Agenda for the Regular Session to be held at 6:00 P.M.,, Wednesday, November 2, 2011 to be approved as proposed or amended.

Transcription

1 AGENDA OF THE REGULAR SESSION OF THE COUNCIL OF THE CITY OF WASHINGTON, IOWA TO BE HELD AT 120 E. MAIN STREET, AT 6:00 P.M., WEDNESDAY, NOVEMBER 2, 2011 Call to Order Pledge of Allegiance Roll call Agenda for the Regular Session to be held at 6:00 P.M.,, Wednesday, November 2, 2011 to be approved as proposed or amended. Consent Agenda: Approval of Claims 1. Council minutes Kirkwood Community College, High Angle Training, $4, Fox Engineering, WWTP Facility Improvements, $30, Fox Engineering, Sanitary Sewer Collection System, $1, Iowa Law Enforcement Academy, Training School T. Schneider, $5, TEAM Services, Material Testing and Inspection, $7, Schrad Solutions, Professional Services, $1, Cahoy Pump Service, Work on Well #6, $54, Hupp Electric Motors, Pump Repair, $3, Department Reports. PRESENTATION FROM THE PUBLIC Please limit comments to 3 Minutes PERMITS AND APPLICATIONS Café Dodici, S. Iowa Avenue, Class C Liquor License (LC) (Commercial), Catering Privilege, Class B Wine Permit (carryout wine), Sunday Sales. (renewal) CONSIDERATION OF HEARINGS, ORDINANCES & RESOLUTIONS Public Hearing-West Side Sanitary Sewer Interceptor Project. Discussion and Consideration of Resolution Approving Plans, Specifications, Form of Contract, and Engineer s Cost Estimate, and Setting Bid Date for the West Side Sanitary Sewer Interceptor. Discussion and Consideration of Resolution Awarding and Approving Contract for Tienda La Cruz Demolition Project, Phase II (bids to be reported at council meeting) Discussion and Consideration of Resolution of Support for Main Street Washington Application to the Iowa Economic Development Authority for a Main Street Challenge Grant. Discussion and Consideration of Resolution Naming City Personnel Authorized to Access Financial Accounts and Conduct Banking Activities on Behalf of the City of Washington, Iowa. Third Reading of An Ordinance Amending Chapter Special Yield Required by Adding Paragraph 54 East 9th Street and North 7th Avenue (eastbound and westbound yield). Adopt the ordinance or deny the application. Third Reading of An Ordinance Amending Chapter No Parking Zones By Amending Paragraph 7 S. 2nd

2 Avenue at E. Madison Street Intersection and Paragraph 50 E. Van Buren Street at S. Iowa Avenue Intersection. Adopt the ordinance or deny the application. OLD BUSINESS Discussion and Consideration-Oakwood Village Subdivision (Tabled ) Discussion and Consideration of Sidewalk Extension to Mercy Medical Clinic (Tabled ) Discussion and Consideration of Sewer Camera System and Trailer. (Tabled ) NEW BUSINESS Discussion and Consideration of Appointment of City Administrator Brent Hinson to ECICOG. DEPARTMENTAL REPORT Police Department City Administrator City Attorney COMMITTEE REPORTS Street Committee Sanitation/Water/Sewer Committee Finance/Personnel Committee Cemetery/Building Committee Ordinance Committee Public Safety Committee Cable Committee Comprehensive Plan Committee COUNCILPERSONS Sandra Johnson, Mayor Merle Hagie Fred Stark Mike Roth Russ Zieglowsky Bob Shepherd Karen Wilson-Johnson ADJOURNMENT Illa Earnest, City Clerk

