CLINTON COUNTY BOARD OF COMMISSIONERS

Transcription

1 CLINTON COUNTY BOARD OF COMMISSIONERS Chairperson Robert Showers Vice-Chairperson David Pohl Members Bruce DeLong Kenneth B. Mitchell Anne Hill Adam C. Stacey Kam J. Washburn COURTHOUSE 100 E. STATE STREET ST. JOHNS, MICHIGAN Administrator Ryan L. Wood Clerk of the Board Diane Zuker AGENDA CLINTON COUNTY BOARD OF COMMISSIONERS MEETING Board of Commissioners Room, Courthouse 100 E. State St., Suite 2200, St. Johns TUESDAY, JULY 26, :00 A.M. Call to Order Moment of Silence Pledge of Allegiance Roll Call Approval of Agenda Presentation of Minutes June 28, 2016 Communications 1. Bay County Resolution supporting amendments to Natural Resources and Environmental Protection Act 2. Eaton County Resolution regarding Tax Assessments of Dark Stores 9:04 A.M. Presentation of Certificate of Appreciation 9:09 A.M. Administrator s Report 9:11 A.M. Public Comments 9:12 A.M. Approval of Commissioners Expense Accounts 9:13 A.M. COMMITTEE REPORTS: Law & Courts July 21, 2016 Finance July 21, 2016 Personnel July 21, 2016 Adjournment ALL TIMES ARE TENTATIVE. TO REQUEST ACCOMMODATIONS OR MATERIALS IN AN ALTERNATIVE FORMAT, PLEASE CONTACT ADMINISTRATION AT (989) OR TDD USERS WITHIN CLINTON COUNTY MAY DIAL FOR GENERAL COUNTY SERVICES OR USE MICHIGAN RELAY OR THE NATIONAL RELAY NUMBER OF NO LATER THAN 48 HOURS PRIOR TO THE MEETING.

2 LAW & COURTS COMMITTEE THURSDAY, JULY 21, 2016 AT 1:00 P.M. CLINTON COUNTY COURTHOUSE BOARD OF COMMISSIONERS ROOM 100 EAST STATE STREET, ST. JOHNS, MI :00 CALL TO ORDER, ADDITIONS TO THE AGENDA 2 1:02 LIMITED PUBLIC COMMENTS 3 1:05 CHILD CARE FUND OVERVIEW (ADMINISTRATION) 4 1:15 DEPARTMENT OF HEALTH AND HUMAN SERVICES - CHILD CARE FUND UPDATE 5 1:25 JUVENILE: A) CHILD CARE FUND UPDATE B) GREEN HAVEN UPDATE 6 1:35 RESOLUTION IN SUPPORT OF MICHIGAN CHILD PROTECTION REGISTRY 7 1:40 COMMISSIONERS COMMENTS 8 1:45 ANY OTHER BUSINESS FINANCE COMMITTEE THURSDAY, JULY 21, 2016 AT 2:00 P.M. CLINTON COUNTY COURTHOUSE BOARD OF COMMISSIONERS ROOM 100 EAST STATE STREET, ST. JOHNS, MI :00 CALL TO ORDER, ADDITIONS TO THE AGENDA 2 2:02 LIMITED PUBLIC COMMENTS 3 2:05 HEALTH DEPARTMENT UPDATE (MARCUS CHEATHAM) 4 2:20 ROAD COMMISSION UPDATE (JOE PULVER) 5 2:35 TRI-COUNTY OFFICE ON AGING FY MULTI-YEAR PLAN 6 2:40 CAPITAL IMPROVEMENT REQUESTS (CRAIG THELEN): A) ONLINE BUILDING PERMIT SUBMITTAL AND PAYMENT MODULE B) DISTRICT COURT TECHNOLOGY UPGRADE 7 2:45 QUARTERLY BUDGET UPDATE (ADMINISTRATION) 8 2:55 REVIEW CAPITAL IMPROVEMENT PLAN (ADMINISTRATION) 9 3:05 PLANNING UPDATE (NO ATTACHMENT) 10 3:10 CLINTON COUNTY SE 911 COMM TOWER APPROVE PROGRESS PAYMENT #3 11 3:15 AUGUST COMMITTEE MEETING CALENDAR (ADMINISTRATION) 12 3:20 ACCOUNTS PAYABLE INVOICES PAID TOTALS 13 3:25 COMMISSIONERS COMMENTS 14 3:30 ANY OTHER BUSINESS PERSONNEL COMMITTEE THURSDAY, JULY 21, 2016 AT 3:30 P.M. (OR IMMEDIATELY FOLLOWING THE FINANCE COMMITTEE MEETING) CLINTON COUNTY COURTHOUSE BOARD OF COMMISSIONERS ROOM 100 EAST STATE STREET, ST. JOHNS, MI :30 CALL TO ORDER, ADDITIONS TO THE AGENDA 1 2 3:32 LIMITED PUBLIC COMMENTS 3 3:35 COMMITTEE/COMMISSION APPOINTMENTS (ADMINISTRATION) 4 3:40 COMMISSIONERS COMMENTS 5 3:45 ANY OTHER BUSINESS

