CITY HALL, CITY OF ARLINGTON, SOUTH DAKOTA September 2, The City Council met as the Zoning Commission. There was no business. Meeting adjourned.

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1 CITY HALL, CITY OF ARLINGTON, SOUTH DAKOTA September 2, 2014 The City Council met as the Zoning Commission. There was no business. Meeting adjourned. The City Council met in regular session in the Municipal Building. Present on Roll Call were Mayor Amiel Redfish and Council Members: Curt Lundquist, Terry Rowbotham, Garth Johnson, Todd Bunker. Absent: Keith Wendland and Jared Steffensen. Motion was made by Johnson, seconded by Bunker to approve the minutes of the August 11 th meeting. All in favor Carried. Additions to Agenda: 1) Dean Royer driveway, street project; 2) American Legion curb & gutter, 3) Computer upgrades Scott Mohror and Beth Niemeyer, Banner Associates, met with the council to explain Pay Request #4 which includes Change Order #3 which is being submitted for payment to Prunty Construction. Motion was made by Rowbotham, seconded by Lundquist to approve Pay Request #4 which includes the deductions to the project in Change Order #3. Scott also presented a Certificate of Substantial Completion which he advised that the city should sign at this time. All in favor Carried. Bills on file were submitted for consideration and on Motion by Rowbotham, seconded by Lundquist, the Finance Officer was instructed to issue payment for same. All in favor on Roll Call Vote Carried. Bills approved as follows: Salaries General Fund Water Electric Sewer Arlington Comm Dev Corp Addt l Disbursement-Director Auto Debit Citizens State Bank EFTPS Aug 15 th WH-SS-Medicare Electric Fund City Utility Bills Heartland Consumer Power Dist Energy Kingsbury County Auditor County Law Enforcement Contract Mediacom LLC Internet Orbitcom Inc Phone Chges Petty Cash Baseball/Softball Umpires SD State Treasurer Sales Tax Western Area Power Adm Energy Prairie Ag Partners Fuel Salaries General Fund Water Electric Sewer AFLAC Payroll Deductions AT&T Cell Phone Chges Auto Debit Citizens State Bank EFTPS Aug 29 th WH-SS-Medicare East River Electric Power Co Energy Northwestern Service to Shop & Coop Shop Bldgs SD Retirement System August Retirement Sioux Valley Energy Airport SD Supp Retirement Supp Retirement/Steve Carlson The Health Pool of SD August Health Insurance Premiums Ace Industrial Supply Cordless work light Amaril Uniform Company Bibs/long-sleeve shirttape Amazon Credit Plan Books/Library A-Ox Welding Supply Co Cylinder Rent Arlington Hardware Hank Painting supplies/cleaning supplies/safety glasses/ gloves/step stool/pvc coupling/tape/rags/towels/

2 padlock/timer/keys/turbo knife/repairs/rubbers/ batteries/air hose/bug spray/bulbs/impact driver/auto rack/tools/conduit/garden sprayer/hose Arlington Sun Publications Associated Supply Co EQ750 Pump-Pool Badger Oil Inc Mower filters Banner Associates Professional services for Street Utility Improvements to S 4 th & 5 th Streets Citizens State Bank Sept Service Chge Cook s Wastepaper & Recycling July Garbage Dakota Riggers & Tool Supply Bucket truck tools/transformer lift sling/harness Dakota Supply Group Meter socket/mink bldg & H & I Grain Conversion materials Dept of Revenue Water testing Eighty-One Auto Clinic Chain/sharpen chain/tire repair Electric Fund Meter deposits app to RO bills Graybar Electric Company Connectors Handi Mart Fuel Harrys Septic & Sewer Service Jetted sewer line Hasz Powerline LLC Circuit verification & meter tests Hawkins Inc Azone-pool HD Supply Waterworks Hymax coupling Hydro-Klein LLC Clean televise storm sewer/clean storm sewer lines Interstate All Battery Center Used battery J H Larson Company Coupling/ground rods/clamps/conduit/caps/supplies for inventory Kingbrook Rural Water System August Water & Lease Kingsbury Electric Coop Inc July contract/truck use/change out poles Locators & Supplies Inc Burndy hydraulic crimper/ground rod pounder Lyle Signs Inc Please drive slow signs Madsen Sewer Drain Jet storm sewer McMasters Construction Gravel Milbank Winwater Works Pipe coupling/sleeve reducer/bends/wye/grate cover/ gaskets/mega lugs Nelson Drug Inc Office supplies/tablet/photos Office Peeps Inc Ribbons-Library/copy paper/service agreement-fo copy machine Omni-Pro Software 20-C31 wireless kits (water meters)/configuration/ diagnostic kit Petty Cash Postage Plagman s Food Center Paper products/cleaning supplies/water/ice Prairie Ag Partners Weed spray/barn lime/oil/starter/repairs-pool Prunty Construction Pay Request #4 w/change Order #3-Street & Utility Improvement Project Roselyn s Floral Sprayed cemetery Roy s Sport Shop Softball bats Runnings Supply Inc Sprayer repairs/tools for bucket truck Schuneman Equipment Co Oil filters SD Assn of Rural Water Systems Equipment fee leak detection Servall Rug & Mop Rental 36.38

