CLINTON COUNTY BOARD OF COMMISSIONERS

Transcription

1 CLINTON COUNTY BOARD OF COMMISSIONERS Chairperson Robert Showers Vice-Chairperson Kam J. Washburn Members David W. Pohl Bruce DeLong Kenneth B. Mitchell Dwight Washington Adam C. Stacey COURTHOUSE 100 E. STATE STREET ST. JOHNS, MICHIGAN Administrator Ryan L. Wood Clerk of the Board Diane Zuker DATE The Clinton County Board of Commissioners met on Tuesday, June 26, 2018 at 9:00 a.m. in the Clinton County Board of Commissioners Room, Courthouse, St. Johns, Michigan with Chairperson Robert Showers presiding. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE ROLL CALL COUNTY PERSONNEL VISITORS AGENDA Chairperson Showers called for a moment of silence. The pledge of allegiance was given to the flag of the United States of America. Roll was called and a quorum reported. Present were Commissioners Kam Washburn, David Pohl, Bruce DeLong, Kenneth B. Mitchell, Robert Showers, Dwight Washington and Adam Stacey. Ryan Wood, Doug Riley and Craig Longnecker. Joe Pulver, Tom Motz, Kevin Holt and Kurt Krahulik. The agenda was presented for review and approval. BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Pohl to approve the agenda as printed. APPROVAL OF MINUTES The following minutes were presented for review and approval: May 29, 2018 Board meeting June 14, 2018 Special Board meeting BOARD ACTION: Commissioner Pohl moved, supported by Commissioner DeLong to correct the May 29 th minutes under Commissioners comments reflect that Clinton County Deputy, Zach Smith and DeWitt Township Officer, Kyle Kolka participated in the Police Officer Unity ride from Philadelphia to Washington D.C. and approve the June 14, 2018 minutes as printed. COMMUNICATIONS The following communications were received: 1. Allegan County Resolution opposing Amendatory Legislation of PA 93 of 2013 regarding Michigan Indigent Defense standards 2. Bay County Resolution opposing Amendatory Legislation of PA 93 of 2013 regarding Michigan Indigent Defense standards 3. Kalkaska County Resolution opposing Amendatory Legislation of PA 93 of 2013 regarding Michigan Indigent Defense standards 4. Mackinac County Resolution opposing Amendatory Legislation of PA 93 of 2013 regarding Michigan Indigent Defense standards 5. Berrien County Resolution opposing HB6049 and SB1025 regarding restructuring of tax assessing 6. Department of Treasury Report of County Valuations for

2 Commissioner Washburn to acknowledge receipt of the communications. ADMINISTRATOR S REPORT PUBLIC COMMENTS CLINTON COUNTY ROAD COMMISSION 2017 ANNUAL REPORT Ryan Wood, County Administrator had nothing new to report. Chairperson Showers called for public comments. There were no public comments. Joe Pulver, Managing Director presented the 2017 Road Commission s Annual Report. Mr. Pulver highlighted several items contained in the report. He advised the members that the increase in their revenue has allowed them to move forward with several projects that they have not been able to accomplish over the last several years. The 2019 Road Commission budget will be approximately $5 million more than it was in In 2019, 76% of the new revenue will be put towards roads; 17% to equipment; 4% to buildings and grounds and 3% for bridges. Commissioner Washburn commended the Road Commission for their work in containing the Other Post Employee Benefit (OPEB), Health Care and Pension costs. Discussion followed regarding some of the traffic flow at certain intersections within the county and methods to make some of the older designed intersections safer for those traveling the roads, especially those who are not familiar with the area. ZONING OR (PC MA) CHANGE OF ZONE/MAP AMENDMENT JARED ROSS RR RURAL RESIDENTIAL TO A-2 GENERAL AGRICULTURE EAGLE TOWNSHIP APPROVED Commissioner Adam Stacey and Doug Riley, Community Development Director presented the following zoning matters: OR (PC MA) Petition for Change of Zone/Map Amendment submitted by Jared Ross to rezone approximately acres at S. Jones Road, (Parcel ID# ) Section 29, Eagle Township, from RR, Rural Residential Zoning District to A-2, General Agriculture Zoning District. Commissioner Pohl to concur with the Committee recommendation to approve the Change of Zone/Map Amendment submitted by Jared Ross. Chairperson Showers called for comments and/or questions. There were none. Voting on the motion by roll call vote, those voting aye were Mitchell, DeLong, Washington, Washburn, Pohl, Stacey and Showers. Seven ayes, zero nays. OR (PC MA) CHANGE OF ZONE/MAP AMENDMENT THOMAS AND CYNTHIA COULTER C-2 GENERAL COMMERCIAL TO I-1 LIGHT INDUSTRIAL BINGHAM TOWNSHIP APPROVED OR (PC MA) Petition for Change of Zone/Map Amendment submitted by Thomas and Cynthia Coulter to rezone approximately 3.5- acres of a acre vacant property located on S. US-27, (Parcel ID# ) Section 28, Bingham Township, from C-2, General Commercial Zoning District to I-1, Light Industrial Zoning District. Commissioner DeLong to concur with the Committee recommendation to approve the Change of Zone/Map Amendment submitted by Thomas and Cynthia Coulter. Chairperson Showers called for comments and/or questions. There were none. 2

