical charge. Our water utility is making every effort to protect the water system from potential security threats. You, as customers, can also help. If you see any suspicious activity near the water tower, treatment plant, wells or fire hydrants, please contact the local police/sheriff department or us at (319) We appreciate your assistance in protecting the water system. CONTACT INFORMATION For questions regarding this information, please contact Chad M c Cleary or Kyle Wellington at (319) during the following hours: 7 A.M.- 3:30 P.M. Decisions regarding the water system are made at the City Council meetings held on the first and third Wednesdays at 6 p.m. at the Old Library, 120 E. Main Street, and are open to the public.

19 Maintenance and Construction Report 5/25/13-6/7/13 STREETS: M/C Personnel worked on seal coat streets prepping them for LL Pelling to begin work on June 10 th. The street sweeper swept part of the town. Personnel poured 2.5 yards of M-4 concrete for curb and gutter south of East Harrison on South 15 th Ave, which is on the list to get an overlay coat. Personnel mowed shoulders and ditches out on West 5 th St. Crews took down the damaged downtown sign located at South 2 nd Ave- East Washington St, new sign should be up in 3-4 weeks. WATER DISTRIBUTION: M/C Personnel repaired water shut off located at 309 West Washington St. Personnel had 12 water shut offs for nonpayment. SEWER COLLECTION: M/C Personnel televised 2,000 ft of sanitary and storm sewer, as well as jetted (900 ), root cut (425 ) and vac d numerous areas as needed. Personnel located and GPS several manholes located on the east interceptor for Hydro-Klean to televise later this month. STORM SEWER COLLECTION: M/C Personnel televised areas for I/I. Personnel began excavating a sink hole in the northwest corner of South Iowa Ave-Washington St, began installing a new line and poured 3 yards of flow able mortar around the pipe thus far. MECHANIC/SHOP/CEMETERY: M/C Personnel serviced 611 (wiring vibrator), 117 (new temp gauge), PD 969, PD 92 (sway bar bushings and end links and rotate tires), SWAT Unit (rear brakes and A/C), street sweeper (installed repaired hopper door) and 104 (engine work). OTHER: M/C Personnel hauled 27 ton of cold mix, 18 ton of 1 Road stone to the stock pile. A Sasso meeting for new/seasonal employees was attended by three personnel. Personnel responded to 53 One Call Locates. Crews picked up yard waste and brush on a weekly basis bringing the YTD total to 4,460. Personnel hauled back numerous concrete manhole casting extension rings from Croel Ready Mix out of Iowa City. Personnel moved approx 60 ton of salt/sand to temporarily store at the County yard for soil boring purposes at the site of the new ground storage tank. Please note that this report does not include every task M/C personnel performed, but shall be a highlight of our work performed as a department.

20 WWTP report for June 19, 2013 Council Meeting After hour alarm and dog call outs: 2 nd WWTP, SBR #1 VFD fault alarm, 10:47 p.m. Jason 3 rd WWTP, SBR #1 VFD fault alarm, 5:57 a.m. Jason 11 th WWTP, SBR #2 VFD fault alarm, 7:42 p.m. Danny Dept Head meetings I attended the meeting on the 18 th. WWTP PRICE, JETCO, & BRECKE have all been at the WWTP doing punch list work. We started having problems with UV module #1 on June 11 th. We found a bad breaker inside the control panel. Ozonia is scheduled to replace this breaker under warranty on June 17 th. Rob Baker of FOX Engineering was at the WWTP on June 12 th for a walk through inspection of the punch list items. DELONG has been doing some site work for GRIDOR. WWTP May 2013 MOR Average daily flow million gallons (mg), maximum daily flow mg, minimum daily flow mg. Zero (0) bypass events to report for May CBOD5 Removal 85% required result = > 94.4 % Influent CBOD5 monthly average = 53.6 mg/l Effluent CBOD5 monthly average = <3.0 mg/l TSS Removal 85 % required result = 94.9 % Influent TSS monthly average = mg/l Effluent TSS monthly average = 8.8 mg/l New chain link fence damage The repair estimates are in. I ll be at the Council meeting to discuss this. WWTP open house We ve been working on getting ready for the open house that s scheduled for June 22, Fred E. Doggett 6/14/2013 2:36 PM