3 Council Minutes The council of the City of Washington, Iowa, met in Regular Session in the council chambers in the Former Public Library Building, 120 E. Main Street, at 6:00 P.M., Wednesday, October 19, Mayor Sandra Johnson in the Chair. On roll call present: Stark, Roth, Zieglowsky, Shepherd, Wilson-Johnson. Absent: Hagie. Motion by Stark, seconded by Wilson-Johnson, that the agenda for the Regular Session to be held at 6:00 P.M., Wednesday, October 19, 2011 be approved as amended. The Mayor requested that the presentation from the Healthy Community Coalition be moved to first item on new business. Motion carried unanimously. Consent Agenda: 1. Council minutes Spark Consulting (Rebecca McCarley), Service for Historic Preservation, Survey & National Register Nomination for Downtown Washington, $3, Gridor Construction, WWTP Facility Improvement Project, Pay App #6, $1,745, Southeast Iowa Area Safety and Support Organization (SASSO), Annual Membership Dues, $3, PAWS and More, First Quarter Donation, $2, Treasurer s Report-September, 2011 Motion by Roth, seconded by Shepherd, that consent agenda claims be approved for payment and the council minutes for October 5, 2011 be approved and placed on file. Motion carried unanimously. Motion by Roth, seconded by Stark, to approve payment of claims as presented except those for Sitlers Supplies. Motion carried unanimously. Motion by Wilson-Johnson, seconded by Stark, to approve payment of claims for Sitlers Supplies. Roth abstained. Motion carried. Motion by Shepherd, seconded by Wilson-Johnson, to approve Panda Palace, 100 W. Main Street, Special Class C Liquor License (BW) (Beer/Wine), Sunday Sales, (renewal). Motion carried unanimously. Motion by Roth, seconded by Shepherd, to approve Cigarette Outlet #9, 304 W. Madison Street, Class E Liquor License (LE), Class B Wine Permit (carryout wine), Class C Beer Permit (carryout beer), Sunday Sales. (New) Motion carried unanimously. Mayor Johnson announced that now is the time for the public hearing for Tienda La Cruz Demolition Project-Phase II (207, 209 and 211 S. Marion Avenue). No written or oral objections were received. Motion by Roth, seconded by Shepherd, to close the public hearing. Roll call on said motion as follows: Ayes: Stark, Roth, Zieglowsky, Shepherd, Wilson-Johnson. Nays: none. Motion carried. Mayor Johnson announced that now is the time for the second Reading of An Ordinance Amending the Municipal Code of the City of Washington, Iowa, Chapter Special Yield Required By the Adding Paragraph 54 E. 9th Street and N. 7th Avenue (eastbound and westbound yield). Motion by Wilson-Johnson, second by Stark, to pass the ordinance to the third reading. Roll call on said motion as follows: Ayes: Stark, Roth, Zieglowsky, Shepherd, Wilson-Johnson. Nays: none. Motion carried. Mayor Johnson announced that now is the time for the second Reading of An Ordinance Amending the Municipal Code of the City of Washington, Iowa, Chapter No Parking Zones By Amending Paragraph 7 S. 2nd Avenue on the east side for a distance of one hundred (100) feet from its intersection with Madison Street and Paragraph 50 a. E. Van Buren Street, on both sides, for a distance of one hundred forty five (145) feet east of centerline with S. Iowa Avenue and deleting 8:00 a.m. to 4:00 p.m. on school days and b. W. Van Buren Street, on the south side, for a distance of one hundred thirty five (135) feet west of the centerline with S. Iowa Avenue and deleting 8:00 a.m. to 4:00 p.m. on school days. Motion by Wilson-Johnson, second by Shepherd, to pass the

4 ordinance to the third reading. Roll call on said motion as follows: Ayes: Stark, Roth, Zieglowsky, Shepherd, Wilson-Johnson. Nays: none. Motion carried. Discussion and Consideration-Oakwood Village Subdivision (Tabled ) Discussion and Consideration of Sidewalk Extension to Mercy Medical Clinic (Tabled ) Discussion and Consideration of Sewer Camera System and Trailer. (Tabled ) Healthy Community Coalition members Crystal Woller, Eric Turner, Lynn Fisher, Erin Rugg, Teri Hartzler, and Edie Nebel gave a presentation to the council about the Coalition s background and the types of projects and goals they have and asked that the City of Washington be a partner and supporter of the Coalition s projects working for a healthier community. The council discussed Fox Engineering s preliminary review of the 90 acres as a site for the new water tower. Zeus Knupp representing the FFA, spoke to council about the need for the students to do the fall tillage and fertilizing on the property. Sid Ryan from the Washington Area Soccer Club and Don Pfeiffer from the park board were present to give an update on the proposed soccer field location based on the new information from Fox Engineering. After lengthy discussion, motion by Shepherd, seconded by Roth, to approve temporary use of 9.4 acres of the 90 as proposed by the Washington Area Soccer Club and amend the current agreement with the FFA to allow used of comparable (yield) acres at the new wastewater treatment facility project site. Motion carried unanimously. Motion by Roth, seconded by Stark, to affirm the proposed list of personnel to serve on the Comprehensive Plan Project Steering Committee. Motion carried unanimously. Motion by Roth, seconded by Shepherd, to approve the quote from GE to perform maintenance on the EDR units in the amount of $1,795. Motion carried unanimously. Motion by Roth, seconded by Wilson-Johnson, to approve the quote from Liquid Engineering to perform inspections on the water ground storage tank and the south water tower in the amount of $3,800. Motion carried unanimously. Motion by Stark, seconded by Zieglowsky, to approve the Resolution Accepting Project and Authorizing Final Payment in the amount of $7, for the 2011Seal Coat Project. Roll call on said motion as follows: Ayes: Stark, Roth, Zieglowsky, Shepherd, Wilson-Johnson. Nays: none. Motion carried. (Resolution No ) Motion by Shepherd, seconded to approve the Resolution Setting, Time and Place for a Public Hearing for West Side Sanitary Sewer Interceptor Project. Roll call on said motion as follows: Ayes: Stark, Roth, Zieglowsky, Shepherd, Wilson-Johnson. Nays: none. Motion carried. (Resolution No ) Motion by Shepherd, seconded by Stark, to approve the Resolution Authorizing Levy, Assessment, and Collection of Costs to the Washington County Treasurer. Roll call on said motion as follows: Ayes: Stark, Roth, Zieglowsky, Shepherd, Wilson-Johnson. Nays: none. Motion carried. (Resolution No ) There will be a joint Cable and Building Committee meeting at 5:00 P.M., Wednesday, November 2, 2011in the council chambers at 120 E. Main Street. Motion by Roth, seconded by Stark, that the Regular Session held at 6:00 P.M., Wednesday, October 19, 2011 be adjourned at 8:00 P.M. Motion carried unanimously. Illa Earnest, City Clerk