3 Voting on the motion by roll call vote, those voting aye were Pohl, Washburn, DeLong, Mitchell, Washington, Stacey and Showers. Seven ayes, zero nays. PC SLU/SP SPECIAL LAND USE TOM MOTZ MOTZ DEVELOPMENT INC. STORAGE/COMMERCIAL USE CONDOMINIUMS BINGHAM TOWNSHIP APPROVED PC SLU/SP Application for a Special Land Use Permit/Final Site Plan submitted by Tom Motz, Motz Development, Inc. to allow for Storage/Commercial Use Condominiums on vacant property located on the South side of Superior Drive, (Parcel ID# ) Section 22, Bingham Township. Development Director Riley provided the members with additional details regarding the project. Commissioner Stacey stated that this project will be phased in over time and Mr. Motz has a very good vision for this site. Tom Motz, Developer was available to answer questions. He noted this project will be an attractive development with indoor storage for classic cars, etc. in addition to condos. Commissioner DeLong to concur with the Committee recommendation to approve the Special Land Use submitted by Tom Motz, Motz Development, Inc. Chairperson Showers called for public comments. There were none. Voting on the motion by roll call vote, those voting aye were Mitchell, Pohl, Washburn, DeLong, Stacey, Washington and Showers. Seven ayes, zero nays. APPROVAL OF COMMISSIONERS EXPENSE ACCOUNTS COMMITTEE REPORTS WAYS AND MEANS COMMITTEE Commissioners expense accounts were presented for review and approval. Commissioner Pohl to approve the expense accounts, subject to review by the Chair and Clerk. The following are reports of Committee meetings: Commissioner Stacey, Chairperson of the Ways and Means Committee reported on a meeting held June 21, ATTENDANCE AT COMMITTEE MEETING Members Present Adam Stacey, W&M Committee Chairperson Bruce DeLong Kam Washburn Ken Mitchell David Pohl Dwight Washington Members Excused Robert Showers, Ex-Officio Member Staff Present Craig Longnecker Penny Goerge Doug Riley Kate Neese Eric Harger Others Present Kate Snyder, Piper and Gold Public Relations Barry Walter, VFW Department of Michigan Joe DiGiovanni, The American Legion Marcus Cheatham, Mid-Michigan District Health Department Sarah Payton, Michigan Equalization Services First Lt. Natrenah G. Blackstock, Ingham/Clinton Dept. of Veteran Affairs 3