21 Elm Grove & Woodlawn Cemeteries Council Report for May 2013 By Nicholas Duvall In May, we attended the Washington County Riverboat Foundation grant banquet to accept a grant for cemetery monument resetting of $15,000. We have been busy mowing as well. We mowed Elm Grove four times, Woodlawn four times, and the airport once. We have also been trimming around stones a lot. Thanks to the M/C department for sending out a couple of extra workers to help trim before Memorial Day. We have been planting perennial plants and bushes, as well as watering them daily. The Saturday before Memorial Day we had lots of volunteers to help put up flags in Elm Grove. Memorial Day night we also had a lot of volunteers to help take the flags down and store them until next year. Our Memorial Day service was moved to the Blair House because of the rain, but we hope next year the weather will be more cooperative. We have had five funerals this month. That gives us a total of 26 funerals for the year. This month we plan to continue mowing and trimming, complete our summer cleanup, planting flower and plants, and general landscaping duties.

22 CITY OF WASHINGTON, IA CLAIMS REPORT FOR JUNE 19, 2013 WATER PLANT ARMSTRONG HTG INC. SERVICE BARNES, DONNA REFUND BURDETT, JASON REFUND CELL TECH, VERIZON REFUND COBB PETROLEUM FUEL DICE, MICHAEL & ANNA REFUND FERGUSON WATERWORKS# 2516 METERS 2, LORENCE, JIM REFUND MCGREW, MAGGIE REFUND 2.35 MUNICIPAL SUPPLY INC METERS PLASCENCIA, BERNARDO REFUND 2.35 STATE HYGIENIC LABORATORY TESTS TOTAL FILTRATION SYSTEM FILTERS VERIZON WIRELESS CELLULAR SERVICE WATER SOLUTIONS UNLIMITED PHOSPHATE & CHEMICALS 2, WINDSTREAM IOWA COMMUN SERVICE TOTAL: 6, POLICE ACE-N-MORE SUPPLIES ARNOLD MOTOR SUPPLY PARTS COBB PETROLEUM FUEL 1, CUSTOM IMPRESSIONS INC UPS HY-VEE SUPPLIES 5.42 IOWA LAW ENFORCMT ACADEMY RECERTIFICATION - C HUSCHK MARCO, INC. COPIER MOORE'S BP AMOCO INC CAR WASHES QUILL OFFICE SUPPLIES VERIZON WIRELESS CELLULAR SERVICE 1, WINDSTREAM IOWA COMMUN SERVICE TOTAL: 4, FIRE COBB PETROLEUM FUEL FELD FIRE BUNKER GEAR 4, GALL'S INC. MATERIALS HAWKEYE FIRE & SAFETY SERVICE HEIMAN FIRE EQUIPMENT SURE FOOT SAFETY STEP SITLER'S SUPPLIES INC. BATTERIES SITLER'S SUPPLIES INC. BATTERY FOR WEED EATER UNITY POINT CLINIC-OCCUP MEDICI TESTS VERIZON WIRELESS CELLULAR SERVICE WASHBURN WASHER 4, WASHBURN ANCHOR WELLINGTON, EARL CREEPER TOTAL: 10, DEVELOP SERVICES ACE-N-MORE SUPPLIES COBB PETROLEUM FUEL HONOHAN, EPLEY, BRADDOCK & BRENNEMAN CONSULTATION - METH HOUSE VERIZON WIRELESS CELLULAR SERVICE TOTAL: 1,