3 21671 T & R Electric Supply Co Inc Field service chge/sample test Tei Landmark Audio Audio Books/Library Titan Access Account Reset fuel pressure-skid loader/spider-switch- Backhoe Michael Todd & Company Safety vests US Post Office Postage Stamps Utility Boring Inc Trenching & crawler backhoe fee Van Diest Supply Company Biomist Jesse Vincent Construction Digging in utilities & culverts Wesco Distribution Inc Fusing materials/street light anchors/penn-cels/photo eyes/dirt tarp for yards/transformer keys/splice kits/ coding tape Auto Debit Rural Development Water Improvement Loan Auto Debit Rural Development Wastewater Improvement Loan Motion was made by Johnson, seconded by Bunker to adopt Resolution #2493 as follows: RESOLUTION #2493 BE IT RESOLVED, that $143, be transferred from the 2 nd Penny Sales Tax Fund to the General Fund for payment to Prunty Construction for the street portion of Pay Request #4 and McMasters for gravel. All in favor Carried. BE IT FURTHER RESOLVED, that $45, be transferred from the Electric Fund to the General Fund for Operating Expenses per the budget and $20,000 from the Electric Fund to the Water Fund for the water portion of Pay Request #4 on the street project and purchase of equipment to enable the city to read water meters wireless. All in favor Carried. Dean Royer voiced his concern with the water that is now backing up on his property after the curb and gutter was installed. The engineer advised him that when the project was designed it was intended that curb and gutter be installed across his second driveway, but Dean had requested that the back of the curb not be installed so that he could have access to that driveway. Scott advised that is the reason for the drainage issue. Before any decision is made as to the fix for this problem and who is responsible; the street committee (Rowbotham and Bunker) will meet with Dean to take a look at the problem. Gary Madsen and Don Cain had requested to be added to the agenda to find out the status of having the curb and gutter installed at the Veteran s Memorial site. Beth Niemeyer advised that she had contacted the contractor and they advised her that the installation could take place yet this week but she was not given a specific date. They were hoping to get a date so that they could inform another contractor they have lined up to do some work after the curb and gutter is in place. Beth advised that she would call them again to see if she could pin them down for a date. The drainage issue in Brenda Krahn s area was discussed again and an alternative route was suggested. Todd Wilkinson was going to check to see for sure who the owners of the properties are on this route and Scott Mohror will check the elevation to make sure that there are no problems on this route. Motion was made by Johnson, seconded by Bunker to approve a burning permit for the Arlington School District to burn the A during the homecoming coronation at the school parking lot on Monday, September 22 nd. All in favor Carried. Since the city was able to sign the Certificate of Substantial Completion for the street project; the council was now able to set a date for the curb and gutter hearing. Motion was made by Bunker, seconded by Lundquist to schedule the curb and gutter hearing to be held at the October 6 th council meeting. Todd Wilkinson advised that the assessment roll must be delivered to the county by November 1 st and therefore Resolution #2482 is revised to state that the whole of said assessment, or any installment thereof, may be paid without interest to the City Finance Office on or before the 30 th day of October, All in favor Carried. Rich Kopfmann and Jen Dilley met with the council to request consideration for new equipment for the ambulance department. They are looking at a new cot, power lift and a stair chair. They were quoted a total price of $38, from Stryker although there are some options that could lower the cost. Also, this equipment could be done on a lease-purchase rather than an out-right purchase if there is a funding issue. The council instructed them to check on any grants that might be available for this equipment and if the grant application would need to be approved prior to the purchase. Since this equipment is over the bid limit, the finance officer will check to see if there is a city out there that has purchased this equipment and possibly piggy back of that bid. Stryker will be giving a demonstration at the next meeting.

