City of Surrey. Regular Council Minutes A. ADOPTION OF MINUTES. 1. Council-in-Committee - October 27, 2003

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1 Present: Chairperson - Mayor McCallum Councillor Villeneuve Councillor Steele Councillor Priddy Councillor Bose Councillor Watts Councillor Hunt Councillor Higginbotham City of Surrey Regular Council Minutes Absent: Councillor Tymoschuk Councillors Entering Meeting as Indicated: Council Chamber City Hall Avenue Surrey, B.C. MONDAY, NOVEMBER 3, 2003 Time: 7:00 p.m. Staff Present: City Manager City Clerk General Manager, Planning & Development General Manager, Engineering General Manager, Finance, Technology & HR City Solicitor A. ADOPTION OF MINUTES 1. Council-in-Committee - October 27, 2003 (a) Moved by Councillor Hunt That the minutes of the Council in Committee meeting held on October 27, 2003, be received. RES.R (b) The recommendations of these minutes were considered and dealt with as follows: Item No. C010 Highway 99 Corridor Plan - Summary Report on Additional Public Consultation & Recommended Next Steps File: (Highway 99 Corridor) Moved by Councillor Hunt That Council: 1. Receive this report as information; and 2. Authorize staff to proceed to public open houses in November to present the modified land use concept plan for the Highway 99 Corridor (Appendix "A"), incorporating the recommendations contained within this report, as follows: (a) (b) (c) (d) Amend the plan to incorporate the recommendations of the proposed habitat management strategy, described in this report, by focusing land retention and compensation for environmental purposes in and around Fergus Creek and the southern portion of the study area, south of 16 Avenue; Develop a strategy to implement the habitat management strategy, including a compensation strategy to provide for the elimination of yellow-coded creeks, north of 16 Avenue, in exchange for focusing environmental preservation in and around Fergus Creek, south of 16 Avenue and the possible acquisition of land, by the City, as part of the overall parks and open space needs for the larger Grandview Heights area; Amend the plan to reflect a minor expansion of the 24 Avenue commercial node. Amend the plan to reflect minor adjustments to the boundaries of the proposed Business Park/Light Impact Industrial and Commercial designations at the 16 Avenue

2 commercial node; (e) (f) (g) (h) Amend the plan to delete the 16 Avenue crossing as an optional location for a new highway interchange on Highway 99; Develop additional design guidelines to integrate sustainable development principles and to achieve high quality urban design, architecture and landscaping for development within the Corridor; Finalize funding mechanisms for the proposed 24 Avenue/Highway 99 interchange; and Finalize the servicing plan and financing strategy based on the development pay principle. 3. Direct staff to forward, for Council's consideration, a final land use plan and servicing plan and financing strategy for the Highway 99 Corridor, subsequent to the public open houses. 4. Require the development proponents to bring forward a financing strategy and proposals to the City for the interchange and other services needed for the corridor to be self-funded on the development-pay principle. RES.R Regular Council - Land Use - October 27, 2003 October 27, 2003, be adopted. RES.R Moved by Councillor Hunt That the minutes of the Regular Council Land Use meeting held on 3. Regular Council - Public Hearing - October 27, 2003 RES.R on October 27, 2003, be adopted. Moved by Councillor Hunt That the minutes of the Regular Council - Public Hearing meeting held B. DELEGATIONS 1. Doug Langton, Sgt At Arms The Royal Canadian Legion, Cloverdale Branch No. 6 File: ; Doug Langton, Sergeant-at-Arms, Royal Canadian Legion Branch of Cloverdale was in attendance to present each Council member with a poppy and to display a wreath at the meeting. He thanked Council for the opportunity to present the wreath, signifying the beginning of the poppy campaign in the City of Surrey. He invited members of Council to visit the Cloverdale branch of the Royal Canadian Legion to view their latest renovations and participate in Remembrance Day ceremonies. Mayor McCallum thanked the members of the Royal Canadian Legion Branch, No. 6 (Cloverdale) for the presentation of the poppies and wreath.

