Motion To approve the Board of Directors meeting agenda as amended Motion Approved

Transcription

1 Rugby Ontario Board of s Meeting 4 January 2014 Toronto, Ontario List of Attendees in person: Nelson, David President Tyrell, Claudine Vice President Di Nardo, Bill Treasurer Tarver, Glenn Winokur, Mark Pinguet, Mark President TRU Nicolaidis, Costa Chair - ORRS Backer, Andrew Executive List of Attendees Conference call Baker, Nathan McGeein, Bob MacNeil, Steve Peters, Annemaree Regrets Butler, David Johnson, Mark MacLachlan, Robin Illman, Bob Secretary President EORU President NRU Representative SWR CALL TO ORDER RUGBY ONTARIO BOARD MEETING The meeting was called to order at 9:08am by the President 1.0 Approval of Agenda Motion To approve the Board of s meeting agenda as amended 1

2 2.0 Previous Minutes Motion To approve the November 17 & December 8 Board of s meeting minutes as presented Action Item: A. Backer to send to the RO Board by January 15 the calculation used when reducing the Minor fees for Action Item: A. Backer to update the Board action list with outstanding action items from the November Board meeting. Motion To adopt the December 8 Annual General meeting minutes as presented for presentation on the website Executive Committee Motion To approve adding David Butler to the 2014 Executive Committee as a fifth member. 4.0 Insurance Review Action Item: RO Staff to work with the hired insurance expert to have a full review of the insurance policies completed by January 31, 2014 so the RO Board can review the report and a decision on next steps can be made by the Board at their meeting on February 8 th. 5.0 Brock Flag Rugby Program Action Item: D. Nelson to send a response to Rugby Canada outlining Rugby Ontario decision on their next steps with the Brock Flag Rugby situation Action Item: Staff to create proposed policies by March 15 on RO members associating themselves with unaffiliated rugby groups. 6.0 Rugby Canada Special General Meeting Motion To support D. Nelson voting in favor of Rugby Canada s proposed by-law changes at their upcoming SGM 2 Page

3 Motion to approve that no representative of Rugby Ontario will make any decision on policies on behalf of Rugby Ontario without prior approval of the Board of s Motion Defeated Motion To approve that all s representative of Rugby Ontario participating in Rugby Canada s meeting in January/February will provide full disclosure to the Board on all information provided. Motion defeated 7.0 Rugby Canada Awards To be noted that during the meeting B. McGeein was appointed Chair of the Nominating Committee and he accepted the position. Action Item: D. Nelson to write to Rugby Canada to advise them that moving forward Rugby Ontario needs more notice on deadlines for award nominations but also advise Rugby Canada of the structure we are putting in place to ensure we have nominations ready for the 2015 awards. 8.0 Future Meetings The Board agreed to the schedule of meeting dates for Action Item: A. Backer to update the schedule of meeting dates and post the schedule in dropbox by January 10, Action Item: A. Backer to publish the 2014 Board report schedule to the RO Board (based on the approved 2013 schedule) by January Finance/Audit Committee The Board agreed in principle to the proposed changes that B. Di Nardo presented and will be review those changes in more detail once the draft Terms of Reference are presented to the Board. Action Item: B. Di Nardo to draft the terms of reference for the new Finance Committee as well as the new Audit Committee by January 30 for presentation to the RO Board at their February 8 meeting. 3 Page

4 10.0 Growing the Game Motion To approve the addition of a new operational committee entitled Participation Committee. Motion approved Action Item: A. Backer & D. Nelson to appoint a Chair to the Participation Committee 11.0 Adjournment The Board adjourned the meeting at 1:15pm 4 Page

5 Rugby Ontario Board of s Meeting 8 February 2014 Toronto, Ontario List of Attendees in person: Nelson, David President Di Nardo, Bill Treasurer Butler, David Johnson, Mark Winokur, Mark MacNeil, Steve President EORU Peters, Annemaree President NRU Illman, Bob Representative SWR Pinguet, Mark President TRU Backer, Andrew Executive List of Attendees Conference call Baker, Nathan MacLachlan, Robin McGeein, Bob Tarver, Glenn MacNeil, Steve Regrets Tyrell, Claudine Nicolaidis, Costa Secretary President EORU Vice President Chair - ORRS CALL TO ORDER RUGBY ONTARIO BOARD MEETING The President of Rugby Ontario called the meeting to order at 9:04am 1.0 Approval of Agenda Motion To approve the Board of s meeting agenda 1

