(UNOFFICIAL MINUTES)

Transcription

1 Tuesday, July 10, The regular meeting of the Sanilac County Board of Commissioners was called to order by Chairman Daniel Dean at 1:00 p.m., on Tuesday, July 10, 2018 in the Board of Commissioners Chambers at 60 W. Sanilac Avenue, Sandusky, Michigan. The prayer was given by Commissioner Muxlow and the pledge was led by Commissioner Heberling. Roll call was taken. Members present: Gary Heberling, Bob Conely, Paul Muxlow, Bill Sarkella and Daniel Dean. Quorum present. Additions, Corrections and Deletions to the Agenda: Correction: Replacement motion provided for NFA Adoption of Agenda: MOVED BY COMMISSIONER HEBERLING AND SECONDED BY COMMISSIONER CONELY THAT WE ADOPT THE AGENDA AS PRESENTED WITH THE FOLLOWING CORRECTION: REPLACEMENT MOTION FOR NFA Motion carried. Approval of Minutes: MOVED BY COMMISSIONER MUXLOW AND SECONDED BY COMMISSIONER SARKELLA THAT WE APPROVE THE MINUTES OF JUNE 19, 2018 AS PRINTED. Motion carried. Communications and Introductions: 1. Minutes from the Sanilac County Council on Aging meeting held on Wednesday, June 18, Resolution from Saginaw County regarding Michigan Public Act 93 of 2013 Michigan Indigent Defense Commission Amendments to Local Share. 3. Resolution from Berrien County opposing Senate Bill Osceola County Resolution of Opposition to Amendatory Legislation to Michigan Public Act 93 of Thank you letter from Bob Brown, Region VII Area Agency on Aging Executive Director. 6. Letter from Countryside Free Methodist Church regarding the Back to School Project. 7. Montmorency County Resolution in Opposition of HB 6049 and SB Montmorency County Resolution in Opposition to SB Minutes from the Sanilac County Mental Health Authority meeting held on March 27, 2018.

2 Tuesday, July 10, Minutes from the Sanilac County Mental Health Authority meeting held on May 29, Minutes from the Sanilac County Department of Veterans Affairs Committee meeting held on June 26, Notice of Review of Apportionment Bridgehampton Township. 13. Minutes from the Sanilac County Parks Commission meeting held on June 5, Minutes from the Sanilac Drug Task Force meeting held on June 11, Wexford County Resolution Opposing House Bill 6049 and Senate Bill Commissioner Reports: Commissioner Conely reported that Townships are concerned regarding HB 6429 and SB Commissioner Heberling reported on the Drug Task Force meeting and thanked Crystal Bell for providing onsite counseling services to all the schools. Commissioner Sarkella reported on the City of Croswell and Lexington Township working on sewer and water projects. Chairman Dean reported Argyle Township has completed their solar ordinance and will be conducting a Public Hearing. Administrator s Report: Administrator Griffith was absent, due to a family medical emergency. Chairman Dean read the Administrator s Report: Pension Bond Process: Received updated Pension Obligation Bond Study for 12/31/17 from CBIZ. The study illustrates amortized payment projections for unfunded accrued liability. Steven Burk, Chief Financial Advisor, is utilizing report data to revise the Comprehensive Financial Plan that was submitted to the Department of Treasury in February Once the Plan is updated, it will require a motion of approval and will be submitted again to the Department of Treasury Audit Report: There are amendments to the 2017 audit report, which amended the Fund Balance to $2,264,873. Construction & Land Use Vacancy: We are having issues recruiting a Building Inspector position that has been vacant since mid-april. The entire State is experiencing a shortage of licensed inspectors. Because of the limited number of candidates, we are forced to compete with surrounding counties, the State, and the private sector. BSA Updates and 2019 Budget Process: Working with BSA to link rate tables within the HR module, adding employee data and review open enrollment elections. Once the HR Module is linked to tables, we can begin the 2019 budgeting process. Department Heads with access to the General Ledger will be able to complete their budget process within the software. Department Heads