4 APPROVAL OF AGENDA 1. Ways and Means Committee Chairperson Stacey called the meeting to order at 2:04 p.m. COMMITTEE ACTION: Commissioner DeLong moved, supported by Commissioner Mitchell, to approve the agenda as amended. Addition to Agenda: Residential Attraction Project 5A PUBLIC COMMENTS 2. Ways and Means Committee Chairperson Stacey requested limited public comments. There were none. VETERAN SERVICES UPDATE MID-MICHIGAN DISTRICT HEALTH DEPARTMENT UPDATE 3. Ways and Means Committee Chairperson Stacey introduced First Lieutenant Natrenah G. Blackstock, Veteran Affairs Director from the Ingham/Clinton County Department of Veteran Affairs Office to provide a brief update on outreach activities and services that are currently being provided to veterans in Clinton County. First Lieutenant Natrenah G. Blackstock notified the members that the Clinton County Department of Veteran Affairs is working hard to ensure that the veterans of Clinton County have access to VA services along with the convenience of having a benefits counselor located at the Courthouse: Ken Love from Ingham/Clinton County Dept. Veteran Affairs is now in Clinton County s Courthouse every 1 st and 3 rd Tuesday of the month; Barry Walter (VFW) is available every 1 st and 3 rd Monday as well as every Friday; Joe DiGiovanni (The American Legion) is available on Wednesdays; The Department of Veteran Affairs Office currently has a case load of 1,015 veterans from Clinton County with 764 actively receiving services; in 2017, $1,191, was awarded to the veterans of Clinton County in compensation and pension claims (this total includes retroactive payments); Discussion took place regarding an empowerment workshop taking place on July 19, 2018 at the Ingham County Human Services Building; workshops are mandatory for those individuals who have used the Michigan Relief Fund or the Trust Fund more than twice in the same calendar year; First Lieutenant Blackstock introduced Barry Walter from the VFW Department of Michigan and Joe DiGiovanni from the American Legion and they both discussed the various types of services they are providing weekly at the Courthouse. 4. Ways and Means Committee Chairperson Stacey introduced Marcus Cheatham, Health Officer from the Mid-Michigan District Health Department to present their annual report for Health Officer Cheatham provided highlights and answered questions regarding the 2017 Board of Health Annual report; Mr. Cheatham briefly discussed the Well and Septic Stakeholder Group that consists of a group of area residents from a broad array of local interests including realtors, banks, agriculture, septic installers and well drillers (as well as the Mid-Michigan District Health Department); this group s primary focus is on water resources in Clinton, Gratiot and Montcalm counties and they meet to discuss what can be done to improve water quality in Mid- Michigan with the intention of making recommendations to local governments; Brief discussion followed regarding the Hepatitis A outbreak in Michigan; Mr. Cheatham notified the Members that the Mid- Michigan District Health Department has worked with several employees at the Clinton County Jail/Sheriff s Office to receive 4

5 their vaccinations. WASTE MANAGEMENT RURAL RECYCLING UPDATE 5. Ways and Means Committee Chairperson Stacey introduced Kate Neese, Waste Management Coordinator, to provide an annual report on the activities related to the rural recycling program. Discussion took place regarding how much material has been collected through the rural recycling program since its inception; The department offers a wide range of outreach services to educate residents and businesses on ways to reduce, reuse, recycle, compost, and properly dispose of problem waste materials; future initiatives are always being developed. supported by Commissioner Mitchell, to recommend accepting the annual report for the Clinton County Rural Recycling Program and place on file. Commissioner Mitchell to concur with the committee recommendation. RESIDENTIAL ATTRACTION PROJECT 5A. Ways and Means Committee Chairperson Stacey introduced Kate Snyder from Piper and Gold Public Relations to present a proposal for the development and implementation of a business-oriented campaign to attract home buyers to Clinton County. Ms. Snyder provided a brief overview and answered questions regarding the proposed campaign; discussion followed regarding the project scope, action steps and outcome goals; The total cost of developing and launching a three-month long campaign is $10,000; it is recommended by Piper and Gold that the County budget an additional $1,000 to $3,000 for campaign materials. COMMITTEE RECOMMENDATION: Commissioner Washburn moved, supported by Commissioner Mitchell, to recommend accepting the proposal from Piper and Gold Public Relations. Commissioner Pohl voted no. Commissioner Washburn to concur with the committee recommendation. Voting on the motion by roll call vote, those voting aye were Washburn, Washington, Stacey, Mitchell, DeLong and Showers. Voting nay was Commissioner Pohl. Six ayes, one nay. DEFINED BENEFIT PENSION MERS ACTUARIAL REVIEW 6. Ways and Means Committee Chairperson Stacey introduced Deputy Administrator Longnecker to discuss the MERS Actuarial Review for DB Pension. Deputy Administrator Longnecker provided an executive summary of the MERS annual actuarial valuation report dated December 31, 2017; the funded ratio was 103% as of this date; The Board has been committed to attaining fully funded status for several years, demonstrated through additional annual contributions; Being fully funded is important not only for the employees who rely on their pensions, but also for stabilizing personnel costs, which represent 59% of the total general fund budget; Achieving fully funded status was costly and maintaining it will not be easy; it was noted that if returns were 6.75% instead of the valuation assumption of 7.75% the accrued liability increases by 5

