COURTHOUSE 100 E. STATE STREET ST. JOHNS, MICHIGAN

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1 8605 CLINTON COUNTY BOARD OF COMMISSIONERS Chairperson Robert Showers Vice-Chairperson Kam J. Washburn Members David W. Pohl Bruce DeLong Kenneth B. Mitchell Dwight Washington Adam C. Stacey COURTHOUSE 100 E. STATE STREET ST. JOHNS, MICHIGAN Administrator Ryan L. Wood Clerk of the Board Diane Zuker DATE The Clinton County Board of Commissioners met on Tuesday, April 24, 2018 at 9:00 a.m. in the Clinton County Board of Commissioners Room, Courthouse, St. Johns, Michigan with Chairperson Robert Showers presiding. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE ROLL CALL COUNTY PERSONNEL VISITORS AGENDA Chairperson Showers called for a moment of silence. The pledge of allegiance was given to the flag of the United States of America. Roll was called and a quorum reported. Present were Commissioners Kam Washburn, David Pohl, Bruce DeLong, Kenneth B. Mitchell, Robert Showers, Dwight Washington and Adam Stacey. Barbara Moss, Eric Harger, Brandon Schumacher, Penny Goerge, Monica Hoskins, Dan Skorich, Marilyn Whitford, Brenda Young, Carol Winsor, Phil Hanses, Ryan Wood and Craig Longnecker. Madhu Anderson, Steve Japinga, Kelly Rossman-McKinney, Kathryn Burkholder, Tim Daman and Bill Hendrian. The agenda was amended as follows: Remove the approval of the April 19, 2018 closed session minutes, as the Human Resources Committee did not proceed to closed session at their meeting; Add Opioid Litigation Retainer Agreement to the Ways and Means Committee report. BOARD ACTION: Commissioner Mitchell moved, supported by Commissioner Pohl to approve the agenda as amended. Motion carried. APPROVAL OF MINUTES The following minutes were presented for review and approval: March 29, 2018 Board meeting minutes March 29, 2018 Board meeting closed session minutes BOARD ACTION: Commissioner Pohl moved, supported by Commissioner DeLong to approve the minutes as printed. Motion carried. COMMUNICATIONS The following communications were received: 1. Annual Certification to State 911 regarding Clinton County s Surcharge Collection 2. Bay County Resolution supporting the Cormorant Control Act 3. Wexford County Resolution opposing Amendatory Legislation to Michigan Public Act 93 of 2013 Commissioner Pohl to acknowledge receipt of the communications. Motion carried. 1

2 ADMINISTRATOR S REPORT PRESENTATION OF CERTIFICATE TO BRANDON HERITIER- SCHUMACHER PRESENTATION OF CERTIFICATE TO MARILYN WHITFORD PRESENTATION OF CERTIFICATE TO MONICA HOSKINS RESOLUTION ADOPTING FINAL COUNTY EQUALIZATION Ryan Wood, County Administrator had nothing new to report. Chairperson Showers presented Brandon Heritier-Schumacher with a Certificate of Recognition for his service to Clinton County over the last 2 years as a part-time law clerk and his involvement with the submission of the Michigan Indigent Defense Commissioner Compliance Plan. Chairperson Showers presented Marilyn Whitford with a Certificate of Appreciation for her years of dedicated service to Clinton County after 42 years of employment in the Prosecutor s Office. Chairperson Showers presented Monica Hoskins with a Certificate of Appreciation in recognition of her 37 years of service to Clinton County in law enforcement. Barbara Moss, Equalization Director presented the report on Final County Equalization The total Real Property Value is $3,462,789,224 and the total Personal Property Value is $143,025,771 for a total County Equalized Value for 2018 of $3,605,814,995. The total Tentative Taxable Value for 2018 is $2,766,767,941. BOARD ACTION: Commissioner Washburn moved, supported by Commissioner Pohl to approve the Resolution for adoption of 2018 Final County Equalization. Motion carried. (INSERT RESOLUTION) RESOLUTION FOR REPRESENTATION AT STATE EQUALIZATION Barbara Moss, Equalization Director introduced a Resolution for Representation at State Equalization to appoint Barbara Moss, Equalization Director and Adam Stacey, Ways and Means Committee Chairperson of the Clinton County Board of Commissioners to represent Clinton County at State Equalization BOARD ACTION: Commissioner Pohl moved, supported by Commissioner Washburn