3 Tuesday, July 10, without access will receive a spreadsheet to update their budget figures. A memo with instructions will be submitted within a few weeks. Public Comments: Todd Hillman, Emergency Management Director, provided the Board with an update. Todd reported the following activity since January: Three (3) hazardous spills, table top exercise simulating an ice storm, weather spotter class, countywide siren test, attended meetings with the Homeland Security Board and Stonegarden Funding for lakeshore patrols. Todd provided a copy of the proposed Hazardous Mitigation Plan drafted for Sanilac County, and requested each member to discuss this with their local districts to complete and submit the Municipal Survey so they are included in the plan. Also, provided a flyer for the Sanilac County Public Safety Cookout and Awards Program for Saturday, July 14 th at the Shriner s Park. Wil Morris, Chief Executive Officer, from Community Mental Health also provided the Board with an update. CMH will be opening a satellite office in the City of Croswell, located on N. Howard Street. CMH serves approximately 1,000 clients and 30% of from the southeast corner of the county. Therefore, the new office will allow easier access to services and the clients maintaining their appointments. The site will be evaluated after two (2) years and if successful, then additional sites will be opened in Brown City and Marlette. Also, Wil reported that CMH and the Health Department, as a collaborate effort, are employing a full-time IT Specialist to service the technology needs of both agencies. Appointments to Standing Committee: None. County Commission Appointments to Boards: None. General Resolutions: MOVED BY COMMISSIONER MUXLOW AND SECONDED BY COMMISSIONER DEAN THAT THE SANILAC COUNTY BOARD OF COMMISSIONERS HEREBY ADOPTS THE FOLLOWING RESOLUTION: Sanilac County Board of Commissioners Resolution in Opposition to House Bill 6049 and Senate Bill 1025 WHEREAS, House Bill (HB) 6049 and Senate Bill (SB) 1025 seeks to completely restructure the tax assessing qualifications, process and boundaries of local assessing units in Michigan; and WHEREAS, HB 6049/SB 1025 will impose a huge financial burden on Sanilac County as well as Michigan s other counties and local units because its mandates will

4 Tuesday, July 10, require increased staffing levels and office space while providing a woefully inadequate one percent (1%) administration fee and undefined start-up funding to compensate the counties and other local units for the drastic expenses that will surely accompany the new mandates; and WHEREAS, HB 6049/SB 1025 will put Sanilac County at odds with its local municipalities by requiring us to take the one percent (1%) administration fee from the local units to pay for our increased costs; and WHEREAS, HB 6049/SB 1025 changes the manner in which local Boards of Review (BOR) are conducted. By putting specialized BORs at the County level, HB 6049/SB 1025 has the potential to strip elected township supervisors and local assessing units of control over the tax assessing process; depriving them of the ability to account for unique conditions and values unknown to countywide, regional and/or statewide assessing units but well known in the local units; and WHEREAS, HB 6049/SB 1025 appears to have been designed without any input from existing assessors or their associations and the previous drafts were not made public to the counties and townships directly affected by its sweeping changes until nearly ready for introduction into the Michigan Legislature. In this context, it is difficult to view HB 6049/SB 1025 as anything other than a power grab generating from Lansing; and WHEREAS, there are no guarantees that quality education will be available locally or even regionally to allow for the increased certification levels imposed by HB 6049/SB1025; and WHEREAS, HB 6049/SB 1025 proposes levels of certification for assessors that will not achieve the results that are being sought; and will not address the real issue of substandard assessors, not levels of certification. The solution lies in better policing of assessors by the State Tax Commission, not simply imposing increased educational requirements that may be impossible to achieve and that do nothing to eliminate substandard assessors; and WHEREAS, Sanilac County views HB 6049/SB 1025, in its current form, as an unconstitutional, unfunded mandate which does little or nothing to accomplish its stated goals. NOW, THEREFORE, BE IT RESOLVED, that the Sanilac County Board of Commissioners hereby opposes HB 6049/SB 1025 and asks that it be withdrawn from consideration until the funding issues and other problems identified above can be properly addressed. Yes: Sarkella, Muxlow, Heberling, Conely and Dean. No: None. Resolution declared adopted.