4 Cost estimates have been compiled for the pool renovation project with the total project coming in at $78, and the city would be responsible for 50% of the cost or $39, should the grant be received. The cost includes a new pool deck, new fencing and steps to be installed. Motion was made by Lundquist, seconded by Bunker to adopt Resolution #3494 as follows: RESOLUTION #2494 WHEREAS, the United States of America and the State of South Dakota have authorized the making of grants from the Land and Water Conservation Fund (LWCF) to public bodies to aid in financing the acquisition and/or construction of specific public outdoor recreation projects: NOW, THEREFORE BE IT RESOLVED: 1. That Amiel Redfish is hereby authorized to execute and file an application on behalf of the City of Arlington, South Dakota with the National Park Service, U.S. Department of the Interior, through the State of South Dakota, Department of Game, Fish, and Parks, Division of Parks and Recreation, for an LWCF grant to aid in financing the Swimming Pool Renovation Project for the City of Arlington, South Dakota and its Environs. 2. That Amiel Redfish, Mayor is hereby authorized and directed to furnish such information as the above mentioned federal and/or state agencies may reasonably request in connection with the application which is hereby authorized to be filed. 3. That the City of Arlington shall provide a minimum of 50% of the total cost of the project; and will assume all responsibility in the operation and maintenance of the project upon completion of construction, for the reasonable life expectancy of the facility. This resolution is effective upon passage. Dated this 2 nd day of September, By: Mayor Attest: Finance Officer Motion was made by Rowbotham, seconded by Lundquist to appoint Les Rowen to a new 5-year term to the HRC Board. All in favor Carried. Motion was made by Johnson, seconded by Bunker to approve payment to Glacial Lakes Tourism for the 2015 ads when the mid-september bills are paid. If payment is made before October 1 st there is a 10% discount. All in favor Carried. Motion was made by Rowbotham, seconded by Lundquist to approve the Employee Overtime and Police Reports. All in favor Carried. Motion was made by Bunker, seconded by Lundquist to approve a vacation request from Steve Carlson for September 29 th & 30 th. All in favor Carried. The council reviewed the Revenue/Expense and Cash Reports however; the Utility Report was not yet available. Gene Lohan advised that Morris Elcock will be back in town mid-september to continue to run the leak detection equipment. The council discussed the budget for An increase of $8,975 was made to the budget to fund the additional $20,000 request from the ACDC. The decision to fund this increase was made by taking $7400 from the Law Enforcement budget which would decrease their coverage by 5 hours/week. The baseball budget was reduced by $3625 and an additional $8975 will be transferred from the electric fund (which makes up the $20,000). The Mayor advised the council that the City has absorbed the last 3 rate increases from the electric suppliers and an electrical rate increase may need to be looked at for 2015 depending on the status of the fund at that time. The annual Appropriation Ordinance #536 for 2015 received the second reading and on Motion by Bunker, seconded by Johnson same was adopted with all voting Aye Carried.