6 2.0 Previous Minutes 2 Page Motion To approve the January 4, 2014 Board of s meeting minutes as presented 3.0 President s Report No board action or decisions required from D. Nelson s report 4.0 Executive Report The Board agreed to a conference call meeting date on February 18, 2014 at 8:00pm to review the staff proposal that will be presented by A. Backer Motion To approve the 2014 annual operational goals developed by the professional staff. Action Item: For the professional staff to develop the 2014 annual operational plan in time for the April 2014 Board meeting (at the latest) D. Nelson confirmed that C. Nicolaidis will be Rugby Ontario s Fletcher s Field Board rep for Treasurers Report Motion To approve the Finance Committee and the Audit Committee Terms of Reference documents Motion To approve the new signing officer policy as presented 6.0 Governance Committee Action Item: For D. Butler & A. Backer to have a draft governance manual ready for Board consideration for the March 29 Board meeting 7.0 Nomination Committee Motion To approve the Nomination Committee Terms of Reference document

7 8.0 Insurance review C. Daniels and K. Williams presented their initial findings on their insurance policy review initiated by Rugby Ontario in October Action Item: A. Backer to get from Rugby Canada the remaining insurance policies including the CGL and D&O policies, not yet received by the Provincial Unions Branch Council Action Item: C. Tyrell to work with the Branch Presidents on a draft Terms of Reference for this committee Action Item: For the Branch Council to have their first meeting prior to the next Rugby Ontario Board meeting Operational Committee Terms of Reference Motion To approve the Terms of Reference documents for the Player Development Committee; Coaching Committee; Competitions Committee; Discipline, Appeals & Investigations Committee; Referee Committee 11.0 Club Membership Motion To approve the 60 clubs & 3 Branch Sub Unions into membership that were presented to the Board to have completed the 2014 membership application requirements Action Item: For the Professional staff to follow up with the 1 Branch Sub Union; 2 Clubs and 1 Referee society that have yet to complete the membership application process Adjournment The Board adjourned the meeting at 11:00am 3 Page

8 Rugby Ontario Board of s Meeting 5 March 2014 Conference call List of Attendees Conference call: Nelson, David President Di Nardo, Bill Treasurer Baker, Nathan Secretary Butler, David Johnson, Mark McGeein, Bob MacNeil, Steve President EORU Peters, Annemaree President - NRU Illman, Bob Representative SWR Nicolaidis, Costa Chair - ORRS Backer, Andrew Executive Regrets Tyrell, Claudine MacLachlan, Robin Tarver, Glenn Winokur, Mark Pinguet, Mark Vice President President TRU CALL TO ORDER RUGBY ONTARIO BOARD MEETING The President of Rugby Ontario called the meeting to order at 8:07pm 1.0 Rugby Canada Honorary Life Member Motion To approve nominating M. Heald as an Honorary Life Member of Rugby Canada, based on the nomination submitted by Burlington RFC Action Item: D. Nelson to write to Rugby Canada to nominate Monty Heald. 1

9 2.0 Next Meeting The Board agreed to move the next meeting day to April 6, 2014 at 9:00am. 3.0 Adjournment The Board adjourned the meeting at 8:14pm 2 Page

10 Rugby Ontario Board of s Meeting 6 April 2014 Toronto, Ontario List of Attendees in person: Nelson, David President Tyrell, Claudine Vice President Baker, Nathan Secretary Di Nardo, Bill Treasurer Butler, David MacLachlan, Robin Tarver, Glenn (till 12:10pm) Todd, Kenneth Representative NRU Illman, Bob Representative SWR Pinguet, Mark President TR Nicolaidis, Costa Chair - ORRS Backer, Andrew Executive List of Attendees Conference call Johnson, Mark McGeein, Bob (till 12:45pm) Winokur, Mark (till 12:50pm) MacNeil, Steve (till 10:00am +) President EORU CALL TO ORDER RUGBY ONTARIO BOARD MEETING The President of Rugby Ontario called the meeting to order at 9:03am 1.0 Approval of Agenda Motion To approve the Board of s meeting agenda 1

