CLINTON COUNTY BOARD OF COMMISSIONERS

Transcription

1 CLINTON COUNTY BOARD OF COMMISSIONERS Chairperson Robert Showers Vice-Chairperson Kam J. Washburn Members David W. Pohl Bruce DeLong Kenneth B. Mitchell Dwight Washington Adam C. Stacey COURTHOUSE 100 E. STATE STREET ST. JOHNS, MICHIGAN Administrator Ryan L. Wood Clerk of the Board Diane Zuker DATE The Clinton County Board of Commissioners met on Thursday, March 29, 2018 at 9:00 a.m. in the Clinton County Board of Commissioners Room, Courthouse, St. Johns, Michigan with Chairperson Robert Showers presiding. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE ROLL CALL COUNTY PERSONNEL VISITORS AGENDA Chairperson Showers called for a moment of silence. The pledge of allegiance was given to the flag of the United States of America. Roll was called and a quorum reported. Present were Commissioners Kam Washburn, David Pohl, Kenneth B. Mitchell, Robert Showers, Dwight Washington and Adam Stacey. Commissioner DeLong was excused. Ryan Wood, Larry Jerue and Doug Riley Mike Kiewski, Andy Todosciuk and Becky Shinevar The agenda was amended as follows: Add approval of Local Administrative Order regarding appointment of magistrate under multiple plan for magistrates; Ratification of Assistant Prosecutors Contract; Correction to the April calendar; Relationship with Tri-County Regional Planning Commission; Remove Consumer Energy update and reschedule for April. BOARD ACTION: Commissioner Mitchell moved, supported by Commissioner Washington to approve the agenda as amended. Motion APPROVAL OF MINUTES The following minutes were presented for review and approval: February 27, 2018 Board meeting February 27, 2018 Board meeting closed session BOARD ACTION: Commissioner Pohl moved, supported by Commissioner Washburn to approve the minutes as printed. Motion COMMUNICATIONS The following communication was received: 1. Oakland County Resolution opposing the State Budget Office s proposed amendment to the Michigan Indigent Defense Act, MCL Commissioner Mitchell to acknowledge receipt of the communication. Brief discussion followed. Motion 1

2 ADMINISTRATOR S REPORT PUBLIC COMMENTS SHERIFF S OFFICE 2017 ANNUAL REPORT Ryan Wood, County Administrator had nothing new to report. Chairperson Showers called for public comments. Mike Kiewski, resident of Sara Ann Drive, DeWitt spoke regarding a sink hole that opened up between the sidewalk and the curb at the end of his driveway during the heavy rains in February. Mr. Kiewski has been working with the County Drain Commissioner s Office since February regarding this matter. There are 2 drains located at the end of his driveway, of which one had a 4 inch gaping hole causing his driveway to fail. He feels the Drain Commissioner and the Drain Engineer have not kept their promise of restoring his driveway and making it right again. Mr. Kiewski sought the opinion of a civil engineer, who has consulted with the Drain Commissioner. The civil engineer determined that the crack in the basin caused his driveway to suffer this damage. All involved agree that the Drainage District should not pay for his driveway repairs, when it is the fault of the drain itself. The estimated cost to repair Mr. Kiewski s driveway is $5,000. The Drain Commissioner has reinforced the drain and has agreed to fix Mr. Kiewski drive between the sidewalk and the curb with the remaining repairs being Mr. Kiewski s responsibility. Chairperson Showers suggested that Mr. Kiewski contact his insurance company to determine if his homeowner s policy would cover his driveway repairs. Commissioner Showers advised Mr. Kiewski that he will discuss this situation with the Drain Commissioner and contact him afterwards. Larry Jerue, Sheriff presented the Sheriff s Office 2017 Annual Report. Sheriff Jerue highlighted the various roles, responsibilities and activities of the staff, traffic enforcement, jail, victim support team, mounted division, emergency support team, emergency services, central records, animal control, uniform division, court security, detective division, marine patrol and the jail division. Commissioner Washburn to accept the Sheriff s Office 2017 Annual Report and place on file. Motion APPOINTMENT OF MAGISTRATES FOR BENEFIT OF CLINTON AND GRATIOT COUNTIES Ryan Wood, County Administrator introduced discussion regarding the sharing of Magistrates by appointment between Clinton and Gratiot Counties for the benefit of each of the counties. This is being done under the authority of State Court Administrative Order and the Joint Local Administrative Orders of both Clinton and Gratiot Counties. BOARD ACTION: Commissioner Washburn moved, supported by Commissioner Pohl to approve the appointments of Magistrate Dan Skorich, 65A District Court and Dennis P. Aven, 65B District Court pursuant to Joint Local Administrative Order J. Motion ZONING OR (PC MA) CHANGE OF ZONE/MAP AMENDMENT DAN VANACKER DJV PROPERTIES (OLD KMART PROPERTY) BINGHAM TOWNSHIP Commissioner Stacey presented the following zoning matters: OR (PC MA) Petition for Change of Zone/Map Amendment submitted by Dan VanAcker, DJV Properties to rezone properties located at 2119 N. BR US-27 (a.k.a. the Old Kmart property), Section 22, Bingham Township, from C-2 General Commercial Zoning District to I-1 Light Industrial Zoning District. Commissioner Washburn to concur with the recommendation of the Planning Commission to approve the Change of Zone/Map Amendment submitted by Dan VanAcker, DJV Properties. 2