3 CLINTON COUNTY BOARD OF COMMISSIONERS Chairperson Robert Showers Vice-Chairperson David Pohl Members Bruce DeLong Kenneth B. Mitchell Anne Hill Adam C. Stacey Kam J. Washburn COURTHOUSE 100 E. STATE STREET ST. JOHNS, MICHIGAN Administrator Ryan L. Wood Clerk of the Board Diane Zuker DATE The Clinton County Board of Commissioners met on Tuesday, June 28, 2016 at 9:00 a.m. in the Clinton County Board of Commissioners Room, Courthouse, St. Johns, Michigan with Chairperson Robert Showers presiding. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE ROLL CALL COUNTY PERSONNEL VISITORS AGENDA Chairperson Showers called for a moment of silence. The pledge of allegiance was given to the flag of the United States of America. Roll was called and a quorum reported. Present were Commissioners Kam Washburn, David Pohl, Bruce DeLong, Robert Showers, Anne Hill and Adam Stacey. Commissioner Kenneth B. Mitchell was absent. Kate Morrow, Chris Hewitt, Ryan Wood and Craig Longnecker. Steve Spitzley, Gordon Shipley, Dennis McKee, Gail Watkins, Pete Preston, Ray Vitek, Pete Kurncz and Mark Schlegel. The agenda was reviewed. BOARD ACTION: Commissioner Pohl moved, supported by Commissioner Hill to approve the agenda as printed. Motion carried. MINUTES OF 05/31/2016 The May 31, 2016 minutes were presented for review and approval. BOARD ACTION: Commissioner Hill moved, supported by Commissioner DeLong to approve the minutes as printed. Motion carried. COMMUNICATIONS The following Communications were reviewed: 1. Department of Treasury Certification of Assessed Valuations for Huron County Resolution supporting Legislation regarding Big Box Store Assessments 3. Huron County Resolution opposing Fracking Commissioner DeLong to acknowledge receipt of the communications. Motion carried. ADMINISTRATOR S REPORT Ryan Wood, County Administrator reported that the county received a notice from Turning Point that they will be terminating the agreement with Greenhaven effective August 26,

4 CERTIFICATE OF APPRECIATION Chairperson Showers presented Pete Preston for his years of service to Clinton County as the Community Development Director from 2001 to 2006 and for his professional services since 2009 in assisting the Community Development Department in administration of the Clinton County Zoning Ordinance. Pete expressed his appreciation to the Board and employees of Clinton County. PUBLIC COMMENTS ZONING PC SLU/SP SPECIAL LAND USE/FINAL SITE PLAN AMENDMENT STEVE SPITZLEY BENGAL TOWNSHIP Chairperson Showers called for public comments. Dennis A. McKee, Communications Director with Consumers Energy spoke regarding the installation of new meters in the area. The new meters are protected by a private secure network and will allow residents to access their meter information on-line. Daily energy use will be transmitted directly to Consumers Energy. Customers will be notified approximately 30 days in advance of their meter being changed, in addition another notice will be sent out to the customer two weeks in advance. This project is expected to be completed by the end of Consumers has an opt out program for those who do not want a new meter installed, however there is a fee for them to keep their old meter. 99.5% of the customers are changing over to the new meters. Commissioner Stacey presented the following zoning matters: PC SLU/SP Application to amend an existing special land use permit with accompanying final site plan submitted by Steve Spitzley to amend existing special land use PC SLU/SP, and seeking approval to construct a 20 x 90 trachite mini-storage building with a 10 tall eave sloped to the east with a 1/12 roof slope, all doors to be on the west side of the building on property located at 6550 W. M-21, St. Johns, Parcel ID# , Section 10, Bengal Township. The property contains five (5) self-storage buildings a 35 x 76 self-storage building (PC SLU/SP), a 160 x 30 self-storage building, a 33 x 30 selfstorage building Quonset hut style building (PC SLU/SP) and two (2) 20 x 10 self-storage buildings (PC AR). Commissioner Pohl to concur with the recommendation of the Planning Commission to approve the Special Land Use amendment submitted by Steve Spitzley. Chairperson Showers called for comments and/or questions. There were none. Voting on the motion by roll call vote, those voting aye were Pohl, Washburn, DeLong, Stacey, Hill and Showers. Six ayes, zero nays, one absent. Motion carried. 2