11 2.0 Previous Minutes Motion To approve the February 8 & March 5, 2014 Board of s meeting minutes as presented 3.0 President s Report Motion To approve the RO delegation going to Rugby Canada s AGM to request that Rugby Canada commit to provide financial information to the provincial unions regarding any registration fees prior to December 1 for the subsequent year including the amount and justification for any change to the registration fee and that any change be approved at a special general meeting in the following January/February. Recorded motion requested In favor - D. Nelson; C. Tyrell; N. Baker; B. Di Nardo; D. Butler; M. Johnson; R. MacLachlan; B. McGeein; G. Tarver; M. Winokur; S. MacNeil; K. Todd; B. Illman; M. Pinguet; C. Nicolaidis Motion To approve the RO delegation going to Rugby Canada s AGM to vote in favor of the $2.50 dues increase only if the prior motion (on the process for future fee increases) is approved. Motion To add to words except for minor players to the motion to approve the $2.50 dues increase. Recorded motion requested In favor - N. Baker; D. Butler; M. Johnson; B. McGeein; M. Winokur; K. Todd; B. Illman; C. Nicolaidis Against - D. Nelson; C. Tyrell; B. Di Nardo; R. MacLachlan; G. Tarver; M. Pinguet; Motion To have Board members reconsider their vote for motion The following Board members changed their recorded vote from in favor to against motion N. Baker; B. Illman; C. Nicolaidis Therefore motion was defeated 9 votes to 5. 2 Page

12 A recorded vote was requested for the vote on the original motion In favor - D. Nelson; C. Tyrell; N. Baker; B. Di Nardo; D. Butler; M. Johnson; R. MacLachlan; B. McGeein; G. Tarver; M. Winokur; C. Nicolaidis Against - K. Todd; B. Illman; M. Pinguet; Motion Approved Motion To approve the RO delegation going to Rugby Canada s AGM request that the $2.50 Rugby Canada increase does not apply to minor players and that RC work towards decreasing fees for minor players, as RO has done, in order to promote the growth of the game. 4.0 Insurance review C. Daniels and K. Williams presented their initial findings on their insurance policy review initiated by Rugby Ontario in October Action Item: For the Risk Management Advisory Committee to review feedback received from the insurance review and have a report on next steps to the Board for their next meeting. Action Item: A. Backer to try and obtain insurance polices prior to the current polices in place. 5.0 Executive Report Motion To approve the 2 clubs & 1 Branch Sub Unions into membership that were presented to the Board to have completed the 2014 membership application requirements Motion To approve Toronto City Youth Rugby Football Club into membership as a new club (B. Di Nardo declared a conflict of interest and did not vote on this motion) Motion To approve the Participation Committee Terms of Reference as presented 3 Page

13 4 Page (Note: Steve MacNeil called in for the decision and vote on this topic) Motion To approve the 2014 McCormick Cup structure as presented (N. Baker declared a conflict of interest and did not vote on this motion) 6.0 Governance Committee Report Motion To approve the Governance Manual as amended at the meeting Action Item: B. Di Nardo and D. Butler to work on additional working for the section on Fletcher s Field and present to the RO Board as an amendment to the Governance Manual for the next meeting Action Item: RMAC to review the current Board Conflict of Interest/Board Code of Conduct section and make recommended changes where required and present to the Board at the next Board meeting for approval Motion to approve the housekeeping changes made to the RO By-Laws as presented and the one housekeeping change made at the Board meeting Action Item: A. Backer to publish the revised by-laws as well as the explanatory document on the RO website 7.0 Treasures Report Action Item: For the Audit Committee to approve the 2013 audited financial statements, once a decision is made on the notes relating to RO s liability with Fletcher s Field. Action Item: For the Board to have a special meeting prior to the SGM to approve the audited financial statements once the Audit Committee approves the statements Branch Council Motion To approve the Branch Council Terms of Reference as presented 9.0 Fletcher s Field The Board agreed to create a Fletcher s Field Task Force and for that TF to be chaired by Nathan Baker. The TF will include C. Nicolaidis (RO s FF rep), a member of the RO Audit Committee and others appointed by the Chair and the RO President.

