BYLAWS OF WISCONSIN LACROSSE FEDERATION

Transcription

1 BYLAWS OF WISCONSIN LACROSSE FEDERATION A p p r o v e d : N o v e m b e r 1 5, February 5, 2011 June 10, 2011 November 2, 2011 January 4, 2012 Amended: September 23, 2012 April 19, 2015 September 20, 2015 January 31, 2016

2 Contents ARTICLE I Office; Fiscal Year and Membership... 4 Section Registered Office Section Fiscal Year Section Membership Section Leagues ARTICLE II Board of Directors... 4 Section Powers Section Qualification and Selection Section Number and Term of Office Section Vacancies Section Regular Meetings Section Special Meetings Section Quorum, Manner of Acting, and Adjournment Section Committees Section 2.9. Interested Directors or Officers; Quorum ARTICLE III Notice - Waivers - Meetings... 7 Section Notice... 7 Section Waivers of Notice Section Modification of Proposal Contained in Notice Section Exception to Requirement of Notice Section Electronic Meetings ARTICLE IV Officers... 8 Section Number, Qualifications and Designation Section Removal Section Vacancies Section General Powers Section Position Descriptions ARTICLE V Indemnification of Directors, Officers and Other Authorized Representatives Section Indemnification of Directors, Officers, etc ARTICLE VI Miscellaneous Section Chapter Affiliation

3 Section Leagues Section Checks Section Contracts Section Deposits Section Amendment of Bylaws Appendix A Executive Board Positions President Vice President Secretary Treasurer Past-President Appointed General Board Positions: Elected General Board Positions: Girl s High School Director Boy s High School Director Boys Youth Director Girls Youth Director Coaches Director Girl s Officials Director Boy s Officials Director New Programs Director Girls New Programs Director Boys Events Director Awards Director Grants Program Director Sportsmanship Director Communication and Marketing Director Board Liaison Positions: IRS Specialist Legal Counsel Appendix B - League Representative Appointment Form Appendix C - League Admission Policy

4 ARTICLE I Office; Fiscal Year and Membership Section Registered Office. The registered office of The Wisconsin Lacrosse Federation, hereafter referred to as the WLF, shall the current duly elected president as defined in Article IV designate an address. Section Fiscal Year. The fiscal year of the WLF shall begin on the first day of January in each year. Section Membership. For all purposes of these bylaws, the membership of the WLF shall consist of the Wisconsin Lacrosse Federation Board of Directors in office from time to time, who are active members of U.S. Lacrosse, Inc. and those lacrosse programs in Wisconsin that compete under the guidance of the Wisconsin Lacrosse Federation, being defined by the level of competition of teams and a single team within a school or club. These competition levels are boys high school, girls high school, boys youth and girls youth. Example: If a program supports boys high school teams (JV, varsity or both), and girls high school team (JV, varsity or both), that program would consist of two Members of the WLF. If a program supports boys high school, girls high school, boys youth (senior, junior, bantam or all) and girls youth, that program would consist of four Members. Program members must be identified and contact information on file with the WLF Secretary no later than August 1 of each year. All players and coaches participating on teams within the member programs shall be active members of US Lacrosse, Inc. Section Leagues. As the Chapter of US Lacrosse for the State of Wisconsin, WLF shall ensure that each of its Leagues fulfills the requirements of Section 6.02 of these bylaws, and may remove a League if the League fails to fulfill such requirements. WLF member programs and new programs can submit a written request to WLF for league or independent recognition in accordance with the WLF League Admission Policy. WLF may recognize such entity as a league or independent team if it finds that the entity is able to fulfill the requirements of Section 6.02 of these Bylaws and WLF League Admission Policy. ARTICLE II Board of Directors Section Powers. The board of directors shall have full power to conduct, manage, and direct the business and affairs of the WLF; and all powers of the WLF, are hereby granted to and vested in the board of directors. 4

5 Section Qualification and Selection. The WLF Membership shall elect the directors. Nominees for directors shall be limited to those persons nominated by the Nominating Committee and such additional nominees as may be nominated in writing by at least five Members of US Lacrosse, Inc. who reside within the region of the Chapter at least 10 days prior to the date when directors are to be elected. When selecting nominees the Nominating Committee shall seek to identify and nominate persons who will help achieve or maintain balance on the board of directors with respect to various lacrosse constituencies (including, but not limited to, youth groups, high schools, colleges, clubs, officials/umpires, geographical area, or gender). Section Number and Term of Office. The board of directors shall consist of no less than 9 members. A. Board members elected shall hold office for two years and until a successor shall have been elected and qualified, except in the event of death, resignation or removal. The term of office will begin following elections at the annual meeting. Individuals may serve no more than two consecutive terms in the same position on the Board. These directors shall be divided into two groups for election purposes. 1. The first group will be elected into office in the odd numbered calendar years. The board positions in this group are listed, but not limited to: a. President b. Secretary c. Girls High School Director d. Boys Youth Director e. Coaches Director f. Boys Officials Director g. Events Director h. Sportsmanship Director i. New Programs Director-Girls 2. The second group will be elected into office in the even numbered calendar years. The board positions in this group are listed, but not limited to: a. Vice President b. Treasurer c. Boys High School Director d. Girls Youth Director e. Girls Officials Director f. New Programs Director-Boys g. Awards Director h. Grants Program Director i. Communications and Marketing Director Exceptions to the elections of these groups may be made during the first calendar year of approval of these bylaws in order to fill vacancies as necessary and able. Exceptions to the groupings may be made in subsequent years in order to fill vacancies as necessary, upon majority approval of the standing board. B. Representatives of Leagues in Wisconsin will be a non-elected position. Representatives will submit a League Representative Appointment Form (Appendix B) at the off-season (September/October) meeting. The term of office of each league representative will be one year. C. Descriptions of Board of Director positions can be found in Appendix A. 5