3 Chairperson Showers called for comments and/or questions. There were none. Voting on the motion by roll call vote, those voting aye were Stacey, Pohl, Washburn, Mitchell, Washington and Showers. Six ayes, zero nays, one absent. Motion PC SLU/SP SPECIAL LAND USE ANDY AND SUNDAY S WEDDING BARN BINGHAM TOWNSHIP PC SLU/SP Application for a Special Land Use Permit/Final Site Plan Review submitted by Andy Todosciuk and Sunday Priestly, Andy & Sunday s Wedding Barn for a wedding barn (farm market enhanced use) in A-2 General Agricultural Zoning, for the purpose of weddings, graduation parties, class reunions, family gatherings, etc., on property located at 3647 S. Williams Road, Section 26, Bingham Township. Commissioner Washburn to concur with the recommendation of the Planning Commission to approve the Special Land Use submitted by Andy Todosciuk and Sunday Priestly, Andy & Sunday s Wedding Barn. Chairperson Showers called for comments and/or questions. Andy Todosciuk provided additional information to the members regarding the property, noting that this is a new venture for them. He thanked the Board for their support and extended an invitation to the members to visit their new venue. Voting on the motion by roll call vote, those voting aye were Washburn, Washington, Stacey, Pohl, Mitchell and Showers. Six ayes, zero nays, one absent. Motion PC SLU/SP SPECIAL LAND USE THOMAS THELEN THELEN AUTOMOTIVE LLC DBA THELEN COLLISION & AUTO REPAIR BINGHAM TOWNSHIP PC SLU/SP Application for a Special Land Use Permit/Final Site Plan submitted by Thomas Thelen, Thelen Automotive LLC/DBA Thelen Collision & Auto Care for a motor vehicle repair facility, vehicle sales and storage on property located at 2761 N. US-27 (former Clinton Area Fire & Rescue building), Section 5, Bingham Township. Commissioner Pohl to concur with the recommendation of the Planning Commission to approve the Special Land Use submitted by Thomas Thelen, Thelen Automotive LLC/DBA Thelen Collision & Auto Care. Chairperson Showers called for comments and/or questions. There were none. Voting on the motion by roll call vote, those voting aye were Washburn, Washington, Stacey, Pohl, Mitchell and Showers. Six ayes, zero nays, one absent. Motion APPROVAL OF COMMISSIONERS EXPENSE ACCOUNTS COMMITTEE REPORTS WAYS AND MEANS COMMITTEE MEETING Commissioners expense accounts were presented for review and approval. Commissioner Mitchell to approve the expense accounts, subject to review by the Chair and Clerk. Motion The following are reports of Committee meetings: Commissioner Stacey, Chairperson of the Ways and Means Committee reported on a meeting held March 22,