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16 To: From: CC: Washington City Council Washington Public Library Illa Earnest, City Clerk Brent Hinson, City Administrator Date: October 27, 2011 Subject: October Report to Council While closing out my first month in the position of Director of the Washington Library, I want to take a moment to thank you for giving me this opportunity to serve the residents of Washington and to manage such a wonderful facility and public service. Your support of the Library during times of feast and times of famine is commendable and I look forward to working with you into our future. Here are a few things we ve been working on during the month: As of Wednesday, October 19, the Library is now an Iowa Workforce Development Access Point. Although we were disconcerted to see the Washington IWD office close, staff and the board felt it is important to help our residents make up for the loss. IWD has provided no support or training for this effort, so the staff will continue following our procedures for assisting patrons with computer issues as we normally would. According to staff and the previous Director, the library has had phone issues since moving into the new building. Mostly this is in the form of dropped calls. The previous Director attempted to work with Iowa Telecom and then Windstream on this issue to no success. I met with a representative from Mediacom this Wednesday who will be sending out a technician to study our wiring and determine if the original wiring was done incorrectly. We hope to continue our professional relationship with Mediacom, as they are willing to offer us the same telecommunications package as Windstream for less and to provide stronger technical and customer assistance. After meeting with the City Councils of Ainsworth and Brighton, both groups have agreed to contract with the Library for service to their residents for FY12. They seem supportive of the Library and the work we do on behalf of their residents. The Library had a booth at the WCHC Seniorfest to highlight the programs, collection, and services we provide to senior citizens in Washington. Library staff attended the city s CPR training on Nov. 1 st, so we can now assure the public that there is a staff member certified in CPR on the desk during all open hours. Thank you! Sincerely, Debbie Stanton, Director Washington Free Public Library

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18 WWTP report for November 2, 2011 Council Meeting After hour alarm and dog call outs 8 th dog call, Safety Center reported a dog to be picked up at 527 South C, 8:00 p.m. Jason 1 st dog call, Safety Center reported a dog to be picked up at 912 South D Ave, 4:10 p.m. Jason 24 tt dog call, Public reported a dog to be picked up at 709 W Main, 5:04 p.m. Danny WWTP lagoon The lagoon is pumped down at press time. USEPA Peter Green of the USEPA contacted me wanting more info needed to complete his inspection report. Mr. Green inspected the WWTP and collected samples on August 23-26, 2011.We should receive his written report within the next days. SASSO meetings Jason, Danny, and I attended the following safety meetings. The meeting on the 25 th was on Confined Space Entry and Lock Out/Tag Out. The meeting on the 1 st was on CPR and First Aid. Dog pound IA Dept of AG was at the dog pound on the 18 th to perform the annual inspection. The inspector suggested Jason purchase or build an enclosure for the dog box on the dog truck. This would help keep the dogs warmer during transport in the colder months. Stabilized bio-solids Rich Pumping, LLC incorporated approximately six hundred forty four thousand (644,000) gallons to the Keith Murphy farm on the 22 nd. Parkside Estates lift station We performed a confined space entry on the 26 th to tighten the suction line on one (1) of the pumps. We re still having problems with the pump priming. We ll continue to work on it until it s fixed. Lagoon field & Lexington Blvd lift station Jason borrowed work bull tractor and mower from M/C Dept. He mowed the lagoon field and road ditches by the lift station on the 21 st & 24 th. West Main sewer structure Jason and I placed the new steel lid on the opening at the West Main and H Avenue sewer structure on the 18 th. The old lid had rusted through and was unsafe. Sunset Park lift station Danny and Jason put a seal in one (1) of the pumps on the 20 th. Montchevre-Betin, Inc. Jason collected another round of samples on the 26 th. National Weather Service (NWS) Service Techs from the Quad Cities NWS Office were here to winterize their equipment on the 17 th. WWTP extended hours The WWTP will be open on Saturday mornings in November from 7-10 a.m. so residents can haul their yard waste to the compost site. Fred E. Doggett 10/28/2011 9:02 AM

