Minutes/Meeting Summary

Transcription

1 Minutes/Meeting Summary Pickering Museum Village Advisory Committee Tuesday, March 28, :00 pm City Hall Main Committee Room Attendees: Absent: Tanya Ryce, Supervisor, Cultural Services Vince Plouffe, Supervisor, Facility Operations Katrina Pyke, Coordinator, Museum Programs Mandy Smiles, Event & Volunteer Programmer Sandrine Regina, Communications Coordinator, Cultural Services Joan De Gennaro, Clerk-Typist (recording secretary) Don Hudson, Pickering Museum Village Advisory Committee Rose Ann Cowan, Pickering Museum Village Advisory Committee Graham Lowman, Pickering Museum Village Advisory Committee Paul Savel, Pickering Museum Village Advisory Committee Laura Coulter, Pickering Museum Village Advisory Committee Terry Arvisais, Vice Chair, Pickering Museum Village Foundation Laura Drake, Pickering Museum Village Advisory Committee Pamela Fuselli, Pickering Museum Village Advisory Committee Karen Emmink, Pickering Museum Village Advisory Committee Greg Oakes, Chair, Pickering Museum Village Foundation Item/ 1. Welcome T. Ryce advised that the Visitor Centre is going to proceed. V. Plouffe provided updates on the steps moving forward with the Visitor Centre. 2. Approval of Minutes and Agenda Motion: to approve the agenda as written. Moved: P. Savel Seconded: G. Lowman Page 1 of 6

2 Motion to accept the minutes as amended removal of orphaned bullet section 4. Moved: L. Coulter Seconded: P. Savel 3. Business Arising from Past Minutes T. Ryce reviewed action items from January & February minutes. G. Lowman confirmed that he has received Councillor Butt s contact information M. Smiles confirmed that VIV invitations are out in mail tomorrow T. Ryce confirmed that the Committee complement is to be 9 members T. Arvisais no longer requires assistance to distribute a posting for a Youth member on the Board of Directors K. Pyke confirmed that she had sent Strategic Plan Survey link to the committee members to share V. Plouffe to provide completion percentages and notes on projects to D. Hudson prior to next meeting. Updated Education Program Chart to be included with minutes. K. Pyke to contact Western Front to do a guest presentation. J. DeGennaro to distribute 2016 work plans to Committee. Members to share link to Strategic Plan Survey with friends and family. 4. Foundation Report T. Arvisais provide a verbal update from the Foundation. PMVF will reinstitute a membership with the Ajax Pickering Board of Trade. PMVF has received a grant package from the Board of Trade. Page 2 of 6

3 PMVF is pursuing Seaton developers; will offer a tour of PMV, in an effort to gain financial support from developers Working toward a website redevelopment. A Youth Member will join the board of directors in April Monthly minutes will be shared with T. Ryce regularly; AGM minutes will be shared after membership has approved at 2018 AGM. 5. Year End Work Report & Plan Collections P. Savel provided a written and verbal report on the year end and 2017 Work Plan.. There is now a clearer delineation between staff work and responsibilities, and work tasked to the Collections Sub Committee. Written reports from Collections and Volunteer Recognition Sub- Committees to be distributed with minutes. Motion: That the PMV Advisory Committee approves the artifacts recommended by the Collections Subcommittee for accession into the Core Collection. Moved: P. Savel Seconded: R. Cowan Volunteer Recognition G. Lowman provided a written report on the Work Plan for and reviewed with the committee. Motion: to accept the report as written from the Volunteer Recognition Sub committee Moved: R. Cowan Seconded: L. Coulter M. Smiles provided an update on the upcoming VIV event. Page 3 of 6

4 G. Lowman thanked Backwoods Players for their support and participation at the 2016 VIV Marketing Plan T. Ryce introduced S. Regina, Communication Coordinator, Cultural Services who presented the 2017 PMV Marketing Plan. In addition to this strategy, PMV promotional material is distributed by Destination Pickering event staff at 35 City events each year. T. Ryce will be presenting the Canada 150 Marketing Plan to council in April, and will share with the Committee afterwards. Power point presentation to be attached to minutes. S. Regina to provide a percentage of Pickering residents interested in the Museum. T. Ryce to present the Canada 150 Marketing Plan to the Committee in April Events Report M. Smiles reviewed the 2016 Events report with the committee. Power point presentation to be attached to minutes. 8. New Business V. Plouffe provided an update on projects related to the Museum: Conservation Barn design will proceed in No update on the Cultural Spaces Grant application. Construction will be deferred to The grant coordinator confirms this will not impact eligibility, and that there are no spending deadlines for this grant. Combination Barn project will proceed this summer. It will include placing the building on a new concrete slab at the same location, structural, cladding, and roofing repairs. Staff are clearing space in the Gas & Steam Barn to allow the relocation of artifacts presently stored in the Combination Barn. The City will be proceeding with cedar shake roof replacements for: Log House, Miller Cole House, Collins House, and Steam Barn Drive Shed (east side only). Page 4 of 6

5 The following tentative timeline is in place for the phased 1 of the new Visitor s Services Centre. Phase 1 will include new office and collections storage spaces: 2017: Complete archaeological and geotechnical surveys of the TRCA lands to the west of PMV. 2018: Complete design of the new Visitor Services Centre, including a Site Use Study of the entire site. Complete acquisition of lands from TRCA Construction of building to temporarily store artifacts storage and site maintenance building. 2019: Tender and construction of Phase : Relocate staff from existing Administration Building to new Visitor Services Centre. Grand opening to coincide with start of programing season. Relocate artifacts from temporary storage to Visitor Services Centre. (This is projected for Phase 1, but may be reevaluated and added to Phase 2). Future: Construction of Phase 2 of Visitor Services Centre (public spaces). 9. Adjournment & Next Meeting Motion: to adjourn the meeting Moved: D. Hudson Seconded: P. Savel & R. Cowan Next meeting April 25, 2017 City Hall Main Committee Room Page 5 of 6

6 Meeting Adjourned: 9:20 pm Copy: M. Carpino Director, Community Services