CITY OF MARYVILLE City Council Meeting Budget Work Session. Wednesday, September 13, 2017

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1 CITY OF MARYVILLE City Council Meeting Budget Work Session Wednesday, September 13, 2017 The Council of the City of Maryville, Missouri, met in budget work session on Wednesday, September 13, 2017, at City Hall, 415 North Market Street, in said City at 5:30 p.m. The meeting was called to order by Mayor McDowell with the following present to-wit: Mayor Jason McDowell, Council Members, Rachael Martin, Jerry Riggs Benjamin Lipiec and Renee Riedel. Others present were City Manager Greg McDanel; Asst., City Manager Ryan Heiland, Dir., Finance Denise Town; Dir., Public Safety Keith Wood; Dir., Public Works CE Goodall and City Clerk Sheila Smail. WATER/SEWER FUNDS City Manager McDanel explained that the Fiscal Year 2018 (FY 18) Budget will be developed around Inflow and Infiltration (I & I) Issues (Public and Private), System Maintenance and Water and Sewer rates. Fiscal Year 2017 (FY 17) budget has included the Water Meter Replacement Project, College Avenue Waterline Extension Project; Saunder s Street Waterline Replacement Project, which was transferred to Mattie Street to repair a more urgent issue; Clarifier Covers at the Wastewater Treatment Plant; Lift Station Panel Improvements; purchase a truck with a crane unit; Sanitary Sewer I & I Projects; Shoreline Stabilization at Mozingo intakes. The total budget for FY 18 was proposed at six million eight hundred sixty-five thousand one hundred thirty dollars ($6,865,130), with five million three hundred forty thousand one hundred seventy-five dollars ($5,340,175) in total available cash, one million nine hundred eighty thousand two hundred sixty-nine dollars ($1,980,269) in Capital Outlay and one million five hundred twenty-four thousand nine hundred fifty-five dollars ($1,524,955) in revenue gap. The estimated fund balance as of September 30, 2017 is four million five hundred thousand dollars ($4,500,000) and by the end of FY 18 it is estimated that the fund balance will be two million nine hundred seventy-five thousand forty-five dollars ($2,975,045). FY 18 Budget was proposed to include for the Administration: Economic Development, outsourcing water bills and mailing, CC fees, Voice Over IP, Territorial Purchase of Oak Pointe, Satellite read meters maintenance contract and Unknown software issues ($132,700); Water Treatment: People Service Contract (2% CPI increase), pump room door, chlorine & ammonia regulators, valve positioners on membrane trains, old clearwell demolition, Capex repair wall, Control panel for compressor in membrane building and a generator preventative maintenance contract ($487,372); Water Maintenance: a new trailer and safety cones, tires & excavator tracks (1/2 costs) ($7,500); Water Construction: Mattie Street Waterline Project, Market Street Waterline Project, N. Laura Street Waterline Project and Infrastructure for Economic Development ($405,000); Sewer Treatment: Rock for Lagoon Berms, PeopleService, Inc. (2% CPI increase), UV Bulb Replacement and Portable Composite Sampler ($337,240); Sewer Maintenance: Sewer camera software upgrade, Portable Crane, tires & Excavator Tracks (1/2 costs), garage doors, insulation for sewer shed, Sewer Jetter/Vac Truck and Manhole Replacements ($420,300). TRANSIENT GUEST TAX FUND City Manager Greg McDanel explained that this is the first year for the collection of the Transient Guest Tax and that the funds for the Hughes Lease Agreement will shift to FY 18, allowing for FY 17 revenues to be used. Expenditures and revenues for FY 18 were both estimated at two hundred ninety-four thousand three hundred seventy dollars ($294,370) leaving a contingency of fifteen thousand four hundred fifty-four dollars ($15,454).

2 Particular expenditures for FY 18 budget included Printing and Advertising ($50,064), Travel and Training ($11,444), Other Contractual Services ($38,800), General Supplies ($28,608), Contingencies ($15,454) and Principal ($150,000). A break was taken between the budget workshop and the regularly scheduled meeting which began at 7:00 p.m. Jason McDowell Jason McDowell, Mayor ATTEST Sheila Smail Sheila Smail, City Clerk (9/13/2017 Budget)