23 LIBRARY ALL AMERICAN PEST CONTROL SERVICE AMAZON BOOKS, CD'S, SUPPLIES AUDIOGO WESTERNS BAKER & TAYLOR BOOKS CINTAS CORP LOC. 342 SERVICE CUSTOM IMPRESSIONS INC STORYWALK DEMCO SUPPLIES EBSCO SUBSCRIPTION SERV SUBSCRIPTION FAREWAY STORES SUPPLIES GALE BOOKS HEWLETT-PACKARD CO REPLACEMENT OPAC'S 2, MICROMARKETING ASSOC. BOOKS STAPLES ADVANTAGE TONER AND FILES SWISHER COMMUNITY LIBRARY BOOK TAGLAUER, BILLIE CLEANING FOR MAY 1, TECHNOLOGY SERVICES OF IOWA MAC MAINTENANCE USA TODAY ANNUAL SUBSCRIPTION WINDSTREAM IOWA COMMUN SERVICE TOTAL: 6, PARKS ACE-N-MORE SUPPLIES BRUTY BUILDING SUPPLY MATERIALS COBB PETROLEUM FUEL CUSTOM IMPRESSIONS INC SIGNS FAREWAY STORES SUPPLIES JOHN DEERE FINANCIAL NEW MOTOR- OLD MOWER 3, KLEOPFER LAWN CARE LLC BROADLEAF CONTROL O'REILLY AUTOMOTIVE INC PARTS 3.89 RIVERSIDE PALLET RECYCLERS, INC MULCH ROSS, ANDY CENTRAL PARK FOUNTAIN CHEM SITLER'S ELECTRIC SUPPLIES SORRELL GLASS GLASS UNITS VERIZON WIRELESS CELLULAR SERVICE VISA MOWER FUEL, PUMP, PLANT SU WASHINGTON AG SUPPLY CHEMICALS WASHINGTON RENTAL CHAIN SHARPENING 5.50 WINDSTREAM IOWA COMMUN SERVICE TOTAL: 6, POOL ACCO SUPPLIES 5, ACE-N-MORE SUPPLIES 0.48 FRANZEN, DENNIS SERVICE 1, HAWKEYE FIRE & SAFETY SERVICE MAHASKA BOTTLING CO. BEVERAGES FOR PARK AND POO 1, SCHIMBERG CO. REPAIR PARTS WASH EVENING JOURNAL LEGALS AND DISPLAYS WIDMER, TIM REIMB FOR RED CROSS SWIMMI WINDSTREAM IOWA COMMUN SERVICE TOTAL: 8, CEMETERY ACE-N-MORE SUPPLIES ATCO INTERNATIONAL GLOVES CENTRAL IOWA DISTRIBUTING SUPPLIES CUSTOM IMPRESSIONS INC SIGNS

24 FORINASH TOOL SHOP TOOLS MURPHY'S POWER EQUIP INC. AIR FILTER VISA TRASH BAGS WINDSTREAM IOWA COMMUN SERVICE TOTAL: 1, FINANCIAL ADMIN CINTAS CORP LOC. 342 SERVICE IOWA COMMUNITIES ASSURANCE POOL ELGIN STREET SWEEPER PIP PRINTING ENVELOPES & TIME SHEETS SITLER'S ELECTRIC SUPPLIES VERIZON WIRELESS CELLULAR SERVICE WALKER'S OFFICE SUPPLIES COPIER PAPER WASH EVENING JOURNAL LEGALS AND DISPLAYS 1, WINDSTREAM IOWA COMMUN SERVICE TOTAL: 2, AIRPORT FAIRCHILD COMMUNICATIONS AIR NDB MAINTENANCE KALONA COOPERATIVE TELE SERVICE KALONA FLYING SERVICE SERVICE MARIE ELECTRIC INC. PARTS & LABOR MARK'S SANITATION AIRPORT TRASH TWIN STATE & CHEMICAL CO CHEMICALS VERIZON WIRELESS CELLULAR SERVICE VETTER'S INC-CULLIGAN WATER SALT WEST LAWN CARE MOWING FOR AIRPORT 1, WINDSTREAM IOWA COMMUN SERVICE TOTAL: 2, ROAD USE ARNOLD MOTOR SUPPLY PARTS CENTRAL IOWA DISTRIBUTING SUPPLIES COBB PETROLEUM FUEL FISHER, JASON REPLACE SIDEWALK GREINER AUTO BODY SERVICE L L PELLING CO PRE-MIX 1, LAWSON PRODUCTS INC PARTS MAUER SUPPLY, INC. PARTS NORRIS ASPHALT & PAVING ASPHALT PRODUCT 1, OAK RIDGE SERVICES ROAD DUST TREATMENTS 1, O'REILLY AUTOMOTIVE INC PARTS ROCKMOUNT/ NASSAU TOOLS AND SUPPLIES 1, TOM YOUNG SERVICE PRESSURE WASHER REPAIR TRANS IOWA EQUIPMENT SCRAPER AND DIRT SHOES UNITED RENTALS ROLLER RENTAL UNITY POINT CLINIC-OCCUP MEDICI TESTS WELLINGTON, EARL CREDIT MEMO (73.15) TOTAL: 8, CAPITAL EQUIP VISA WATER FOUNTAIN 1, TOTAL: 1, CAPITAL PROJ VISA CERTIFIED LETTERS FOR W TY TOTAL: WATER DISTR ACE-N-MORE SUPPLIES

