Board of Trustees Meeting

Transcription

1 Board of Trustees Meeting Tuesday, February 28 th, 2017 / 6:00 p.m. Administration Building / 2111 Snow Road, Parma

2 CUYAHOGA COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MEETING AGENDA 28 February 2017 ADMINISTRATIVE BUILDING AUDITORUM 6:00 p.m. TOPIC TAB# PAGE# MOTION 1. Call to Order: Edward Blakemore, President ROLL-CALL 2. Oath of Office, Dean E. DePiero 1 1 ACTION 3. Approval of Minutes: January 31, 2016 Board ACTION Meeting 4. Resolution Honoring Steven Steve Rodano 1 10 INFORMATION 5. Public Comment INFORMATION 6. Report of the Board President INFORMATION 7. Report of the Executive Director INFORMATION 8. Deputy Director Tracy Strobel Statistic Updates INFORMATION INFORMATION 9. Report of Project Learn Liaison INFORMATION 10. Report of the CCPL Foundation Board Liaison INFORMATION 11. Human Resources Report ACTION 12. Finance Committee Report: Financial Statement Review Fiscal 2017 January Investments: Fiscal 2017 January Purchase Approval List Gift Report 13. New Business Resolution for Updated Code of Conduct Resolution Library Restriction Policy Resolution on Bay Village Property Resolution Seeking Permission to Close the Independence Branch to Accommodate a Special City Event on July 3, 2017 Executive Session o o Collective Bargaining Matters Certain Personnel Matters Pertaining to Employment of a Staff Member INFORMATION ROLL-CALL ACTION ACTION ACTION ACTION ACTION ACTION ROLL-CALL 14. Adjourn ACTION

3 1 Oath of Office Dean E. DePiero I, Dean E. DePiero, do solemnly swear that I will support the Constitution of the United States and the Constitution of the State of Ohio; that I will, to the best of my ability, in accordance with the laws now in effect and hereafter enacted during my continuance in office, faithfully and impartially discharge my duties as a member of the Board of Trustees of Cuyahoga County Public Library during the term for which I have been lawfully appointed. State of Ohio County of Cuyahoga The undersigned, having been duly sworn, says that all statements contained in the foregoing Oath are true, so help me God. Dean E. DePiero Subscribed and sworn to before me on this 28 th day of February, 2017, by Dean E. DePiero. Notary Public Commission Expires

4 2 CUYAHOGA COUNTY PUBLIC LIBRARY BOARD OF TRUSTEES MEETING MINUTES 31 January 2017 The January 31, 2017 meeting of the Cuyahoga County Public Library Board of Trustees was held at the Cuyahoga County Public Library Parma-Snow Branch, 2121 Snow Road, Parma, Ohio. With a quorum of six (6) Board members present, President Blakemore called the meeting to order at 6:03 p.m. Roll-Call: Present: Edward H. Blakemore; Elizabeth M. Hijar; William J. Leonard; Patricia A. Shlonsky; Maria L. Spangler; Robert W. Varley 6. Absent: Susan M. Adams - 1. Also present: Executive Director Feldman; Operations Director and Fiscal Officer Morgan; Human Resources Director Hauenstein; Assistant Finance Director Dolan; Literary and Learning Division Director Jankowski; Branch Services Directors Bracken; Assistant Communications Director Rua; IT Director Haprian; Technical Services Director Barden; Assistant Director of Operations Swetel, Assistant Director of Operations McLaughlin; Assistant Development Director Marnecheck; Union Representatives, and other interested observers. Election of Officers On behalf of the Nominating Committee chair, Trustee Spangler presented a slate of officers for 2017 at the January 2017 Board Meeting. Trustee Spangler asked if there were other nominations from the floor. Seeing none, Trustee Spangler asked for a motion to approve the slate of officers as follows: President: Vice President: Secretary: Edward H. Blakemore Patricia A. Shlonsky William J. Leonard 01-1/2017 Trustee Hijar moved approval, seconded by Trustee Varley. Seeing no discussion or nominations from the floor, the above-listed slate of officers was approved as presented by unanimous vote of Board members present. Resolution to Appoint Fiscal Officer & Deputy Fiscal Officer President Blakemore asked for a motion to approve the Resolution to Appoint Scott A. Morgan as Fiscal Officer and Robert W. Dolan as Deputy Fiscal Officer for a one-year term beginning January 31, /2017 Trustee Spangler moved approval, seconded by Trustee Varley. Seeing no discussion, the resolution to appoint Scott A. Morgan Fiscal Officer and Robert W. Dolan Deputy Fiscal Officer was approved by unanimous vote of Board members present as stipulated above. (See page 9) 1 Page