5 Tuesday, July 10, Committee Reports: None. Unfinished Business: None. New Business: FA MOVED BY COMMISSIONER HEBERLING AND SECONDED BY COMMISSIONER CONELY THAT THE SANILAC COUNTY BOARD OF COMMISSIONERS HEREBY APPROVES THE PAYMENT OF CURRENT CLAIMS FOR 2018 IDENTIFIED ON THE ACCOUNTS PAYABLE REPORT DATED JULY 3, 2018, FOR THE GENERAL BANK ACCOUNT IN THE AMOUNT OF $402, Motion carried. FA MOVED BY COMMISSIONER HEBERLING AND SECONDED BY COMMISSIONER MUXLOW THAT THE SANILAC COUNTY BOARD OF COMMISSIONERS HEREBY APPROVES THE FOLLOWING AMENDMENTS, TRANSFERS AND ESTABLISHES THE FOLLOWING ACCOUNTS: 2018 BUDGET AMENDMENTS REVENUE: Increase: Recycling Center-Fund Balance $ (66,547.12) Increase: Transfer In - Revolving Tax Fund $ (153,120.00) EXPENSE: Increase: Recycling Center-Contingency $ 54, Increase: Recycling Center-Shop Equipment $ 11, Increase: Computer Software-Administration $ 153, Decrease: Parks-Contingency $ (699.90) Increase: Parks-Wages-FTE's-Forester Park $ Increase: Parks-FICA/Medicare $ FURTHER, AUTHORIZE THE FOLLOWING 2018 TRANSFERS: To: Transfer In - Drug Task Force $ (15,000.00) From: Transfer Out/Sheriff $ 15, To: Transfer In - Revolving Tax Fund $ (153,120.00) From: Transfer Out-Data Processing $ 153,120.00

6 Tuesday, July 10, FURTHER, ESTABLISH THE FOLLOWING ACCOUNTS: Misc. Expense Misc. Expense Tax Rec-Delqnt Personal Deferred Revenue Taxes Tax Rec-Delqnt Personal Deferred Revenue Taxes Tax Rec-Delqnt Personal Deferred Revenue Taxes Tax Rec-Delqnt Personal Deferred Revenue Taxes Tax Rec-Delqnt Personal Deferred Revenue Taxes Tax Rec-Delqnt Personal Deferred Revenue Taxes Tax Rec-Delqnt Personal Deferred Revenue Taxes Tax Rec-Delqnt Personal Deferred Revenue Taxes Tax Rec-Delqnt Personal Deferred Revenue Taxes Tax Rec-Delqnt Personal Deferred Revenue Taxes Tax Rec-Delqnt Personal Deferred Revenue Taxes Motion carried. FA MOVED BY COMMISSIONER HEBERLING AND SECONDED BY COMMISSIONER CONELY THAT THE SANILAC COUNTY BOARD OF COMMISSIONERS HEREBY AUTHORIZES THE CHANGE IN VENDORS FROM VANBELKUM TO WORD SYSTEMS, INC., FOR THE PURPOSE OF MAINTAINING YEARLY MAINTENANCE AND SUPPORT OF THE SANILAC COUNTY DISPATCH RECORDING SYSTEM AT THE SAME YEARLY COST IN THE AMOUNT NOT TO EXCEED $3,048.35, WITH FUNDING FROM THE 911 MILLAGE FUND. Motion carried.

7 Tuesday, July 10, FA MOVED BY COMMISSIONER HEBERLING AND SECONDED BY COMMISSIONER SARKELLA THAT THE SANILAC COUNTY BOARD OF COMMISSIONERS HEREBY APPROVES THE MEMORANDUM OF AGREEMENT BETWEEN THE CENTER FOR SHARED SOLUTIONS AND SANILAC COUNTY, AND FURTHER, AUTHORIZES THE BOARD CHAIRMAN SIGN THE NECESSARY AGREEMENT, NUNC PRO TUNC TO 6/19. Motion carried. NFA MOVED BY COMMISSIONER HEBERLING AND SECONDED BY COMMISSIONER SARKELLA THAT THE SANILAC COUNTY BOARD OF COMMISSIONERS HEREBY ACCEPTS THE 2017 AUDIT FROM ANDERSON, TACKMAN & COMPANY, AS AMENDED. Motion carried. NFA MOVED BY COMMISSIONER HEBERLING AND SECONDED BY COMMISSIONER CONELY THAT THE SANILAC COUNTY BOARD OF COMMISSIONERS HEREBY AUTHORIZES THE SANILAC COUNTY LAND BANK AUTHORITY TO PURCHASE TWO (2) 2018 TAX FORECLOSED PARCELS: # T10N R14E SECTION 27, TOWNSHIP OF ELK; AND PARCEL # T12N R13E SECTION 19, TOWNSHIP OF MOORE, WITH FUNDING FROM THE LAND BANK AUTHORITY FUND. Discussion followed. Trudy Nicol, County Treasurer, reported these two properties are land-locked and the Land Bank would have the authority to sell the parcels. The Land Bank will be contacting the adjacent property owners if they are interested in purchasing. Motion carried. NFA MOVED BY COMMISSIONER HEBERLING AND SECONDED BY COMMISSIONER MUXLOW THAT THE SANILAC COUNTY BOARD OF COMMISSIONERS HEREBY APPROVES THE CONTRACT FOR CONSULTING SERVICES AND AUTHORIZES THE BOARD CHAIRMAN TO SIGN THE FOLLOWING CONTRACT: CONTRACT FOR CONSULTING SERVICES THIS AGREEMENT made this day of, 2018, by and between Sanilac County, County and James Matson, 142 St. Clair, Port Sanilac, MI 48469, Consultant. TERM OF CONTRACT 1.1 Term. This Agreement will become effective on July 1, 2018, and will continue in effect until December 31, 2018, unless terminated in accordance with the provisions of Article 6 of this Agreement. ARTICLE 2 INDEPENDENT CONTRACTOR STATUS