25 ARNOLD MOTOR SUPPLY PART CERTIFIED LABORATORIES SUPPLIES COBB PETROLEUM FUEL CONNEY SAFETY PRODUCTS SAFETY GLASSES IA DEPT OF NATL RESOURSES OPER RENEWAL/OPER CERT LAWSON PRODUCTS INC PARTS AND SUPPLIES UNITY POINT CLINIC-OCCUP MEDICI TESTS VERIZON WIRELESS CELLULAR SERVICE WINDSTREAM IOWA COMMUN SERVICE TOTAL: 2, SEWER PLANT ACE-N-MORE SUPPLIES COBB PETROLEUM FUEL CUSTOM IMPRESSIONS INC UPS SITLER'S ELECTRIC SUPPLIES STATE HYGIENIC LABORATORY TESTS TESTAMERICA LABORATORIES INC WWTP TESTING VERIZON WIRELESS CELLULAR SERVICE WASH CO HOSPITAL RABIES VACC.- JASON WHISLE 2, WASHINGTON RENTAL MOWER PART WINDSTREAM IOWA COMMUN SERVICE ZIMMER & FRANCESCON, INC. REIMB RED CROSS SWIM TOTAL: 3, SEWER COLLECT ARNOLD MOTOR SUPPLY PARTS BRUTY BUILDING SUPPLY MATERIALS COBB PETROLEUM FUEL 1, CROELL CONCRETE PRODUCTS MANHOLE RINGS 1, G & R MILLER CONSTRUCTION PARTS HALSEN PRODUCTS CO. MARKING FLAGS 1, IDEAL READY MIX READYMIX JOHN DEERE FINANCIAL PARTS UNITY POINT CLINIC-OCCUP MEDICI TESTS UTILITY EQUIPMENT CO SEWER PIPE/CONNECTORS VERIZON WIRELESS CELLULAR SERVICE TOTAL: 4, SANITIATION BRYCE SMEINS GARBAGE REFUND TOTAL: TOTAL: 71,

26 CITY OF WASHINGTON, IA MONTH-TO-DATE TREASURERS REPORT MAY, /01/13 05/31/13 BEGINNING M-T-D REVENUES NOT M-T-D EXPENSES NOT ENDING CASH FUND CASH BALANCE REVENUES YET RECEIVED EXPENDITURES YET EXPENDED BALANCE 001-GENERAL FUND 639, , , , AIRPORT FUND 137, , , , ROAD USE 730, , , , EMPLOYEE BENEFITS 189, , , EMERGENCY LEVY 21, , , LOCAL OPTION SALES TAX - 53, , URBAN RENEWAL AREA #1 16, , , URBAN RENEWAL AREA #3C 33, , , , URBAN RENEWAL AREA #5 31, , , URBAN RENEWAL AREA #7 1, , HOUSING REHABILITATION (16,592.30) - - 1, (18,156.30) 146-LMI TIF SET-ASIDE 21, , DEBT SERVICE 631, , , , CAPITAL EQUIPMENT 237, , , , CAPITAL PROJECTS FUND 2,160, , , ,155, WWTP CAPITAL PROJ FUND 10, , RIVERBOAT FOUND CAP PROJ 366, , INDUSTRIAL DEVELOPMENT 80, , , DOG PARK 6, , TREE COMMITTEE 12, , , POLICE FORFEITURE 6, , PARK GIFT 201, , , LIBRARY GIFT 40, , CABLE COMMISSION 11, , WATER UTILITY 552, , , , WATER DEPOSIT FUND 12, , , , WATER CAPITAL PROJECTS (2,100.00) 12, , SANITARY SEWER 2,071, , , ,703, SANITATION 68, , , , LIBRARY TRUST 218, , SELF INSURANCE 42, , , , UNEMPLOYMENT SELF INS 5, , , TOTAL BALANCE 8,541, ,425, ,088, (872.14) 7,879, Cash in Bank - Pooled Cash Interest Rate Wash St. Bank - Operating Account 733, (1) 0.01% Cash in Drawer N/A Wash St Bank - MM 256, % Wash St Bank - CD 4, Investment in IPAIT 5,383, % Wash St Bank - Library Acct 167, % Wash St - Farm Mgmt Acct 83, Wash St Bank - CD - 03/12/13 250, % Wash St Bank - CD - 04/25/13 500, % Wash St Bank - CD - 05/15/13 500, % TOTAL CASH IN BANK 7,879, (1) Washington State Bank 860, Outstanding Deposits & Checks (127,060.74) 733,362.16