5 3 Oath of Office: President Blakemore administered the Oath of Office to Fiscal Officer Scott A. Morgan and to Deputy Fiscal Officer Robert W. Dolan as required by ORC Section (See pages 10-11) President Blakemore thanked Fiscal Officer Morgan and Deputy Fiscal Officer Dolan for their service. President Blakemore then announced the composition of the Board Committees: Capital Committee Trustee Varley, chair; Trustee Spangler, Trustee Hijar Finance Committee Trustee Shlonsky, chair; Trustee Spangler, Trustee Leonard Audit Committee Trustee Spangler, chair; Trustee Leonard, Trustee Shlonsky, Trustee Varley, and community members Jonathon Grassi and Kathi O Connor Policy Planning & External Relations Committee Trustee Hijar, chair; Trustee Leonard, Trustee Blakemore Liaison to the Project Learn Board, Trustee Leonard President Blakemore said he looks forward to leading this great organization and appreciates everyone support and efforts. He commented that the Board has made some significant accomplishments last year and will have a better year in Approval of Minutes President Blakemore asked for a motion to approve the minutes of the December 20, 2016 Board meeting that were sent to the Board members in advance of this meeting. 03-1/2017 Trustee Spangler moved to approve the minutes, seconded by Trustee Varley. Seeing no corrections, omissions or additions, the minutes of the December 20, 2016 Board Meeting were approved by unanimous vote as presented. Public Comment: There were no public comments. Report of the Board President: President Blakemore commented that the Martin Luther King Jr. Day of Service had a remarkable showing of volunteer hours. There were over 91 volunteers and over 160 hours of volunteer services performed by community members. We received significant donations of books and distributed 13,000 to Reach Out and Read and the Cleveland Book Bank. President Blakemore commented that these efforts resonated with him and thanked the staff and administration for their effort to make this day of service happen. Report of the Executive Director: Executive Director Feldman thanked the staff for the snow plowing that was done. She stated that because of their efforts, we did not have to delay our openings nor did we have to close over the past two days. Executive Director Feldman also extended her appreciation to everyone on the team. Executive Director Feldman stated that she and Deputy Strobel had a meeting with the City of Bay Village to share in their renovation plans. Executive Director Feldman stated that following the meeting, we received a formal letter from Bay Village Mayor Paul Koomar, and Council requesting the Library to consider replacing the Branch on a parcel of land they have identified. 2 Page

6 4 The land is part of the Cahoon Trust, and would be co-located with City Hall. It is 2.25 acres with a shared parking area of 1.37 acres, for a total of 3.62 acres. Executive Director Feldman stated based on the population size in Bay Village, and the recommended size of a building for the Community, we would be interested in replacing on the proposed piece of land. President Blakemore commented that this is a positive development. President Blakemore asked the Board members if they had any comments or questions about this recent development. Trustee Leonard commented that he lives near this location, and he can vouch that it is a great location, and it would be a positive improvement from where they are presently. Trustee Varley asked if any of the staff has seen the location. Operations Director and Fiscal Officer Morgan stated that he and Assistant Director of Operations Swetel looked at the location two weeks ago. He stated that they feel it is a very appropriate piece of property. Bay Village Branch Manager Breslin commented that the Branch has been busier than ever, and they have been able to partner with the schools, the arts, and with the local recreation center. She stated that this location, opposed to where they are now, could only enhance all their programming and that would be great for the customers. She mentioned that it would be very accessible for the elderly community, great for the schools and it would bring more awareness to the Library. She stated that they could serve the community well from that location. President Blakemore again, asked the Board Members if they had any reservations or further inquiry on this development. Trustee Spangler commented that the proposed site meets expectations and this is a very exciting development. President Blakemore referred the letter from Mayor Koomer over to Capital Committee Chairperson Varley for any appropriate due diligence. He stated that Director Morgan and Assistant Director Swetel have already begun their due diligence and encourages them to continue. President Blakemore commented that it is very encouraging that Bay Village expressed an interest in us with the possibility of taking over this parcel. President Blakemore commented that he looks forward to hearing more about this development. Executive Director Feldman stated that she received an from Mayor Gary Starr, and he has requested the opportunity for a naming right of the meeting room at our proposed Middleburg Heights Branch. She commented that the amount he is requesting to give in donation for that naming right, is not in accordance with the Boards schedule of donations for a naming. Executive Director Feldman stated that she told Mayor Starr that she would bring this forward to the Board. She recommended to the Board that a Policy, Planning & External Relations Committee (PPER) meeting be scheduled. President Blakemore stated that regarding the CCPL Foundation Board, this will be Trustee Shlonsky s last report in that capacity, and he will assume that responsibility. President Blakemore stated that Trustee Shlonsky has served on the Foundation Board for 8-½ years, and have served with honor and distinction in that role. 3 Page

7 5 Report of the CCPL Foundation Board Liaison: Vice President Shlonsky reported that the Foundation had their annual strategic planning meeting two weeks ago, and recommitted to its fund-raising activities; Writers Center Stage, Golf Outing, Ex-Libris Society, and its Annual Fund. The 2016 annual fund campaign has generated $87, from 362 gifts to date. Trustee Shlonsky stated that they are continuing to work towards growing the Endowment Fund to $3 million, and will also continue to fund the Library s part time volunteer coordinator position for the next two years. President Blakemore asked Trustee Shlonsky to extend his thanks to the Foundation Board for all their hard work. Human Resources Report: Human Resources Director Hauenstein recognized Jasrielle Blade, Circulation Supervisor at the Warrensville Heights Branch, and Jamie Frank, PSL I Adult at the Gates Mills Branch. He commented that Elayne Jackson, has transitioned to become our new Technology Trainer. Robert Johnston, who has been our Processing Manager, has changed roles to become our Shipping & Fleet Services Manager, a result of Gary Pomycala s retirement, and Lori Thorrat became Catalog/Processing Manager. 04-1/2017 Trustee Leonard moved approval, seconded by Trustee Shlonsky. Seeing no discussion, the Human Resources Report dated January 31, 2017, was approved as presented by unanimous vote of the Board members present. (See pages 12-15) Finance Committee Report: Vice President Shlonsky asked that Operations Director and Fiscal Officer Morgan provide the December financial report. Director Morgan stated that the Finance Committee met earlier today at which the financial report was reviewed in depth, and he will provide highlights from that meeting. Director Morgan stated that the General Fund revenues in total, are very close to what they had budgeted, and minimal changes were made. He stated that within the General Fund there were some areas they will continue to monitor, and need to address with adjustments in the future and one of them being the Public Library Fund. He stated that at the beginning of the year they had presented a permanent budget of $20.4 million, and the actual receipts were $19.8 million. Director Morgan stated that the number given to us by the State, is not a conservative number for 2017, and is a larger number that will probably not be reached. Director Morgan stated that we will continue to closely monitor the Public Library Fund account in Director Morgan stated that we were over about the same amount in the Property Tax, that the Public Library Fund was short in. Director Morgan stated that we were down in Patrons Fines and Fees, but overall, we exceeded the budget by $110, due to Passport revenues. Director Morgan stated that they are watching the Salary and Benefits budgets very closely, and they are well within the budget that was established in the permanent budget. Director Morgan commented that the permanent budget for 2017 includes a $500, carryover from the General Fund. An additional $794, was transferred into the 402 account from the 2016 balance. 4 Page