4 ATTENDANCE AT COMMITTEE MEETING Members Present Adam Stacey, W&M Committee Chairperson Dwight Washington Bruce DeLong Kam Washburn Ken Mitchell David Pohl Robert Showers, Ex-Officio Member Staff Present Ryan Wood Craig Longnecker Penny Goerge Doug Riley Kate Neese Sheriff Jerue Larry St. George Diane Zuker Tom Olson Craig Thelen APPROVAL OF AGENDA 1. Ways and Means Committee Chairperson Stacey called the meeting to order at 2:05 p.m. COMMITTEE ACTION: Commissioner DeLong moved, supported by Commissioner Mitchell, to approve the agenda as amended. Motion Additions to Agenda: Mid-State Health Network (MSHN) Letter of Agreement for Grant PA 2 Funding 2A Resolution Authorizing Amendment to MDOC State Contract 4A PUBLIC COMMENTS 2. Ways and Means Committee Chairperson Stacey requested limited public comments. There were none. MID-STATE HEALTH NETWORK LETTER OF AGREEMENT FOR GRANT PA2 FUNDING TOWARD TRAUMA AWARENESS TRAINING 2A. Ways and Means Committee Chairperson Stacey introduced discussion regarding PA2 funding to be used toward the Trauma Awareness training program/event at Clinton County. MSHN has authorized funding to be used toward the trauma awareness training program/event at Clinton County in the amount of Six Thousand Seven Hundred Fifty and No/Dollars ($6,750.00); Said funding amount shall be provided from MSHN through PA2 funding on a cost reimbursement basis. COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Washburn, to recommend authorizing the Letter of Agreement of between Mid-State Health Network (MSHN) and 29 th Circuit Court of Michigan to allow for the purchase of necessary materials for the Providers Trauma Awareness training program/event to be provided from MSHN through PA2 funding on a cost reimbursement basis. Motion Commissioner Washburn to concur with the committee recommendation. Motion COUNTY CLERK/REGISTER OF DEEDS UPDATE 3. Ways and Means Committee Chairperson Stacey introduced Diane Zuker, County Clerk/Register of Deeds (ROD), to provide an update on behalf of the Clerk and Register of Deeds offices. Clerk/ROD Zuker provided a presentation and answered questions regarding operations in the County Clerk and Register of Deeds offices; Discussion took place regarding changes in staffing levels and operational efficiencies that have taken place in her offices since their consolidation in 2012; Register of Deeds Office - Discussion took place regarding e- routing, electronic recordings, document recordings, sale of documents, ongoing projects, online access, passports and credit cards; 4

5 County Clerk s Office Discussion took place regarding court software, collections, vital records and elections. No action taken. SHERIFF EQUIPMENT REQUEST FOR CORRECTIONS AND GENERAL UPDATE 4. Ways and Means Committee Chairperson Stacey introduced Sheriff Jerue to provide an update on behalf of the Sheriff s Office. Sheriff Jerue has advised Administration that we currently have eleven correction officers trained in transporting inmates; as part of that training they are given firearms training and are required to qualify at each departmental shoot; While eleven trained transport officers may seem high, that is just a little over two per shift; on some days, depending on the number of transports and the crime, they have some delay given shortage of transport officers; Currently they have two firearms for the transport officers to share if they are given a transport assignment; the holsters are clipped onto the belt and have a single strap to secure the weapon in place; Sheriff Jerue is requesting that we equip each transport officer with their own service weapon as recommended by our firearms instructor and supply each transport officer with a gun belt, ammo pouch, hand cuff carrier and a triple retention holster to best secure the firearm. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Mitchell, to recommend approving a budget adjustment in the amount of $9,000 for the purchase of service weapons and associated equipment for eleven trained transport officers. Motion Discussion followed regarding school safety being a huge priority in Clinton County; Sheriff Jerue emphasized the importance of having our presence at the local school districts as much as possible and to continue to work on school safety plans and programs. Commissioner Mitchell to concur with the committee recommendation. Motion RESOLUTION AUTHORIZING AMENDMENT TO MICHIGAN DEPARTMENT OF CORRECTION BED RENTAL AT THE JAIL 4A. Ways and Means Chairperson Stacey introduced discussion regarding an amendment to the Michigan Department of Corrections contract. The Board of Commissioners is being asked to authorize an amendment to the MDOC contract to rent up to 60 beds per day. COMMITTEE RECOMMENDATION: Commissioner Mitchell moved, supported by Commissioner Pohl, to recommend approving a Resolution authorizing an amendment to the Michigan Department of Corrections (MDOC) to rent up to 60 beds a day. Motion Commissioner Mitchell to concur with the committee recommendation. Motion (INSERT RESOLUTION) 5