5 PC MA CHANGE OF ZONE/MAP AMENDMENT MARK SCHLEGEL ON BEHALF OF PETE KURNCZ, KURNCZ FARMS, INC. A-2 GENERAL AGRICULTURAL DISTRICT TO MR MINERAL RESOURCE EXTRACTION DISTRICT GREENBUSH TOWNSHIP PC MA Application for a petition for change of zone/map amendment OR has been submitted by Mark Schlegel on behalf of Pete Kurncz, Kurncz Farms, Inc., property owner to rezone a property located at 4029 N. Gilson Road (corner of Colony and Gilson Roads), Parcel ID# , Section 25, Greenbush Township, from A-2 General Agricultural District to MR Mineral Resource Extraction District Chairperson Showers called for comments and/or questions. Commissioner Washburn to concur with the recommendation of the Planning Commission to approve the Change of Zone/Map Amendment from A-2 General Agricultural District to MR Mineral Resource Extraction District submitted by Mark Schlegel on behalf of Pete Kurncz, Kurncz Farms., Inc. Chairperson Showers called for comments and/or questions. There were none. Voting on the motion by roll call vote, those voting aye were Pohl, Washburn, DeLong, Stacey, Hill and Showers. Six ayes, zero nays, one absent. Motion carried. PC MA CHANGE OF ZONE/MAP AMENDMENT OR CURT LALONE, MLT TRANSPORT ON BEHALF OF LUKE FREUND, RJ&J PARTNERSHIP C-2 GENERAL COMMERCIAL DISTRICT TO I-1 LIGHT INDUSTRIAL DISTRICT BINGHAM TOWNSHIP PC MA Petition for change of zone/map amendment OR has been submitted by Curt LaLone, MLT Transport on behalf of Luke Freund, RJ&J Partnership, property owner to rezone a vacant parcel located on N. US-27, Parcel ID# , Section 4, Bingham Township, from C-2 General Commercial District to I-1 Light Industrial District. Commissioner DeLong to concur with the recommendation of the Planning Commission to approve the Change of zone/map Amendment from C-2 General Commercial District to I-1 Light Industrial District submitted by Curt LaLone, MLT Transport on behalf of Luke Freund, RJ&J Partnership. Chairperson Showers called for comments and/or questions. There were none. Voting on the motion by roll call vote, those voting aye were Washburn, Hill, Stacey, Pohl and DeLong. Chairperson Showers abstained from voting as his brother-in-law, Ray Vitek is in involved in this application. Five ayes, zero nays, one absent, one abstention. Motion carried. APPROVAL OF COMMISSIONERS EXPENSE ACCOUNTS Commissioners expense accounts were presented for review and approval. Commissioner Pohl to approve the expense accounts, subject to review by the Chair and Clerk. Motion carried. 3