27 CITY OF WASHINGTON, IA YEAR-TO-DATE TREASURERS REPORT MAY, /01/ /31/2013 BEGINNING Y-T-D REVENUES NOT Y-T-D EXPENSES NOT ENDING CASH FUND CASH BALANCE REVENUES YET RECEIVED EXPENDITURES YET EXPENDED BALANCE 001-GENERAL FUND 277, ,554, ,035, , , AIRPORT FUND 95, , , , ROAD USE 617, , , , EMPLOYEE BENEFITS - 597, , EMERGENCY LEVY - 52, , LOCAL OPTION SALES TAX - 663, , URBAN RENEWAL AREA # , , URBAN RENEWAL AREA #3C - 39, , , URBAN RENEWAL AREA # URBAN RENEWAL AREA #5-36, , , URBAN RENEWAL AREA #7-7, , HOUSING REHABILITATION - 131, , (18,156.30) 146-LMI TIF SET-ASIDE 22, , , , DEBT SERVICE - 1,502, ,064, , CAPITAL EQUIPMENT 231, , , , CAPITAL PROJECTS FUND 2,013, ,474, ,332, ,155, WWTP CAPITAL PROJ FUND 12, ,992, ,994, , RIVERBOAT FOUND CAP PROJ 332, , , , INDUSTRIAL DEVELOPMENT 49, , , , MUNICIPAL BAND 1, , , DOG PARK 6, , TREE COMMITTEE 4, , , , POLICE FORFEITURE , , PARK GIFT 207, , , , LIBRARY GIFT 45, , , , CABLE COMMISSION - 11, , WATER UTILITY 294, ,377, ,075, (1,868.34) 594, WATER DEPOSIT FUND - 23, , , WATER CAPITAL PROJECTS - 12, , SANITARY SEWER 1,469, ,848, ,615, , ,703, SANITATION 34, , , , LIBRARY TRUST 218, , SELF INSURANCE 13, , , , UNEMPLOYMENT SELF INS - 6, , , TOTAL BALANCE 5,948, ,344, ,419, (5,563.85) 7,879, Cash in Bank - Pooled Cash Interest Rate Wash St. Bank - Operating Account 733, (1) 0.01% Cash in Drawer N/A Wash St Bank - MM 256, % Wash St Bank - CD 4, Investment in IPAIT 5,383, % Wash St Bank - Library Acct 167, % Wash St - Farm Mgmt Acct 83, Wash St Bank - CD - 03/12/13 250, % Wash St Bank - CD - 04/25/13 500, % Wash St Bank - CD - 05/15/13 500, % TOTAL CASH IN BANK 7,879, (1) Washington State Bank 860, Outstanding Deposits & Checks (127,060.74) 733,362.16

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31 2013 MINI-GRANT APPLICATION Applicant Organization Information: 1. Applicant Organization: WASHINGTON FREE PUBLIC LIBRARY 2. Mailing Address: 115 W. Washington St. 3. City, State, Zip: Washington, IA, Federal Tax ID#: Tax Exempt Category: 501c(3), 501c(4), 501c(6), School District (Check only one) City/County Gov t, Other: (If government or school project, you must supply a supporting resolution from the governing body) Contact Information: 6. Primary Contact Name: DEBBIE STANTON 7. Title in Organization: Director 8. Daytime Phone: Evening Phone: address: debbie.stanton@washington.lib.ia.us Project/Program Information: 10. Project Title: CHILDREN S AREA THE LIBRARY 11. Project Address: 115 W. Washington St. 12. WCRF Grant Request $2,000 (not to exceed $2,000) 13. Matching Funds: n/a (not required) 14. Total Project Cost (12+13): $2, Provide a brief description of the project you are seeking funds for (10 lines): One of the Washington Free Public Library s major service areas is in creating young readers. This role was strengthened and highlighted in our recent long-term planning process. One of the goals that came out of the plan is that kids birth to age five will be welcome to independently explore library resources, making it easier to discover subjects of interest to them. An important objective to achieve that goal is to rearrange our Children s Area to enhance its welcoming environment, especially for our youngest users. Funds for this project would go toward interactive play panels for the walls of the Children s Area along with kid-friendly signage so that children feel welcome to independently explore the library.