to adopt the Resolution for Representation at State Equalization Motion carried. (INSERT RESOLUTION) CONSUMERS ENERGY UPDATE CAPITOL COUNCIL OF GOVERNMENTS UPDATE Kathryn Burkholder, Community Affairs Manager with Consumers Energy provided handouts to the members on Consumers Energy s Caring for the Communities and Planning for the Future with clean energy goals. In addition, Ms. Burkholder shared information on their 2018 Rural Community Assessment Grants being offered to rural communities to help small communities choose their own destinies. Brief discussion followed regarding renewable energy sources and Consumers Energy s investment in communities. Chairperson Showers introduced Tim Daman and Steve Japinga to provide an update on Capital Council of Governments(CAPCOG). CAPCOG is a partnership between Clinton, Eaton and Ingham Counties, the Lansing Regional Chamber of Commerce and Michigan State University. The goal of CAPCOG is to work collaboratively between the parties to support regional economic growth. CAPCOG s initial focus was in the downtown Lansing area and they are now branching out to the surrounding areas. Priorities include robust transportation systems, attracting/retaining talent, regulatory streamlining and local government financial health. Mr. Japinga spoke regarding their legislative involvement, in additional to some of their short and long term goals planned for the region. 2

3 PUBLIC COMMENTS DRAIN OFFICE 2017 ANNUAL REPORT Chairperson Showers called for public comments. Kelly Rossman-McKinney, candidate for 24 th District State Senate (Eaton, Clinton and Shiawassee Counties and the northeast quadrant of Ingham County) introduced herself to the Board. Ms. Rossman- McKinney has been a small business owner working in the political arena since She is a new resident of Watertown Charter Township. Madhu Anderson, candidate for State Representative of the 93 rd District introduced herself to the Board. Ms. Anderson resides in Bath Charter Township where she raised her family. Her goal is to work on quality of life in the area, spending tax dollars well and focusing on our youth. Phil Hanses, Drain Commissioner presented the 2017 Drain Office Annual Report highlighting drain assessments, drain maintenance, petition projects and current projects. He thanked the Board for allowing his office to use the revolving fund to pay bills without having to borrow money for projects and for providing interim funding on projects. Commissioner Pohl commended the Drain Office for their work on projects. BOARD ACTION: Commissioner Mitchell moved, supported by Commissioner Pohl to accept the report and place on file. Motion carried. RESOLUTION AUTHORIZING BALLOT PROPOSAL FOR SEPARATE TAX LIMITATION Chairperson Showers introduced discussion regarding a Resolution adopted by the Clinton County Tax Allocation Board on April 16, 2018 petitioning the Board of Commissioners to submit Separate Tax Limitations to the Electors of the County for a period of 4 years. This matter was also discussed at the Ways and Means Committee meeting on April 19 th. BOARD ACTION: Commissioner Mitchell moved, supported by Commissioner DeLong to adopt the Resolution to authorize a Ballot Proposal for Separate Tax Limitations to be placed on the August 7, 2018 Primary Election. Voting on the motion by roll call vote, those voting aye were Mitchell, Pohl, Washburn, DeLong, Washington and Showers. Commissioner Stacey voted no. Six ayes, one nay. Motion carried. (INSERT RESOLUTION) APPROVAL OF COMMISSIONERS EXPENSE ACCOUNTS COMMITTEE REPORTS PUBLIC SAFETY MEANS COMMITTEE Commissioners expense accounts were presented for review and approval. Commissioner Washburn to approve the expense accounts, subject to review by the Chair and Clerk. Motion carried. The following are reports of Committee meetings: Commissioner Mitchell, Chairperson of the Public Safety Committee reported on a meeting held April 19,