14 Action Item: N. Baker to develop a Terms of Reference for the Fletcher s Field Task Force and present the proposed Terms of Reference to the Board at their next meeting for approval In Camera Session A. Backer left the room for this portion of the meeting Adjournment The Board adjourned the meeting at 2:35pm 5 Page

15 Rugby Ontario Board of s Meeting 23 April 2014 Conference Call List of Attendees in person: Nelson, David President Tyrell, Claudine Vice President Baker, Nathan Secretary Di Nardo, Bill Treasurer Butler, David Johnson, Mark MacLachlan, Robin McGeein, Bob Tarver, Glenn MacNeil, Steve President EORU Peters, Annemaree President - NRU Meloche, Dean President - SRW Nicolaidis, Costa Chair - ORRS Backer, Andrew Executive Guest Greenhouse, Alden Regrets Winokur, Mark Pinguet, Mark Audit Committee Chair President TR CALL TO ORDER RUGBY ONTARIO BOARD MEETING The President of Rugby Ontario called the meeting to order at 8:37pm 1.0 Approval of Agenda Motion To approve the Board of s meeting agenda 1

16 Audited Financial Statements Motion To approve the audited financial statements for the year ending December 31, 2013 as presented 3.0 Adjournment The Board adjourned the meeting at 9:03pm 2 Page

17 Rugby Ontario Board of s Meeting 27 April 2014 Bill Crothers SS Markham, ON List of Attendees in person: Nelson, David President Baker, Nathan Secretary Butler, David Johnson, Mark McGeein, Bob Tarver, Glenn Winokur, Mark (till 11:45a) Peters, Annemaree (till 12:30pm) President - NRU Illman, Bob SRW Representative Nicolaidis, Costa Chair - ORRS Backer, Andrew Executive Regrets Di Nardo, Bill Tyrell, Claudine MacLachlan, Robin MacNeil, Steve Pinguet, Mark Treasurer Vice President President EORU President TR CALL TO ORDER RUGBY ONTARIO BOARD MEETING The President of Rugby Ontario called the meeting to order at 10:30am 1.0 Approval of Agenda Motion To approve the Board of s meeting agenda as amended 1

18 Previous Minutes Motion To approve the Board of s April 6 & April 23 minutes as presented 3.0 Update from Rugby Canada s AGM Action Item: C. Tyrell to send A. Backer the presentations from the Rugby Canada AGM Action Item: A. Backer to circulate the Rugby Canada AGM presentations once received from C. Tyrell 4.0 Fletcher s Field Action Item: A. Backer to add the approval of the Fletcher s Field s Task Force Terms of Reference to the June Board meeting agenda. 5.0 Blue Sky Session Action Item: A. Backer to draft notes from the Blue Sky session and send to the Board of s 6.0 Adjournment The Board adjourned the meeting at 1:00pm 2 Page

19 Rugby Ontario Board of s Meeting 08 June 2014 Sport Alliance Ontario Building Toronto, ON List of Attendees in person: Nelson, David Tyrell, Claudine Di Nardo, Bill Baker, Nathan Winokur, Mark Nicolaidis, Costa Backer, Andrew List of Attendees Conference call Johnson, Mark MacLachlan, Robin McGeein, Bob (till 12:15pm) MacNeil, Steve (till 12:15pm) Peters, Annemaree Regrets Butler, David Tarver, Glenn Meloche, Dean Pinguet, Mark President Vice President Treasurer Secretary Chair - ORRS Executive President EORU President - NRU President SWR President TR CALL TO ORDER RUGBY ONTARIO BOARD MEETING The President of Rugby Ontario called the meeting to order at 9:05am 1.0 Approval of Agenda Motion To approve the Board of s meeting agenda as presented 1