6 PA 116 FARMLAND APPLICATIONS The following PA 116 Farmland Applications were submitted for review and approval: Russel & Laura Braun, Ovid Township Patrick & Becky Feldpausch, Ovid Township Justin & Jessica Smith, Greenbush Township Justin & Jessica Smith, Greenbush Township Justin & Jessica Smith, Greenbush Township Justin & Jessica Smith, Riley Township Justin & Jessica Smith, Bingham Township Chris L. Chant, Riley Township Chris L. Chant, Riley Township Chris L. Chant, Riley Township Chris L. Chant, Riley Township Chris L. Chant, Riley Township Chris L. Chant, Riley Township Chris L. Chant, Riley Township Chris L. Chant, Riley Township Chris L. Chant, Olive Township Chris L. Chant, Olive Township Chris L. Chant, Bingham Township Chris L. Chant, Bingham Township Chris L. Chant, Bingham Township Chris L. Chant, Bingham Township Chris L. Chant, Bingham Township Commissioner Washburn to approve the PA 116 Farmland Applications and direct the Clerk to forward the applications to the State for their final determination regarding approval. Motion carried. COMMITTEE REPORTS BUILDING COMMITTEE MEETING ATTENDANCE AT COMMITTEE MEETING CALL TO ORDER/APPROVAL OF AGENDA PUBLIC COMMENTS COMMUNICATIONS SYSTEM ENHANCEMENT PROJECT PHASE 2 SOUTHEAST TOWER The following are reports of Committee meetings: Commissioner Pohl, Chairperson of the Building Committee reported on a meeting held June 23, Members Present Dave Pohl, Building Committee Chairperson Robert Showers, Adam Stacey Others Present Chad Riehl, Project Manager, Clark Construction Rusti Owens, C2AE Michael Whately, RF Systems Engineering Association Toby LePeak, Harris Corporation Staff Present Ryan Wood, Craig Longnecker, Chris Collom, Penny Goerge 1. Building Committee Chairperson Pohl called the meeting to order at 1:00 p.m. COMMITTEE ACTION: Commissioner Stacey moved, supported by Commissioner Showers, to approve the agenda. Motion carried. Addition to Agenda: Regulatory Update 3D 2. Building Committee Chairperson Pohl requested limited public comments. There were none. 3. Communications System Enhancement Project (CSEP) Phase 2 (Southeast Tower) - Project Update: 4

7 SOUTHEAST TOWER BUDGET SUMMARY SOUTHEAST TOWER SCHEDULE UPDATE SOUTHEAST TOWER APPROVAL OF PAYMENT APPLICATION NO. 2 TO CLARK CONSTRUCTION SOUTHEAST TOWER REGULATORY UPDATE COMMISSIONERS COMMENTS ADJOURNMENT OF COMMITTEE MEETING A. Budget Summary: Building Committee Chairperson Pohl introduced Craig Longnecker, Deputy Administrator, to provide a budget update for the Communications System Enhancement Project. Deputy Administrator Longnecker provided a brief overview and answered questions regarding the budget that is currently on target. No action taken. B. Schedule Update: Building Committee Chairperson Pohl introduced Chad Riehl, Project Manager from Clark Construction to provide a schedule update. The entrance drive and all culverts are installed; Power service is expected to be installed in mid-july; Mr. Riehl discussed the county s design options for running the power underground; Tower foundations are going in during the first week in July and the tower is scheduled for delivery during the first week in August; they will assemble the tower on the ground in several sections and erect the tower in mid-august; The tower will be ready for Harris Corporation to complete their portion by mid-september. No action taken. C. Approval of Payment Application No. 2: Building Committee Chairperson Pohl introduced discussion regarding Payment Application No. 2 to Clark Construction Company. COMMITTEE ACTION: Commissioner Showers moved, supported by Commissioner Stacey, to approve Payment Application No. 2 to Clark Construction Company in the amount of $61, Motion carried. D. Regulatory Update: Building Committee Chairperson Pohl introduced Chris Collom, Central Dispatch Director, to provide a regulatory update. Ms. Collom informed the members that the FCC denied our licenses because of the power frequency that would be put out to the north that would interfere with our treaty with Canada; It is suggested by Michael Whately, RF Systems Engineering Association and Toby LePeak, Harris Corporation that we move the transmission antenna down 6 feet; this is by far the fastest and easiest solution and will only create a.01% difference in coverage. No action taken. 4. Building Chairperson Pohl requested Commissioners comments. There were none. 5. Building Chairperson Pohl adjourned the meeting at 1:30 p.m. 5