4 ATTENDANCE AT Members Present Ken Mitchell, Public Safety Chairperson Kam Washburn Dwight Washington David Pohl Bruce DeLong Robert Showers, Ex-Officio Member Members Excused Adam Stacey Staff Present Craig Longnecker Penny Goerge Jay Greene Fred Olmsted APPROVAL OF AGENDA 1. Chairperson Mitchell called the meeting to order at 1:03 p.m. COMMITTEE ACTION: Commissioner Washburn moved, supported by Commissioner Pohl, to approve the agenda as amended. Motion carried. Addition to Agenda: Judicial Enforcement Officer Collection Report 6A PUBLIC COMMENTS 2. Chairperson Mitchell requested limited public comments. There were no public comments. COURTHOUSE SECURITY UPDATE CHILD CARE FUND BUDGET OVERVIEW DEPARTMENT OF HEALTH AND HUMAN SERVICES CHILD CARE FUND UPDATE 3. Chairperson Mitchell introduced discussion regarding Courthouse Security. Commissioner Mitchell briefly discussed a report from Sheriff Jerue with regard to Courthouse security; it was noted that courthouse security continues to be a top priority and that our personnel do an outstanding job in providing a safe and secure facility for all those within the building. 4. Chairperson Mitchell introduced Craig Longnecker, Deputy Administrator, to discuss the Child Care Fund Budget. A budget summary showing the status of the child care fund was provided; Deputy Administrator Longnecker noted that the Child Care Fund has been stable and currently within the budget. 5. Chairperson Mitchell introduced Jamie Lovelace and Sherry Mandeville from DHHS to discuss the Child Care Fund. Mr. Lovelace provided an update on the status of the child care fund; we are currently under budget; Mr. Lovelace provided an overview and answered questions regarding MiTEAM, Michigan s Child Welfare Case Practice Model; this will be the agency s guide for staff, children, families, stakeholders, and community partners working together to achieve outcomes for safety, permanency and well-being of children and their families; MiTEAM aligns with the agency s mission, values and principles and incorporates the practice skills: Teaming, Engagement, Assessment and Mentoring; Discussion took place regarding MiBridges, an online site where clients can explore potential eligibility, apply for food assistance benefits, view their case information, or report changes to their specialist; Mr. Lovelace discussed Universal Caseload, a new way of doing business in regards to the assistance programs; starting in June 2018 clients will no longer be supported by just one case worker, clients will be supported by an entire team of caseworkers armed with stronger processes and systems; 4

5 A chart was provided to the Members describing how our Clinton/Eaton offices faired in a quality service review completed last year that is connected to the MiTEAM case practice model. JUVENILE COURT CHILD CARE FUND UPDATE JUDICIAL ENFORCEMENT OFFICER COLLECTION REPORT COMMISSIONER COMMENTS ADJOURNMENT OF WAYS AND MEANS COMMITTEE OPIOD LITIGATION RETAINER AGREEMENT 6. Chairperson Mitchell introduced Fred Olmsted, Lead Senior Juvenile Services Officer and Jay Greene, Juvenile Services Officer to provide an update on behalf of the Child Care Fund. The Members were notified that a child care fund audit was recently completed by the Michigan DHHS Bureau of Audit, Reimbursement and Quality Assurance; they were very pleased with the results as there were no issues found; Mr. Olmsted provided information to the Members regarding juvenile programming and treatment for 2017 and the first quarter of 2018; Discussion took place regarding the number of caseloads and services that we have year to date. 6A. Chairperson Mitchell introduced discussion regarding a collection report from our Judicial Enforcement Officer. Commissioner Mitchell distributed a report to the members that details the collection activities of our Judicial Enforcement Officer for Chairperson Mitchell requested Commissioners comments. There were none. 8. Chairperson Mitchell adjourned the meeting at 2:01 p.m. Commissioner Stacey, Chairperson of the Ways and Means Committee reported on a meeting held April 19, As part of Commissioner Stacey s Ways and Means Committee report at the Board meeting, he introduced for consideration a Retainer Agreement to retain the law firm of Weitz & Luxenberg, P.C. as lead counsel and the Sam Berstein Law Firm PLLC and Church Wyble, PC, collectively as the county s exclusive counsel for all Opioid Claims. The lawsuit is against the pharmaceutical industry in an attempt to recoup costs associated with the opioid epidemic. Commissioner Washburn to approve the Retainer Agreement to retain the law firm of Weitz & Luxenberg, P.C. as lead counsel and the Sam Bernstein Law Firm PLLC and Church Wyble, PC, collectively as the county s exclusive counsel to pursue the County s Opioid Claims. Motion carried. ATTENDANCE AT Members Present Adam Stacey, W&M Committee Chairperson Dwight Washington Bruce DeLong Kam Washburn Ken Mitchell David Pohl Robert Showers, Ex-Officio Member Staff Present Craig Longnecker Penny Goerge Doug Riley Barb Moss Eric Harger 5

