Special Session, April 16, 2007
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1 Special Session, BE IT REMEMBERED that on, there was begun and holden a Special Session of the Commissioners Court of Jefferson County, Texas, with the following members and officers present and participating except those absent as indicated: ABSENT: Honorable Ronald L. Walker, County Judge - Commissioner Eddie Arnold, Commissioner Pct. No. 1 Commissioner Mark L. Domingue, Commissioner Pct. No. 2 Commissioner Waymon D. Hallmark, Commissioner Pct. No. 3 Commissioner Everette D. Alfred, Commissioner Pct. No. 4 Honorable G. Mitch Woods, Sheriff Honorable Carolyn L. Guidry, County Clerk - -the following proceedings were had and orders made, to-wit:
2 Page 2 NOTICE OF MEETING AND AGENDA AND MINUTES OF COMMISSIONERS COURT OF JEFFERSON COUNTY, TEXAS Notice is hereby given that the Commissioners Court of Jefferson County, Texas, will meet at 1:30 p.m., on the 16 th day of April 2007 at its regular meeting place in the Commissioners Courtroom, Jefferson County Courthouse, 1149 Pearl Street, Beaumont, Texas. Said meeting will be a Special meeting for the purpose of transacting the routine business of the County. Persons with disabilities requiring auxiliary aids for services who wish to attend this meeting should contact the County Judge s Office to arrange for assistance. In addition to the routine business of the County, the subject of said meeting will be the following: 11:00-a.m.-Workshop session to discuss Property Insurance Statement of Value revisions per GIS Survey. INVOCATION: Mark L. Domingue, Commissioner, Precinct No. 2 PLEDGE OF ALLEGIANCE: Waymon D. Hallmark, Commissioner, Precinct No. 3 PURCHASING: 1. Consider and possibly approve resolution naming Douglas Anderson III, Purchasing Agent, as the agent of records for Jefferson County able to execute all documentation with the General Service Commission. Motion: Commissioner Domingue Second: Commissioner Alfred SEE ATTACHED PAGE: Execute, receive and file official bond for Purchasing Agent from April 9, 2007 through December 31, 2007 as required by Local Government Code Section (c). Motion: Commissioner Domingue Second: Commissioner Alfred SEE ATTACHED PAGES: 09-12
3 Page 3 3. Consider and possibly approve renewal of contract /DD, /DD, Term Contract for Microfilm Supplies for Jefferson County, with Anacomp, Inc. for the period of April 17, 2007 to April 16, 2008, with the following price increases, which are still lower than the next lowest bidder: Item Description Old Price New Price 1 Kodak Prostar Plus Developer 4gal/case $66.00 $ Kodak Prostar Plus Fixer 4 gal/case $41.60 $ Kodak Tape and Dispenser processing tape $13.88 $ Kodak Prostar 16MM Dual Strand Self-Threader 3/box $26.48 $ M Cartridge Leader transparent 100/case $22.65 $ Kodak Archive Storage Media 20 rolls/case $ $ Kodak Film 16mm x 30.5 m. $7.43 $ Kodak 16mm Film Box with labeling space white 1000/case $ $ Kodak Microfilm Press 16mm not perforated 500 splices $43.95 $ Kodak System Cleaner for Developer 4 gal/case $58.60 $ Kodak System Cleaner for Fixer 10 pack $6.00 $ Toner Cartridge for Kodak Image-Link Retrieval Workstation 1000 $ $ Contract for Microfilm Supplies for Jefferson County, with Lason Systems, Inc. (with no changes) for the period of April 17, 2007 to April 16, Rescind the following items of contract /DD, Term Contract for Buy-Back of Toner Cartridges for Recycling Purposes for Jefferson County, with Laser Recon: Motion: Second: Action: Item Description 22 C6615DN Black HP Inkjet Cartridge 37 C3903A HP Laser Image Cartridge 39 C8061X HP High Yield Toner Cartridge Black 42 C3909A Laser Image Cartridge Black Commissioner Arnold Commissioner Domingue Approved 6. Award the following items of contract /DD, Term Contract for Buy-Back of Toner Cartridges for Recycling Purposes for Jefferson County, to Encore Inking & Recycling, at prices shown: Item Description Price Each 22 C6615DN Black HP Inkjet Cartridge $ C3903A HP Laser Image Cartridge $ C8061X HP High Yield Toner Cartridge Black $ C3909A Laser Image Cartridge Black $2.00