6 Section Vacancies. A. The board of directors may declare vacant the office of a director if such director is declared of unsound mind by an order of court, or convicted of felony, or for any other proper cause, or if within 60 days after notice of selection, the director does not accept such office either in writing or by attending a meeting of the board of directors. B. Any vacancy or vacancies in the board of directors because of death, resignation, removal in any manner, disqualification, an increase in the number of directors, or any other cause, may be filled by a majority of the remaining members of the board of directors though less than a quorum, at any regular or special meeting; and each person so elected shall be a director to serve for the balance of the unexpired term. Section Regular Meetings. Regular meetings of the board of directors may be held at such place as the board determines which shall be designated in the notice of the meeting. Regular meetings of the board of directors shall be held no fewer than three times per year; before season (January/February), post season (immediately preceding, during or immediately following the State Tournament weekend (June), and one off season (September/October). Directors connecting to the meeting via telephone conference call are deemed to be present for the purposes of establishing a quorum of the board of directors. Section Special Meetings. Special meetings of the board of directors shall be held whenever called by the president or by two or more of the directors. Notice of such meeting shall be given to each director by telephone or electronic means ( , list serve, etc.) no later than 48 hours prior to the meeting, and will contain time, place and purpose of any such special meeting. Section Quorum, Manner of Acting, and Adjournment. A majority of the directors in office shall be present at each meeting in order to constitute a quorum for the transaction of business. Except as otherwise specified in the articles or these bylaws or provided by statute, the acts of a majority of the directors present at a meeting at which a quorum is present shall be the acts of the board of directors. In the absence of a quorum, a majority of the directors present and voting may adjourn the meeting, as necessary, until a quorum is present. The directors shall act only as a board and the individual directors shall have no power as such, except that any action which may be taken at a meeting of the directors may be taken without a meeting, if a consent or consents in writing setting forth the action so taken shall be signed by all of the directors in office and shall be filed with the secretary of the WLF. Section Committees. A. The board of directors shall establish an Executive Committee consisting of the president, vice president, secretary, treasurer and immediate past president. The Executive Committee shall have and exercise all of the powers and authority of the board of directors in the management of the business and affairs of the WLF, with exceptions of the following: 1. The filling of vacancies of the board of directors; 2. The adoption, amendment or repeal of by laws; and 3. The amendment or repeal of any resolution of the board of directors. B. The following committees are established in these by laws and will be formed to conduct regular and special business from time to time as deemed necessary: 1. Rules and Regulations (Independent Chair) 2. Membership (Independent Chair) 6

7 3. State Tournament (Independent Chair) The committee shall minimally consist of the Boys High School Director, Girls High School Director, Coaches Director, Events Director, Vice President, and the WLF representatives from WLF recognized leagues that have a high school component. The new committee will be responsible for all aspects of the WLF State Tournament (including play-offs) specifically but not limited to: annual planning and execution of the tournament games; selection and seeding of participant teams; marketing and communication of the tournament; and development of rules, policy, and standard operating procedures focused on improving the stewardship of the tournament. 4. Nominating Board of directors shall designate at least three directors to serve C. The board of directors may also establish other committees, as they deem appropriate. Each committee shall include at least one member of the board of directors, who shall be in attendance at each meeting for the transaction of business. D. The chair of these committees shall attend regular and special meetings of the board of directors, and shall be heard on issues brought before the board. They shall not have a vote on such issues. E. The president, in consultation with the committee chair, shall appoint members of standing committees. F. The Nominating Committee shall be formed at the annual post-season meeting of the board of directors. G. No committee of the board of directors, other than the Executive Committee, shall, pursuant to resolution of the board of directors or otherwise, exercise any of the powers or authority vested by these bylaws or the Nonprofit Corporation Law of 1988 in the board of directors as such, but any other committee of the board of directors may make recommendations to the board of directors or Executive Committee concerning the exercise of such powers and authority. H. The establishment of any committee of the board of directors and the delegation thereto of power and authority shall not alone relieve any director of the fiduciary duty of such director to the WLF. Section 2.9. Interested Directors or Officers; Quorum. No contract or transaction between the WLF and one or more of its directors or officers, or between the WLF and any other corporation, partnership, association, or other organization in which one or more of its directors or officers are directors or officers, or have a financial interest, shall be void or voidable solely for such reason, or solely because the director or officer is present at or participates in the meeting of the board of directors which authorizes the contract or transaction, or solely because his, her or their votes are counted for such purpose, if: A. The material facts as to such relationship or interest and as to the contract or transaction are disclosed or are known to the board of directors and the board in good faith authorizes the contract or transaction by the affirmative votes of a majority of the disinterested directors, even though the disinterested directors are less than a quorum; and B. The contract or transaction is fair as to the WLF as of the time it is authorized, approved or ratified, by the board of directors. Common or interested directors may be counted in determining the presence of a quorum at a meeting of the board of directors which authorizes a contract or transaction specified in this section. ARTICLE III Notice - Waivers - Meetings Section Notice. Whenever written notice is required to be given to any person under the provisions of the articles or these bylaws, it may be given to the person, either personally or by sending a copy thereof by first class or express 7

