Paradise Recreation and Park District Board of Directors Regular Meeting Terry Ashe Recreation Center, Room C April 10, 2018 MINUTES

Transcription

1 Paradise Recreation and Park District Board of Directors Regular Meeting Terry Ashe Recreation Center, Room C April 10, MINUTES The regular meeting of the Paradise Recreation and Park District Board of Directors was called to order by Chairperson Steve Rodowick at 6:02 p.m. 1. CALL TO ORDER: 1.1 PLEDGE OF ALLEGIANCE: Chairperson Rodowick led the Pledge of Allegiance. 1.2 ROLL CALL: Present: Chairperson Steve Rodowick, Vice Chairperson Mary Bellefeuille; Secretary Al McGreehan, Director Robert Anderson and Director Julie Van Roekel ABSENT: None PRPD STAFF: Recreation Superintendent Dean Moore, Park Supervisor Mark Cobb, District Accountant Jim Bruffett, and Administrative Assistant II Colleen Campbell. t.3 WELCOME GUESTS: None 1.4 SPECIAL PRESENTATIONS: None 2. PUBLIC COMMENT: Chairperson Rodowick asked the audience ifthere was anyone who wished to address the Board on items not on the agenda. Chairperson Rodowick directed the Board's attention to the Consent Agenda and asked if there were any items to be removed and heard separately.. 3. CONSENT AGENDA: 3.1 Board Minutes: A. Special Meeting of March 9, 2018 B. Regular Meeting of March 13, Correspondence: None 3.3 Financial Reports A. Budget Revenue and Expense Statements (Information Only) B. Designated Fund Balance Report (Information Only) C. Payment of Bills/Disbursements (Warrants and Checks Report) PRPD Board of Directors April 10, 2018

2 Payroll Checks and Payable Checks # to and including # in the total amount of $191, with check #047413, , , , , ,047335,047336,047337,047338,047339,047340,047442,047443,047352, , , , , & being void. D. Refund Check # in the total amount of $ E. Profit and Loss Statement - March 3.4 Information Items (Acceptance Only) A. Centerville School Bell Newsletter, March 2018 B Children's Scholarship Fundraiser C. Paradise Bowhunters Newsletter, April 2018 C. Safety Committee Draft Meeting Minutes for March 29, 2018 E. SHOR Activity Report - March 2018 District Manager Efseaff requested that item #3.3 Financial Reports A through Ebe removed and heard separately. The Board concurred and Chairperson Rodowick stated he would entertain a motion on the remaining Consent Agenda items. Director Van Roekel moved that the PRPD Board of Directors approve the remaining Consent Agenda items 3.1 and 3.4 as presented. The motion was seconded by Vice Chairperson Bellefeuille and carried unanimously with 5 ayes. A YES: Rodowick, Bellefeuille, McGreehan, Anderson and Van Roekel Chairperson Rodowick directed the Board's attention to Consent Agenda item #3.3. Financial Reports A through E, and asked District Manager Efseaff to comment. District Manager Efseaff had open dialog with the Board concerning keeping the request for approval of disbursements in the Consent Agenda and moving the remaining Finance information to the District Report. The Board concurred with this revision to the agenda. The Board had open discussion with staff concerning the finance report as a whole. It was noted that staff will be scheduling a meeting with the Finance Committee during the week of April 23 rd Seeing no further discussion, Chairperson Rodowick stated he would entertain a motion on Item 3.3 Finance Reports. Vice Chairperson Bellefeuille moved that the PRPD Board of Directors approve Consent Agenda item 3.3 Finance Reports A through E as presented. The motion was seconded by Director Van Roekel and carried unanimously with 5 ayes. 2 PRPD Board of D.ir.ectors Apr.il 10, 2018 R~gular Meeting Minutes