19 10/15/11-10/28/11 STREETS: M/C personnel continued with the leaf vac program staying on their weekly schedule. Street sweeper was in operation but just for a short period of time. WATER DISTRIBUTION: M/C personnel finished the fall flushing of fire hydrants. Personnel made 2 water main break repairs, one at #608 South 12 th and the other in front of #729 West 3 rd. Each break resulted in replacing a section of PVC for the old CIP, one 6 and the other 4 water main. Crews repaired a few water box shut offs SEWER COLLECTION: M/C personnel investigated sewer services by dyeing them to see where they flowed to for an installation of a new storm line that would separate sanitary/storm water. STORM SEWER COLLECTION: M/C personnel jetted a few culverts around the town for better drainage. Crews installed a 10 culvert at a new residence which included ditching as well. MECHANIC/SHOP/CEMETERY: M/C personnel serviced #115 (power steering), #117 (fuel pump), #702 (flywheel) and #115 (leaf box repair). Personnel also dug 5 graves for funeral services at both Elm Grove and Woodlawn cemeteries and did some spraying for broadleaf and crabgrass as well. OTHER: M/C personnel finished hauling yard waste debris from WWTP, started and finished grinding the piles of brush and bags at the WWTP. Personnel had 17 water shut offs for nonpayment. Responded to 39 One Call Locates. Completed yard waste routes each week. Personnel hauled 24 ton of 1 road stone and 1 ballast from the quarry to the stock piles. Please note that this report does not include every task M/C personnel performed, but shall be a highlight of our work performed as a department.

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22 PUBLIC NOTICE NOTICE OF TIME AND PLACE FOR A PUBLIC HEARING ON THE WEST SIDE SANITARY SEWER INTERCEPTOR PROJECT Public Notice is hereby given that the City Council of the City of Washington, Iowa will hold a public hearing to hear comments on the plans, specifications, form of contract, and cost estimate for the proposed West Side Sanitary Sewer Interceptor Project. The project will be located on the west side of town starting from the Wastewater Treatment Plant on W. Buchanan, then proceeds north and northwest to 250 th St., then north of 250th St., then through Parkside Estates Trailer Court to Sunset Park, and ends just north of the Main St. & H Avenue intersection. A secondary sewer line leads northeast from the first sewer to almost the west end of Van Buren Street. Said hearing will be held in the City Council Chambers, 120 E. Main Street, Washington, Iowa, on November 2, 2011 at 6:00 p.m. All interested persons are invited to attend and will be given an opportunity to be heard relative to this matter. IlIa Earnest, City Clerk

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29 THE CITY OF WASHINGTON Cleanest City in Iowa Sandra Johnson, Mayor Brent Hinson, City Administrator P.O. Box 516 Illa Earnest, City Clerk 215 E. Washington St. Craig Arbuckle, City Attorney Washington, IA Rob McDonald, P.E., City Engineer Fax Only The Council of the City of Washington, Iowa, voted unanimously at their regular council session held November 2, 2011 to support Main Street Washington s application to the Iowa Economic Development Authority for a Main Street Challenge Grant. We further state that representatives of the city council and local building and/or fire code officials will review the project proposal for adherence to building and fire coded. We further agree that all historically significant properties submitted for consideration in this application will comply with the Secretary of Interior s Standards for Historic Property Rehabilitation. Robert Shepherd, Mayor Pro Tem Mary Patterson, MSW President