6 HOBBS AND BLACK PROPOSALS 5. Hobbs and Black Proposals: JAIL RENOVATION A. Jail Renovation: Ways and Means Chairperson Stacey introduced discussion regarding the proposed jail renovation. The members were provided with a proposal from the architecture firm of Hobbs & Black for an assessment of the jail booking area which is included in the 2018 major capital improvement plan; The proposal also includes an assessment of adding a backup 911 center to the jail facility and will also consider other storage needs at the maintenance facility; It is believed that this comprehensive assessment will save money during the planning stage and could, in the end, save funds if these projects could be bundled for construction bidding; This assessment is intended to provide a reasonable estimate of construction costs that will then be prioritized in the major capital improvement plan and scheduled for completion based on available funding in the public improvement fund. COMMITTEE ACTION: Commissioner Mitchell moved, supported by Commissioner Washburn, to authorize the proposal from Hobbs & Black consistent with the 2018 capital improvement plan related to the renovation expansion of the jail booking area, backup 911 center and maintenance facility addition. Motion COURTHOUSE ROOF REPLACEMENT B. Courthouse Roof: Ways and Means Committee Chairperson Stacey introduced discussion regarding the condition of the Courthouse roof. It was reported last month that the flat roof on the Courthouse is leaking and it appears that temporary patching has alleviated the problem for the short term; The flat roof area includes a 30 x 30 area on the south end of the building that holds mechanical equipment and the 30 x 84 area where the clock tower is mounted; This roofing is original to the courthouse and was installed in 1999; It is suggested that this roof be scheduled for replacement later this year; although the total flat roof area is relatively small, the replacement will be challenging given the height, flashing requirements and equipment obstacles; Hobbs & Black has submitted a proposal to provide professional services related to the replacement project; it is thought this project could cost in the range of $75,000 - $100,000; this range is largely driven by the labor intensive nature of the work and the need of a crane for moving materials. COMMIITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Washington, to recommend accepting the proposal for professional services from Hobbs & Black for the replacement of the flat roof areas on the Courthouse along with the necessary budget adjustments for the project. Motion Commissioner Pohl to concur with the committee recommendation. Voting on the motion by roll call vote, those voting aye were Washburn, Washington, Stacey, Pohl, Mitchell and Showers. Six ayes, zero nays, one absent. Motion BRIEF RECESS Ways and Means Committee Chairperson Stacey called for a short recess at 3:01 p.m. for the purpose of addressing an agenda item on the HR Committee Meeting agenda that concerns the Sheriff s Department. The meeting was reconvened at 3:12 p.m. 6

7 EMERGENCY SERVICES 2017 HOMELAND SECURITY GRANT FIDUCIARY AGREEMENT WITH INGHAM COUNTY 6. Emergency Services 2017 Homeland Security Grant: A. Fiduciary Agreement with Ingham County: Ways and Means Committee Chairperson Stacey introduced Larry St. George, Emergency Services Director, to discuss the Homeland Security Grant. This proposed agreement allows Clinton County to be a subrecipient of the 2017 Homeland Security Grant Program; this federal grant is passed through the State and then to the Region 1 Homeland Security Planning Board; Ingham County is currently the fiduciary agent for this grant; The agreement outlines some of the conditions that the County must adhere to in order to be reimbursed; we have participated in this program since COMMITTEE RECOMMENDATION: Commissioner Mitchell moved, supported by Commissioner Washburn, to recommend approving the FY 2017 HSGP Region 1 Board Sub-Recipient Agreement authorizing Ingham County to serve as the fiduciary for the region. Motion Commissioner Pohl to concur with the committee recommendation. Motion HOMELAND SECURITY GRANT FY 2017 PRE-FUNDING REQUEST B. Homeland Security Grant FY 2017 Pre-Funding Request: Ways and Means Committee Chairperson Stacey introduced discussion regarding a pre-funding request from Emergency Services. Mr. St. George is asking for pre-funding of Clinton County s local share of the FY 2017 Region 1 Homeland Security Grant in the amount of $34,874.42; Mr. St. George outlined the proposed expenditures of the 2017 grant funds; these expenditures are the result of requests from emergency operations center staff representatives, resource needs identified in disaster exercises, planning efforts and known deficiencies in eligible grant target areas; It was further noted that grant funds must be used on projects that align with current state homeland security investment strategies and guidance; also a portion of these funds must be used for law enforcement terrorism prevention activities. COMMITTEE RECOMMENDATION: Commissioner Mitchell moved, supported by Commissioner Pohl, to recommend approving the prefunding of Clinton County s local share of the FY 2017 Homeland Security Grant (HSGP) funds in the amount of $34, Motion Commissioner Washburn to concur with the committee recommendation. Motion 7