3 ( AYES: Rodowick, Bellefeuille, McGreehan, Anderson and Van Roekel 4. COMMITTEE REPORTS: -None 5. REPORTS: 5.1 District Report (Manager's Report) I. UPDATES a. Toner Pirate Scam: District Manager Efseaff notified the Board that a company called Unimax Precision tried to perpetrate a scam on PRPD by selling the District copier toner at an inflated rate, but Dean Moore and Colleen Campbell caught this scam prior to paying the invoice. b. BOD Packet Preparation - Staff have responded well to a new schedule for meeting preparation and will be shifting to a new computerized packet preparation process. c. CAPRI - Pat Cabulagan (Administrator) will be leaving the organization at the end of ADMINISTRATIVE AND VISITOR SERVICES a. Budget: Staff provided a draft budget for the General Fund in the new format. District Manager Efseaff anticipates considerable refinement, especially on wages and salaries and benefits. He noted a decrease in the Workers' Compensation premium based on the revisions realized in PARKS (MAINTENANCE AND OPERATIONS) a. Update - Staff reported maintenance crews have been busy cleaning the parks and have installed new vinyl flooring in the Pool Recreation building which has been a much overdue project. 4. PROGRAMS a. Events: Staff reported another successful Easter Egg Hunt and commended Nella LeHecka for overseeing the Silent Auction which brought in close to $4, for the Children's Scholarship Fund. 5. OUTREACH AND DEVELOPMENT a. Blue Zone Project: Recreation Superintendent Moore reported he attended the Blue Zone Project workshop on March l 9tl-: h at the Performing Arts Center. The focus was a well-being initiative and how this may be incorporated into the Paradise community. 6. PROJECTS a. Community Development Block Grant: Recreation Supervisor Jeff Dailey submitted a request for funding in the amount of $3, to be used to fund scholarships for the District's youth sports programs. The District has been successful in the past in receiving these funds. After a brief discussion, the Board concurred to receive this report as presented. District Manager Efseaff welcomed District Accountant Jim Bruffett to the floor. Mr. Bruffett provided a brief summary of his education and experience as an accountant. He summarized the condition of the finance department and recommended the District complete an internal audit. 3 PRPD Board cf Directors April 10, 2018

4 Chairperson Rodowick requested, and the Board concurred, that Mr. Bruffett prepare a short bullet list of items to be reviewed at the next Finance Committee meeting. 6. CLOSED SESSION: The Board concurred to hear this item at the end of the meeting. Seeing no Old Business items on the agenda Chairperson Rodowick directed the Board to New Business, item 8.1. NEW BUSINESS: 8.1 CARPD Nomination -Al McGreehan Staff recommends that the PRPD Board of Directors approve and adopt Resolution # nominating Al McGreehan as a candidate to serve a two-year term as the Chief Financial Officer of the California Association of Recreation and Park Districts [CARPD] Board of Directors. Referencing the written documentation presented to the Board, it was noted that Mr. McGreehan currently serves in this capacity and it is his desire to continue to do so. Seeing and hearing no additional comments, Chairperson Rodowick stated he would entertain a motion. Director Van Roekel moved that the PRPD Board of Directors approve and adopt Resolution # nominating Al McGreehan as a candidate to serve a two-year term as the Chief Financial Officer of the California Association of Recreation and Park Districts [CARPD] as presented. The motion was seconded by Director Anderson and carried unanimously with 5 ayes. ROLL CALL VOTE: A YES: Rodowick, Bellefeuille, McGrcehan, Anderson, and Van Roekel ~OES: None 8.2 LAFCO - Consolidated RDA Board Candidate - Al McGreehan Staff recommends that the PRPD Board of Directors vote for Al McGreehan to serve as a Special District Representative on the Consolidated Redevelopment Agency Oversight Board for Butte County and authorize the Board Chairperson and District Manager to sign the ballot on behalf of the District. Referencing the written documentation presented to the Board, it was noted that Mr. McGreehan has served on the Town of Paradise Oversight Board of the Successor Agency to the Paradise Redevelopment Agency since its inception in This body was assigned to oversee the dissolution of the Town of Paradise Redevelopment Agency. In 2015, Senate Bill 107 directed each oversight board to consolidate into a single redevelopment board for each county. At the February 13, 2018 PRPD Board of Directors meeting, the Board supported the nomination of Al McGreehan as a candidate to serve on the Butte LAFCO Consolidated Redevelopment Agency Ov.:rsight Board for Butte County. Seeing and hearing no additional comments. Chairperson Roclowick stated he would entertain a motion. Director Van Roekel moved that the PRPD Board of Directors cast their vote for Al McGreehan to serve as a Special District Representative on the Consolidated Redevelopment Agency Oversight Board for 4 PRPD Board of Directors April 10, 2018