20 Secretary s report Previous Minutes Motion To approve the Board of s April 27 minutes as presented Motion To adopt the April 27 SGM minutes as presented for presentation to the membership via the RO website Motion To approve the Board of s Blue Sky session notes as amended Action Item: B. Smith to post the April 27 Board and SGM minutes on the RO website Fletcher s Field Advisory Committee Motion To approve the Fletcher s Field Advisory Committee Terms of Reference as amended Action Item: A. Backer to include the Fletcher s Field Advisory Committee TOR into the Ro Governance manual 3.0 President s Report Human Resource Committee The Board agreed to defer the approval of the HR Committee s Terms of Reference to the next meeting. Action Item: N. Baker to circulate the HR Committee s originally proposed changes to the Terms of Reference to the committee for a final read and approval. Action Item: N. Baker to send the HR Committee s approved changes to the TOR to A. Backer so he can send the revised TOR to the Board of s for approval at the next meeting. 4.0 Executive Report Action Item: A. Backer to send the Board a list of focus areas Rugby Ontario should be targeting to increase our base funding in the next application. 2 Page

21 2014 The Board agreed to defer the approval of the Rugby Ontario High Performance Plan to the next meeting. Action Item: A. Backer and C. Tyrell to add baseline metrics and future goal metrics to the RO HP Performance plan and circulate the revised plan to the Board for approval. 5.0 Governance Committee Chair Report Motion To approve the changes to the Governance manual and the Conflict of Interest policy appendix as presented Action Item: RO Staff to update the governance manual and post the revised manual on the RO website and in the Board dropbox. 6.0 Treasurer Report Action Item: A Backer to send the Board and the finance committee the second quarter financials and June registration report by July 11. Action Item: A. Backer to send to the Finance Committee then to the Board a priority list of how Rugby Ontario should potentially spend this year s surplus, keeping in mind the areas where focus is required to grow the RO s base funding opportunities. Motion To approve the provincial team budgets as presented while authorizing the Executive to increase the per player costs by no more than 5%, if required. 7.0 Nominations Committee Report B. McGeein provided a verbal report on the Committee s next steps 8.0 Branch Council Chair Report Action Item: A. Backer to work with the Player Development Committee to develop a revised proposal for the Under-15 regional program for A. Backer to send that revised proposal to the Board through the Branch Council for approval. 9.0 Fletcher s Field Report C.Nicolaidis provided a verbal report 3 Page

22 In Camera Session Motion To move to an in-camera session (no staff) 12:25pm Motion To move out of the in-camera session 1:00pm 11.0 Adjournment The Board adjourned the meeting at 1:00pm 4 Page

23 Rugby Ontario Board of s Meeting 14 September 2014 Sport Alliance Ontario Building Toronto, ON List of Attendees in person: Baker, Nathan Di Nardo, Bill (9:45am) Johnson, Mark Winokur, Mark Pinguet, Mark Peters, Annemaree Nicolaidis, Costa Backer, Andrew List of Attendees Conference call Tyrell, Claudine MacLachlan, Robin McGeein, Bob Regrets Nelson, David Butler, David Tarver, Glenn MacNeil, Steve Meloche, Dean Secretary (Acting Chair) Treasurer President TR President - NRU Chair - ORRS Executive Vice President President President EORU President SWR CALL TO ORDER RUGBY ONTARIO BOARD MEETING The Chair of Rugby Ontario called the meeting to order at 9:06am 1.0 Approval of Agenda Motion To approve the Board of s meeting agenda as presented 1

24 Pan Am Update M. Williams joined the meeting as a guest to present an update on TO Secretary s report Previous Minutes Motion To approve the Board of s June 6 minutes as presented 4.0 President s Report Core Objectives The Board agreed to the core objectives presented. Action Item: A. Backer with the staff and operating committees to develop the 2015 operational plan and budget supporting the approved core objectives. HR Committee TOR Motion To approve the HR Committee Terms of Reference as presented 5.0 Executive Report Motion To approve the High Performance Plan as presented Motion To approve the Hall of Fame Terms of Reference document as presented Motion To approve the Blues budget for the Scotland trip as presented 6.0 Nomination Committee Report Motion To approve the by-law revision as presented 2 Page