8 EMERGENCY OPERATIONS CENTER (EOC) REGIONAL PLANNER POSITION C. EOC Regional Planner Position: Ways and Means Committee Chairperson Stacey introduced discussion regarding the Regional Planner Position for Emergency Services. This proposed agreement is between Clinton County and the Homeland Security Grant Program fiduciary, Ingham County to maintain funding for our Regional Planner position. COMMITTEE RECOMMENDATION: Commissioner Mitchell moved, supported by Commissioner Pohl, to recommend approving the agreement between Ingham County and Clinton County to fund the Region 1 Regional Planner position in the amount of $65,000 for the period of September 1, 2017 to May 31, Motion Commissioner Pohl to concur with the committee recommendation. Motion CAPITAL IMPROVEMENT PROJECTS CONTRACT FOR IMAGING AND MICROFILMING RECORD 7. Ways and Means Committee Chairperson Stacey introduced Craig Thelen, MIS Director, to discuss capital improvements. A. Contract Imaging: In the past, county personnel microfilmed documents on site, however as the equipment aged it was decided that it would be less expensive to send the documents out to be microfilmed and digitally imaged; this method saves personnel time and storage space. COMMITTEE ACTION: Commissioner DeLong moved, supported by Commissioner Pohl, to approve up to $25,000 for the process of microfilming and imaging departmental records, as outlined and approved in the capital improvements section of the 2018 budget. Motion IBM AS/400 REPLACEMENT B. IBM AS/400: The IBM AS/400 server is at its end of life; the hardware and software will no longer be supported at the end of this year; The server runs applications for Circuit, Probate and District Courts; the server also contains data for every court case held in all three courts including all of the official court verdicts. COMMITTEE ACTION: Commissioner DeLong moved, supported by Commissioner Mitchell, to approve up to $40,000 to replace the IBM AS/400, as outlined and approved in the capital improvements section of the 2018 budget. Motion NETWORK SECURITY AUDIT C. Network Security Audit: It has been five years since our last network security audit; Due to changes in technology and increase in cyber-attacks, another audit needs to be completed; The audit will test our external and internal network security and provide feedback on the results; The requested funds will also assist with implementing their recommendations. COMMITTEE ACTION: Commissioner Mitchell moved, supported by Commissioner Pohl, to approve up to $25,000 to schedule a network security audit, as outlined and approved in the capital improvements section of the 2018 budget. Motion 8

9 VOTING EQUIPMENT PURCHASE D. Voting Equipment: In June of 2017 a resolution was adopted authorizing the Clerk to apply for a state grant for partial funding towards the purchase of a new county voting system to be implemented in 2018; The grant included equipment for the County Clerk and all local units; the total grant award was $385,000 with the County receiving $229,000; The total cost to the County was $289,000 leaving a balance due of $60,000 plus some minor miscellaneous expenses; the 2018 capital improvement plan designated $100,000 for this project. WASTE MANAGEMENT 8. Waste Management: COMMITTEE ACTION: Commissioner Pohl moved, supported by Commissioner Washburn, to authorize the payment of the voting system equipment from the funds designated in the capital improvement plan MIS fund. Motion RECYCLING SERVICES AGREEMENT WITH GRANGER A. Waste Management & Recycling Services Agreement with Granger: Ways and Means Committee Chairperson Stacey introduced Kate Neese, Waste Management Coordinator, to discuss the Waste Management and Recycling Services Agreement with Granger. This agreement has been reviewed and approved by our legal counsel. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Washington, to recommend authorizing approval and signature of the Waste Management and Recycling Services Agreement with Granger for a two year term beginning April 1, 2018 and expiring March 31, Motion Commissioner Mitchell to concur with the committee recommendation. Motion PROPERTY USE AGREEMENT WITH GRANGER B. Property Use Agreement with Granger: Ways and Means Committee Chairperson Stacey introduced Kate Neese, Waste Management Coordinator, to discuss the property use agreement with Granger. This agreement is for yard and waste collection at our clean community events. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Washington, to recommend authorizing approval and signature of the Property Use Agreement between the Clinton County Department of Waste Management and Granger. Motion Commissioner Pohl to concur with the committee recommendation. Motion RESOLUTION AUTHORIZING SUBMISSION OF THE 2018 LAND AND WATER CONSERVATION FUND DEVELOPMENT GRANT APPLICATION 9. Parks and Green Space Clinton Lakes Master Plan Update and Resolution: Ways and Means Committee Chairperson Stacey introduced Tom Olson, Parks and Green Space Coordinator, to discuss the Clinton Lakes Passive Development Grant/Strategic Master Plan. Mr. Olson explained that the Clinton County Parks and Green Space Commission is in the preliminary process of requesting funding through the Land and Water Conservation Fund (LWCF) grant program in order to begin the passive recreation 9