8 FINANCE COMMITTEE MEETING ATTENDANCE AT COMMITTEE MEETING CALL TO ORDER/APPROVAL OF AGENDA Commissioner Stacey, Finance Chairperson reported on a Finance Committee meeting held June 23, Members Present Adam Stacey, Finance Chairperson Kam Washburn, Bruce DeLong Anne Hill, David Pohl, Ken Mitchell Robert Showers, Ex-Officio Member Others Present Dru Mitchell, Clinton County Economic Alliance Bill Howe, Sally Barberio Staff Present Ryan Wood, Craig Longnecker Sheriff Kangas Undersheriff Jerue Kate Neese, Chris Hewitt Penny Goerge, Rob Wooten Barb Moss, Chris Collom Fred Olmsted, Dan Gibson Doug Riley 1. Finance Chairperson Stacey called the meeting to order at 2:00 p.m. COMMITTEE ACTION: Commissioner Mitchell moved, supported by Commissioner DeLong, to approve the agenda as amended. Motion carried. Additions to Agenda: Easement for Underground Power to Greenhaven 7C Courthouse Generator 7D PUBLIC COMMENTS SHERIFF DISCUSSION REGARDING JAIL REVENUE 2. Finance Chairperson Stacey requested limited public comments. Chris Collom, Central Dispatch Director, provided information to the Commissioners with regard to the 911 Surcharge Ballot Proposal; Mr. Bill Howe notified the Members that he recently had an opportunity to meet with Director Collom regarding the 911 Surcharge Ballot Proposal, he was impressed with the information that she provided and he became convinced that it is necessary. 3. Finance Chairperson Stacey introduced Sheriff Kangas and Undersheriff Jerue to discuss jail revenue. Last year the monthly revenue from the boarding of out-county inmates (all sources) averaged $125,735; Through May of this year the same monthly revenue from out-county inmates has averaged $87,462; A large portion of the out-county revenue has been the MDOC long-term boarding contract; the 2016/2017 state budget includes the elimination of all state contracts for the long-term boarding of MDOC inmates in county jails; In 2015 the county earned $665,000 from this long-term boarding contract; it appears that the phasing out of this contract has already started, as reflected from the change in monthly revenue average; Sheriff Kangas and Undersheriff Jerue provided an overview and answered questions regarding operations at the Jail; Discussion followed regarding the two correction officer vacancies that currently exist at the Jail. No action taken. 6

9 JUVENILE COURT UPDATE WASTE MANAGEMENT RURAL RECYCLING SITES ANNUAL REPORT 4. Finance Chairperson Stacey introduced Dan Gibson, Senior Juvenile Services Officer and Fred Olmsted, Lead Senior Juvenile Services Officer to provide an update on behalf of Juvenile Court. On May 31, 2016 during a meeting with the new Turning Point C.E.O. Diane Henneman, Mr. Gibson was informed that Turning Point was in the process of transitioning from a secure residential treatment program to an acute-care mental health treatment facility; During the subsequent two weeks, Ms. Henneman indicated that Turning Point and their parent corporation, Universal Health Services were unsure if they would be able to continue the contractual staffing agreement with Clinton County for Greenhaven Youth Home; At this time we are awaiting further clarification on the contract status; however, due to concerns regarding the viability of our staffing agreement with Turning Point, we are presently exploring other options for staffing Greenhaven. No action taken. 5. Waste Management: A. Annual Report for Clinton County Rural Recycling Sites: Finance Chairperson Stacey introduced Kate Neese, Waste Management Coordinator, to provide an annual report on the activities related to the Rural Recycling Program. COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Pohl, to recommend accepting the Annual Report for Clinton County Rural Recycling Sites and place on file. Motion carried. Commissioner DeLong to concur with the Committee recommendation. Motion carried. SPECIAL COLLECTION EVENTS B. Approval of Special Collection Event Fees: Finance Chairperson Stacey introduced Kate Neese, Waste Management Coordinator, to discuss special collection event fees for Ms. Neese explained that e-waste recycling costs have drastically increased over the past 18 months due in part to changes in the commodity market; The Department of Waste Management strives to keep costs low for our participants in an effort to encourage them to recycle and dispose of waste properly and therefore has absorbed the difference in costs for three collection events; In an effort to control costs, the department is requesting an increase in user fees for televisions and computer monitors from the original $5 suggested donation to the $10 per item fee; this will help cover our costs and hopefully it won t discourage people from recycling. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Hill, to recommend approving an increase in user fees for televisions and computer monitors from the original $5 suggested donation to the $10 per item fee. Motion carried. Commissioner DeLong to concur with the Committee recommendation. Motion carried. 7

