Rural Co-Chair: Councillor Jean Bota, Red Deer County Urban Co-Chair: Councillor Patt Churchill, Town of Innisfail

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1 Red Deer River Municipal Users Group 2017 Board of Directors: Rural Co-Chair: Councillor Jean Bota, Red Deer County Urban Co-Chair: Councillor Patt Churchill, Town of Innisfail Councillor Al Campbell - Town of Stettler Councillor Gerald Campion - Town of Hanna Councillor Susan Grudecki - M.D. of Acadia #34 Mayor Terry Leslie - Town of Sundre Mayor Ray Reckseidler - Village of Delburne Bill Shaw, City of Red Deer (Water Advisor) Resource Councillor Barb Shepherd - Lacombe County Councillor Dianne Wyntjes - City of Red Deer Mayor Terry Yemen, Town of Drumheller Councillor Jay Slemp - Special Areas Councillor Rocky Dahmer - County of Paintearth Councillor Richard Poole - Town of Blackfalds

2 EXECUTIVE COMMITTEE March 16, 2017 Badlands Community Facility 10:30 12:00 (Lunch will be arranged) 1. Call to Order: 2. Agenda 2.1. Additions 2.2. Approval 3. Minutes: 3.1. Review minutes from January 19, Business arising from minutes of January 19, Financial: 4.1. Financials to February 28, 2017 (Attached) Revised Operating Budget (Attached) 5. Executive Director s Report 5.1. Administration/Updates 5.2. Future Speakers/Presentations 6. NEW BUSINESS 6.1. Water Quality Action Plan Update (BPS Consulting Bill Shaw) 6.2. Meeting with Minister of Environment and Parks Response to Meeting Request (Attached) 7. Next Meeting: Call of the Co-Chairs 8. Adjournment

3 RDRMUG EXECUTIVE COMMITTEE Meeting Minutes January 19, Call to Order: 10:30am by Co-Chair Bota Attendance: J. Bota, P. Churchill, A. Campbell, G. Campion, S. Grudecki, T. Leslie, R. Reckseidler, B. Shaw. Regrets: A.M. Philipsen, B. Shepherd, D. Wyntjes, T. Yemen, J. Slemp. 2. Agenda: Approved as presented: Motion by R. Reckseidler 3. Minutes: From November 24, 2016 Motion to accept as presented: Motion by S. Grudecki Business arising from minutes: No business arising from November 24, 2016 minutes. 4. Financial 4.1. Financial Information to December 31, 2016 Motion to accept for information: Motion by G. Campion Draft Operating Budget Motion to recommend corrected budget to Membership by: Motion by A. Campbell New Business: 5. Water Quality Action Plan: Bill Shaw, BPS Consulting provided an update on the status of the Water Quality Action Plan. Bill advised that due to prior commitments he will not be able to have the next steps of the Water Quality Action Plan completed as early as he had first hoped. A mini workshop will take place at the regular March 16, 2017 meeting. Update as presented: 1. Source Water Protection Primer (2016) Increases water literacy by communities Continues to build sense of integrated community (we are in this together) 2. Source Water Protection Toolkit and Action Plan (2017) Reaffirms list of threats and stresses to source water quality Identifies a range of tools (i.e. bmps)to address threats and stresses Builds consensus on a Red Deer River watershed wide basis on priority threats and stresses to address Outline potential follow-up actions to address watershed wide priority threats and stresses

4 Outline method to identify Initial identification of sub watershed areas likely to benefit the most from initial targeted efforts (side-benefit - thus promote overall source watershed health throughout the basin) Outlines follow-up actions 3. Follow up Action on Source Water Protection ( and ongoing?) Possible Action re: #3 follow up Action on Source Water Protection Engage communities municipalities, major industries, first nations/metis, provincial government to work together to address source water protection (note: importance of protecting drinking water is involved) Provide education and training to municipalities about source water protection strategies at the municipal level Undertake action to address watershed wide priority threats and stresses Identify source water threats/stresses in each sub watershed Evaluate source water threats/stresses in each sub watershed in a manner to help identify priority sub watershed to address Undertake action address source water protection in one or two sub watersheds Funding requirements - $30,000 to $50,000 Can seek funding assistance from Province and industry Note: will be a time when public meetings on water security (i.e. Crown Reservation) may be required? Motion to accept report from Bill Shaw, BPS Consulting for information. Motion made by T. Leslie 6. Red Deer River Watershed Alliance Request The RDRWA has requested financial assistance in covering the costs of bringing Dr. Hans Schreier to speak at their 2017 Spring Forum. Dr. Schreier is a water specialist from the UBC. Click here for information on Dr. H. Schreier. Motion to recommend to the RDRMUG Membership that financial support be given to a maximum of $ Motion by: A. Campbell 7. Executive Director Report/Administration Items: 7.1. K. Ryder advised that he has submitted a formal request for representatives from RDRMUG to meet with Minister S. Phillips, Minister of Environment and Parks. Meeting will probably take place mid-february. Updates will be provided.

5 8. Executive Director Contract As per the bylaws of the RDRMUG the Executive Director s contract is to be reviewed and confirmed annually. Recommendations to renew the Executive Director s contract along with any recommendations in fee changes are to be recommended to the RDRMUG Membership. Discussion ensued in-camera with the following recommendation: Motion to recommend that K. Ryder s contract as Executive Director be renewed for one year at a rate of $42, Motion by: G. Campion 9. Next Exec. Committee Meeting: Call of the Co-Chairs 10. Adjournment: 12:30pm Motion: T. Leslie

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10 2017 RDRMUG REVISED OPERATING BUDGET (March 16, 2017) Actual Opening Surplus (Deficit) 89, , per capita Note 5 Memberships 65, , Note 1 Interest Earned , Total Revenue 65, , EXPENSES Administration Contract Services/per diems 40, , Note 8 Meeting Expenses 1, , Bank Charges Town of Drumheller 4, , Membership/Subscriptions Office Supplies Conference, Meetings , Travel Expense (staff) 2, , Web Site Maintenance , Miscellaneous Accounting Legal (400.00) 5, Audit Required 2017 Note 4 GST Expense Sub Total 49, , Members Expenses Per Diems (Members) 1, Travel Expense (Members) 1, Sub Total - 2, Projects Special Projects 7, Consulting/Professional 7, Promotional Material , Sub Total , RDRMUG Water Quality Water Protection Pla Contract Staff 28, Travel , Note 3 Facility/Office Rental 1, Printing, mailing, etc , Miscellaneous 1, Sub Total 30, , Total Expenses 80, ,850.00

11 2017 RDRMUG REVISED OPERATING BUDGET (March 16, 2017) Surplus (Loss) for Year (14,339.00) (49,850.00) - - Closing Surplus 74, , NOTES: Exec Director Comments: revenue is based on 2016 Membership population of 257, totals are actual to December 31, First Stage of WQAP was extended to be completed March ($40, unspent funding from 2015 and 2016) 4. RDRMUG Bylaws require an external audit every 3 years is the next audit year. 5. Revenue is based on a percapita rate of.25 cents as approved November 24, All projects must be approved by the RDRMUG membership prior to being committed 7. Any expenditures that are not covered in the approved RDRMUG budget or exceed a budgeted amount must be approved by the RDRMUG membership prior to any financial commitment being made. 8. Executive Director's Contract hourly rate is approved to be $53.85 per hour (increased 2.6% from $ rate) 2017 Budget allows for contract fees of $42, plus $ for per diems.

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