8 Tuesday, July 10, Independent Contractor. It is the express intention of the parties that Consultant is an independent contractor. Nothing in this agreement shall be interpreted or construed as creating or establishing the relationship of employer and employee between the County and the Consultant. Both parties acknowledge that Consultant is not an employee for state or federal tax purposes. Consultant shall retain the right to perform services for others during the term of this Agreement. ARTICLE 3 SERVICES TO BE PERFORMED BY CONTRACTOR 3.1 Specified Services. Consultant agrees to provide consulting services for the Sanilac and Tuscola County Animal Control Department on a mutually acceptable schedule. The County shall supply the necessary equipment, supplies, and personnel. ARTICLE 4 COMPENSATION 4.1 Compensation. In consideration for the services to be performed by the Consultant, the County agrees to pay $25.00 per hour for up to 200 hours of service. 4.2 Expenses. The County agrees to reimburse the Consultant for all costs and travel expenses incurred in performing services. 4.3 Date for Payment. Full payment for the services and expenses shall be made within thirty days of invoice. ARTICLE 5 OBLIGATIONS OF CONTRACTOR 5.1 State and Federal Taxes. Consultant is responsible for paying all required state and federal taxes. ARTICLE 6 TERMINATION OF AGREEMENT 6.1 Termination. Either party to this Agreement may terminate this Agreement with or without cause, by providing at least 7 days written notice to the other party. ARTICLE 7 GENERAL PROVISIONS 7.1 Notices. Any notices to be given hereunder by either party to the other may be effected either by personal delivery in writing or by mail, registered or certified, postage prepared with return receipt requested. Mailed notices shall be addressed to the parties at the following addresses:

9 Tuesday, July 10, Sanilac County 60 West Sanilac Ave., Room 102 Sandusky, MI James Matson 142 St. Clair Port Sanilac, MI Notices delivered personally will be deemed communicated as of actual receipt; mailed notices will be deemed communicated as of two days after mailing. 7.2 Entire Agreement of the Parties. This agreement supersedes any and all agreements, either oral or written, between the parties hereto with respect to the rendering of services by Consultant for County and contains all the agreements between the parties with respect to the rendering of such services in any manner whatsoever. Each party to this agreement acknowledges that no representations, inducements, promises, or agreements, orally or otherwise, have been made by any party, or anyone acting on behalf of any party, which are to embodied herein, and that no other agreement, statement, or promise not contained in this agreement shall be valid or binding. Any modification of this agreement will be effective only if it is in writing signed by the party to be charged. 7.3 Partial Invalidity. If any provision in this agreement is held by a court of competent jurisdiction to be invalid or unenforceable, the remaining provisions will nevertheless continue in full force without being impaired or invalidated in any way. 7.4 Governing Law. This agreement will be governed by and construed in accordance with the laws of the State of Michigan. Executed at Sandusky, Michigan, on the day of July, Motion carried. Public Comments: Bill Watson addressed the Board regarding issues in his area and requested the Board s assistance. Mr. Watson provided the Board with a folder of supporting documentation for review. Adjournment: MOVED BY COMMISSIONER HEBERLING AND SECONDED BY COMMISSIONER SARKELLA THAT WE ADJOURN AT 1:38 P.M. Motion carried. Denise McGuire, County Clerk Daniel Dean, Chairman