Churchville- Chili Lacrosse Club, Inc. Mission Statement and By-laws

Transcription

1 Churchville- Chili Lacrosse Club, Inc. Mission Statement and By-laws Adopted June 2014

2 Churchville-Chili Lacrosse Club, Inc. Mission Statement The primary mission of the Churchville-Chili Lacrosse Club, Inc. is to develop studentathletes of character and integrity who will serve as positive members of the Churchville- Chili community and greater society. The following objectives best exemplify the club s mission. Organize, develop and promote the sport of lacrosse at all levels in our community to enhance the quality of play by the Churchville-Chili School District teams. Provide pride, unity, and confidence in our school, our community, our family, and our Club. Practice positive leadership as team members, family members, and community members that is grounded in honesty, trust and respect. We know that at all times; on and off the field, we represent ourselves, our school, our family, and our Club. Our attitude will be defined by our strength of character and our constant pursuit of excellence on the field, in the classroom, and within the community. We will treat every person with respect and compassion regardless of gender, race, economic status, or any other factor adding to an individuals diversity. Furthermore, the Club is committed to preserve the Honor of the Game for the players, coaches, officials, and parents while fielding competitive lacrosse teams throughout the program.

3 Churchville-Chili Lacrosse Club By-Laws Article 1- Organization Name and Business Address The organization shall be known as the: Churchville-Chili Lacrosse Club, Inc. P.O. Box 166 North Chili, NY Web: Article II- Organizational Objectives Sections I- The objectives of the Organization are as follows: To create and strengthen an alliance between those members of the community who wish to promote the growth of lacrosse. To promote lacrosse instruction, enjoyment and knowledge of the game to spectators and interested community members. To provide support for coaches and players in all lacrosse programs in the community. The promotion of good sportsmanship, team play, positive attitude and respect for all players, coaches and officials. Article III- Membership A. Membership shall be comprised of the following: 1. Parents/Guardians of any Churchville-Chili Lacrosse Club, Inc. Player and is a resident of the Churchville Chili School District 2. Any responsible adult who wishes to participate in the Churchville- Chili Lacrosse Club, Inc. and is a resident of the Churchville Chili School District 3. A student member who is a full-time Churchville-Chili School District student who has not graduated from High School. A student-member is required to have an active US Lacrosse membership, and shall be a non-voting member. 4. For any athlete not meeting the above criteria, participation will be determined based on the availability of a rostered spot. Article IV- Governing Body A. Executive Board 1. Churchville-Chili Lacrosse Club, Inc. members shall elect from within its membership individuals to hold the offices of President, Vice- President, Secretary, Treasurer, Boys Program Coordinator, Girls Program Coordinator and Youth Program Coordinator. 2. Board members will be elected as follows: (a) Each board member will be elected to a two year term (b) Board members will be elected so they will have overlapping terms. The overwhelming majority of the board members will not be replaced at one time. (c) Will be elected to hold one of the officers positions (d) Can hold more than one term as a board member

4 (e) Cannot hold consecutive officer s position term if opposed by a nominee. If unopposed, continuance of the term must still be voted on by membership 3. The Outgoing President will act in an advisory role to the newly elected board as needed. No vote will be given to this position. 4. All standing board members will have one vote with majority rules applying. In the event of a tie vote the issue will be tabled for further comment and discussion and voted on at the next scheduled board meeting. B. Elections 1. Elections shall be held once a year and take place in January. 2. The current board will advertise the upcoming elections through the website two months prior to the election date. 3. A nominating committee shall be formed to accept nominations for elections as well as administering the election process. The election meeting will be open to all current members of the Churchville-Chili Lacrosse Club, Inc. The club members in attendance will elect officers based on a ballot vote. 4. The member will be assigned to a board position based on majority rules. C. Vacancies 1. Vacancies occurring in the Board for any reason may be filled by a vote of the majority of directors then in office, unless otherwise provided in the certificate of incorporation. 2. This individual will have no vote unless approved by the majority of membership attending a membership meeting. 3. The individual will serve not longer than the remainder of the vacated term or until membership elects a new board member, whichever comes first. D. Sub-committees 1. The Churchville-Chili Lacrosse Club, Inc. board may designate among its members one (1) or more standing committees and/or subcommittees. 2. The committees shall have such authority, as the Executive Board shall provide, subject to the limitations provided in the Churchville- Chili Lacrosse Club, Inc. by-laws. 3. Decisions of standing or special committees shall be subject to the final approval of the Executive Board. 4. Sub-committees or special committees shall be formed for the following functions: Equipment, Fundraising, Website Maintenance, Merchandizing, Membership, Tournament/Camps/Clinics, Youth Programs, and Teams Parent Representative. Other sub-committees will be established based on the needs of the Organization.