8 mail, postage prepaid, or courier services, charges prepaid, or by facsimile or electronic transmission to his or her address (or to his or her facsimile number) supplied by the person to the WLF for the purpose of notice. If the notice is sent by mail or courier service, it shall be deemed to have been given to the person entitled thereto when deposited in the United States mail or with a courier service for delivery to that person. A notice of meeting shall specify the place, day and hour of the meeting, purpose and any other information required bylaw or these bylaws. Section Waivers of Notice. A. Whenever any written notice is required to be given under the provisions of the articles, these bylaws, a waiver thereof in writing, signed by the person or persons entitled to the notice, whether before or after the time stated therein, shall be deemed equivalent to the giving of the notice. Except as otherwise required by Section 6.05, neither the business to be transacted at nor the purpose of a meeting need be specified in the waiver of notice of such meeting. B. Attendance of a person at any meeting shall constitute a waiver of notice of the meeting, except where a person attends a meeting for the express purpose of objecting, at the beginning of the meeting, to the transaction of any business because the meeting was not lawfully called or convened. Section Modification of Proposal Contained in Notice. Whenever the language of a proposed resolution is included in a written notice of a meeting required to be given under the articles or these bylaws, the meeting considering the resolution may without further notice adopt it with such clarifying or other amendments as do not enlarge its original purpose. Section Exception to Requirement of Notice. Wherever any notice or communication is required to be given to any person under the provisions of the articles or these bylaws, or by the terms of any agreement or other instrument or as a condition precedent to taking any corporate action, and communication with that person is then unlawful, the giving of the notice or communication to such person shall not be required and there shall be no duty to apply for a license or other permission to do so. Section Electronic Meetings. One or more persons may participate in a meeting of the board or a committee of the board by means of conference telephone, web meeting or similar communications equipment by means of which all persons participating in the meeting can hear each other. Participation in a meeting pursuant to this section shall constitute presence in person at the meeting. ARTICLE IV Officers Section Number, Qualifications and Designation. A. The officers of the WLF shall be a president, a vice president, a secretary, a treasurer, and a pastpresident. B. In lieu of the standards of conduct otherwise provided by law, officers of the WLF shall be subject to the same standards of conduct, including standards of care and loyalty and rights of justifiable reliance, as shall at the time be applicable to directors of the WLF. An officer of the WLF shall not be personally liable, as such, to the WLF for monetary damages for any action taken, or any failure to take any action, unless the officer has breached or failed to perform the duties of his or her office under the articles of incorporation, these bylaws, or the applicable provisions of law and the breach or failure to perform constitutes self-dealing, willful misconduct or recklessness. The provisions of this 8

9 subsection shall not apply to the responsibility or liability of an officer pursuant to any criminal statute or for the payment of taxes pursuant to local, state or federal law. 9