8 6 Director Morgan stated the final payment has been made on the Orange Branch to Sona. All except $18, remains to be paid to Sona on the South-Euclid Lyndhurst Branch. It is being held in escrow until we receive notice that Sona has paid necessary wages and then we will release the final payment. Director Morgan commented that they will continue to report on the Berea Branch, Middleburg Heights Branch and Strongsville Branch projects. (See Under FINANCE) Investments - December Director Morgan stated that in December we did see a slight rise in interest rates, and he received word today, that we will see another increase in interest rates in January. 05-1/2017 Trustee Leonard moved approval, seconded by Trustee Spangler. Seeing no additional discussion, the Investment Report Fiscal 2016 December listing all Money Market Funds, Star Ohio Accounts, U.S. Treasury Investments, Certificates of Deposit and Agency Securities was approved as presented by roll-call vote. (See Under FINANCE) Roll-Call: Yea: Edward H. Blakemore; Elizabeth M. Hijar; William J. Leonard; Patricia A. Shlonsky; Maria L. Spangler; Robert W. Varley 6. Nea: 0. Purchase Approval List Director Morgan presented for approval the Purchase Approval List dated January 31, /2017 President Blakemore moved approval of Item #6, seconded by Trustee Leonard. Trustee Varley abstained from voting on Item #6. Seeing no discussion, the grant purchase on the Purchase Approval List, dated January 31, 2017 was approved as presented by all other members present. (See pages 16-17) 07-1/2017 President Blakemore moved approval of Items # 1-5 and #7, seconded by Trustee Leonard. Seeing no discussion, the items on Purchase Approval List, dated January 31, 2017 was approved as presented. (See pages 16-17) Gift Report Director Morgan reminded us that as before, they are now reporting monthly gifts given by Friends to the branches for programming. Director Morgan reported on the gift to South-Euclid Lyndhurst Branch from the Mundane Club of $ He noted that there were other gifts given by other individuals and organizations. 8-1/2017 Trustee Spangler moved approval, seconded by Trustee Varley the gift report was approved by unanimous vote of the Board members present. (See pages 18-19) President Blakemore stated that the Voucher list is for informational purposes. 5 Page

9 7 New Business: Resolution to Amend Official Certificate of Estimated Resources and Amend Appropriations Director Morgan stated that when he brought the permanent budget to the Board in December, he knew there would be some adjustments to be made based upon year end spending and balances left particularly in the Revenue Fund. Director Morgan state that these are the first set of adjustments to the permanent budget. 9-1/2017 Trustee Leonard moved approval, seconded by Trustee Varley. Seeing no additional discussion, Amendments to Estimated Resources and Appropriations was approved by unanimous vote of the Board members present. (See page 20) Roll-Call: Yea: Edward H. Blakemore; Elizabeth M. Hijar; William J. Leonard; Patricia A. Shlonsky; Maria L. Spangler; Robert W. Varley 6. Nea: 0. Resolution Amendment to Agreement with Matt Ross Architects for Design Services in Connection with the Berea Branch Library Renovation Assistant Director Swetel stated that this resolution includes additional design services for the Berea Branch renovation project that will include HVAC and roof assessment. 10-1/2017 Trustee Leonard moved approval, seconded by Trustee Varley. Seeing no additional discussion, the resolution to amend the agreement with Matt Ross Architects for design services in connection with the Berea Branch Library renovation was approved by unanimous vote of the Board members present. (See pages 21-28) Resolution Authorizing the Library to Enter an Agreement with USA Roofing, Inc. Regarding the Solon Branch Roof Replacement Assistant Director Swetel stated they went out for competitive bids, reviewed those bids and would like to accept the bid for USA Roofing as the lowest and most responsible. He is asking for permission to enter an agreement with USA Roofing. 11-1/2017 Trustee Varley moved approval, seconded by Trustee Spangler. Seeing no additional discussion, Resolution authorizing the Library to enter an agreement with USA Roofing, Inc. regarding the Solon Branch roof replacement was approved by unanimous vote of the Board members present. (See pages 29-32) 6 Page