6 APPROVAL OF AGENDA 1. Ways and Means Committee Chairperson Stacey called the meeting to order at 2:07 p.m. COMMITTEE ACTION: Commissioner DeLong moved, supported by Commissioner Washington, to approve the agenda. Motion carried. PUBLIC COMMENTS 2. Ways and Means Committee Chairperson Stacey requested limited public comments. There were none. EQUALIZATION 3. Equalization: RESOLUTION FOR ADOPTION OF COUNTY EQUALIZATION 2018 A. Resolution for Adoption of County Equalization 2018: Ways and Means Committee Chairperson Stacey introduced Barb Moss, Equalization Director, to discuss the Resolution for Adoption of County Equalization for Ms. Moss provided a brief presentation and answered questions from the Members regarding the equalization studies. COMMITTEE RECOMMENDATION: Commissioner Washburn moved, supported by Commissioner Pohl, to recommend approving the Resolution for Adoption of County Equalization Motion carried. (See page 2 for Board Action) RESOLUTION FOR REPRESENTATION AT STATE EQUALIZATION 2018 B. Resolution for Representation at State Equalization 2018: Ways and Means Committee Chairperson Stacey introduced discussion regarding representation at State Equalization for COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Washburn, to recommend adopting a Resolution authorizing Barbara Moss, Equalization Director and Adam Stacey, Commissioner to represent Clinton County at Preliminary and Final State Equalization. Motion carried. (See page 2 for Board Action) CERTIFICATES OF RECOGNITION 4. Ways and Means Committee Chairperson Stacey introduced discussion regarding certificates of recognition that are scheduled to be presented at the April BOC Meeting. Brandon Schumacher has served Clinton County for the past two years working as a law clerk for the 29 th Judicial Circuit Court; he has graduated from MSU College of Law and accepted a full time position at a legal office; Brandon s strong legal and academic background has assisted the County greatly as he was involved with the submission of the Michigan Indigent Defense Commission (MIDC) Compliance Plan to the State of Michigan; Captain Monica Hoskins has announced her retirement from the Clinton County Sheriff s Office effective April 30, 2018; over the past 37 years, Monica has served with distinction in all her positions held at the Sheriff s Office; the Clinton County Jail continued to receive high standard ratings under her command in accordance with the State of Michigan Administrative Rules for Jails and Lockup Inspections; Marilyn Whitford has announced her retirement from the Clinton County Prosecutor s Office effective April 30, 2018; Marilyn has dedicated the past 42 years of her career to the Prosecutor s Office and the County commends and thanks Marilyn for her dedicated public service to the County of Clinton and wishes her the very best in her years of retirement. COMMITTEE ACTION: Commissioner DeLong moved, supported by Commissioner Pohl, to acknowledge the certificates of recognition that are scheduled to be presented at the April BOC Meeting. Motion carried. 6