10 Section Removal. Any officer, committee, employee or other agent of the WLF may be removed, either for or without cause, by the board of directors or other authority which elected, retained or appointed such officer, committee or other agent whenever in the judgment of such authority the best interests of the WLF will be served thereby, but such removal shall be without prejudice to the contract rights of any person so removed. Section Vacancies. A vacancy in any office because of death, resignation, removal, disqualification, or any other cause, shall be filled by the board of directors, and if the office is one for which these bylaws prescribe a term, shall be filled for the unexpired portion of the term. Section General Powers. All officers of the WLF, as between themselves and the WLF, shall have such authority and perform such duties in the management of the WLF as may be determined by resolutions or orders of the board of directors, or, in the absence of controlling provisions in resolutions or orders of the board of directors, as may be provided in these bylaws. Section Position Descriptions Descriptions of duties and expectations are included in Appendix A of these bylaws. ARTICLE V Indemnification of Directors, Officers and Other Authorized Representatives Section Indemnification of Directors, Officers, etc. To the extent that a director, officer, or agent of the WLF has been successful on the merits or otherwise in defense of any action, suit or proceeding in which such person was a party as the result of servicing as a director, officer or agent of the WLF (or in defense of any claim, issue or matter therein), such person shall be indemnified against expenses actually and reasonably incurred by such person in connection therewith. In addition, the WLF may provide indemnification in other circumstances to the extent permitted by the State of Wisconsin. ARTICLE VI Miscellaneous Section Chapter Affiliation. The WLF shall at all times conduct its activities and programs in a manner consistent with the purposes of US Lacrosse, Inc. and maintain its status as a recognized chapter of US Lacrosse, Inc. by: A. Serving as the geographic focal point for the education and development of lacrosse, bringing US Lacrosse programs and services to its members, B. Actively and consistently communicating with its members, C. Serving as the unbiased, umbrella support organization for the responsible growth of the sport in Wisconsin, D. Honoring players, coaches, and officials whose skill and conduct on the field, in their business and professional lives inspire in its youth a high regard for the game of lacrosse, 10

11 E. Understanding the purpose and responsibilities of US Lacrosse - to organize all levels of men s and women s lacrosse under one given body, and to regularly and effectively interact with other chapters with regard to lacrosse s promotion, expansion, preservation, information, education and networking, and F. Pursuing the activities articulated in 6.01 a. through 6.01 e. by running activities such as: Hall of Fame banquets Special Benefits Fund Raisers Tournaments Festivals Meetings and Gatherings Section Leagues. The WLF s Leagues shall at all times conduct their activities and programs in a manner consistent with the purposes of US Lacrosse, Inc. and in a manner that advances and supports the WLF s status as a recognized chapter of US Lacrosse, Inc. by: A. Promoting and administering the game of lacrosse within the League in a safe and sportsmanlike manner, B. Opening participation to any Wisconsin, amateur, not-for-profit organization concerned with the promotion of the game regardless of race, creed, color, national origin, religion or gender, C. Ensuring all coaches affiliated with the organization are members of USLacrosse, D. Ensuring all referees and umpires affiliated with the organization are members of USLacrosse, E. Abiding by all WLF guidelines, policies, rules and procedures adopted by the WLF Board of Directors and in accordance with the WLF bylaws, F. Assuring the payment of annual dues in advance of the first game of each season or by a date determined by the Board of Directors. The amount of the dues may be increased or decreased by a two-thirds majority vote of the Board of Directors sitting in a properly constituted meeting of the Board of Directors. G. Clubs and teams that are not affiliated with a WLF recognized League may be given a recognized, but independent status provided the club or team is in compliance with Section 6.02 of the WLF bylaws. Section Checks. All checks and notes shall be signed by such one or more officers or employees of the WLF as the board of directors may from time to time designate. No expenditure of $500 or more and no commitment to expend such amount shall be made without the prior approval of the board of directors. Section Contracts. Except as otherwise provided in these bylaws, the board of directors may authorize any officer or officers, agent or agents, to enter into any contract or to execute or deliver any instrument on behalf of the WLF, and such authority may be general or confined to specific instances. Section Deposits. All funds of the WLF shall be deposited from time to time to the credit of the WLF in such banks, trust companies, or other depositaries as the board of directors may approve or designate, and all such funds shall be withdrawn only upon checks signed by such one or more officers or employees of the WLF as the board of directors shall from time to time designate. 11

12 Section Amendment of Bylaws. These bylaws may be amended or repealed, or new bylaws may be adopted, by vote of two-thirds of the board of directors of the WLF in office at any regular or special meeting of directors. Such proposed amendment, repeal or new bylaws, or a summary thereof, shall be set forth in any notice of such meeting, whether regular or special. 12

13 Appendix A A person can hold up to a maximum of two Board of Directors positions at a given time, but may have only one vote. The same person cannot hold more than one Executive Board position. Executive Board Positions The role of the Executive Board is to help the entire Board of Directors accomplish its work in the most efficient way possible The Executive Board facilitates decision making in between Board meetings or in other urgent circumstances Executive Committee members are not required to hold an additional Board of Directors position, but may do so if they are elected to, and accept, both positions. The Executive Board may not: amend bylaws, elect or remove Board members, or make major structural decisions without the vote of the entire Board of Directors. President Serve as the primary contact for the chapter to US Lacrosse and should have general knowledge of US Lacrosse operations, programs & services. Provide timely, responsive assistance and two-way communication to all USL chapter members Communicate all US Lacrosse correspondence to the chapter board. Preside over all meetings and calls of the chapter. Ensure the chapter is in compliance with US Lacrosse at all times (Annual Chapter Board Report, Chapter Agreement, Conflict of Interest forms and Participation Survey due to US Lacrosse for compliance) Delegate specific responsibilities to chapter board members to ensure activity. Can serve as a director in a specific area of programs and operations. Will serve as the Chairperson for the WLF Bylaw Committee. Vice President Have general knowledge of US Lacrosse operations, programs & services Preside over all meetings and calls of the chapter when the President cannot be present. Take over the responsibilities of the president when necessary. Ensure the chapter is in compliance with US Lacrosse at all times (Annual Chapter Board Report, Chapter Agreement, Conflict of Interest forms and Participation Survey due to US Lacrosse for compliance) Assist in delegating specific responsibilities to chapter board members to ensure activity. Direct Legal Counsel Can serve as a director in a specific area of programs and operations. Will serve as the Chairperson for the WLF Season Rules & Regulations Committee. 13