5 Article V- Roles and Responsibilities A. President 1. It shall be the President s duty to supervise and generally manage the affairs of the Churchville-Chili Lacrosse Club, Inc. 2. The President shall preside at all meetings of the Executive Board. 3. The President shall ensure resolutions of the Executive Board are carried into effect. 4. The President shall secure a meeting location for the membership to meet and propose and publish an agenda for each meeting. 5. The President shall maintain and update, as needed, the by-laws of the Churchville-Chili Lacrosse Club, Inc. and present them to membership for ratification and/or amendment. 6. The President shall perform such duties as may be assigned to the President from time to time by the Club membership and/or the Executive Board. B. The Vice President 1. The Vice President shall, during the absence or disability of the President, have all the powers and functions of the President. 2. The Vice President shall perform such other duties as may be assigned to the President from time to time by the club membership and/or the Executive Board. 3. In the event that the office of President becomes vacant prior to the end of the normal term, the Vice President shall succeed to the office of President and, the newly vacated Vice President position can be filled in accordance with Club vacancy bylaws. C. Secretary 1. The Secretary shall keep the records of the Churchville-Chili Lacrosse Club, Inc., conduct correspondence, issue notice of meetings, prepare an official calendar of events and record the minutes of each meeting. 2. The Secretary shall perform such other duties as may be assigned to him/her by the Executive Board. 3. At least twice each year, the Secretary shall prepare, with the help of the Membership Committee, an accurate membership list. D. Treasurer 1. The Treasurer is responsible for all the financial matters concerning the Churchville-Chili Lacrosse Club, Inc., which shall include keeping all the books and accounts, invoicing member organizations for fees, the collection of said fees and the payment of all bills. 2. The Treasurer shall, at all reasonable times, exhibit the Churchville- Chili Lacrosse Club, Inc. books and accounts to any club member.

6 3. The Treasurer shall present an annual financial report setting forth, in full, the financial conditions of the Churchville-Chili Lacrosse Club, Inc. 4. The Treasurer shall perform such other duties as may be assigned to him/her by the Executive Board. E. Boys Program Coordinator 1. To recommend to the board the tournaments and/or competitive events the club shall attend. 2. Recruit coaches for the program 3. To act as liaison between the board and the coaches. 4. To seek training opportunities for the coaches. F. Girls Program Coordinator 1. To recommend to the board the tournaments and/or competitive events the club shall attend. 2. Recruit coaches for the program 3. To act as liaison between the board and the coaches. 4. To seek training opportunities for the coaches. G. Youth Program Coordinator 1. Youth is defined as grades K through To recommend to the board tournaments and/or competitive events the youth groups shall attend. 3. Promote lacrosse to younger players and families to increase membership and Club involvement. 4. Recruit coaches for the program 5. Act as a liaison between the coaches and the board. 6. Seek training opportunity for the coaches. Article VI- Financial Policy 1. The Churchville-Chili Lacrosse Club, Inc. will be incorporated as a Not for Profit Corporation. 2. Funding may be acquired from a combination of player fees, fundraising activities and donations. 3. Funds will be utilized solely for the Churchville-Chili Lacrosse Club, Inc. expenses. These expenses include but are not limited to the following: Tournament/Inter league expenses, purchase of general club use equipment of any source, field rental, Coach/ Board of Directors liability insurance, meeting facilities, contributions for promotion and advancement of lacrosse. 4. Funds will not be used for private purpose of any member or individual. 5. The Churchville-Chili Lacrosse Club, Inc. shall be bound by all duly executed contracts.

7 6. The Churchville-Chili Lacrosse Club, Inc. requires liability insurance for all players, coaches, and board members through a US Lacrosse Membership. This membership is the responsibility of each club member or event participant. 7. In the event that the Churchville-Chili Lacrosse Club, Inc., Inc. is dissolved, all remaining equity, either equipment or monies shall be donated to US Lacrosse. 8. No expenditure shall exceed $ without membership approval. The Executive Board can approve expenditures over $500 that will be reimbursed by player fees. Expenditures over $500 will be voted on and approved with a majority vote of members in attendance. 9. Club accounts shall be subject to rotating annual review by Board Officers. Article VII- Meetings 1. The Churchville-Chili Lacrosse Club, Inc. shall meet once a quarter on a date specified by the Executive Board or as deemed necessary. 2. Board members can call meetings as deemed necessary. Article VIII- Amendments 1. Amendments to these by-laws shall be voted upon at any regularly scheduled meeting. Amendments must be passed by a simple majority vote of all Churchville-Chili Lacrosse Club, Inc. members present. 2. All proposed amendments must be submitted for consideration at least (30) thirty days prior to the next scheduled meeting that the vote will take place. Article IX- Board, Coach, and Club Member Termination 1. The board shall review, investigate and vote to determine the status of a Board member, a coach and/or a club member who is not acting in the best interest of the club. This is any action or behavior that violates the club by-laws, acting in a manner that does not support the club mission, or violating the club s code of conduct. 2. Termination will occur if a Club member, Board member, or coach is found to have violated the Mission Statement, by-laws, or Codes of Conduct. 3. Any mistreatment of a player, parent, official, coach, board member or club member will be grounds for termination if found and verified by the Board. 4. The Board reserves the right to make all final decisions concerning termination.