5 r Butte County as presented. The motion was seconded by Vice Chairperson Bellefeuille and carried unanimously with 5 ayes. A YES: Rodowick, Bellefeuille, McGreehan, Anderson and Van Roekel 8.3 North Valley Community Foundation Staff seeks PRPD Board of Directors direction on whether to pursue an agreement with the Foundation. After a brief discussion the Board directed staff to meet with North Valley Community Foundation representatives and present a recommendation to the Board for consideration at a future meeting. 8.4 Modification of Salary Scale for Park Supervisor Position Staff recommends that the PRPD Board of Directors adopt the proposed salary scale, effective January 1, After a brief discussion concerning the salary compaction issue with the current salary scale, Chairperson Rodowick stated he would entertain a motion. Secretary McGreehan moved to approve and adopt the revised salary scale for the Park Supervisor position, retroactive to January 1, 2018, as presented. The motion was seconded by Director Van Rocke! and carried unanimously with 5 ayes. A YES: Rodowick. Bellefeuille, McGreehan. Anderson and Van Roekel 8.5 Ice Rink Staff recommends that the PRPD Board of Directors support the following: (1) Direct staff to renew the contract with Magic Ice for the season; (2) Proceed with an aggressive sponsorship / fundraising / educational campaign to maximize support for the Paradise On Ice program; and (3) Develop criteria for Board of Directors consideration to evaluate the program after next year. Referencing the written report presented to the Board, the Board had open dialog with staff concerning measures to offset the expenses incurred for the program such as a possible bond measure or assessment, surveying constituents to determine if the community would be willing to help fund the program and options to renegotiate the terms of the Magic lee Rental Agreement. Seeing no further comment. Chairperson Rodowick stated he would entertain a motion. Chairperson Rodowick moved that the PRPD Board of Directors (1) Direct staff to renew the contract with Magic Ice for the ~eason; (2) Proceed with an aggressive sponsorship / fundraising / educational campaign to maximize support for the Paradise On Ice program and (3) Develop criteria for Board of Directors consideration to evaluate the program after next year. 5 PRPD Board of Directors ~pril 10, :01e

6 Further, Chairperson Rodowick moved that the PRPD Board of Directors direct staff to begin negotiations with Magic Ice to seek a reduction in the future rental rate of the ice rink equipment. The motion was seconded by Director Van Roekel and carried unanimously with 5 ayes. A YES: Rodowick, Bellefeuille, McGreehan. Anderson and Van Roekel Chairperson Rodowick directed the PRPD Board of Directors to Closed Session at 7:50 p.m. 6. CLOSED SESSION: 6.1 Pursuant to California Government Code Section (1) employee salary and benefit negotiations; and (2) potential litigation. 6.2 Report on Closed Session Chairperson Rodowick reconvened the public meeting at 8:40 p.m. and reported the following: ( 1) Chairperson Rodowick reported that the PRPD Board of Directors provided direction to the Personnel Committee (Van Roekel / McGreehan) to meet with staff employee representatives to present requests, provide background, and discuss justification of requests. (2) Chairperson Rodowick reported that the PRPD Board of Directors discussed a Workers' Compensation issue and no action taken. 9. BOARD COMl\:IENT: PRPD Board members commented on the upcoming Wine Tasting event on April 20, 20 I 8 and the Ice Rink Ad-hoc Committee meeting on April 12, PRPD Board members are encouraged to provide names of citizens that may provide an advisory role for the Committee. District Manager Efseaff will be a speaker at the Paradise Citizen's Alliance meeting on Apri I at 6:30 p.m. at Sierra Hall. 10. ADJOURNMENT: Seeing no funher business, the regular meeting of the Paradise Recreation and Park District Hoard of Directors was adjourned at 8:50 p.m. by Chairperson Rodowick until the next regularly scheduled meeting on May 8, 2018 at 6:00 p.p.1. in Conference Room Cat the Terry Ashe Recreation Center 6626 Skyway, Paradise, CA c_.._~:...:::.,,,..-,,::::..._,c Steve Rodowick, Chairperson _at)rl~ Al McGreeh:m, Secretary G?kFD!30~1d i f DL: e,. t<:,rs /\p:>::i.l JO, 2018 Eeg11} &r!'l c' e':i:-,g Minutes