10 8 Resolution to Advertise for Competitive Bids for the Renovation of the Berea Branch Library Assistant Director Swetel asked the Board to give permission to advertise for competitive bids for the renovation of the Berea Branch Library in advance to provide more flexibility in the design and bid schedule. 12-1/2017 Trustee Spangler moved approval, seconded by Trustee Hijar. Seeing no additional discussion, Resolution to advertise for competitive bids for the renovation of the Berea Branch Library was approved by unanimous vote of the Board members present. (See pages 33-34) Resolution to Sponsor a Food 4 Fines Drive, March 1-31, 2017 Executive Director Feldman stated that this is our annual resolution that we bring to the Board. She mentioned that this annual drive does have a small financial impact. Executive Director Feldman commented that our customers appreciate the convenience of being able to bring their food and cash donations to the Library. 13-1/2017 Trustee Varley moved approval, seconded by Trustee Shlonsky. Seeing no additional discussion, Resolution to sponsor a Food 4 Fines drive, March 1-31, 2017, was approved by unanimous vote of the Board members present. (See page 35) Executive Session President Blakemore asked for a motion to recess the meeting for an Executive Session for the purpose of discussing collective bargaining matters and certain personnel matters pertaining to employment of a staff member. President Blakemore also stated that no Board action would be taken after the Executive Session. 14-1/2017 Upon motion of Trustee Leonard, seconded by Trustee Varley, President Blakemore s request to recess for an Executive Session was approved by roll-call vote at 6:35 p.m. Roll-Call: Yea: Edward H. Blakemore; Elizabeth M. Hijar; William J. Leonard; Patricia A. Shlonsky; Maria L. Spangler; Robert W. Varley 6. Nea: 0. Executive Session President Blakemore asked for a motion to reconvene the Board meeting following the Executive Session. 15-1/2017 Upon motion of Trustee Varley, seconded by Trustee Spangler, the Board meeting reconvened by roll-call vote at 7:36 p.m. Roll-Call: Yea: Edward H. Blakemore; Elizabeth M. Hijar; William J. Leonard; Patricia A. Shlonsky; Maria L. Spangler; Robert W. Varley 6. Nea: 0. 7 Page

11 9 Motion to Adjourn Seeing no other business under consideration for vote, President Blakemore asked for a motion to adjourn the meeting. 16-1/2017 Upon motion of Trustee Spangler, seconded by Trustee Shlonsky, the January 31, 2017 meeting of the Cuyahoga County Public Library adjourned at 7:38 p.m. Approved 28 February 2017 X Edward H. Blakemore President X William J. Leonard Secretary 8 Page

12 10 A Resolution Honoring Steven Steve Rodano WHEREAS, Cuyahoga County Public Library lost a well-liked and valued member on February 12, 2017, with the death of Steven Rodano and, WHEREAS, Steven Rodano served with great loyalty, devotion and consistency as an employee of Cuyahoga County Public Library since his hire on December 17, 2007, as a Delivery Driver in the Shipping & Receiving Department; and, WHEREAS, he developed good rapport with his co-workers and supervisors, and he maintained a solid reputation by providing good customer service to the entire library system; he was a good team player and a reliable asset; he exhibited a warm, gentle presence and sense of humor appreciated by all within the library community; and, WHEREAS, he was much loved and respected by his family, friends and co-workers and will be missed by all. N OW, THEREFORE, BE IT RESOLVED that the Board of Library Trustees appreciates and honors the memory of Steven Rodano for all the years of service he has rendered to the Library and the public and extends its sincerest condolences to his family. Edward H. Blakemore, President Board of Trustees Cuyahoga County Public Library Date: February 28, 2017

13 11 Cuyahoga County Public Library Report of the Executive Director February 28, 2017 We began offering the Opportunity Card option on August 29 th, On that date, we converted 136,900 customer accounts from a delinquent status to Opportunity Card status because they had fines between $10 and $100. A snapshot taken on 1/4/2017 shows that currently 144,369 customers are in Opportunity Card status. We had 4,227 inactive cardholders come back to the library following the Opportunity Card announcement, presumably because fines no longer prevented them from checking out a limited number of items. Fifty-six (56) of those inactive cardholders hadn t used the library in 10+ years! In recent years, the IRS and Ohio Department of Taxation have significantly reduced the number of printed tax forms provided to public libraries for distribution to the public. In late 2016, the State of Ohio and the Regional Income Tax Authority (RITA) announced that they would no longer provide printed tax forms to libraries, citing printing expenses and steady decreases in the amount of paper tax filings. The Graphics Department (GFX) is once again coming to the rescue this tax season to provide tax forms for Branch customers. In January, GFX provided an initial distribution of State and RITA forms to all Branches. Tax forms and publications under 20 pages are currently available to the public at no charge. Branches charged a nominal $1.00 fee for tax publications over 20 pages. Much of the work that the GFX production team does remains behind-the-scenes, but this effort is to keep branches wellstocked with tax forms is worth highlighting, and demonstrates their strong commitment to excellent internal and external customer service. Free copies of CCPL s Spring 2017 Program Guide magazine are now available in CCPL Branches as well as Tri-C, Baldwin-Wallace University, Notre Dame College, and a variety of local nonprofits. The spring magazine includes all the incredible programs and activity happening in CCPL s Branches this March through May, brief articles of interest, a thank you to all of the many volunteers who contributed their time make the Martin Luther King Day children s book drive a success, and a cover story on the Library s recent top ranking in Library Journal s Index of Public Library Service. Reading: Support a Highly Literate Community Pam Defino, Berea Branch Manager led Berea Branch s first cook book discussion group. There were 14 people who gathered to discuss Ruth Reichl s My Kitchen Year: 136 Recipes that Saved My Life. 1 P age