4 Page 4 7. Consider and possibly approve renewal of contract /DD, Term Contract for Buy-Back of Toner Cartridges for Recycling Purposes for Jefferson County, with Encore Inking & Recycling Service (with changes shown above) for the period of April 17, 2007 to April 16, Consider and possibly approve renewal of contract /DD, Term Contract for Buy-Back of Toner Cartridges for Recycling Purposes for Jefferson County, with Laser Recon (without rescinded items, but with price changes shown below) for the period of April 17, 2007 to April 16, Item Description Old Price New Price 26 C7115A HP Image Cartridge $5.00 $ C4092A HP Ultraprecise Toner Cartridge Black $5.00 $ C4096A HP Microfine Toner Cartridge Black $5.00 $ Consider and possibly approve authorizing the County Engineer to engage in negotiations with Fittz & Shipman, Inc. for professional services to provide windstorm certificates for various Jefferson County buildings. The negotiated agreement will be brought to Commissioners Court for final approval. 10. Consider and possibly approve Change Order 3 to IFB /DC, Repair of Jefferson County Annex III (Postal Encoding Building), for new wood nailers and deck repairs, relocation of duct work, and removal/replacement of deteriorated insulation, an increase of $13,574.00, bringing the total contract price to $1,565, The contract completion time shall be extended for four (4) days. 11. Consider and possibly approve a professional services agreement (PROF /DC) with Architectural Alliance, Inc., to provide a schematic design study for preliminary addition and alterations to the Air National Guard Facility for Jefferson County Precinct #2, for a fee not to exceed $6,
5 Page 5 COUNTY COMMISSIONERS: 12. Receive and file General Certificate relating to the Jefferson County Housing Finance Corporation Single Family Mortgage Revenue Bond Program. SEE ATTACHED PAGES: Consider and possibly approve adopting a Resolution in honor and support of the Hardin Jefferson Senior High School Basketball Team in recognition for them winning the State 3A Basketball Championship. SEE ATTACHED PAGES: Consider and possibly approve a Resolution honoring and commending Judge Arthur E. Halter Sr. for his dedicated service as Justice of the Peace. SEE ATTACHED PAGES: Consider and possibly approve acceptance to grant award from the Governor s Criminal Justice Division (CJD) for the purchase of Forensic Science Equipment. Amount of grant is $37, Receive and file grant agreement with Texas Center for the Judiciary for training of 8 Drug Court team members. SEE ATTACHED PAGES: Consider and possibly approve an expenditure of $3,800 from Justice Court Building Security Fund (Fund 289) for installation of bullet resistant glass for Justice of the Peace Pct. #4 office.
6 Page Consider and possibly adopt a Resolution recognizing Lona Smith for 26 years and 4 months of dedicated service to the Jefferson County Sheriff s Office and to the citizens of Jefferson County. SEE ATTACHED PAGES: 35 COUNTY AUDITOR: 19. Consider and possibly approve budget amendment Transfer Out additional amount for remodeling of Annex I for Agriculture Transfer Out Capital Projects $199,889 Fund Capital Contingency 155, Contingency 44, Consider and possibly approve budget transfer Tax Office upgrade of postage machine Capital Computer Equipment $3, Assistants & Clerks $3, Consider and possibly approve budget transfer Auditor additional extra help Extra Help $7, Assistants & Clerks $7, Regular County Bills Check # through Check # SEE ATTACHED PAGES: 36-45
7 Page 7 COUNTY AIRPORT: 23. Consider and possibly approve and execute Survey Permits with TE Products Pipeline Company, Limited Partnership for pipeline surveys at Southeast Texas Regional Airport. Action: Tabled COUNTY ENGINEER: 24. Request approval to release retainage to Jamail Construction for Precinct 4 Service Center repairs due to Hurricane Rita damage in the amount of $2, Application No. 3. COUNTY LIBRARY: 25. Consider and possibly approve re-application for Texas State Library System Membership. Motion: Commissioner Domingue Second: Commissioner Alfred ***DISCUSSION ON ANY OTHER ITEM NOT ON AGENDA WITHOUT TAKING ACTION. Ronald L.Walker County Judge
8 Page 8 Special Session, There being no further business to come before the Court at this time, same is now here adjourned on this date,. ATTEST: Carolyn L. Guidry County Clerk Ronald L. Walker County Judge
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