3 Note: See "Veterans' Week" proclamation, under Mayor's Report, Item E.1(a) of this agenda. 2. Creative Campus International Art Association File: Mr. Jasnus Patal, creator of the World's Largest Finger Painting located in Surrey for the Guinness Book of World Records, was in attendance to be recognized by the Mayor and Council. Mayor McCallum noted that this artwork, measuring 100 ft. by 51 ft. (5,100 sq.ft.) and was carried out with the use of fingers and feet. The artwork depicts a dove, rainbow and map of the world, and the Olympic logo made of peace signs, and was intended to spread the message of peace to the world. Mr. Jagnus Patal thanked the members of Council for the recognition of all the artists who took part. He noted that his fellow artists represented many cultures, faiths and age groups. C. COMMITTEE REPORTS 1. Social Planning Committee Minutes - October 23, 2003 October 23, 2003, be received. RES.R Moved by Councillor Villeneuve Seconded by Councillor Hunt That the minutes of the Social Planning Committee meeting held on D. BOARD/COMMISSION REPORTS 1. Parks, Recreation and Culture Commission - October 1, 2003 Moved by Councillor Tymoschuk That the minutes of the Parks, Recreation and Culture Commission meeting held on October 1, 2003, be received. RES.R Surrey Heritage Advisory Commission - October 29, 2003 (a) Seconded by Councillor Hunt That the minutes of the Surrey Heritage Advisory Commission meeting held on October 29, 2003, be received. RES.R The Chair noted that the following recommendations would be divided and dealt with separately: (b) The recommendations of these minutes were considered and dealt with as follows: Consultant Submissions Phase 3 Heritage Register Review Seconded by Councillor Hunt

4 That the Heritage Advisory Commission (HAC) receive the report from the subcommittee and herewith recommends to Council that Commission be given authority to spend up to $19,500 for the study to supplement the $25,500 contributed by the Provincial government. RES.R HAC Membership RES.R That the motion regarding appointments to the Heritage Advisory Commission (HAC) be received. E. MAYOR'S REPORT 1. Proclamations Mayor McCallum read the following proclamations: (a) WHEREAS WHEREAS WHEREAS WHEREAS Veterans' Week November 5-11, 2003 Canada has grown into a vibrant country, a nation shaped by its people, their courage, and their commitment to protecting and defending human rights, whenever and wherever they are threatened; and Canadians have and continue to put themselves in harm's way, often willing to offer their lives, to restore liberty and democracy throughout the world; and Peace and Freedom are not just words. They are values and beliefs worthy of sacrifice yesterday, today, and tomorrow; and Canadian sacrifice and valour will be remembered forever as a rich legacy of peace, freedom, and identity; and NOW, THEREFORE, BE IT RESOLVED that I, D. W. (Doug) McCallum, do hereby declare the week of November 5 to 11, 2003 as "VETERANS' WEEK" in the City of Surrey. Note: See Delegations, Item B.1 of this agenda. Doug W. McCallum Mayor 2. World Road Congress Mayor McCallum noted he would provide a full report of the presentations he made at the World Road Congress in Africa. He noted that the City of Durban hosted the event with approximately 3,000 delegates worldwide and is a progressive city as far as encouraging transit solutions. He added that Durban faces similar challenges to the Lower Mainland. 3. J.P. Morgan Chase

5 Mayor McCallum noted the exciting news that J.P. Morgan Chase will be relocating to Central City Tower bringing international recognition and investors to Surrey because of its richness in cultures, languages, favourable time zone, and climate. 4. Groundbreaking Ceremony - Elim Housing Society Mayor McCallum reported that he attended the groundbreaking ceremony celebrating the third phase of the Elim Housing Society, providing care to residents. F. COUNCILLORS' REPORTS 1. Lower Mainland Treaty Advisory Committee (LMTAC) Councillor Priddy reported that she attended a LMTAC meeting and noted that an agreement in principle was signed with the Tsawwassen band. She noted that there are still a number of economic resource issues, particularly fisheries, that need to be worked on, but overall the negotiations were one of the best in terms of willingness of both sides to find solutions for the band and communities involved. 2. Breast Cancer Month Councillor Priddy reported that she spoke to Surrey residents about Breast Cancer month noting that people are receiving better treatment and research is closer to finding a cause. 3. Museum - Peacekeeping Display Councillor Steele reported that the Surrey museum will feature memorabilia from peacekeeping veterans memorabilia and children's artwork portraying what the memories of war mean to them. The event will take place November 8 from 9:00 a.m. to 4:00 p.m. and from 9:00 a.m. to 2:00 p.m. on November 11, Winter Storms Councillor Villeneuve thanked Parks and Engineering staff for their tremendous work during heavy storms over the last couple of weeks. 5. Business Excellence Awards Councillor Villeneuve reported that she attended the Business Excellence awards held at the Guildford Sheraton Hotel and congratulated the nominees and winners. She noted that the winners would share the stage before Council with the upcoming Social Planning Awards. 6. Surrey Foundation Dinner Councillor Villeneuve reported that she attended the very successful Surrey Foundation dinner. 7. Surrey's Homeless Plan Councillor Villeneuve reported that Surrey's Homeless Plan would be released early December for the public to look at the situation in Surrey and to acknowledge further steps necessary to address these problems.