10 EQUALIZATION ADOPTION OF COUNTY TAXABLE VALUES 6. Finance Chairperson Stacey introduced Barbara Moss, Equalization Director, to discuss 2016 Clinton County Taxable Valuations. Equalization Director Moss presented a report to the Board containing the 2016 Clinton County Taxable Valuations; This report is to be filed with the State Tax Commission on or before the fourth Monday in June. COMMITTEE RECOMMENDATION: Commissioner Washburn moved, supported by Commissioner Hill, to recommend accepting the County Taxable Values as presented by the Equalization Director. Motion carried. Commissioner Washburn to concur with the Committee recommendation. Motion carried. CLINTON COUNTY ECONOMIC ALLIANCE CLINTON CAREER NETWORK UPDATE 7. Clinton County Economic Alliance: A. Clinton Career Network Update: Finance Chairperson Stacey introduced Dru Mitchell from the Clinton County Economic Alliance to provide an update on behalf of the Clinton Career Network. Ms. Mitchell briefly discussed the following programs: Clinton County Ag Expo8 increases awareness and interest in career opportunities in and around agriculture; College 101 bringing high school students to college campuses for guided tours given by college positive volunteers, who are specifically trained to work with high school students in this context; Summer Melt phenomenon in which students aren t able to bridge the gap between high school graduation and college classes in the fall; the students sign up for classes and plan on attending, but for various reasons don t follow thru with those plans in the fall; surveys are being completed and responses will be used to plan what supports could be provided to help them make the next step after graduation; Dual Enrollment - Additional dual enrollment classes will be offered in the fall in many of our local high schools; Post-Secondary Credit a new co-op program is being piloted with local manufacturers; FAFSA/Financial Aid Current FAFSA percentages for Clinton County are at 54%, an increase of 1% over May 2015 numbers; Clinton Career Network Website - website build expected to begin in the fall; LCC-C3R (Coalition for College and Career Readiness) this action team explores strategies and programming to assist students in making a successful transition from high school to college; Reaching for Opportunity Regional Summit Collaborative effort to discuss a vision for increasing post-secondary education as it aligns with the economic needs of our community. No action taken. 8

11 RESIDENTIAL ATTRACTION PROJECT PHASE 2 PROPOSAL EASEMENT FOR UNDERGROUND POWER TO GREENHAVEN B. Residential Attraction Project Phase 2 Proposal: Finance Chairperson Stacey introduced Dru Mitchell from the Clinton County Economic Alliance to discuss phase 2 of the Residential Attraction Project. In April, Ms. Madle shared her results from a market analysis that determined the feasibility of developing a marketing plan for enhancing residential growth in Clinton County; The Members were presented with a proposal for phase two of the Residential Marketing Plan which involves a brand awareness campaign and community outreach plan; Discussion followed regarding the importance of having a strong web presence; the Members expect to have more dialogue in the future. No action taken. C. Easement for Underground Power to Greenhaven: Finance Chairperson Stacey introduced Administrator Wood to discuss an easement for underground power to Greenhaven. COMMITTEE RECOMMENDATION: Commissioner Hill moved, supported by Commissioner Washburn, to recommend approving the Easement for Electric Facilities which grants Consumers Energy Company a permanent easement to enter the Greenhaven property for the purpose of transmitting and distributing electricity. Motion carried. Commissioner Pohl to concur with the Committee recommendation. Motion carried. COURTHOUSE GENERATOR REPAIR D. Courthouse Generator: Finance Chairperson Stacey introduced Administrator Wood to discuss the courthouse generator. It has been brought to our attention that the courthouse generator is in need of repair; total cost to repair this generator is estimated between $25,000 and $30,000; Due to the critical nature of this problem, Administration recommends authorizing a budget adjustment in the amount up to $30,000 to repair the generator as soon as possible. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner DeLong, to recommend authorizing an adjustment for an amount up to $30,000 to repair the courthouse generator. Motion carried. Commissioner Washburn to concur with the Committee recommendation. Voting on the motion by roll call vote, those voting aye were Stacey, Pohl, Washburn, DeLong, Hill and Showers. Six ayes, zero nays, one absent. Motion carried. 9