10 development at Clinton Lakes County Park; The Parks and Green Space Commission will complete the application seeking funding for this project; Design and cost analysis was completed by Spicer Group as summarized in the Clinton Lakes County Park Strategic Master Plan; The 2018 Clinton Lakes Passive Development Project will begin a two-phase development cycle to add passive outdoor recreation opportunities and amenities to Clinton Lakes County Park; Clinton Lakes County Park is a 271-acre park that is ripe with natural features including two spring-fed lakes, a 1200' beachfront, over four miles of hiking trails, and an 87-acre native grassland project; the proposal seeks to bring improved accessibility, parking, restroom facilities, and outdoor opportunities while keeping with the theme of passive recreation and natural beauty for residents and visitors of Clinton County to enjoy; The LWCF Grant Proposal requires a total of $284, to complete, of which the County would be required to finance a $142, match meeting the required 50% obligation for the total cost of the project; The matching funds required for the grant would come from the "Passive Recreation Development" funds ($150,000.00) for fiscal years of which $105, would be used for this project; The additional $36, would come from the 2019 operations (time/material) funding for the Parks and Green Space Commission under the Force Account Labor/Material' designation within the LWCF grant program. It was noted that the draft resolution that was presented in the packet shall be amended to state Land and Water Conservation Fund instead of Michigan Natural Resources Trust Fund. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Washington, to recommend approving a resolution authorizing submission of the 2018 Land and Water Conservation Fund Development Grant application to be completed by the Parks and Green Space Commission for the Clinton Lakes Passive Development Project. Motion Commissioner Mitchell to concur with the committee recommendation. Motion (INSERT RESOLUTION) INDIGENT DEFENSE PROGRAM UPDATE 10. Ways and Means Committee Chairperson Stacey introduced Commissioner Mitchell to provide an update regarding the Indigent Defense Program. Commissioner Mitchell provided an update to the members regarding funding for the Indigent Defense Program; Deputy Longnecker prepared a chart reflecting the County s potential increase at approximately $421,000; The Michigan Association of Counties has met with State Budget Director John Walsh to address many of our concerns. No action taken. 10

11 RESOLUTION AUTHORIZING FIRMS TO REPRESENT THE INTERESTS OF CLINTON COUNTY IN OPIOID LITIGATION 11. Ways and Means Committee Chairperson Stacey introduced discussion regarding the opioid crisis in Michigan. The firm of Weitz and Luxenberg, P.C. made a brief presentation to the Board last December about partnering with Clinton County to file a lawsuit against the pharmaceutical industry in an attempt to recoup costs associated with the opioid epidemic; As this time the firm has been retained by the City of Lansing and Ingham County along with thirty-seven other counties in the State of Michigan; The members discussed having the County s current legal counsel (Foster Swift) draft a satisfactory retainer agreement. COMMITTEE RECOMMENDATION: Commissioner Washburn moved, supported by Commissioner Mitchell, to recommend authorizing the resolution to approve the firms of Weitz & Luxenberg PC, the Sam Bernstein Law Firm PLLC, and Church Wyble PC, as special counsel to represent the interests of Clinton County in litigation concerning the opioid epidemic, subject to an acceptable retainer agreement approved by the County s current legal counsel (Foster Swift). Motion Commissioner Mitchell to concur with the committee recommendation. Motion (INSERT RESOLUTION) VETERAN AFFAIRS CONTRACT 12. Ways and Means Committee Chairperson Stacey introduced discussion regarding the Ingham County Veterans Affairs Contract for The annual amount is established via a formula that calculates percentages of services provided; the previous contract amount was $25, compared to this year s amount of $26,229.00; Discussion followed regarding the services that Mr. Barry Walter (VFW) and Joe DiGiovanni (American Legion) have been providing on a weekly basis at the Clinton County Courthouse to assist veterans and their family members with access to veteran s benefit information and claim assistance; they, along with Lt. Natrenah Blackstock, Director of Veteran Affairs, will be invited to provide an update to the Board in June. COMMITTEE RECOMMENDATION Commissioner Pohl moved, supported by Commissioner Mitchell, to recommend authorizing the appropriate signatures on the 2018 Veterans Affairs Contract with Ingham County. Motion Commissioner Pohl to concur with the committee recommendation. Motion 2019 BUDGET CALENDAR 13. Ways and Means Committee Chairperson Stacey introduced discussion regarding the 2019 Budget Calendar. COMMITTEE RECOMMENDATION Commissioner Mitchell moved, supported by Commissioner DeLong, to recommend the adoption of the 2019 Budget Calendar. Motion Commissioner Pohl to concur with the committee recommendation. Motion 11