6 8. Surrey Arts Centre Production Councillor Villeneuve reported that she attended the "I Love You; You're Perfect; Now Change" production held at the Surrey Arts Theatre. 9. B.C. Family Hearing Resource Centre Councillor Higginbotham presented a plaque award to the Mayor on behalf of the B.C. Family Hearing Resource Centre grand opening. 10. Groundbreaking Ceremony - Elim Housing Society Councillor Higginbotham reported that she attended the groundbreaking ceremony for the Elim Housing Society project. 11. University Women's Club Councillor Higginbotham attended the University Women's Club meeting and noted that five $1,200 bursaries were distributed to women in third and fourth year university programs. 12. Kwantlen University Foundation Councillor Higginbotham reported that she attended the Kwantlen University Foundation fundraising event. 13. Surrey Friends of Museum and Archives Annual General Meeting Councillor Higginbotham reported that she attended the Friends of the Museum and Archives Annual General Meeting in which they resolved to raise $1 million for materials for the new museum. 14. Surrey Foundation Gala Councillor Higginbotham reported that she attended the Surrey Foundation Gala. 15. B.C. Greenhouse Growers Councillor Hunt spoke to the B.C. Greenhouse Growers' annual banquet speaking on Surrey's "open for business" attitude. 16. National Roundtable for Environmental Economy Councillor Hunt reported that he attended the National Roundtable for Environmental Economy established by the Prime Minister. He noted that one recommendation suggested that $1 billion per year be distributed to large cities to deal with transit issues, however, the funds would be taxed, resulting in a lower amount of actual funding of $60 million. 17. B.C. Fire Chiefs Association Councillor Hunted reported that he sits on the B.C. Fire Chiefs Association and noted that Chief McMurdo is the current president. He added that Surrey Firefighters continue to provide creative presentations and strategies dealing with many issues from first responders to obtaining funds from the province. He pointed

7 out that Tim Bailey was in the audience and that he sits on the Executive of the United Way for the Lower Mainland. 18. Firefighters Issues Councillor Watts asked the question as to whether the UBCM will be dealing with issues raised by Surrey Firefighters. Councillor Hunt noted that this matter would come before Council for discussion. 19. RCMP Volunteer Appreciation Dinner Councillor Watts reported that she attended the RCMP Volunteer Appreciation Dinner and thanked all those who volunteer their time. 20. Veterans Affairs - Last Post Councillor Watts reported that she attended placed wreaths honouring the graves of two World War I soldiers, which were identified by a Port Kells resident. 21. Great Pumpkin Carving Challenge Councillor Watts reported that she attended the Great Pumpkin Carving Challenge and offered congratulations to Stu Peddimore who won the contest. 22. Business Excellence Awards Councillor Watts reported that she attended the Surrey Business Excellence Awards and congratulated the nominees and winners. 23. Surrey Foundation Gala Councillor Watts reported that she attended the Surrey Foundation Gala. 24. Semiahmoo Town Centre Councillor Bose reported that he recently spoke to Surrey residents on the topic of the status of the Semihamoo Town Centre and Local Area Plan. G. CORPORATE REPORTS 1. The Corporate Reports, under date of, were considered and dealt with as follows: Item No. R224 Road Exchange at 72 Avenue & 152 Street File: ; The General Manager, Engineering submitted a report concerning a road exchange at 72 Avenue and 152 Street. The General Manager, Engineering was recommending approval of the recommendations outlined in his report.