14 Secretary Draft agenda for meetings and calls based on chapter activities. INFORM USL WHEN ANY CHAPTER BOARD CHANGES OCCUR (For example, new chapter address for mailings, new IRS information and any chapter board contact changes). Coordinate meetings and calls alongside the president. Take minutes of all meetings and calls. Send to website coordinator to post on the chapter website in a timely manner. Assist President and VP to complete Annual Chapter Board Report, Chapter Agreement, Conflict of Interest forms and Participation Survey due to US Lacrosse for compliance. Keep an updated list of chapter board members with contact information. Keep a record of the chapter bylaws. Can serve as a director in a specific area of programs and operations. Will serve as Chairperson of the WLF Nominating Committee. Treasurer Ideally the treasurer should be, by profession, a CPA. If not, then an individual who has great familiarity with financial and tax matters. Direct the IRS Specialist. Should not serve as director in a specific area of programs and operations. QuickBooks is the recommended software for maintaining the chapter s financial records. Must be prepared to produce financial statements, including an income statement and a balance sheet, in a format that accurately reflects the operations of their chapter and which is in agreement with the format provided by US Lacrosse. These documents are due after January 1 every year. Reconcile the bank or bank accounts of the chapter on a monthly basis. Prepare the tax returns, both federal and, as required, local tax returns on an annual basis. Provide required information on the operations of the chapter to US Lacrosse on an annual basis. It is imperative that the chapter s bank account be reconciled by the chapter s treasurer on a monthly basis even if a meeting of the chapter s board of directors is not scheduled. Abide by all US Lacrosse and non-profit regulations for book keeping, filing and financial procedures as stated in the US Lacrosse Chapter Operations Manual. Past-President Serves as a voting member of the Executive Board of Directors for two years after term of President has expired Advises the Board of past decisions and history of the organization. Helps to shape policy for the organization from the experience, knowledge and insight gained as President. Have general knowledge of US Lacrosse operations, programs & services. Preside over all meetings and calls of the chapter when the President and Vice President cannot be present. Can serve as a director in a specific area of programs and operations. If Past-President chooses not to serve on the Executive Board, this position will not be filled as a vacancy nor be filled by election. 14

15 Appointed General Board Positions: Each league (association or conference) of the WLF can appoint a representative to the WLF Board of Directors. The purpose of a league representative is to ensure that each league has representation on the WLF Board. The following are recognized by the WLF as allowable appointed General Board Positions: MALA - MADISON REPRESENTATIVE MAYLA - MILWAUKEE REPRESENTATIVE BAY VALLEY REPRESENTATIVE CLASSIC EIGHT REPRESENTATIVE SOUTHEAST WISCONSIN LACROSSE ASSOCIATION REPRESENTATIVE INDEPENDENT TEAMS THAT HAVE SATISFIED THE RECOGNITION REQUIREMENTS Each appointed league representative shall: Ensure that each association or conference has representation on the WLF Board. Attend all Board of Director meetings, voice concerns specific to their league, vote on motions, and report back to their league. Send an alternate to a Board of Director meeting if they are unable to attend. Serve at the will of their individual association or conference with their term of office coinciding with the term of office within their league. Notify the WLF Executive Board immediately if there is any permanent change in the appointment by the league. Elected General Board Positions: The role of the General Board is to perform a specific role, function or responsibility within the organization. Facilitate communication for all upcoming USL programs, services and events. Attend all Board of Director meetings. Submit a monthly report to the Executive Board on the meetings, tasks and affairs of their Director position. Girl s High School Director Provide USL with ideas for further member benefits to girls high school teams Coordinate with all WLF conferences to ensure uniformity in play. In coordination with the Secretary, maintain records of WLF and US Lacrosse memberships for all Girls High School Programs. Disseminate all pertinent information from the WLF to all Girls High School Programs. Serve on the WLF Rules and Regulations Committee Coordinate with New Programs Director to assist in the establishment of new Girls High School programs Coordinate with Events Director to facilitate the planning and seeding of the Girls High School State Championship Coordinate with Awards Director, local Coaches Associations, as the Chair of the Selection Committee for Girls' All-American, Girls HS Coach of the Year and the Jackie Pitts National Awards. Aid in the selection and awarding of All-State, Academic All-American, Person of the Year and other awards that may arise Boy s High School Director Provide USL with ideas for further member benefits to boys high school teams 15