32 RESOLUTION NO A RESOLUTION ENDORSING WASHINGTON CABLE COMMISSION (PUBLIC ACCESS TV) FOR AN APPLICATION FOR GRANT FUNDS WHEREAS, the City Council recognizes the importance of having a public access TV channel for use by members of the community to televise sports, plays, festivals, and other events; and WHEREAS, the Washington Cable Commission (Public Access TV) is working to set up a secure studio room for equipment and program production; and WHEREAS, the Council supports the development of the public access TV channel and sees the value to the City in applying for grant funds to defray part of the costs of the project: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WASHINGTON, IOWA: Section 1. The City Council endorses the submission of an application for grant funds from the Washington County Riverboat Foundation in the amount of $2,000 for the studio wall and door project. PASSED AND APPROVED this 19th day of June, ATTEST: Sandra Johnson, Mayor Illa Earnest, City Clerk

33 2013 MINI-GRANT APPLICATION Applicant Organization Information: 1. Applicant Organization: Washington Cable TV Commission 2. Mailing Address: 215 E. Washington St. 3. City, State, Zip: Washington, Iowa, 52353: 4. Federal Tax ID#: Tax Exempt Category: 501c(3), 501c(4), 501c(6), School District (Check only one) X City/County Gov t, Other: (If government or school project, you must supply a supporting resolution from the governing body) Contact Information: 6. Primary Contact Name: ROGER ADAMS 7. Title in Organization: Treasurer 8. Daytime Phone: Evening Phone: address: rogerradams@gmail.com Project/Program Information: 10. Project Title: Washington Public Access TV/18 Studio (NEW DOOR AND WALL) 11. Project Address: 115 West Washington 12. WCRF Grant Request $2, (not to exceed $2,000) 13. Matching Funds: 0 (not required) 14. Total Project Cost (12+13): Provide a brief description of the project you are seeking funds for (10 lines): To build a dividing wall in the South East corner of the Washington Public Library basement and to purchase/ install a new fire rated door with panic hardware to match the existing color and style of the facility doors. This is for the Washington Public Access TV/18 Studio. Broadcast on Mediacom Ch. 18 and live internet streaming 24/7

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45 Brent Hinson, City Administrator Sandra Johnson, Mayor Illa Earnest, City Clerk Craig Arbuckle, City Attorney 215 East Washington Street Washington, Iowa (319) Phone (319) Fax Memorandum June 5, 2013 To: Mayor & City Council Cc: Illa Earnest, City Clerk From: Brent Hinson City Administrator Re: Garbage Contract & Other Utility Rate Increases At tonight s meeting, the City Council approved a solid waste contract with Luke Waste Management for Fiscal Years While it is nice to continue what has been a successful partnership, it unfortunately comes at a higher than anticipated cost. Luke s low bid of an aggregate contract amount of $315,789 for each year of the 3-year contract is $71,628.20, or 29%, higher than the current yearly contract amount of $244, In the FY2014 budget, we allowed for a 5% increase in overall Sanitation Fund expenditures, or a 6.5% increase to the contract if that was the only source of increased costs in the Sanitation budget for the next year. As the Council is aware, until last year, the Sanitation Fund had a fund balance that was significantly in the red. In the FY14 budget, we included an assumed rate increase from $4.35 to $5.00 per household on the monthly bills and increases to merchandise sales of $20,000. All other things being equal, these increases would have allowed us to increase our fund balance from an estimated $27, at the end of current year to over $57,000 and start building toward the goal of fund balance of 25% of annual revenues, or right around $100,000 in reserves. However, the contract approved will require more drastic action on the part of the City Council. I believe it is essential this action occur as soon as possible, to prevent the Sanitation Fund from dipping back into the negative and going deeper into the red from there. Having reviewed the relevant information, I have detailed on the attached spreadsheet the measures I would recommend be considered to keep Sanitation Fund reserves stable and slightly growing (at about 1/3 of the rate envisioned at budget time), while trying to best spread the pain of increases around. I believe this can be accomplished by considering a three part plan: 1) An increase in Sanitation rates from $4.35 per household per month to One of the 100 Best Small Towns in America