25 Branch Council Action Item: The Governance Committee to define the relationship between the Branch Council and the Board for Fletcher s Fields Report Action Item: The FF Committee to identify the core concerns/issues related to Fletcher s Fields and develop a work plan on how to address those concerns. 9.0 In Camera Session Motion To move to an in-camera session (no staff) 11:14am Motion To move out of the in-camera session 11:56am 10.0 Adjournment The Board adjourned the meeting at 11:56am 3 Page

26 Rugby Ontario Board of s Meeting 25 October 2014 Fletcher s Fields Markham, ON List of Attendees in person: Nelson, David Tyrell, Claudine Baker, Nathan Di Nardo, Bill Butler, David Johnson, Mark MacLachlan, Robin McGeein, Bob Tarver, Glenn MacNeil, Steve Peters, Annemaree Pinguet, Mark Nicolaidis, Costa Backer, Andrew President Vice President Secretary Treasurer President EORU President - NRU President TR Chair - ORRS Executive Regrets Winokur, Mark Meloche, Dean President SWR CALL TO ORDER RUGBY ONTARIO BOARD MEETING The President of Rugby Ontario called the meeting to order at 8:07am 1.0 Approval of Agenda Motion To approve the Board of s meeting agenda as presented 2.0 Secretary s report Motion To approve the Board of s September 14 minutes as presented 1

27 Third Quarter Financials Motion To approve the unaudited Q3 financials as presented 4.0 Rugby Ontario Annual Awards Motion To approve the 2014 list of award recipients Hall of Fame Motion To approve the 2014 inductees into the Hall of Fame as presented Branch Council Action Item: The Branch Presidents to meet with A. Backer to discuss the role of the Branch Council, once the Branch Presidents have met 7.0 Fletcher s Fields Report Action Item: The FF Committee to host a FF Shareholders meeting, before the end of this fiscal Action Item: That a full report on FF, including the results of the shareholder meeting, be available to the new Board. Action Item: D. Nelson to contact each shareholder President /15 Junior Sevens Provincial Program Motion To support sending the four identified Under-18 Rugby Ontario teams to the 2015 Junior Sevens National Championships, as long as there are at least three other provinces 100% committed to participating in the tournament. Recorded Vote requested In Favor: N. Baker; D. Butler; B. Di Nardo; R. MacLachlan; S. MacNeil; B. McGeein; C. Nicolaidis; G. Tarver; C. Tyrell Against: M. Johnson; A. Peters; M. Pinguet Abstain: D. Nelson 2 Page

28 2014 Motion To approve sending the six Rugby Ontario teams to Las Vegas in February 2015, with the understanding that the program budget will be presented to the Board in the 2015 operational budget on November 16, 2014 In Favor: N. Baker; D. Butler; B. Di Nardo; M. Johnson; R. MacLachlan; S. MacNeil; D. Nelson ; C. Nicolaidis; G. Tarver Against: B. McGeein; A. Peters; M. Pinguet; C. Tyrell Operational Plan Action Item: A. Backer to make the necessary changes to the draft operational plan, and present a revised plan back to the Board, along with a draft budget November 16, In Camera Session Motion To move to an in-camera session (no staff) 11:30am Motion To move out of the in-camera session 11:50am 11.0 Adjournment The Board adjourned the meeting at 11:50am 3 Page

29 Rugby Ontario Board of s Meeting October 30, 2014 Vote hold via List of Attendees: Nelson, David Tyrell, Claudine Baker, Nathan Di Nardo, Bill Butler, David Johnson, Mark MacLachlan, Robin McGeein, Bob Tarver, Glenn Winokur, Mark MacNeil, Steve Peters, Annemaree Meloche, Dean Pinguet, Mark Nicolaidis, Costa Backer, Andrew President Vice President Secretary Treasurer President EORU President - NRU President - SWR President TR Chair - ORRS Executive CALL TO ORDER Vote was done by 1.0 Quest for Gold Ontario Athlete Assistance Program Motion - To approve the OAAP Selection criteria as presented 1