16 Coordinate with all WLF conferences to ensure uniformity in play. In coordination with the Secretary, maintain records of WLF and US Lacrosse memberships for all Boys High School Programs. Communicate all pertinent information from the WLF to all Boys High School Programs. Serve on the WLF Rules and Regulations Committee Coordinate with New Programs Director to assist in the establishment of new Boys High School programs Coordinate with Events Director to facilitate the planning and seeding of the Boys High School State Championship Coordinate with Awards Director, local Coaches Associations and US Lacrosse Area Chairman as Chair of the selection committee for Boys' All-American, Boys' Coach of the Year and the Bob Scott National Awards. Aid in the selection and awarding of All-State, Academic All-American, Person of the Year and other awards that may ariseboys Boys Youth Director Provide USL with any ideas for further member benefits for boy s youth teams Communicate pertinent information to boys youth teams and coaches Serve on the WLF High School Season Rules & Regulations Committee. Work with Secretary regarding membership o Provide USL membership information to all Directors for area events. o Develop USL membership retention efforts at all constituency levels. o Collect data regarding all WLF membership. Girls Youth Director Provide USL with any ideas for further member benefits for girl s youth teams Communicate pertinent information to girls youth teams and coaches Serve on the WLF High School Season Rules & Regulations Committee. Work with Secretary regarding membership o Provide USL membership information to all Directors for area events. o Develop USL membership retention efforts at all constituency levels. o Collect data regarding all WLF membership. 16

17 Coaches Director Coordinate with local Coaches Associations Serve as the primary contact to USL Coaches Training & Education staff (USL will provide your contact information to the USL Training & Education Department for all clinic and training related correspondence) Serve as primary clinic coordinator who works with USL on behalf of the host chapter Work with USL to complete all necessary clinic hosting materials including Intent to Host and Hosting Information worksheets Proactively seek out clinic and training opportunities through USL for coaches Report on clinic numbers, budget and overall turnout to the chapter board Prepare for following seasons clinic opportunities Provide USL with feedback about your clinic hosting experience Confirm and keep record of all Wisconsin coaches US Lacrosse membership numbers and certification Coordinate with the Events Director regarding the High School State Championship Tournament Coordinate with the Awards Director, US Lacrosse Area Chairman, All-American Chairperson, All- Academic Chairperson, Boys and Girls High School Directors and local Coaches Associations regarding post-season awards including, but not limited to: All-State Team, All-American Team, All- Academic Team, Player of the Year, Coach of the Year and Person of the Year. For specific information about the All-American and Academic All-American processes run by the USL Men s Division please click here: Inform, educate and provide answers to questions the chapter board may have about the process. Per USL, a separate committee made of high school boys coaches and officials handles the selection processes. Where applicable the chair should also solicit the chapter for volunteer assistance and communication to eligible chapter members. For specific information about the All-American and Academic All-American processes run by the USL Women s Division please click here: Inform, educate and provide answers to questions the chapter board may have about the process. Per USL, a separate committee made of high school girls coaches handles the selection processes. Where applicable the chair should also solicit the chapter for volunteer assistance and communication to eligible chapter members. 17

18 Girl s Officials Director Serve as the primary contact for USL Officials Training & Education Manager and the Badger Local Umpiring Board. (Your contact information will be provided to the USL Officials Training & Education Manager for all clinic and training related correspondence) Serve as primary contact to work with USL and the Badger Local Umpiring Board on behalf of USL Training & Education Initiatives. Work with USL and the Badger Local Umpiring Board to complete all necessary materials for a training event. Build relationships with local Official and Umpire groups Proactively seek out clinic and training opportunities on behalf of the chapter Report on collaboration and training efforts to the chapter board Prepare for following season opportunities Provide USL with feedback about training and education evolvement in the chapter s jurisdiction Boy s Officials Director Serve as the primary contact for USL Officials Training & Education Manager and the Wisconsin Lacrosse Officials Association(WILOA). (Your contact information will be provided to the USL Officials Training & Education Manager for all clinic and training related correspondence) Serve as primary contact to work with USL and the WILOA on behalf of USL Training & Education Initiatives. Work with USL and the WILOA to complete all necessary materials for a training event. Build relationships with local Official and Umpire groups Proactively seek out clinic and training opportunities on behalf of the chapter Report on collaboration and training efforts to the chapter board Prepare for following season opportunities Provide USL with feedback about training and education evolvement in the chapter s jurisdiction New Programs Director Girls Assist WLF in helping new WLF girls teams with information, education and contact information Serve as primary contact for any chapter initiatives including the USL BRIDGE and Emerging Groups Programs (USL will provide your contact information to the USL Manager of Youth Development for all BRIDGE and EGGS related correspondence, as well as other Diversity initiatives) Work with chapter youth girls league director or counterpart to help create diversity initiatives locally at the youth level. Create initiative and program ideas and present them to chapter board. New Programs Director Boys Assist WLF in helping new WLF boys teams with information, education and contact information Serve as primary contact for any chapter initiatives including the USL BRIDGE and Emerging Groups Programs (USL will provide your contact information to the USL Manager of Youth Development for all BRIDGE and EGGS related correspondence, as well as other Diversity initiatives) Work with chapter youth boy s league director or counterpart to help create diversity initiatives locally at the youth level. Create initiative and program ideas and present them to chapter board. 18