14 12 Jennifer Haag, PSL II, at the Fairview Park Branch, developed a program called Colorlicious. There were 31 people in attendance. Colorlicious activities are based on picture books by Victoria Kann. Books included Pinkalicious, Purplicious, Goldalicious, Silverlicious, Emeraldalicous, and Aqualicious. Jennifer will be developing this program for the system wide bookable programs in a box collection. The Strongsville Branch Monday Afternoon Book Discussion met on January, 23 rd. There were 15 people in attendance. They discussed Be Frank With Me by Julia Claiborne Johnson. The group was surprised by a Skype visit with the author, live from Los Angeles. The group greatly enjoyed talking with her and hearing her stories as to how Be Frank With Me came into existence. On January 7 th, the Saturday Storytime debuted at the Parma Branch. The attendance grew each week and included a mixture of children from infants to school age. On January 28 th, there were 43 people in attendance for storytime. Popular local author, D.M. Pulley visited the Middleburg Heights branch on Wednesday, January 11 th.. Thirty-five people came to hear her talk about her newest book, The Buried Book. Afterwards, she stayed to sign books and talk with fans. On January 24 th, Jodi Carlson, PSL I, hosted Shane Kearns a blogger and author of Melt 100 Amazing Adventures in Grill Cheese at the Olmsted Falls Branch. Mr. Kearns shared tips and tricks to making a great grill cheese to an audience of 20 people and afterwards, he signed copies of his book. On January 14 th, the Garfield Heights Branch launched their first Saturday stortyime. This first session went well. There were 11 participants and most of them were families who don t normally make the weekly storytime. On Tuesday, January 10 th, 12 people attended the book discussion at the Richmond Heights Branch to talk about A Man Called Ove by Fredrik Backman. The group members were so glad they had read the book and said that they probably would not have picked it up, just based on the title. On Friday, January 20 th, Julie Zukauckas, Teen Librarian at the Brecksville Branch visited the Brecksville-Broadview Heights Middle School media center, to do book talks for the 7th grade Language Arts classes. Approximately, 300 students listened to seven book talks to help them choose age and reading level appropriate books to complete the middle school s 30-book challenge for the school year. Julie will be visiting again in March, to give the teens a final push toward their reading goal. 2 P age

15 13 The Fall Reader Boostcamp series has completed. This program helps struggling readers in grades 1-3 at Beachwood, Brecksville, Fairview, and North Olmsted Branches. Parents receive information from a Learning Specialist while students participate in a program with the Children s staff. Then families come together to share what they have learned. There were 16 sessions with 186 attendance. Celia Huffman, Youth Education Coordinator, is working with our partners to make this an internal Library program in the future. This was the first fall where the new Family Engagement surveys designed for this program through the generosity of the O Neil Foundation were used. Twenty early childhood students in the Cuyahoga Community College, West Language and Literacy class enjoyed seeing and working with materials from our wonderful Bookable and Toy Collections as presented by Sue Kirschner, Youth Literacy and Outreach Manager. Seeing ways to bring books alive is very encouraging to these young professionals. Equally encouraged were the forty-three veteran teachers attending the Cleveland State University Early Childhood Network meeting sponsored by the Department of Excellence and Innovation in Education. At each meeting, materials are checked out or reserved to share with their students. Lifelong Learning: Transform Branches into Centers of Community-Based Education On January 9 th, Joyce Sandy, PSA I at the Bay Village Branch presented a Home School program about the election and the history of inaugurations. There were 14 people in attendance. The group talked about the election process and watched a video about the electoral college to make that confusing concept easier to understand. On Saturday, January 28 th, the Strongsville Branch held its third annual Lego Bricks Building Competition, which was organized by PSA I, Michelle Rapacki. There was a total of 47 competitors, in 6 different age categories: Preschool, Grades K-2, Grades 3-4, Grades 5-6, Grades 7-12, and Family. Prizes were awarded for 1st, 2nd, and 3rd place in each category. There were over 250 people at this event. The complexity of the displays was amazing. This year, a People's Choice Award was added with the winning entry being- "Blossom Music Center presents an Intergalactic Orchestra." The Lego Play area was also expanded with Duplo and Lego Kits from CCPL s collection. The date for next year s competition was announced at the award ceremony. On Saturday, January 14, due to popular demand, the Brook Park Branch presented a repeat of the Sew Amazing: Pedal to the Metal Pillowcases program made possible by the CCPL Innovation Grants. PSA II, Diana Horvat, led the instruction accompanied by PSA II, Mary Lou Camloh, Circulation Clerk, Sandy Stonitsch, and Pages Jennie Krieger, and Michele Taylor. A total of 27 people participated, including 12 kids and teens, two dads, and several moms. Everyone is looking forward to upcoming programs, including Book Bags and Beanbags, scheduled for March, and Camp Sew Amazing: Kidstyle this July. 3 P age

16 14 Ebony Hogan, Career Counselor facilitated the new 8-week Job Seekers Series entitled How to Make a Successful Transition When Returning to the Workforce at the Solon Branch. This workshop is geared towards jobseekers reentering the workforce after an extended break. There were 36 participants to attend the first week. Many Professors at Notre Dame College have been assigning their students to visit the South Euclid-Lyndhurst Branch. For example, students have been given an assignment where they must find their favorite book from childhood. This has been such a wonderful opportunity because it exposes the students to the library that is right across the street and it helps them learn more about the library and how to use it. On January 9th, 16th, and 23rd, the Southeast Branch hosted a 3-part series on Understanding Addiction. There were 27 attendees for the series including two police officers from the South Euclid police department. The presenter, Arnetta Matthews, from Recovery Resources did an excellent job describing the scope of the problem and the impact on families and communities. She also thoroughly explained the addiction path and the powerful influence on the brain. She gave the participants insights and strategies on how to effectively respond to and handle this devastating problem. Teen Librarian, Anna Benedikt at the Orange Branch had 8 teens that attended the second session of the Young Writer's Club. College & Test Prep programs was in full swing with 26 students taking the SAT Practice Test and 33 the ACT Practice Test, along with 12 participants attending the FAFSA and the ABC's of Financial Aid program presented by Stacy Watts of College Now Greater Cleveland. There were 17 that participated in Essays for the SAT, ACT and College entrance workshop presented by Donna Levine, Writing Specialist and Consultant. Our first semester of the new Homework mentor position appears to be a success. In the first 4 months, at 13 branches, we had a total of 3,028 visits from youth for homework assistance. This month, our 14 th location opened at our Mayfield Branch in partnership with the Mayfield schools. Information & Technology Literacy Manager, Becky Ranallo hosted a group of 31 middle school girls and their chaperones from Hathaway Brown at the Warrensville Heights Branch Library on January 6 th. The students are members of the GROW Foundation, a philanthropic organization of 5 th -12 th grade students that raise their own funds, solicit proposals and award yearly grants to area organizations. CCPL has been the recipient of GROW grants funding summer camps at Warrensville Heights Branch for the last two years. The students visited the Branch to see the programming space and learn more from the outcomes from last year s camp as well as plans for this summer. They take their responsibility very seriously and asked questions about the impact of our summer camps and the importance of STEM learning. 4 P age