12 PLANNING UPDATE APRIL COMMITTEE MEETING CALENDAR 14. Ways and Means Committee Chairperson Stacey introduced Doug Riley, Community Development Director, to provide a planning update. OR (PC MA) Petition for Change of Zone/Map Amendment; Planning Commission has tabled this case until a special meeting takes place on March 22, 2018 providing time for the applicant and Planning Commissioners to review a proposed conditional rezoning agreement; PC SLU/SP Special Land Use Permit/Final Site Plan Application; Planning Commission recommends approval; PC SLU/SP Special Land Use Permit/Final Site Plan Application; Planning Commission recommends approval. No action taken. 15. Ways and Means Committee Chairperson Stacey introduced discussion regarding the April 2018 Open Meetings and Events Calendar. The April 12 th Planning Commission Meeting is canceled. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Washington, to recommend the approval of the April 2018 Open Meetings and Events Calendar as amended. Motion Commissioner Pohl to concur with the committee recommendation with the amendment to the Trust Fund meeting being held on March 22 nd, rather than April 30 th. Motion ACCOUNTS PAYABLE INVOICES PAID TOTALS 16. Ways and Means Committee Chairperson Stacey introduced discussion regarding the Accounts Payable Invoices Paid. COMMITTEE ACTION: Commissioner Washburn moved, supported by Commissioner DeLong, to approve the invoices paid from February 3 through March 2, 2018 in the amount of $606, Motion COMMISSIONERS COMMENTS ADMINISTRATOR S COMMENTS ADJOURNMENT OF COMMITTEE MEETING HUMAN RESOURCES COMMITTEE MEETING 17. Ways and Means Committee Chairperson Stacey requested Commissioners comments. There were none. 18. Ways and Means Committee Chairperson Stacey requested comments from Ryan Wood, County Administrator. Administrator Wood provided an Administrator s Report to the Members. No action taken. 19. Ways and Means Committee Chairperson Stacey adjourned the meeting at 4:21 p.m. Commissioner DeLong, Chairperson of the Human Resources Committee reported on a meeting held March 22, ATTENDANCE AT COMMITTEE MEETING Members Present Bruce DeLong, HR Committee Chairperson Adam Stacey Kam Washburn - excused at 4:35 p.m. Dwight Washington Ken Mitchell David Pohl Robert Showers, Ex-Officio Member Staff Present Ryan Wood Craig Longnecker Penny Goerge Sheriff Kangas Barb Moss 12

13 APPROVAL OF AGENDA 1. Human Resources Committee Chairperson DeLong called the meeting to order at 3:02 p.m. COMMITTEE ACTION: Commissioner Mitchell moved, supported by Commissioner Stacey, to approve the agenda as amended. Motion The agenda was amended to move up the HR Resolution (agenda item #4) to be first on the agenda. RESOLUTION AUTHORIZING COUNTY ADMINISTRATOR/ CONTROLLER TO RECOMMEND COMPENSATION ADJUSTMENTS AS NECESSARY TO ENCOURAGE CURRENT AND HIGHLY QUALIFIED EMPLOYEES TO ACCEPT PROMOTIONS 2. Human Resources Committee Chairperson DeLong introduced discussion regarding a resolution to authorize the County Administrator/Controller to adjust compensation as necessary to encourage current and highly qualified employees to accept internal promotions. The members briefly discussed the value of promoting employees internally; The members reviewed a second draft of the proposed resolution granting the County Administrator authority to recommend compensation adjustments based on the current annual cost of compensations packages, as reasonably necessary to promote current highly qualified employees; The proposed second draft resolution was amended to state that adjustments of a compensation package shall be subject to confirmation by the Human Resources Committee Chairperson and Ways and Means Committee Chairperson. COMMITTEE RECOMMENDATION: Commissioner Washburn moved, supported by Commissioner Pohl, to recommend approving a resolution authorizing the County Administrator/Controller to recommend compensation adjustments as necessary to encourage current and highly qualified employees to accept promotions, subject to confirmation by the HR Committee Chairperson and W&M Committee Chairperson. Motion Commissioner Washburn to concur with the committee recommendation. Motion (INSERT RESOLUTION) BRIEF RECESS Human Resources Committee Chairperson DeLong called for a short recess at 3:12 p.m. for the purpose of concluding the Ways and Means Committee Meeting. The HR meeting was reconvened at 4:21 p.m. PUBLIC COMMENTS 3. Human Resources Committee Chairperson DeLong requested limited public comments. Ms. Barb Moss spoke favorably regarding the weekly veteran s services that are being provided by our VFW Service Officer, Barry Walter at the Clinton County Courthouse. COLLECTIVE BARGAINING 4. Human Resources Committee Chairperson DeLong requested a motion to proceed to closed session for the purpose of discussing collective bargaining with the Capital City Labor Program, Inc. (CCLP) Road Patrol Unit, CCLP Corrections Unit, and Public Employees Representative Association (Prosecutors). Administrator Wood reported that there is nothing new to report with regard to collective bargaining, therefore it is not necessary to go into closed session. No action taken. 13