3 Maryville City Council Regular Scheduled Meeting September 13, :00 p.m. The Council of the City of Maryville, Missouri, met in regular session on Wednesday, September 13, 2017, at City Hall, 415 North Market Street, in said City at 7:00 p.m. ROLL CALL The meeting was called to order by Mayor McDowell and roll was called by the City Clerk, with the following present to-wit: Mayor Jason McDowell, Council Members, Rachael Martin, Jerry Riggs, Benjamin Lipiec and Renee Riedel. Others present were City Manager Greg McDanel; Asst., Asst., City Manager Ryan Heiland; City Attorney Taryn Henry; Dir., Public Works C.E. Goodall; Dir., Public Safety Keith Wood; Dir., Finance Denise Town and City Clerk Sheila Smail. PLEDGE TO THE FLAG The pledge to the flag was led by Mayor McDowell. INVOCATION Dir., Public Works C.E. Goodall gave the invocation. APPROVAL OF THE AGENDA Mayor McDowell requested any changes needed to the agenda, be noted at this time. Motion was made by Councilman Riggs, seconded by Councilman Lipiec to approve the agenda as presented. Upon roll being called, the vote was as follows: Councilman Lipiec, yea; Councilwoman Riedel, yea; Councilwoman Martin, yea; Councilman Riggs, yea; Mayor McDowell, yea. Motion carried. APPROVAL OF MINUTES Mayor McDowell requested any changes to the minutes of the regularly scheduled City Council meetings held on August 14 and 28, 2017, be noted at this time. No changes were noted. Motion was made by Councilwoman Martin, seconded by Councilman Lipiec, that the minutes be approved as presented. Upon roll being called, the vote was as follows; Councilwoman Riedel, yea; Councilwoman Martin, yea; Councilman Riggs, yea; Councilman Lipiec, yea; Mayor McDowell, yea. Motion carried. CITIZENS TO BE HEARD Mayor McDowell welcomed citizens and stated this the time for persons to address the Council on items not on the agenda. Any persons wishing to speak were requested to stand and state their name and address for the record. No persons appeared to be heard. REQUEST SUPPORT BY GREATER MARYVILLE CHAMBER OF COMMERCE Executive Director of the Greater Maryville Chamber of Commerce Lily White requested the continued support of the City of one thousand five hundred dollars ($1,500) for the Northwest Missouri Days at the Capital to be held in February, Mayor McDowell stated that the request would be taken into consideration in the development of the FY 18 budget. TREASURER S REPORT Dir., Finance Denise Town provided the August 2017 monthly financial reports. The City received non-reoccurring funds for the month of August 2017 from Missouri Department of Transportation for the airport runway grant reimbursement Request No. 34 ($221,124) and the STAR loan Request No. 19 on airport project ($24,570.40). Non-reoccurring disbursements for the same time period included payments to E.L. Crawford, for construction of the conference center, pay request no. 8 ($210,487); Ideker Construction, for the Airport Runway Project, Pay Request No. 10 ($97,870.42); Ideker Construction for the Airport Runway Project retainage (reduced to 5%) ($147,823.98); Keller Construction, for the Asphalt Mill and Overlay Project ($106,575.50); Keller Construction for asphalt work at 1 st St and Vine Street due to water leak street repair ($17,498.10); Nodaway County Treasurer, for 2016 tax collection fees, ($15,478.08); Norris Quarries, for rock for Mozingo Lake shoreline stabilization ($48,306.03); UMB Bank, for interest on Series 2009 GO Bonds (Community Center) ($59,193.13); UMB Bank, for HyVee TIF transfer of July EATS (sales tax) ($17,316.60); UMB Bank, for interest on Series 2013 COP s (S. Munn Ave. & S. Depot St.) ($425,000); UMB Bank, for interest on Series 2013 COP s (S. Munn Ave. & S. Depot St.) ($12,950); UMB Bank, for interest on Series 2017 COP s (general fund) ($5,920); UMB Bank, interest on Series 2017 COP s (Water/Sewer Fund) ($54,852.50); UMB Bank, for interest on Series 2017 COP s (Mozingo Fund) ($84,020.85).