17 15 For Bay Village s first Teen Zone of the year, Teen Librarian Maryann Penzvalto set up a giant green screen and taught a group of (25) teens to use the Green Screen by Do Ink app to create photos and films with amazing special effects. One attendee took the lead and appointed herself director, creating scripts, appointing a cast, and organizing a short film. A total of 35 customers attended the three-part series Exploring Arabic Culture at North Olmsted Branch during this month. Presenter Alia Almashni spoke on the basic elements of Arabic culture, then talked about Arabic cuisine, and wrapped up by interactively exploring Arabic music and belly dancing. Several of the attendees shared how pleased they were with this topic and presenter. The Arabic Culture" program on January 12 th had 7 attend at the Chagrin Library. Presenter Alia Almashni taught participants about Middle Eastern culture, discussed interesting social norms and traditions, and prepared delicious Arabic food for participants to sample. Civic Engagement There were 22 people in attendance for a session at the Fairview Park Technology Lab featuring Cuyahoga County s Greenprint database, an updated internet-based easy-to-use GIS tool for viewing and analyzing information about the natural assets we have in Cuyahoga County. The purpose of the Greenprint is to assist communities and individual land owners in making good land-use decisions. Greenprint is designed primarily for municipal planners, economic development leaders, service directors, arborists, etc. Yet, it s also useful for watershed coordinators, students, teachers and interested citizens. The Friends of the Strongsville Branch Library had a total profit of $ during December, their initial month of partnering with Red Cedar Coffee to sell bags of Library Lover's Brew. The North Royalton Branch debuted its new five-month, Thursday evening Citizenship Class on January 12 th. Presented by the Polaris Vocational Center ABLE program and facilitated by instructor Donna Gahr, a total of 15 students attended the first three classes of the inaugural series. The Strongsville Branch partnered with Heinen s Grocery store to present a 3-week series on the 21-Day Fresh Start, on January 12th 26th. The series averaged a weekly attendance of 41 people and a total of 123. The series was presented by Heinen s corporate wellness specialist along with the Strongsville store s dietician. Nick Cronin, Parma Heights Branch Manager, met with Parma Heights Mayor, Michael Byrne, and Assistant to the Mayor, Erin Lally on January 26 th, at City Hall. The wide-ranging discussion centered on how to encourage customers to return to the Parma Heights Branch following a decline in foot traffic since the Branch re-opened in May, Among topics discussed were; continued support and marketing of Library programs on City social media sites and the sign in front of City Hall, promotion of the Library and its services in upcoming City newsletters, Library involvement in this Summer s Weekend in the Commons event, and promotion of Library meeting room space to City partners and the possibility of City meetings taking place in the Library meeting room space. 5 P age

18 16 On Martin Luther King, Jr. Day, the Berea Branch Library hosted an afternoon showing of the movie Selma. 14 community members attended the movie, and 8 stayed afterwards for a discussion about the movie, its themes, and how these themes are relevant in our communities today. Much of the discussion revolved around what we can do personally in our communities and own lives to stand up for important causes and support fellow community members. The discussion was led by Jay T. Hairston, Assistant Dean of Students, at Baldwin Wallace University. Middleburg Heights Branch manager, Holly Camino attended the Berea Area City Schools Business meeting. She shared with the group of 25 school and business individuals about the current efforts of the Library to promote homework help in our Libraries. Holly reached out to the President of the PTA council and has a scheduled meeting with the district PTA group to talk about the homework mentor program. Acting PSLII, Bridget Lavelle, has done an outstanding job reaching out to local newspapers and community organizations. The Brooklyn Branch programs will now appear monthly in the Northeast Informer with a potential Library article highlighting service each month. Now that contacts have been made, meetings and planning has begun, beginning with a deposit collection of PlayAways to be placed at the Recreation Center for exercisers. The latest offering for South Euclid-Lyndhurst s Transform Music series, A Concert with the Singing Angels was held on Sunday, January 22 nd. There were over 120 people in attendance. This program was part of The Transform Music innovation grant. Warrensville City Officials joined the weekly poetry session at the Warrensville Branch. Many of the officials read their original poetry. The participants included Raymon Turner, Community Resource Manager; Angela Smith-Souza, Director of Communication and Activities; Tia Simmons, Police Dispatch Coordinator, and Carletta Fellows, Director of Strategic Initiatives. On January 5 th, at the Independence Branch, Author John Vacha presented a program about Cleveland's Great Lakes Exposition of Vacha, Author of Meet me on Lake Erie, Dearie! brought the exposition to life as he discussed his book and shared photos from the event. There were 26 people attended the program. A teen customer, Alanna, a senior at Hathaway Brown School, volunteered last year for Maple Heights Martin Luther King Day of Service. She was so inspired that she wrote an article in her school's online newspaper about how Martin Luther King Day should be "a day on and not a day off". She planned and led her school's first ever Martin Luther King Day program geared towards children in grades K-5. Volunteers read stories about Dr. King to small groups then the children created their own dream flags detailing their hopes and dreams for the future. A storyteller entertained the children and they all created a banner with their handprints to underscore the theme of the story, "together, we can do great things". Best of all, she organized a book drive that collected three boxes of books which she then brought in to Maple Heights to support our book drive on January 16 th. 6 P age