14 APPOINTMENT TO PLANNING COMMISSION 5. Human Resources Committee Chairperson DeLong introduced discussion regarding appointments to various Committees and Commissions. COMMITTEE RECOMMENDATION: Commissioner Stacey moved, supported by Commissioner Pohl, to recommend reappointing Roni Christmas to the Planning Commission for a three (3) year term expiring May 1, Motion Commissioner Pohl to concur with the committee recommendation to reappoint Roni Christmas to the Planning Commission. Chairperson Showers called for further nominations. None were offered. Motion COMMISSIONERS COMMENTS ADJOURNMENT OF COMMITTEE MEETING 6. Human Resources Committee Chairperson DeLong requested Commissioners comments. Commissioner Showers provided an update on behalf of the Capitol Council of Governments; Commissioner Washburn provided an update on behalf of the Clinton County Road Commission; Commissioner Pohl: Shared information regarding a group that is interested in acquiring the Capital Crossings Mobile Home Park; additional discussions are expected; Provided an update on behalf of the Parks and Green Space Commission; Commissioner Washington provided updates on behalf of the Tri- County Aging Consortium, Mid-Michigan District Health Department and City of Lansing; Commissioner Mitchell provided an update on behalf of the Michigan Association of Counties; Commissioner Stacey briefly discussed activities taking place at the Tri-County Regional Planning Commission. 7. Human Resources Committee Chairperson DeLong adjourned the meeting at 4:55 p.m. END OF COMMITTEE REPORTS CLOSED SESSION TO DISCUSS PUBLIC EMPLOYEES REPRESENTATIVE ASSOCIATION (PERA) CONTRACT ASSISTANT PROSECUTORS RATIFICATION OF ASSISTANT PROSECUTORS CONTRACT Chairperson Showers called for a motion to proceed to closed session. BOARD ACTION: Commissioner Mitchell moved, supported by Commissioner Pohl to proceed to closed session for the purpose of discussing the Public Employees Association (PERA) contract - Assistant Prosecutors. Motion carried unanimously. BOARD ACTION: Commissioner Mitchell moved, supported by Commissioner Washburn to return to open session. Motion carried unanimously. BOARD ACTION: Commissioner Pohl moved, supported by Commissioner Washburn to ratify the 3 year contract with Public Employees Association (PERA) - Assistant Prosecutors. Motion carried unanimously. 14

15 TRI-COUNTY REGIONAL PLANNING COMMISSION MEMBERSHIP ANALYSIS BY LEGAL COUNSEL Commissioner Pohl provided an update on the recent discussions related to Clinton County s membership in Tri-County Regional Planning Commission. Commissioner Stacey shared some additional details regarding the meeting held last night. Chairperson Showers stated that we have reached a point where we believe Clinton County should have the 2 additional membership seats restored on the Tri-County Regional Planning Commission that for some unknown reason were given up in It was noted that Eaton County had given up seats at the same time, but have since been restored. Chairperson Showers suggested that we seek legal counsel to review this situation on behalf of Clinton County. Commissioner Pohl to engage legal counsel to provide Clinton County with an analysis and clarification of what rights and responsibilities Clinton County draws as a member of the Tri-County Regional Planning Commission and further advise us on what managerial and financial implications we would encounter if we chose to join an alternative Metropolitan Planning Organization. Motion COMMISSIONERS COMMENTS ADJOURNMENT Chairperson Showers called for Commissioners comments: Commissioner Pohl: Advised the members of the potential residential housing development being considered for the Rodney B. Wilson building, while still maintaining the gymnasium and the auditorium for City recreation purposes. Provided an update on Capital Crossings and the potential sale of the property. With no further business to come before the Board, Chairperson Showers declared the meeting adjourned at 10:26 a.m. Diane Zuker, Clerk of the Board NOTE: These minutes are subject to approval on April 24,