19 Events Director Coordinate all chapter special events with appointed committee members (Events Director appoints all committee members) Serve as chapter primary contact for US National Team Exhibitions & Clinics (Your contact information will be given to USL s National Teams Coordinator to coordinate event plans and hosting details). Work with chapter board to provide a nomination process for Hall of Fame Inductees and other awards. Serve as primary liaison to USL per all chapter events, including Hall of Fame and Awards Banquets Contact USL with all leading event details at least 2 months prior to upcoming event Provide the chapter board with reports on budget # s, attendance, event successes and failures Provide the chapter board with input as to how to improve events for following year Provide USL with recommendations on how national can better support chapter events Coordinate representation by WLF at the Wisconsin Athletic Directors Association (WADA) convention in November. Establish a committee for WLF promotional items, booth set-up and volunteers needed. Oversee and serve as the board representative for the State Championship Planning Committee o Offer direction to the chair of the Boy s High School State Tournament Committee for the Boy s and the Girl s High School State Tournament o Establish a Committee to help develop criteria for site requirements, volunteers, personnel, awards and all aspects needed to run a quality event. o Make recommendations to the Executive and General Board for approval. Awards Director Provide support for the chapter to nominate a candidate for National Youth Awards through USL. Oversee state-wide and national awards nominations/selections Coordinate with local Coaches Associations, US Lacrosse Area Chairman, All-American Chairperson, All-Academic Chairperson, Boys HS and Girls HS Directors and Coaches Director to facilitate the selection and awarding of post season awards including, but not limited to: All-State Team, All- American Team, Academic All-American Team, Player of the Year, Coach of the Year and Person of the Year. Coordinate with Events Director regarding awards for the State Championship Tournament Work with chapter board to provide a nomination process for Hall of Fame Inductees and other awards Serve as primary liaison to USL per all chapter events, including Hall of Fame and Awards Banquets (USL will provide your contact information to the USL Chapters Associate for all special event related correspondence) Contact USL with all leading event details at least 2 months prior to upcoming event Provide the chapter board with reports on budget numbers, attendance, event successes and failures and input on how to improve events for following year Provide USL with recommendations on how national can better support chapter events o "Direct and coordinate the application process for the Gerald Carrol and Sue Stahl Awards. o "Oversee the rotation of the Girls' and Boys' All-Academic Chair through the League Representatives. Each League will appoint a Chair to serve a 2-year term, rotation listed below, for each of these selection committees. The Chair will work with the Awards Director to insure compliance with the application process. "Girls: 2016/17--Classic 8; 2018/19--MALA; 2020/21--Bay Valley, then repeat in 2022 unless a new league has joined the WLF. "Boys: 2016/17--MALA; 2018/19--Bay Valley; 2020/21--Classic 8, then repeat in 2022 unless a new league has joined the WLF." 19

20 Grants Program Director Assist USL in providing grant materials and letters of recommendation to members who wish to apply for an Equipment Grant through USL Manager of Programs & Grants USL will provide your contact information directly to our Programs & Grants Manager who will contact you with any correspondence about our available programs and how to communicate them to members. Help support local entities who applied for a USL Equipment Grant but were not granted an equipment package. Administer a local grant program through the chapter that provides funding or equipment to programs in need. Establish criteria for applicants, as well as a small committee that is responsible for reviewing the applications that come in (USL can help provide information on how to run your own grant program). Work with the Website Coordinator to ensure chapter grant program is posted on the chapter website when funds are available. Lobby and send proposals to the chapter board to approve grant monies as part of the overall budget. Work directly with Sportsmanship Director to apply for PCA Clinic Grant. This position must also provide a complete recap of grant related activities to the chapter board including operation, budget details, applicants and awards. Coordinate and disseminate information about local camp and clinic scholarships available. Work with the Communications and Marketing Director to investigate opportunities for scholarship money from local sponsorships. Establish criteria for awarding local scholarships. Sportsmanship Director Serve as the primary contact for USL contacts specifically regarding Positive Coaching Alliance (PCA) Clinics and Initiatives, Sportsmanship Card (Blue Card) Program, Youth Rules Development. Coordinate with Youth League Director to identify an annual National Youth Awards Candidate (Your contact information will be provided to the appropriate USL staff member so they can solicit you for your National Youth Award Nomination every year on behalf of the chapter or a local program). Be the main Board contact for in-game complaints. Develop Culture Keeper program around the state 20