46 Utility Billing Rates Memo- June 5, $5.85 per household per month, an increase of $1.50; 2) An increase in the annual garbage can sticker rate from $75 per year to $85 per year; and 3) An increase in bag stickers from $1.50 per bag to $1.75 per bag. As you will notice, the percentage rate of increase recommended is about twice as much for the monthly bill as it is for the merchandise items. I make these recommendations for a variety of reasons. First, I believe the current rate is very low when compared to most cities of our size; second, merchandise items tend to be more price-sensitive in terms of consumer reaction; and third, the monthly charges are a much more reliable source of revenue than the merchandise items, and we definitely need a reliable revenue stream with our margins being as tight as they are, even with the recommended changes. During the budget process, the City Council approved in principle increasing the Water rate by 15% on usage, without a base rate increase, and the Sewer rate by 7.5% on usage, also without a base rate increase. While I would recommend the Council still adopt the Water increase due to the vast and urgent capital needs in that utility, I believe based on current conditions and fund performance that the Sewer increase can be limited to 5% on usage only. This offsets the total utility bill increase for the average consumer by around $0.37 per month versus a 7.5% increase to the Sewer usage rate, which is not much, but at least shows a measure of effort by the Council to limit increases to the smallest amount needed for proper operations of our utilities. I plan to have these items on the June 19 agenda for your consideration. I would remind the Council that in Ordinance 988, adopted in June 2012, utility rates increase automatically in all three enterprise funds (Water, Sewer and Sanitation) by 3.5% per year including base rates, unless amended by resolution of the Council. Therefore, as we discussed during budget, the Council has granted itself the ability to adjust rates in this case by resolution rather than ordinance when needed. A resolution considered at the June 19 meeting could be put into effect for the start of the new fiscal year, and I would recommend you take action as soon as is practical for the reasons listed above. Please contact me if you have any questions or would like further explanation. One of the 100 Best Small Towns in America

47 DRAFT RESOLUTION NO. A RESOLUTION AMENDING UTILITY RATES WHEREAS, the City Council established in Ordinance 988, adopted June 20, 2012 the policy of increasing utility rates by 3.5% on base rate and usage each year, except as amended by resolution of the Council, and WHEREAS, the City Council discussed these rates during the FY13-14 budget process, and approved a budget with different rate assumptions than those in the ordinance, avoiding base rate increases where possible; and WHEREAS, the City Council may adjust the cost of sanitation stickers by resolution; and WHEREAS, the Council recognizes the need to take action to establish amended rates effective July 1, 2013: NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WASHINGTON, IOWA: Section 1. Under the auspices of Ordinance 988 and the revised Sections 92.02(5), 99.05(3) and (4) of the Washington Code of Ordinances, the City Council hereby makes a determination that the utility rates for FY13-14 should be amended as follows: Water Rates: 0% increase on base rate; 15% increase on usage rate. Sewer Rates: 0% increase on base rate; 5% increase on usage rate. Sanitation Rates: Increase to $5.85 per household per month. Sanitation Fees: Increase bag fee to $1.75; annual sticker to $85. Section 2. All Resolutions or parts of Resolutions in conflict herewith are hereby repealed, to the extent of such conflict. PASSED AND APPROVED this 19 th day of June, Illa Earnest, City Clerk Sandra Johnson, Mayor

48 City of Washington Sanitation Rate Increase Analysis June 5, 2013 Starting Utility Bill Merchandise Contract Non-Contract Ending Fund Balance Revenues Revenues Expenditures Expenditures Fund Balance Notes FY13 (Re-Estimated) $34, $145, $180, ($244,160.80) ($88,025.20) $27, FY14 (Budget) $27, $172, $200, ($259,949.80) ($82,375.20) $57, Increase Monthly Rate to $5.00 FY14 (New Contract) $27, $201, $207, ($315,789.00) ($82,375.20) $38, Increase Monthly Rate to $5.85 FY15 (New Contract) $38, $201, $207, ($315,789.00) ($82,375.20) $49, & Bag Fee to $1.75 FY16 (New Contract) $49, $201, $207, ($315,789.00) ($82,375.20) $60, & Annual to $85 Goal Fund Balance $105,000.00

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