19 17 On January 12 th, 102 people were in attendance at the Orange Branch to learn about mindfulness from presenter Alex Ash of Thrive Cleveland. The program is part of the partnership between CCPL and Thrive. Inspiration for the program came from the book 10% Happier by Dan Harris. The presenter talked about putting space between our emotions and our reactions, suggested resources for guided meditation and led the group in a three-minute body scan meditation. She discussed how practicing mindfulness and meditation can help with stress, depression and anxiety. The most important thing to remember is that happiness and mindfulness are skills that can be learned and practiced. On January 10 th, Southeast Branch Manager, Vicki Adams Cook, Children s Librarian, Linda Sleeman, and Teen Librarian, Katie Jackson met with Literary and Learning Division Director, Pam Jankowski and Youth, Literacy Manager Sue Kirschner to discuss a partnership with representatives of Cleveland Housing and Urban Development Department. HUD has partnered with the National Book-Rich Environment (BRE) initiative and My Brother s Keeper Task Force to create programs and partnership that introduce families residing in Cuyahoga Metropolitan Housing Authority (CMHA) Developments to libraries, literacy and the importance of early literacy skills. Southeast is the only CCPL Branch serving a community with a CMHA Development. Cognosante concluded weekly Affordable Care Act Enrollment assistance at 19 branches. Over a three-month period, 1142 customers engaged in conversation regarding the Affordable Care Act and 781 enrolled in health care. Youth Literacy and Outreach Manager, Sue Kirschner hosted 40 colleagues at the Warrensville Heights Branch for the January meeting of Early Ages, Healthy Stages sponsored by the Cuyahoga County Board of Health. It continues to be an enthusiastic group seeking ways to assist families in developing a healthy lifestyle which includes toys and bookables from our collection. Once again Cuyahoga County Public Library was the only organization invited to take part in the Cleveland Orchestra Day of Celebration in honor of Dr. Martin Luther King, Jr. s birthday. An exciting change this year was the ability for Sue Kirschner, Youth Literacy and Outreach Manager, to show attendees our Toy Gallery via a system laptop and wireless connection. Over 500 people viewed the gallery, requested toys or played with the toys brought along for the special occasion. In honor of Martin Luther King, CCPL held a day of service on MLK Day where approximately 110 volunteers assisted with sorting book donations at all 27 branches. On Wednesday, 38 volunteers sorted and packed books for 152 hours. On Thursday, 12 volunteers worked for 48 hours and on Friday, 5 volunteers delivered the book donations to Reach out and Read locations. The book drive resulted in 13,184 books distributed to our agency partners: Reach Out and Read and Cleveland Kids Book Bank. 7 P age

20 18 65 kids and adults of all ages enjoyed beating the Cleveland weather at a fun and interactive Under the Sea Beach party at the Parma-Snow Branch. Kids got to make several crafts from 3D ocean scenes to watercolor salt painting and more. The shark chum toss and sand and shell sensory bins were also a hit as was the storytime that proceeded the activities. Solon Branch, Mark Faldowski went to a local assisted living facility and nursing home, Emerald Ridge, to hold a Black History program for the residents on 1/26/17. About 20 people came to reminisce about and listen to the music of some of the most influential black musicians of the 20th century. The rollicking sounds of the Workmen's Circle Klezmer Orchestra brought the audience to their feet at the Beachwood on January 15 th. As the band filed in before the show, it became evident that that this was indeed an orchestra, with more than 20 members playing various instruments. The audience was large as well, with a total estimated crowd of 85 people in the room. 8 P age

21 19 CUYAHOGA COUNTY PUBLIC LIBRARY REPORT OF THE EXECUTIVE DIRECTOR FEBRUARY 28, 2016 ACTIVITIES OF THE EXECUTIVE DIRECTOR February 1 Met with Bob Jackson, Partner, Kohrman Jackson & Krantz February 2 Met with Timothy Green, DigitalC Board February 6 Met with Vernon Patterson, Executive Vice President, Investor Relations, Key Bank, with Lorie Hollington-Smith, Board Foundation Member and Hallie Rich, Communications and External Relations Director February 7 Met with Kevin Griffin, Vice President, Strategic Communications, The Adcom Group, Lorie Smith, Foundation Board Member, with Hallie Rich, Communications and External Relations Director, and Meghann Marnecheck, Assistant Development Director Hosted a tour of the Garfield Heights Branch, with Carols Ledet, Wealth Management Advisor, Fifth Third Bank, Lorie Smith, Foundation Board Member, with Hallie Rich, Communications and External Relations Director February 8 Attended the Ideas for Tomorrow event at the Cleveland Clinic, guest speaker, Thomas L. Friedman, Foreign Affairs Columnist, The New York Times and Author, with Tracy Strobel, Deputy Director and Daniel Hauenstein, Human Resources Director Met with Kristin Morris, Chief Government and Community Relations Officer, Cleveland Clinic February 10 Met with Barbara Sullivan, Community Leader, Bay Village, with Bridget Hawes, Foundation Consultant Met with Carmella Calta, CEO, Staffing Solutions Met with Augie Napoli, President and CEO and Helen Forbes-Fields, Vice President of Community Impact and General Counsel, United Way of Greater Cleveland, with Tracy Strobel, Deputy Director and Pamela Jankowski, Literary and Learning Division Director February 13 Met with Lori Hollington-Smith and Neal Rains, Foundation Board members Met with Evalyn Gates, Executive Director & CEO and Sonia Winner, Chief Development Officer of Cleveland Museum of Natural History, with Hallie Rich, Communications and External Relations Director February 14 Interviewed on Sound of Ideas, WVIZ Met with Felton Thomas, Executive Director, Denise Crudup, Special Assistant to the Director for Learning and Education, Tracy Martin, Grants & Development Coordinator of Cleveland Public Library, with Meghan Marnecheck, Assistant Development Director and Amy Dragga, Corporate & Foundation Relations Specialist 1 Page