21 Communication and Marketing Director Coordinate with USL Chapter Relations Department for chapter marketing giveaway needs. Provide USL chapter branding, booth or table set-up at local high school, professional and/or league tournaments. Provide USL with projected annual marketing item needs via the Annual Chapter Board Report in September. Provide USL membership information at area events. Develop and maintain a marketing budget Report to chapter board the effects of local marketing efforts. Develop local sponsor and media relations for chapter events, programs & initiatives. Coordinate with USL Chapter Relations Department for chapter marketing giveaway needs. Give direction to the website administrator Serve as the primary contact for USL and the chapter for all web content related updates, inquiries & changes. o Responsible for keeping and all local information up to date and informing the membership of upcoming lacrosse events. o Responsible for posting all USL Chapter information on the website. o Provide a monthly newsletter to the WLF membership on all upcoming local and USL events. o Provide the chapter board with reports on website traffic, utilization and budget if applicable. o Amiability to work with USL national website template. Board Liaison Positions: The purpose of these liaison positions is to assist the WLF Board of Directors. These positions are non-voting positions. IRS Specialist Assist the chapter treasurer in filing any documentation other than the simple e-postcard/990-n. Any requirement of a chapter treasurer to file a 990 or more will require the guidance of a professional if the treasurer if not a tax specialist or certified CPA (pro bono). Legal Counsel Should work (pro bono) to assist a chapter with any legal issues. In the event there is a league related issue for those chapters that operate leagues, the board should confer as to whether or not their legal advisor or potential mediator should be a non-partisan third party, and non-board member. A chapter should not feel obligated to pursue any legal threats or defense without consulting US Lacrosse and a non-profit law expert. 21

22 Appendix B - League Representative Appointment Form WLF BOARD OF DIRECTORS APPOINTMENT FORM League Representative The WLF Bylaws stipulate that each league (association or conference) of the organization can appoint a representative to the WLF Board of Directors. The purpose of a league representative is to ensure that each league association or conference has representation on the WLF Board. The league representative will be a voting member of the WLF Board of Directors. The appointed representative will attend all general WLF Board of Director meetings, voice concerns specific to their league and report back to their league. If the league representative is unable to attend a meeting, the league may send an alternate, and this alternate WILL have voting privileges. If an alternate will be attending a Board of Directors meeting, the Secretary of the Board of Directors must be notified in advance of the meeting. The WLF Executive Board must also be notified immediately if there is any permanent change in the appointment by the league. Please note that this form must be signed by the president of each league and submitted by September 12 of each year. (Two signatures are required if the representative is also the league president). this completed form to the WLF Secretary. Direct your questions to the WLF President. Contact information for these individuals can be found at League Affiliation or Independent Team Name and address: (continued on next page) 22

23 League Representative: Name Address Phone Program/Team Affiliation US Lacrosse Membership # League Position Term of Office I hereby approve the above-named representative(s) to be on the WLF Board of Directors. (Two signatures are only required if the representative is also the president of association or conference.) Signature League Position Signature League Position Date Received by WLF Board President Date 23

24 Appendix C - League Admission Policy Wisconsin Lacrosse Federation League Admission Policy As the State Chapter of US Lacrosse, the Wisconsin Lacrosse Federation requires any WLF member teams seeking league recognition to provide the following to the WLF Board by November 1, to be eligible for the following season: A. A written request for recognition B. List of Expected Teams/Clubs/Gender/Level (WLF Members) C. Copy of the league s bylaws 1. US Lacrosse model is recommended to be used in the establishment of the bylaws and board of directors. 2. The bylaws should be in compliance with NFHS standards. 3. The league s mission statement must include the development and administration of scholastic lacrosse. a. The league must strive to grow lacrosse programs within its area. Programs may include high school boys, high school girls, youth boys and youth girls. b. Youth lacrosse programs may be administered by a third party business. D. League registration Number from US Lacrosse. E. Listing of Current Board Members and Contact information. Board Members shall be US Lacrosse members. F. Certification (letter signed by current board of directors) that the league and its member teams/clubs will follow the bylaws, rules and directives of the WLF. G. The league members (teams/clubs) must be registered with US Lacrosse and have an organizational structure established by written bylaws and populated by persons who are responsible for the league s actions. 1. The league will work with the WLF Secretary to maintain an updated list of US Lacrosse membership of players, coaches and officials. H. The League, or delegate, will work with a WLF recognized and approved boys lacrosse officials association and/or a WLF recognized and approved girls local umpiring board to establish a team of officials which will support the league during the season. The league will have an official s coordinator/scheduler for both boys and girls to facilitate this purpose. Following receipt of a complete application, the WLF board will vote on whether to recognize the league for the following season. 24