8 Moved by Councillor Villeneuve That Council authorize: 1. a road exchange to close a ±582 ft.² (±54.1 m²) opened portion of 152 Street at 72 Avenue in exchange for ±833 ft.² (±77.4 m²) of PID No ( Avenue); 2. the City Clerk to bring forward a Road Exchange By-law for consideration by Council. RES.R Rescinded Regular Council - Public Hearing July 5, RES.R Item No. R225 Installation of Telecommunications Equipment at Base of Hydro Towers on City- Owned Lands: A Avenue & Street File: ; The General Manager, Engineering submitted a report concerning installation of telecommunications equipment at the base of hydro towers on City-owned lands. The General Manager, Engineering was recommending approval of the recommendations outlined in his report. That Council approve the granting of two licences to Rogers Wireless Inc. to occupy portions of two City-owned properties located at A Avenue and Street for a term of five years, with one 5 year renewal option. RES.R Item No. R226 Proposed Specified Charge for East Newton Sanitary Pump Station & Force Main File: ; The General Manager, Engineering submitted a report to establish a financing scheme for the East Newton Sanitary Pump Station, Gravity Main and Force Main, and to establish the specified area charges for the East Newton sewer catchment area. The General Manager, Engineering was recommending approval of the recommendations outlined in his report. Moved by Councillor Watts Seconded by Councillor Hunt That: 1. That Council approve and initiate the proposed Specified Area Charge to pre-service the East Newton Sanitary Pump Station and Force Main, and authorize staff to initiate the required public notification and counter petition process upon reaching the trigger point as described in this report. 2. That Council approve a $3,824 per connection Specified Area Charge for the residential and fronting agricultural areas, $854 per 1,000 sq. ft. for commercial areas, and $7,700 per acre for the industrial areas to cover the deficit of the Sanitary Pump Station and the Force Main. 3. That Council approve an additional $2,558 per connection Specified Area Charge for the residential and fronting agricultural areas and $774 per 1,000 sq. ft. for commercial area to cover the cost of the Gravity Main. 4. That Council approve additional Specified Area Charges for the industrial lots fronting the Gravity Main as per Schedule 1 (see Appendix III).

9 RES.R Item No. R227 Groundwater Exploration Program Update File: ; ; The General Manager, Engineering submitted a report to provide Council with an update on the Groundwater Supply Strategy. General Manager, Engineering was recommending that the report be received for information. RES.R Moved by Councillor Hunt That Corporate Report R227 be received for information. Item No. R228 Telus Centrex Service Renewal File: The General Manager, Finance Technology and Human Resources submitted a report concerning the renewal of Telus Centrex service. The General Manager, Finance, Technology and Human Resources was recommending approval of the recommendations outlined in her report. Seconded by Councillor Hunt That Council authorize staff to renew the Telus Centrex agreement to sustain the current telephone service at locations throughout the City of Surrey for a total cost of up to $1,600,000 CDN for five years including GST and PST. RES.R Item No. R229 Award of Exhibit Design & Fabrication Contract for Surrey Museum File: The Manager of Heritage Services submitted a report concerning the award of the Exhibit Design & Fabrication Contract for the Surrey Museum. The Manager of Heritage Services was recommending approval of the recommendations outlined in his report. Moved by Councillor Steele That the contract for the research, design and construction of the permanent exhibits for the new Surrey Museum be awarded to Aldrich Pears Associates and Panther Management for a total amount of $850,000 plus GST. RES.R H. BY-LAWS FINAL ADOPTION 1. "Surrey Exotic Animal By law, 2003, No " New Regulatory By-law

10 A by-law respecting the sale and purchase of endangered, dangerous and exotic animals. Approved by Council: June 16, 2003 Corporate Report Item R132 Moved by Councillor Watts Seconded by Councillor Villeneuve That "Surrey Exotic Animal By-law, 2003, No " be referred to staff for amendments and meetings with stakeholder groups and report back to the November 17, 2003 Council meeting. RES.R "Portion of 189 Street at 96 Avenue Road Exchange By-law, 2003, No " / /15 - Kelfor Properties Inc., Allied Pacific Leaseholds Inc. To authorize the closure of hectares of unopened 189 Street at 96 Avenue and its exchange for 282 square metres of Avenue and 63 square metres of Avenue. This exchange will allow the applicant to consolidate the closed road with the property at Avenue to create a larger and more useable site, and will facilitate the future widening of 96 Avenue. Compensation: $201, (payable to the City of Surrey) Approved by Council: February 17, 2003 Corporate Report Item R019 Moved by Councillor Hunt That "Portion of 189 Street at 96 Avenue Road Exchange By-law, 2003, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R "Records Retention and Scheduling By-law, 1992, No , Amendment By law, 2003, No " / / Regulatory By-law Text Amendment "Records Retention and Scheduling By-law, 1992, No " as amended is hereby further amended in Section VII Personnel, Sub-section 7.9(C.) to delete "SO+1" and "P" and replace with "CY+10" and "D". This amendment is necessary to reflect terminated employee records are not required to be kept for longer than 10 years. Approved by Council: October 27, 2003 That "Records Retention and Scheduling By-law, 1992, No , Amendment By-law, 2003, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R "Highway and Traffic By-law, 1997, No , Amendment By-law, 2003, No " / / Regulatory By-law Text Amendment "Highway and Traffic By-law, 1997, No " as amended, is further amended in Part VII, by replacing