22 20 February 15 Met with Marc Byrnes, Chairman, Oswald Companies and Chair, United Way Attended In Counsel With Women Winter Reception February 16 Met with Gary Cates, Senior Vice Chancellor, Ohio Department of Higher Education, with Tracy Strobel, Deputy Director and Pamela Jankowski, Literary and Learning Division Director Met with Trustee Robert Varley Parma-Snow staff meeting with Executive Team Facilitated Policy, Planning & External Relations (PPER) Committee Meeting Facilitated Capital Committee Meeting February 17 Met with Tim O Brien, Managing Director, RSR Partners February Attended the ALA Leadership meeting in New York City February Attended the Alaska Library Association Conference in Ketchikan, Alaska February 27 Attended the DigitalC Executive Committee Meeting February 28 Met with Lauren Spilman, Findaway, Met with Trustee Patricia Shlonsky, with Hallie Rich, Communications and External Relations Director, and Meghann Marnecheck, Assistant Development Director Facilitated Board of Trustees Meeting Executive Director 2 Page

23 21 Cuyahoga County Public Library Monthly Program Statistics January 2017 Jan 2017 Juvenile Jan 2016 Juvenile Jan 2017 Teen Jan 2016 Teen Jan 2017 Adult Jan 2016 Adult Programs Attendance Programs Attendance Programs Attendance Programs Attendance Programs Attendance Programs Attendance BAY BAY BCH BCH BEA BEA BRV BRV BPK BPK BKL BKL CHF CHF FPR FPR GFH GFH GAT GAT IND IND MHR MHR MYR MYR MDH MDH NOL NOL NRY NRY OLF OLF ORG ORG PAR PAR PAH PAH PAS PAS RCH RCH SLN SLN SEU SEU STH STH STV STV WVH WVH

24 22 CUYAHOGA COUNTY PUBLIC LIBRARY CIRCULATION BY AGENCY January Gain %Gain January YTD Gain %Gain Branches/ Service Locations Loss %Loss Loss %Loss Bay Village 25,047 24, % 25,047 24, % Beachwood 36,223 41,315 (5,092) % 36,223 41,315 (5,092) % Berea 31,108 35,049 (3,941) % 31,108 35,049 (3,941) % Brecksville 35,949 38,027 (2,078) -5.46% 35,949 38,027 (2,078) -5.46% Brook Park 19,428 22,632 (3,204) % 19,428 22,632 (3,204) % Brooklyn 33,726 39,353 (5,627) % 33,726 39,353 (5,627) % Chagrin Falls 18,042 17, % 18,042 17, % Fairview Park 45,439 51,555 (6,116) % 45,439 51,555 (6,116) % Garfield Heights 31,069 32,138 (1,069) -3.33% 31,069 32,138 (1,069) -3.33% Gates Mills 3,297 3,757 (460) % 3,297 3,757 (460) % Independence 20,938 24,121 (3,183) % 20,938 24,121 (3,183) % Maple Heights 18,416 22,030 (3,614) % 18,416 22,030 (3,614) % Mayfield 52,693 56,733 (4,040) -7.12% 52,693 56,733 (4,040) -7.12% Metro Health 3,338 3, % 3,338 3, % Middleburg Heights 26,467 26, % 26,467 26, % North Olmsted 42,387 47,396 (5,009) % 42,387 47,396 (5,009) % North Royalton 53,707 55,581 (1,874) -3.37% 53,707 55,581 (1,874) -3.37% Olmsted Falls 14,937 14, % 14,937 14, % Orange 17,551 20,235 (2,684) % 17,551 20,235 (2,684) % Parma 67,626 74,942 (7,316) -9.76% 67,626 74,942 (7,316) -9.76% Parma Heights (closed 2/1/16-5/8/16 for renovation) 19,302 23,069 (3,767) % 19,302 23,069 (3,767) % Parma-Snow 54,670 63,469 (8,799) % 54,670 63,469 (8,799) % Richmond 12,804 13,301 (497) -3.74% 12,804 13,301 (497) -3.74% Solon 47,790 47,811 (21) -0.04% 47,790 47,811 (21) -0.04% South Euclid 39,046 37,645 1, % 39,046 37,645 1, % Southeast 21,466 26,224 (4,758) % 21,466 26,224 (4,758) % Strongsville 60,369 65,854 (5,485) -8.33% 60,369 65,854 (5,485) -8.33% Warrensville Heights 15,127 18,084 (2,957) % 15,127 18,084 (2,957) % Branch Totals 867, ,826 (78,864) -8.33% 867, ,826 (78,864) -8.33% Administration 2,844 2, % 2,844 2, % Home Users 282, ,983 31, % 282, ,983 31, % Institutional (24) -6.45% (24) -6.45% ebooks/magazines/music 207, ,569 21, % 207, ,569 21, % CCPL Mobile % % Grand Total 1,361,982 1,387,565 (25,583) -1.84% 1,361,982 1,387,565 (25,583) -1.84% Kathleen Olexa 2/23/2017