7 ST JOHNS MINT FESTIVAL FAIRGROUNDS USE REQUEST 5. Ways and Means Committee Chairperson Stacey introduced discussion regarding a request from the St. Johns Mint Festival Steering Committee to use the County Fairgrounds. COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Mitchell, to recommend authorizing Administration to execute an agreement with the St. Johns Mint Festival Steering Committee to use the County Fairgrounds beginning Tuesday, August 7 through Tuesday, August 14, Motion carried. Commissioner Washington to concur with the committee recommendation. Motion carried. CIRCUIT COURT (DRUG TREATMENT COURT) NATIONAL HIGHWAY TRAFFIC SAFETY ADMINISTRATION GRANT 6. Ways and Means Committee Chairperson Stacey introduced discussion regarding a federal grant application. The Honorable Judge Rick is requesting authorization to apply for a federal grant through the National Highway Traffic Safety Administration (NHTSA) which would allow the entire Journey Court team to travel out of state to observe a nationally accredited drug treatment program for foundational training; The application deadline is April 30, 2018 for the August or September training; all costs will be handled through the State of Michigan s travel agency which means a direct-bill to the Michigan Office of Highway Safety Planning. COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Pohl, to recommend authorizing the 29 th Circuit Drug Treatment Court (Journey Court) to apply for a federal grant through the National Highway Traffic Safety Administration (NHTSA) to allow the entire Journey Court team to travel out of state to observe a nationally accredited Drug Treatment Program for foundational training. Motion carried. Commissioner DeLong to concur with the committee recommendation. Motion carried. QUARTERLY BUDGET UPDATE 7. Ways and Means Committee Chairperson Stacey introduced discussion regarding the 1 st quarter budget summary/adjustments. Overall, the 2018 general fund budget remains on target; Brief discussion took place regarding the proposed budget adjustments. COMMITTEE RECOMMENDATION: Commissioner Delong moved, supported by Commissioner Pohl, to recommend the approval of the 1 st quarter budget adjustments as presented. Motion carried. Commissioner Mitchell to concur with the committee recommendation. Motion carried. (INSERT BUDGET ADJUSTMENTS) 7

8 FAIRGROUNDS REVIEW OF MASTER PLAN CONCEPT 8. Ways and Means Committee Chairperson Stacey introduced discussion regarding the masterplan concept for Clinton County Fairgrounds. The Members reviewed the masterplan concept for Clinton County Fairgrounds that was prepared by Capital Consultants in April of 2005; Doug Riley, Community Development Director, provided an updated GIS aerial map that outlines the property currently owned by Clinton County; brief discussion followed regarding the surrounding property in the area; Commissioner Stacey thanked Director Riley for the aerial map and asked for a similar map of the Townsend Road property. PLANNING UPDATE 9. Ways and Means Committee Chairperson Stacey introduced Doug Riley, Community Development Director, to provide a planning update. Director Riley provided a quarterly report for code enforcement cases dated March 31, 2018; Discussion took place regarding the Eagle Mobile Home Park. OPEN MEETINGS/EVENTS CALENDAR 10. Ways and Means Committee Chairperson Stacey introduced discussion regarding the May 2018 Open Meetings and Events Calendar. COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Pohl, to recommend the approval of the May 2018 Open Meetings and Events Calendar. Motion carried. Commissioner Washington to concur with the committee recommendation. Motion carried. ACCOUNTS PAYABLE INVOICES PAID 11. Ways and Means Committee Chairperson Stacey introduced discussion regarding the Accounts Payable Invoices Paid. COMMITTEE ACTION: Commissioner DeLong moved, supported by Commissioner Mitchell, to approve the invoices paid from March 3 through April 6, 2018 in the amount of $3,708, COMMISSIONERS COMMENTS 12. Ways and Means Committee Chairperson Stacey requested Commissioners comments. Commissioner Showers: Provided an update regarding the residential/commercial attraction project; Briefly discussed the activities of the Capitol Council of Governments; Commissioner Pohl provided an update on behalf of the Parks and Green Space Commission; Commissioner Washington provided an update on behalf of the Mid-Michigan District Health Department (MMDHD) and briefly discussed HB 5753; Commissioner Mitchell provided an update on behalf of the Central Dispatch Administrative Policy Board. 8