5 ANNUAL APPROPRIATION ORDINANCE NO. 536 An Ordinance appropriating funds for the necessary expenditures and liabilities of the City of Arlington, Kingsbury County, South Dakota, for the fiscal year of 2015; transferring funds from the earnings of the City owned utilities for the payment of a portion of such expenditures and liabilities, and levying a tax for the balance and declaring an emergency: BE IT ORDAINED BY THE CITY OF ARLINGTON, KINGSBURY COUNTY, SOUTH DAKOTA. SECTION 1. It is hereby deemed necessary and therefore is hereby appropriated for the objects and purposes of the City of Arlington, Kingsbury County, South Dakota, during the fiscal year of 2015 follows: 101 GENERAL FUND EXPENDITURES 411 Mayor & Council $ 109, Elections Finance Office 87, Attorney 5, Insurance 2, General Government Building 8, Police 63, Fire Department 22, Highway & Streets 456, Storm Drainage 11, Airport 8, Solid Waste 75, Cemetery 27, West Nile 5, Ambulance 40, Swimming Pool 75, Parks 27, Baseball 10, Library 20, Bata Services 1, Development Corporation 35,000 Liquor 25 TOTAL TAX SUPPORTED FUNDS EXPENDITURES $1,093, ND PENNY SALES TAX 267, CAPITAL PROJECT FUNDS 502 Fire Equipment 10, Street Equipment _10,000 TOTAL CAPITAL PROJECT FUNDS $ 20, SELF-SUPPORTED FUNDS-EXPENDITURES 602 Water Fund 203, Electric Fund 1,730, Sanitary Sewer Fund 136,200 TOTAL SELF-SUPPORTED FUNDS $ 2,069,957 TOTAL 2015 APPROPRIATION $3,451,132 SECTION 2. The following is a summary by fund of the appropriation amounts and the means of financing them. TAX-SUPPORTED FUNDS

6 101 GENERAL FUND 3110 Taxes $ 235, Other Taxes 2, General Sales & Use Tax 265,000 Miscellaneous Revenue 231,830 Transfer from Electric Fund 358,975 $1,093, ND PENNY SALES TAX 267, CAPITAL PROJECT FUNDS 502 Fire Equipment (10,000) 504 Street Equipment (10,000) Transfer from Electric 20,000 TOTAL REVENUE-CAPITAL PROJECT FUNDS $ 20, SELF-SUPPORTED FUNDS 602 Water Fund 3610 Interest Earned $ Disconnect/Reconnect Fees 1, Metered Sales 180, Bulk Sales Sales of Supplies Frozen Meters Other 500 Retained Cash 21, Electric Fund 3821 Metered Sales 2,056, Sales of Supplies Pole Rental Disconnect/Reconnect Fees Penalties 18, Electric Other 5,000 Less Transfers 358, Sanitary Sewer 3610 Interest 1, Sewer Charges 135,000 TOTAL APPROPRIATION REVENUE 2015 $ 3,451,132 SECTION 3. All Ordinances or parts of Ordinances in conflict herewith are hereby repealed. Passed First Reading August 11, 2014 Passed Second Reading September 2, 2014 Passed and Approved September 2, 2014 ATTEST: Amiel Redfish, Mayor Sue Falconer, Finance Officer Additional Items: The fall city clean up day has been set for Thursday, October 2 nd. SDML Conference will be held October 8 th 10 th Mayor & Jason Niemann reviewed quotes for computer equipment, tech support, off-site backups, hosting, etc and have decided on Infotech Solutions out of Madison, SD

7 Motion was made by Johnson, seconded by Bunker to enter into executive session at 8:58 P.M. for personnel matters, contract issues and possible litigation. Jason Niemann also present. All in favor Carried. Motion was made by Lundquist, seconded by Bunker to come out of executive session at 9:57 P.M. All in favor Carried. Motion was made by Bunker, seconded by Lundquist to terminate the contract between the City of Arlington and Kingsbury Electric Cooperative Inc effective September 30, 2014 at 12:00 AM. All in favor Carried. Motion was made by Bunker, seconded by Rowbotham to authorize Mayor Amiel Redfish to sign a Memorandum of Understanding with the City of Volga for back up in our electric department. All in favor Carried. Motion was made by Johnson, seconded by Bunker to offer a position to Jason Niemann as the Electric Supt for the City of Arlington effective October 1, 2014 with an hourly salary of $32.50 and a signing bonus of $ All in favor Carried. Motion to adjourn was made by Lundquist, seconded by Rowbotham. All in favor Carried. Sue Falconer, Finance Officer Amiel Redfish, Mayor The City of Arlington is an equal opportunity provider and employer.