30 Rugby Ontario Board of s Meeting 16 November 2014 Toronto, ON List of Attendees in person: Nelson, David Tyrell, Claudine Di Nardo, Bill (10:25am) Tarver, Glenn Winokur, Mark Peters, Annemaree Nicolaidis, Costa Backer, Andrew List of Attendees conference call: Baker, Nathan Johnson, Mark Butler, David MacLachlan, Robin McGeein, Bob Regrets MacNeil, Steve Meloche, Dean Pinguet, Mark President Vice President Treasurer President - NRU Chair - ORRS Executive Secretary President EORU President SWR President TR CALL TO ORDER RUGBY ONTARIO BOARD MEETING The President of Rugby Ontario called the meeting to order at 9:07am 1.0 Approval of Agenda Motion To approve the Board of s meeting agenda as amended 1

31 Secretary s report Motion To approve the Board of s October 25 th minutes as presented 3.0 Rugby Canada The Board was advised that the Rugby Canada Hall of Fame was not going to launch until Rugby Canada has their building in Langford built, which will include their HOF. The Board agreed that they would not be putting forth a nomination for the one upcoming vacant Provincial position on the Rugby Canada Board. Motion To approve the RO Nomination Committee s recommendation for RO s nomination to Rugby Canada for the RC Volunteer of the Year award. Action Item: A. Backer and team to submit application to Rugby Canada for the Provincial Union of the Year Award by December 31. Action Item: B. McGeein and A. Backer to finalize nomination paperwork for the RC Volunteer of the Year award and have that submitted to RC by December Quest for Gold OAAP Program Motion To ratify the Executive Committee s vote to approve the OAAP Athlete selection criteria as presented 5.0 Governance Issues Motion To approve that all instance in the new by-laws of President" be changed to "Chairperson" and all instances of "Executive " be changed to" Chief Executive Officer". Action Item: A. Backer to ensure that the by-law change be included in the AGM meeting package for membership ratification at the AGM. Motion To rescind motion # in the September Board minutes and notify the membership immediately 2 Page

32 2014 Action Item: A. Backer to send a memo to the Club Presidents on Monday, November 17, 2014 clarifying the deadline for Board nominations. 6.0 Fletcher s Fields Report Action Item: The FF Committee to host a FF Shareholders meeting, before the end of this fiscal Action Item: That a full report on FF, including the results of the shareholder meeting, be available to the new Board. Action Item: D. Nelson to contact each shareholder President Planning Motion To approve the 2015 operational plan, the 2015 budget and proposed organizational chart, with the acknowledgement that the Executive will work with the Fundraising Working group and HR Committee to develop a bonus compensation package related to revenue generation. Motion approved 8.0 In Camera Session Motion To move to an in-camera session (no staff) 11:40am Motion To move out of the in-camera session 12:10pm 9.0 Adjournment The Board adjourned the meeting at 12:10pm 3 Page

33 List of Attendees: Baker, Nathan Butler, David Di Nardo, Bill Illman, Bob Johnson, Mark Michel, Edie Nelson, David Backer, Andrew Regrets MacLachlan, Robin Rugby Ontario Board of s Meeting 07 December 2014 Toronto, Ontario Executive CALL TO ORDER RUGBY ONTARIO BOARD MEETING The meeting was called to order at 10:15am by D. Nelson, acting as Chair 1.0 Approval of Agenda Motion To approve the Board of s meeting agenda 2.0 Election of Officers The Board of s elected the four officers for 2014 as follows: Chairman D, Butler Vice Chairman D. Nelson Secretary N. Baker Treasurer B. Di Nardo; D. Butler chaired the remainder of the meeting. 1

34 3.0 Board Orientation Action Item: A. Backer to put together a Board orientation package together for each Board member Motion To engage R. Powers to run a Board Governance session with the RO Board at the January Board meeting. 4.0 Future Board Meetings The Board approved the list of dates for the 2015 Board meetings, which were presented. Action Item: A. Backer to post the 2015 Board meeting dates in the Board dropbox folder and to send a calendar invite for each meeting to the Board. 5.0 Adjournment The Board adjourned the meeting at 10:55am 2 Page