12 SHERIFF S OFFICE CAPITAL IMPROVEMENT REQUEST FOR PORTABLE RADIOS 8. Finance Chairperson Stacey introduced Rob Wooten, Regional Area Planner, to discuss a capital improvement request. The Sheriff s Office s current radios are reaching the end of their life and will not be compatible with the new P25 radio system; The first phase of the 5 year capital improvement replacement plan will be to purchase 43 portable radios and accessories to replace radios assigned to road patrol, administration, detective bureau, court security, jail personnel and specialty teams. COMMITTEE ACTION: Commissioner Pohl moved, supported by Commissioner Washburn, to authorize $76,100 for the purchase of 43 portable radios and necessary accessories as outlined in the capital improvements section of the 2016 Budget. Motion carried. PLANNING UPDATE JULY MEETING CALENDAR 9. Finance Chairperson Stacey introduced our Community Development Director, Doug Riley, to provide a planning update. PC SLU/SP AMEND Special Land Use Permit/Final Site Plan Amendment; Planning Commission recommends approval; PC MA Petition for Change of Zone/Map Amendment; Planning Commission recommends approval; PC MA Petition for Change of Zone/Map Amendment; Planning Commission recommends approval; The Planning Commission made a motion to accept and place on file PA-116 # through PA-116 # Farmland Agreement Applications. No action taken. 10. Finance Chairperson Stacey introduced discussion regarding the July 2016 Open Meetings and Events Calendar. COMMITTEE RECOMMENDATION: Commissioner Hill moved, supported by Commissioner Pohl, to recommend the approval of the July 2016 Open Meetings and Events Calendar. Motion carried. Commissioner Pohl to concur with the Committee recommendation. Motion carried. ACCOUNTS PAYABLE INVOICE PAID 11. Finance Chairperson Stacey introduced discussion regarding the Accounts Payable Invoices Paid. COMMITTEE ACTION: Commissioner Mitchell moved, supported by Commissioner Delong, to approve the invoices paid from May 7 through June 3 in the amount of $1,416, Motion carried. 10

13 COMMISSIONERS COMMENTS ADJOURNMENT OF COMMITTEE MEETING PERSONNEL COMMITTEE MEETING 12. Finance Chairperson Stacey requested Commissioners comments. Commissioner Showers: Notified the Members that the Regional Governance Memorandum of Understanding between Clinton, Eaton and Ingham Counties was signed on Wednesday, June 8; the primary goal is to foster collaboration between parties and support regional economic development and growth in the region; Provided an update on behalf of the Capital Region Airport Authority, Dewitt Charter Township and LEAP; Commissioner Pohl provided an update regarding the Clinton Career Network and Regional Recycling Coalition; Commissioner Mitchell provided an update on behalf of the Mid- Michigan District Health Department; Commissioner Stacey provided an update on behalf of the Tri- County Regional Planning Commission; Commissioner Washburn: Notified the Members regarding an upcoming Open House for the Food Processing Innovation Center at MSU which is intended to help established food companies develop new products and assist larger-scale start-up businesses; Provided an update on behalf of Community Mental Health; Briefly discussed Parks and Recreation opportunities in Clinton County; Administrator Wood provided an Administrator Update. 13. Finance Chairperson Stacey adjourned the meeting at 3:45 p.m. Commissioner Stacey, Personnel Chairperson reported on a Personnel Committee meeting held June 23, ATTENDANCE AT COMMITTEE MEETING Members Present Kam Washburn, Personnel Chairperson Adam Stacey, Bruce DeLong Anne Hill, David Pohl, Ken Mitchell Robert Showers, Ex-Officio Member Staff Present Ryan Wood, Penny Goerge Craig Longnecker CALL TO ORDER/APPROVAL OF AGENDA PUBLIC COMMENTS COMMITTEE/COMMISSION APPOINTMENTS 1. Personnel Chairperson Washburn called the meeting to order at 4:12 p.m. COMMITTEE ACTION: Commissioner Pohl moved, supported by Commissioner DeLong, to approve the agenda. Motion carried. 2. Personnel Chairperson Washburn requested limited public comments. There were none. 3. Personnel Chairperson Washburn introduced discussion regarding appointments to various Committees and Commissions. 11