6 $6.7 million, turning a $1.7 million overfunded scenario into a $5 million unfunded accrued liability; if this were to happen the funded ratio would drop from 103% to 92% and the annual required contribution would increase from $500,000 to $1.4 million. LOCAL GOVERNMENT RETIREMENT SYSTEM ANNUAL REPORT 7. Ways and Means Committee Chairperson Stacey introduced Deputy Administrator Longnecker to discuss the Local Government Retirement System Annual Report that has been submitted to the Michigan Department of Treasury. Public Act 202 of 2017 requires that the Local Government Retirement System Annual Report be electronically transmitted to each unit s governing body; The Board of Commissioners has electronically received this report containing county pension/opeb information; both plans are fully funded. supported by Commissioner DeLong, to recommend acknowledging receipt of the Local Government Retirement System Annual Report. Commissioner Pohl to concur with the committee recommendation. Motion carried. EQUALIZATION ADOPTION OF COUNTY TAXABLE VALUES 8. Ways and Means Chairperson Stacey introduced Eric Harger, Equalization Assessing Officer, and Sarah Payton, Associate of Scott Cunningham from Michigan Equalization Services, to discuss the statement of taxable valuation for The Members reviewed the report from Equalization containing the 2018 Clinton County Taxable Valuations; This report is to be filed with the State Tax Commission on or before the fourth Monday in June. supported by Commissioner Washburn, to recommend accepting the County Taxable Values for 2018 as presented by Assessing Officer Harger. Commissioner Washburn to concur with the committee recommendation. TAX ALLOCATION FACT SHEET FOR AUGUST 7 TH PRIMARY ELECTION COUNTYWIDE PROPOSAL 9. Ways and Means Committee Chairperson Stacey introduced discussion regarding the Clinton County Separate Tax Limitation Proposal that is scheduled to appear on the ballot for the August 7, 2018 Primary Election. Due to millage rate rollbacks caused by the Headlee amendment, voters will be asked to reauthorize the constitutional millage for the County (5.800 mills), general law townships (1.000 mill) and the intermediate school district (.2000 mill); This proposal has been approved five times since 1994; the last reauthorization was passed in 2012 and expired at the end of 2016; Only minor rollbacks have occurred since the last authorization; reauthorization will result in a slight increase in property taxes: In cities, villages and charter townships a home with a taxable value of $75,000 will increase $0.97 per year; In general law townships, a property with a taxable value of 6