11 Section 91(2)(a) and 91(2(b) and in Schedule "A" Fine Schedule by replacing the fine amounts in Sections 83(3), 87(1), 87.2(3), 87.4(3), 87.4(4), 87.4(5), 87.4(6), 87.6(1)(a), 87.6(1)(b), 87.6(1)(c), 87.7(1)(a), 87.7(1)(b), 87.7(1)(c)(i), 87.7(1)(c)(ii), 89(1), 90, 91(1)(a), 91(1)(b), and 91(1)(c). These amendments are necessary to increase the fines for non-permit travel of oversize or overweight vehicles on Surrey roads. Approved by Council: October 27, 2003 Corporate Report Item No. R219 That "Highway and Traffic By-law, 1997, No , Amendment Bylaw, 2003, No " be finally adopted, signed by the Mayor and Clerk, and sealed with the Corporate Seal. RES.R INTRODUCTIONS 5. "Surrey Special Committee on the Surrey Transfer Station Mediation By-law, 2003, No , Repeal Bylaw, 2003, No " Council Initiative A by-law to repeal "Surrey Special Committee on the Surrey Transfer Station Mediation By-law, 2003, No ". The by-law is no longer required as the Committee work has been completed. Approved by Council: To be approved. That "Surrey Special Committee on the Surrey Transfer Station Mediation By-law, 2003, No , Repeal By-law, 2003, No " pass its first reading. RES.R The said By-law was then read for the second time. That "Surrey Special Committee on the Surrey Transfer Station Mediation By-law, 2003, No , Repeal By-law, 2003, No " pass its second reading. RES.R The said By-law was then read for the third time. That "Surrey Special Committee on the Surrey Transfer Station Mediation By-law, 2003, No , Repeal By-law, 2003, No " pass its third reading. RES.R "Surrey Community Improvement and Noxious or Offensive Trade By-law, 2003, No , Amendment By-law, 2003, No " / Regulatory By-law Text Amendment "Surrey Community Improvement and Noxious or Offensive Trade By-law, 2003, No " is hereby amended in Part 4 by inserting a new Section 8 under "Remedy by City", and renumbering the remaining Sections 8 through 13 accordingly; Part 5, Section 11. is amended to change the reference from "Section 9" to "Section 10", and by changing the reference to "Sections 6, 7 and 8" to "Sections 6, 7, 8 and 9".

12 These amendments are necessary to allow the City to charge for the costs incurred by the RCMP attending pursuant to a legal search. Approved by Council: To be approved. That "Surrey Community Improvement and Noxious or Offensive Trade By-law, 2003, No , Amendment By-law, 2003, No " pass its first reading. RES.R The said By-law was then read for the second time. That "Surrey Community Improvement and Noxious or Offensive Trade By-law, 2003, No , Amendment By-law, 2003, No " pass its second reading. RES.R The said By-law was then read for the third time. That "Surrey Community Improvement and Noxious or Offensive Trade By-law, 2003, No , Amendment By-law, 2003, No " pass its third reading. RES.R I. CLERK'S REPORT J. CORRESPONDENCE K. NOTICE OF MOTION L. ANY OTHER COMPETENT BUSINESS 1. Provincial Voters List In response to a recent editorial in the Vancouver Sun regarding the high amount of unregistered voters in B.C., Councillor Bose requested staff recommend to Council what actions should be pursued with other levels of government to encourage updating of the voters list. 2. Bistro Panini Councillor Bose requested discussion in-camera regarding Bistro Panini. 3. Coastland Towing Fees

13 Councillor Bose requested information regarding Coastland Towing fees charged by city's towing company. 4. Signage - Advisory Design Panel Councillor Higginbotham requested staff report on signage issue raised by the Advisory Design Panel. 5. Crosswalks on 156 Street Councillor Higginbotham requested information as to the responsibility of hiring crossing guards and installation of crosswalks, particularly in the area of 156 Street. 6. Rosemary Heights Area Plan Councillor Watts requested the status of the Rosemary Heights area plan report. 7. Cenotaph - Cloverdale Councillor Watts requested the status of relocating the cenotaph in Cloverdale. 8. Re-dyking Work at Crescent Beach Councillor Villeneuve noted that the Crescent Beach Ratepayers Association will meet November 5, 2003 at Beecher Place. M. ADJOURNMENT RES.R Moved by Councillor Hunt That the Regular Council meeting do now adjourn. The Regular Council adjourned at 8:09 p.m. Certified correct: City Clerk Mayor