14 APPOINTMENT TO ZONING BOARD OF APPEALS COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Hill, to recommend appointing Rex Ferguson as an alternate member on the Zoning Board of Appeals for the remainder of a three (3) year term expiring December 31, Motion carried. BOARD ACTION: Commissioner Washburn moved, supported by Commissioner Hill to concur with the Committee recommendation to appoint Rex Ferguson to the Zoning Board of Appeals. Chairperson Showers called for further nominations. None were offered. Motion carried. APPOINTMENT TO CAPITAL AREA REGIONAL TRANSPORTATION STUDY TECHNICAL COMMITTEE COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Mitchell, to recommend appointing Doug Riley, Community Development Director as an alternate member on the Capital Area Regional Transportation Study (CARTS) Technical Committee. Motion carried. BOARD ACTION: Commissioner Washburn moved, supported by Commissioner Pohl to concur with the Committee recommendation to appoint Doug Riley to the Capital Area Regional Transportation Study Technical Committee. Chairperson Showers called for further nominations. None were offered. Motion carried. COMMISSIONERS COMMENTS ADJOURNMENT OF COMMITTEE MEETING 4. Personnel Chairperson Washburn requested Commissioners comments. There were none. 5. Personnel Chairperson Washburn adjourned the meeting at 4:18 p.m. END OF COMMITTEE REPORTS ADJOURNMENT BOARD ACTION: With no further business to come before the Board, Chairperson Showers declared the meeting adjourned a 9:25 a.m. Diane Zuker, Clerk of the Board NOTE: These minutes are subject to approval on July 26,

15 Communication #1 07/26/2016 Brd Mtg

16 Communication #2 07/26/2016 Brd Mtg EATON COUNTY BOARD OF COMMISSIONERS JUNE 15, 2016 RESOLUTION SUPPORTING LEGISLATION TO ADDRESS THE ASSESSMENT METHODOLOGY UTILIZED BY THE MICHIGAN TAX TRIBUNAL DARK STORES Introduced by the Ways and Means Committee Commissioner Eakin moved for the approval of the following resolution. Seconded by Commissioner Freeman. WHEREAS, the Michigan Tax Tribunal (MTT) has interpreted the law for tax assessments in a way that dramatically reduces the property tax liabilities of major big box retailers by assessing currently used buildings as though they are empty and dark; and WHEREAS, under the dark store theory, big box stores are appealing their property tax assessments to the MTT, arguing that the fair market value of their operating store should be based on comparisons to sales of similar properties that are vacant and abandoned, or are now used for a different, less valuable purpose; and WHEREAS, the MTT has upheld this theory and cut property tax assessments by as much as 50% and, as a result, townships and local units are losing millions of dollars, impacting services to their residents; and WHEREAS, additionally, big box stores are putting deed restrictions on their properties that severely limit how the building can be used once it s vacant resulting in buildings being kept empty and adding to the blight problem in Michigan townships; and WHEREAS, the issue is already spreading to restaurants, apartment complexes, auto part stores, and many other businesses, and without action, the problem will only get worse; and WHEREAS, the reduction of property tax liabilities creates huge cuts in the funding to State and local units of government like cities, counties, townships, and school districts; and WHEREAS, the decisions of the MTT are a catastrophic departure from the tax assessment process required by law and all precedents in the matter, once again reducing the rightful tax to businesses and the wealthy, thus, once again, placing the tax burden on the poor and middle class; now

17 NOW, THEREFORE, BE IT RESOLVED, that the Eaton County Board of Commissioners strongly supports a legislative fix that addresses three (3) issues: 1). All properties, including big box stores, must be assessed at their highest and best use; 2). Deed restrictions should NOT be a factor in determining a property s true cash value; and 3). The Michigan Tax Tribunal should be required to consider all three (3) methods of assessing cost minus depreciation, sales comparison, and income when determining a property s true cash value; and BE IT FURTHER RESOLVED, that a copy of this resolution be forwarded to all Michigan Counties, Representatives Tom Barrett and Brett Roberts, Senator Rick Jones, Governor Snyder, and the Michigan Association of Counties. Carried.