7 $75,000 will increase between $0.97 and $2.45 per year; Information on individual township rates and other details may be found at If the proposal fails, the law requires the county tax allocation board to hold a series of meetings annually, at taxpayer s expense, to establish the millage division. supported by Commissioner Washington, to recommend approving the Tax Allocation Fact Sheet for the August 7 th Primary Countywide Proposal and post on the county website so that the voters will have a basic understanding of the proposal. Commissioner DeLong to concur with the committee recommendation. PLANNING UPDATE JULY 2018 COMMITTEE MEETING CALENDAR 10. Ways and Means Committee Chairperson Stacey introduced Doug Riley, Community Development Director, to provide a planning update. OR (PC MA) Petition for Change of Zone/Map Amendment; Planning Commission recommends approval; OR (PC MA) Petition for Change of Zone/Map Amendment; Planning Commission recommends approval; PC SLU/SP Application for a Special Land Use Permit/Final Site Plan; Planning Commission recommends approval. 11. Ways and Means Committee Chairperson Stacey introduced discussion regarding the July 2018 Open Meetings and Events Calendar. COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Washburn, to recommend the approval of the July 2018 Open Meetings and Events Calendar. Commissioner Pohl to concur with the committee recommendation. Motion carried. ACCOUNTS PAYABLE INVOICES PAID TOTALS 12. Ways and Means Committee Chairperson Stacey introduced discussion regarding the Accounts Payable Invoices Paid. COMMITTEE ACTION: Commissioner DeLong moved, supported by Commissioner Washington, to approve the invoices paid from May 5 through June 8, 2018 in the amount of $1,125, COMMISSIONERS COMMENTS ADMINISTRATOR S COMMENTS ADJOURNMENT OF COMMITTEE MEETING 13. Ways and Means Committee Chairperson Stacey requested Commissioners comments. There were none. 14. Ways and Means Committee Chairperson Stacey requested comments from Craig Longnecker, Deputy County Administrator. Deputy Administrator Longnecker provided an Administrator s Report to the Members. 15. Ways and Means Committee Chairperson Stacey adjourned the meeting at 4:28 p.m. 7

8 HUMAN RESOURCES COMMITTEE Commissioner Stacey, Chairperson of the Human Resources Committee reported on a meeting held June 21, 2018 ATTENDANCE AT COMMITTEE MEETING Members Present Bruce DeLong, HR Committee Chairperson Adam Stacey Kam Washburn Ken Mitchell David Pohl Dwight Washington Members Excused Robert Showers, Ex-Officio Member Staff Present Craig Longnecker Penny Goerge APPROVAL OF AGENDA 1. Human Resources Committee Chairperson DeLong called the meeting to order at 4:28 p.m. COMMITTEE ACTION: Commissioner Washburn moved, supported by Commissioner Pohl, to approve the agenda. PUBLIC COMMENTS 1. Human Resources Committee Chairperson DeLong requested limited public comments. There were none. MERS EMPLOYEE AND EMPLOYER DELEGATES 2. Human Resources Committee Chairperson DeLong introduced discussion regarding the appointment of the employee and employer delegates to the 2018 MERS Annual Meeting that is taking place October 4-5 in Grand Rapids, Michigan. supported by Commissioner Stacey, to recommend the approval of Cindy Moser as the employee delegate and Tina Ward as the alternate employee delegate to the 2018 MERS Annual Meeting as selected by secret ballot. BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Pohl to concur with the committee recommendation. Motion carried. supported by Commissioner Stacey, to recommend the appointment of Craig Longnecker as the officer representative and Ryan Wood as the alternate officer representative to the 2018 MERS Annual Meeting. Motion carried. BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Washington to concur with the committee recommendation. COMMISSIONERS COMMENTS: 3. Human Resources Committee Chairperson DeLong requested Commissioners comments. Commissioner Washburn provided an update on behalf of Community Mental Health; Commissioner Pohl briefly discussed the Eagle Mobile Home Park; Commissioner Washington briefly discussed the Coleman Road project; Commissioner Mitchell provided an update on behalf of the Department of Health and Human Services; Commissioner Stacey provided an update on Bath Charter Township; Commissioner DeLong provided an update on behalf of Clinton Area Transit System. 8

9 ADJOURNMENT OF COMMITTEE MEETING 4. Human Resources Committee Chairperson DeLong adjourned the meeting at 4:40 p.m. END OF COMMITTEE REPORTS ADJOURNMENT With no further business to come before the Board, Chairperson Showers declared the meeting adjourned at 9:37 a.m. Diane Zuker, Clerk of the Board NOTE: These minutes are subject to approval on July 31,