ATHLETICS CANADA BOARD OF DIRECTORS MEETING February 21, 2015

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1 ATTENDEES: Gordon Orlikow Chair Tim Berrett (by conference phone) Inaki Gomez Sean Holman Treasurer Jennifer Joyce (by conference phone) Ann Peel Chantal Petitclerc Dave Thomas Rob Guy Chief Executive Officer Michèle Edmiston-Hurter Recording Secretary REGRETS: Grant McDiarmaid ATHLETICS CANADA BOARD OF DIRECTORS MEETING February 21, 2015 GUESTS: Sally Clare Director, Finance, Athletics Canada Peter Eriksson Head Coach, Athletics Canada Mark Hahto Director, Summer Sport, Own the Podium Anne Merklinger Chief Executive Officer, Own the Podium Sue Scherer Sr. Program Officer, Sport Canada (by conference phone) 01. Call to Order The meeting was called to order at 10:00 a.m. ET by Gordon Orlikow. A change in the order of the agenda was made moving Item 2. IAAF Presidency, Item 3. CCES-CADP Adoption Contract and Item 4. Committee Reports to the afternoon. 02. Adoption of Agenda MOTION Be it resolved that the Agenda be approved as changed. MOVED: Sean Holman SECONDED: Dave Thomas Introduction of participants was made. 03. Head Coach Report Peter Eriksson based his presentation on some the performances from the past year as well as an update on the reviews that Peter Davis did in the past two years. Montreal, QC Page 1 of 5

2 Peter broke his presentation into five units: 1. Performance Report 2. Review Process 3. The Plan 4. The Concept 5. HPAD For further clarity a copy of Peter s power point presentation is included with the minutes. 04. Mark Hahto OTP Update The OTP Board of Directors suggested that OTP have a face-to-face meeting with every Board of Directors of a partner national sport organization. Mark Hahto and Anne Merklinger provided an OTP update. Mark reviewed the following: Six critical pillars for podium success: Key Funding Principles: OTP Athletics Canada Partnership Schedule A The OTP investment to Athletics Canada OTP Olympic Funding OTP Paralympic Funding Athletics Canada Deliverables: Years 3 and 4 Performance Partnership Framework Performance Partnership Framework Critical Elements Internal Report Card January 2015 Mid Quad Assessment Areas that are world-class Mid Quad Assessment Areas requiring improvement For further clarity a copy of Mark Hahto s power point presentation is included with the minutes. 05. OTP In-Camera The Board moved to an in-camera session Budget for Approval Rob Guy,Sally Clare and Sean Holman reviewed the Budget. MOTION Be it resolved that the Budget be approved. MOVED: Inaki Gomez SECONDED: Dave Thomas Montreal, QC Page 2 of 5

3 07. Governance Review Ann Peel led the discussion on Governance. The last three pages of the review remain blank for the present Discipline and Complaints Policy; Appeals Policy; Code of Conduct and Ethics. As well the National Team Committee terms of reference will be set aside for further discussion. In complying with the Not for Profit Act the operating and strategic committees were realigned. The changes are form follows function recognizing the increased capacity of AC staff to take on some of the roles 2015 that volunteers used to have. The next step is to present this to the branches at a special AGM for approval. Once approved an orientation meeting with each committee will take place to explain their mandate. MOTION Be it resolved that the Governance Review be approved. MOVED: Ann Peel SECONDED: Sean Holman 08. IAAF Presidency Lamine Diack, IAAF President, is retiring this year and a new president will be elected at the Congress in Beijing. Two individuals have put their names forward Seb Coe and Sergei Bubka. Athletics Canada has indicated their support for Seb Coe and Abby Hoffman. Thelma Wright, Cross Country Committee and Tim Berrett, Race Walk Committee have shown interest in putting their names forward. Victor Lopez, NACAC, has encouraged Gord to identify Canadians for the Technical committees. There is an opportunity to host an event at PanAm Games to promote and support the nominations of Seb Coe and Abby Hoffman. Also there is a lobbying opportunity at the NACAC regional championships in Costa Rica. 09. CCES-CADP Adoption Contract Rob reviewed the program. The Board of Directors formally adopted the 2015 Canadian Anti-Doping Program on December 14, (Motion ). 10. Committee Reports This item is for information purposes only. Focus is on criteria and team funding Carding issue system is changed 3 appeals this year On paralympic program, appealing to SDRCC. Ruled not effective way to choose carding. Montreal, QC Page 3 of 5

4 Inaki commented on the fact that documents that were shared were Inaki s notes and not notes from AC. It should be a staff person taking and sharing notes. It was pointed out that the PanAm document is not the current document. Comments re document inconsistencies. These need to be reviewed before publication. Awards: Deadline for nominations is end of January. There was only one nomination (Danny Daniels) for Hall of Fame. Awards will be done in July this year Chantal Petitclerc is chairing the Awards Committee Officials: Will be meeting first weekend in April 11. Proposed Athletics Canada Meeting Schedule Gord proposed a regular cycle of three Board meetings February meeting to be focus on high performance Gord thanked Board members for their participation on committees Would like to see more Board representation at AGM s 12. Strategic Plan Update / CEO Report Rob provided the following comments: Thank you to Ann Peel for her work on the Governance Review Satisfied with improved relationship with branches Partner sessions will be helpful Increasing participation and level of performance RJT agreements in place with 5 provinces Coaching education back in-house Events Douglas Duncan s responsibilities: RJT, Coaching Education and Road Racing Scott MacDonald s responsibilities: technical delegate for National events; officials file; club development/excellence; alumni file Facility request for funding update: The ACF (Athletics Canada Foundation) is supporting the track in the West Hub. AC is asking for $100,000 for the track. Also requesting ACF support for AC s office real estate East Hub at York University challenges. $10-12 million would be required to build track. Montreal, QC Page 4 of 5

5 13. Adjournment MOTION Be it resolved that the meeting be adjourned. The meeting adjourned at 4:15 pm ET. MOVED: Dave Thomas SECONDED: Sean Holman Gordon Orlikow, Chair Rob Guy, Chief Executive Officer Michèle Edmiston-Hurter, Recording Secretary. Montreal, QC Page 5 of 5