30 RESOLUTION NO A RESOLUTION SUPPORTING MAIN STREET WASHINGTON S APPLICATION TO THE IOWA ECONOMIC DEVELOPMENT AUTHORITY FOR A MAIN STREET CHALLENGE GRANT WHEREAS, there are properties in Washington s Downtown District in need of rehabilitation, and WHEREAS, the Washington City Council supports rehabilitation of such buildings, and NOW, THEREFORE, BE IT RESOLVED BY THE CITY COUNCIL OF THE CITY OF WASHINGTON, IOWA, that the City Council supports Main Street Washington s application to the Iowa Economic Development Authority for a Main Street Challenge Grant. Passed and approved this 2nd day of November, Attest: Illa Earnest, City Clerk Robert E. Shepherd, Jr., Mayor Pro Tem

31 RESOLUTION NO A RESOLUTION NAMING CITY PERSONNEL AUTHORIZED TO ACCESS FINANCIAL ACCOUNTS, CONDUCT BANKING ACTIVITES, AND SIGN CHECKS ON BEHALF OF THE CITY OF WASHINGTON, IOWA WHEREAS, the City of Washington, Iowa, desires to consolidate banking and financial activities in one bank, and WHEREAS, the proposal for banking services from the Washington State Bank has been approved by Washington City Council, and NOW, THEREFORE, BE IT RESOLVED that the City Council of the City of Washington, Iowa, hereby authorize the following individuals to open and close accounts, conduct internet banking services, transfer funds between City accounts at the Washington State Bank and between financial institutions the City does business with, to pick up bank statements, and sign City of Washington checks (two signatures required): Brent Hinson, City Administrator Illa Earnest, City Clerk Joe Myers, City Accountant/Treasurer PASSED AND APPROVED this 2nd day of November, Attest: Sandra Johnson, Mayor Illa Earnest, City Clerk

32 ORDINANCE NO. AN ORDINANCE AMENDING CHAPTER OF THE MUNICIPAL CODE OF THE CITY OF WASHINGTON, IOWA, BY THE ADDITION OF YIELD SIGNS AT EAST 9TH STREET AND NORTH 7TH AVENUE BE IT ORDAINED by the Council of the City of Washington, Iowa, that the Code of Ordinances of the City of Washington, Iowa, is hereby amended as follows: Section 1. Add Paragraph. Section of the Municipal Code of the City of Washington, Iowa, is hereby amended by adding: 54. East 9th Street and North 7th Avenue (eastbound and westbound yield). Section 2. Repealer. All ordinances or parts thereof in conflict with the foregoing provisions are hereby repealed. Section 3. Effective Date. This ordinance shall be in effect from and after its final passage, approval, and publication as provided by law. Passed and approved this day of, ATTEST: Illa Earnest, City Clerk Sandra Johnson, Mayor

33 ORDINANCE NO. AN ORDINANCE AMENDING THE MUNICIPAL CODE OF THE CITY OF WASHINGTON, IOWA, BY AMENDING CHAPTER NO PARKING ZONES S. 2ND AVENUE AT MADISON STREET AND VAN BUREN STREET AT S. IOWA AVENUE BE IT ORDAINED by the Council of the City of Washington, Iowa, that the Code of Ordinances of the City of Washington, Iowa be amended as follows: Section 1. DELETE PHRASE. Section 69.08, No Parking Zones, Paragraph 7 South Second Avenue, on the east side, for a distance of thirty-nine (39) feet south from its intersection with Madison Street. Section 2. ADD PHRASE. Section 69.08, No Parking Zones. Paragraph 7 South Second Avenue, on the east side, for a distance of one hundred (100) feet south from its intersection with Madison Street. Section 3. DELETE PHRASE. Section 69.08, No Parking Zones, Paragraph 50 Van Buren Street, on the south side, for a distance of one hundred thirty five (135) feet both east and west of the centerline of South Iowa Avenue from 8:00 a.m. to 4:00 p.m. on school days. Section 4. ADD PHRASE. Section 69.08, No Parking Zones, Paragraph 50 a. East Van Buren Street, on both sides, for a distance of one hundred forty five (145) feet east of the centerline of South Iowa Avenue from 8:00 a.m. to 4:00 p.m. on school days. b. West Van Buren Street, on the south side, for a distance of one hundred thirty five (135) feet west of the centerline of South Iowa Avenue from 8:00 a.m. to 4:00 p.m. on school days. Section 5. REPEALER. All ordinances or parts thereof in conflict with the foregoing provisions are hereby repealed. Section 6. EFFECTIVE DATE. This ordinance shall be in effect from and after its final passage, approval, and publication as provided by law. Passed and approved this day of, Sandra Johnson, Mayor ATTEST: Illa Earnest, City Clerk

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