4 Certificate of Participation (COP) disbursements include payment to Schneider Electric for the Water Meter Replacement Project, Pay Application #8 ($141,146.90); E. L. Crawford, Conference Center, pay application #8 ($41,513); and City of Maryville, for reimbursement for police car camera (not MIRMA funded) ($1,870). presented. Motion was made by Councilwoman Martin, seconded by Councilman Riggs, to approve the Treasurer s Report as Upon roll being called, the vote was as follows: Councilwoman Martin, yea; Councilman Riggs, yea; Councilman Lipiec, yea; Councilwoman Riedel, yea; Mayor McDowell, yea. Motion carried. PAYMENT VENDOR SCHEDULE Motion was made Councilman Riggs, seconded by Councilwoman Riedel, to approve the payment of bills, as presented. Upon roll being called, the vote was as follows: Councilman Riggs, yea; Councilman Lipiec, yea; Councilwoman Riedel, yea; Councilwoman Martin, yea; Mayor McDowell, yea. Motion carried. AN ORDINANCE TO EXECUTE A SUPERVISED WORK RELEASE PROGRAM AGREEMENT WITH THE MISSOURI DEPARTMENT OF CORRECTIONS, DIVISION OF ADULT INSTITUTIONS, MARYVILLE TREATMENT CENTER The City Clerk presented a bill, Bill No for an ordinance entitled: AN ORDINANCE AUTHORIZING THE MAYOR OF THE CITY OF MARYVILLE, MISSOURI, TO EXECUTE A SUPERVISED WORK RELEASE PROGRAM AGREEMENT, WITH THE MISSOURI DEPARTMENT OF CORRECTIONS, DIVISION OF ADULT INSTITUTIONS, MARYVILLE TREATMENT CENTER, MARYVILLE, MISSOURI. The Missouri Department of Corrections, Divisions of Adult Institutions, Maryville Treatment Center desires to extend the Supervised Work Release Program Agreement with the City of Maryville for the purpose of providing an offender work program. The program allows certain offenders to gain work skills and knowledge of productive habits. Staff has utilized the program with the Maryville Treatment Center successfully for several years which has allowed the diversion of resources to other projects. Renewal of the agreement will allow for up to six (6) offenders, Monday through Friday from 7:30 a.m. to 12:30 p.m. Offenders are allowed to perform ground maintenance, including litter pick up, cutting grass, tree trimming, brush cutting, weed eating, painting, and trash collection. The Public Works Department uses offenders at the City s operation of the cemetery and other departments as deemed necessary. Staff that supervises the offenders goes through supervisory training provided by the Maryville Treatment Center to ensure all regulations are followed per the program. The City compensates each offender worker seven and 50/100 dollars ($7.50) per day through the Supervised Work Release Program. The program significantly reduces the City s cost for part-time labor to perform these duties. Staff recommended approval of the proposed ordinance to execute a Supervised Work Release Program Agreement with the Missouri Department of Corrections, Division of Adult Institutions, Maryville Treatment Center. The City of Maryville has effectively utilized this program as a resource in the past and recommends continuing the mutually beneficial agreement. Upon motion duly made, said bill was read by title on the first reading, a copy of said bill having been made available for public inspection by filing the same in the office of the City Clerk more than twenty-four (24) hours prior to the meeting, and was duly passed by unanimous vote. Upon motion duly made, said bill was read by title on the first reading, a copy of said bill having been made available for public inspection by filing the same in the office of the City Clerk more than twenty-four (24) hours prior to the meeting, and was duly passed by unanimous vote. Motion was made by Councilwoman Martin, seconded by Councilman Lipiec to approve the proposed ordinance to execute a Supervised Work Release Program Agreement with the Missouri Department of Corrections, Division of Adult Institutions, Maryville Treatment Center. Upon roll being called the vote was as follows: Councilman Lipiec, yea; Councilwoman Riedel, yea; Councilwoman Martin, yea; Councilman Riggs, yea; Mayor McDowell, yea. Motion carried. Said bill was then identified as Ordinance No and was duly passed, adopted and was thereupon signed by the Mayor and attested by the City Clerk. The agreement was identified as Contract No REPORTS I. City Manager Concrete Repairs by JD Bishop JD Bishop will be meeting with City Staff to discuss repairs to concrete at Chick Avenue and Gard Street. If repairs will not take care of the issue it may need to be added to the road repair list for the upcoming year. 2

5 Conference Center Construction - The construction of the Conference Center continues on schedule as contractors hang sheetrock and install risers on the deck. Completion of the project is anticipated around Thanksgiving time. Missouri Municipal League Conference City Manager Greg McDanel attended the Missouri Municipal League (MML) Conference September 11-13, It was suggested that next year City Council Members and Staff also plan to attend the conference. II. City Council Glitz and Glam Event The Maryville Downtown Improvement Organization (MDIO) is holding their Glitz and Glam, Ladies Night-Out Event, Tuesday, September 14, 2017, at 6:00 p.m., at the Maryville Community Center. EXECUTIVE SESSION Motion was made by Councilwoman Martin, seconded by Councilwoman Riedel that the Council, go into executive session. Upon roll being called, the vote was as follows: Councilwoman Riedel, yea; Councilman Riggs, yea; Councilwoman Martin, yea; Councilman Lipiec, yea; Mayor McDowell, yea. Motion carried. City Council met in closed session to discuss a topic related to Leasing, Purchase or Sale of Real Estate by a Public Governmental Body Where Public Knowledge of the Transaction Might Adversely Affect the Legal Consideration Therefore, as Authorized by Section (2) RSMo. Closed Meeting, Closed Record, Closed Vote. Motion was made by Councilwoman Martin, seconded by Councilman Lipiec that the Council comes out of executive session. Upon roll being called, the vote was as follows: Councilman Riggs, yea; Councilman Lipiec, yea; Councilwoman Riedel, yea; Councilwoman Martin, yea; Mayor McDowell, yea. Motion carried. ADJOURNMENT Motion was made by Councilman Riggs seconded by Councilman Lipiec, that the meeting be adjourned. Upon the roll being called, the vote was as follows: Councilman Lipiec, yea; Councilwoman Riedel, yea; Councilwoman Martin, yea; Councilman Riggs, yea; Mayor McDowell, yea. Motion carried. Meeting was adjourned at 7:45 p.m. ATTEST: Jason McDowell Jason McDowell, Mayor Sheila Smail Sheila Smail, City Clerk (9/13/2017) 3