9 DEPUTY ADMINISTRATOR COMMENTS ADJOURNMENT OF HUMAN RESOURCES COMMITTEE 13. Ways and Means Committee Chairperson Stacey requested comments from Craig Longnecker, Deputy County Administrator. Deputy Administrator Longnecker provided an Administrator s Report to the Members; The Members received a copy of a proposed Opioid Claim Engagement Letter that was provided by the County s legal just prior to today s meeting; it has been approved by all three firms involved and will be added to the April 24th Board of Commissioners Agenda for authorization; The Members received a copy of a resolution that was made and adopted at a special meeting of the Clinton County Tax Allocation Board on April 16, 2018 to petition to submit separate tax limitations to electors of the County; the Board will be asked to adopt a resolution at the April 24th Board of Commissioners Meeting to authorize a ballot proposal for separate tax limitations. 14. Ways and Means Committee Chairperson Stacey adjourned the meeting at 3:25 p.m. Commissioner DeLong, Chairperson of the Human Resources Committee reported on a meeting held April 19, ATTENDANCE AT Members Present Bruce DeLong, HR Committee Chairperson Adam Stacey Kam Washburn Dwight Washington Ken Mitchell David Pohl Robert Showers, Ex-Officio Member Staff Present Craig Longnecker Penny Goerge APPROVAL OF AGENDA 1. Human Resources Committee Chairperson DeLong called the meeting to order at 3:25 p.m. COMMITTEE ACTION: Commissioner Pohl moved, supported by Commissioner Washington, to approve the agenda. PUBLIC COMMENTS 2. Human Resources Committee Chairperson DeLong requested limited public comments. There were none. COLLECTIVE BARGAINING CAPITAL CITY LABOR PROGRAM INC. CORRECTIONS UNIT RESOLUTION COMPLIANCE WITH PA 152 OF PUBLICLY FUNDED HEALTH INSURANCE ACT 3. Human Resources Committee Chairperson DeLong reported that there is nothing new to report with regard to collective bargaining therefore it is not necessary to go into closed session. 4. Human Resources Committee Chairperson DeLong introduced discussion regarding compliance with section 3 of Public Act 152 of COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Washburn, to recommend authorizing the Resolution declaring Clinton County s compliance with section 3 of Public Act 152 of Motion carried. BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Washburn to concur with the committee recommendation. Motion carried. 9

10 COMMITTEE/COMMISSION APPOINTMENTS COMMISSIONERS COMMENTS ADJOURNMENT OF 5. Human Resources Committee Chairperson DeLong introduced discussion regarding appointments to various Committees and Commissions. 6. Human Resources Committee Chairperson DeLong requested Commissioners comments. Discussion took place regarding the Clinton Area Transit Board; Commissioner Showers: Briefly discussed Clinton County s request to the Tri-County Regional Planning Commission to reinstate two (2) seats; it is uncertain why these seats were discontinued in the 1990 s but nonetheless, the population in our county has increased dramatically and we as a county have become much more involved in regional activities; for that reason, it is only appropriate for them to reinstate these seats and amend the bylaws to include five (5) voting members from Clinton County to serve on the Commission; Provided an update on behalf of MAC; Commissioner Washburn notified the Members that the Clinton County Road Commission will be presenting their annual report at the Ways and Means Committee Meeting in May. 7. Human Resources Committee Chairperson DeLong adjourned the meeting at 3:42 p.m. END OF COMMITTEE REPORTS COMMISSIONERS COMMENTS ADJOURNMENT Commissioner s comments: Commissioner Delong informed members that he was approached regarding making Clinton County an ATV friendly county; Commissioner Washburn spoke with the Sheriff regarding ATV s; The Sheriff s Office currently enforces as needed; Sheriff does not feel Clinton County is conducive to having ATV s on the roadways; There are a number of issues related to allowing ATV s on the road. With no further business to come before the Board, Chairperson Showers declared the meeting adjourned at 10:20 a.m. Diane Zuker, Clerk of the Board NOTE: These minutes are subject to approval on May 29,