CLINTON COUNTY BOARD OF COMMISSIONERS

Transcription

1 CLINTON COUNTY BOARD OF COMMISSIONERS Chairperson Robert Showers Vice-Chairperson David Pohl Members Bruce DeLong Kenneth B. Mitchell Dwight Washington Adam C. Stacey Kam J. Washburn COURTHOUSE 100 E. STATE STREET ST. JOHNS, MICHIGAN AGENDA Administrator Ryan L. Wood Clerk of the Board Diane Zuker CLINTON COUNTY BOARD OF COMMISSIONERS MEETING Board of Commissioners Room, Courthouse 100 E. State St., Suite 2200, St. Johns TUESDAY, FEBRUARY 28, :00 a.m. Call to Order Moment of Silence Pledge of Allegiance Roll Call Approval of Agenda Presentation of Minutes January 31, 2017 Communications 1. Letter from State 911 Committee requesting Annual Certification regarding collection of 911 Surcharge between July 1, 2017 and June 30, Allegan County Resolution Re Revising Medicare Prescription Drug Bill of Bay County Resolution Re Revising Medicare Prescription Drug Bill of :04 a.m. Administrator s Report 9:06 a.m. Public Comments 9:08 a.m. ZONING PC MA Petition for Change of Zone/Map Amendment OR submitted by Don Potts, Searles Development, LLC/Searles Construction to rezone a vacant parcel located on the north side of Avery Road, approximately 2,000 feet west of Krepps Road, Section 2, Bingham Township, from A-2 General Agricultural District to MR Mineral Resource Extraction District. (TABLED 08/30/2016) PC MA Petition for Change of Zone/Map Amendment OR submitted by Gregory and Kimberly Righter. Applicants are requesting to rezone property located at Wright Road, Section 36, Eagle Township, from A-2 General Agricultural District to C-2 General Commercial District.

2 Zoning Cont. PC SLU/SP Application for Special Land Use Permit/Final Site Plan submitted by David Antoun, Agent for Verizon Wireless requesting approval to construct a 199 tall wireless communication tower on a portion of the property located on the north side of Centerline Road approximately ½ mile west of Dewitt Road, Section 31, Bingham Township. 9:25 a.m. Approval of Commissioners Expense Accounts 9:26 a.m. COMMITTEE REPORTS: Ways and Means Committee February 23, 2017 Human Resources Committee February 23, 2017 Adjournment ALL TIMES ARE TENTATIVE. TO REQUEST ACCOMMODATIONS OR MATERIALS IN AN ALTERNATIVE FORMAT, PLEASE CONTACT ADMINISTRATION AT (989) OR TDD USERS WITHIN CLINTON COUNTY MAY DIAL FOR GENERAL COUNTY SERVICES OR USE MICHIGAN RELAY OR THE NATIONAL RELAY NUMBER OF NO LATER THAN 48 HOURS PRIOR TO THE MEETING. WAYS AND MEANS COMMITTEE THURSDAY, FEBRUARY 23, 2017 AT 2:00 P.M. CLINTON COUNTY COURTHOUSE BOARD OF COMMISSIONERS ROOM 100 EAST STATE STREET, ST. JOHNS, MI :00 CALL TO ORDER, ADDITIONS TO THE AGENDA 2 2:02 LIMITED PUBLIC COMMENTS 3 2:05 EMERGENCY MANAGEMENT - ADOPTION OF EMERGENCY OPERATIONS PLAN FOR CLINTON COUNTY 4 2:15 DRAIN COMMISSIONER: A. APPROVAL OF REMONUMENTATION CONTRACTS B. APPOINTMENTS TO REMONUMENTATION PEER GROUP C. APPOINTMENTS OF REMONUMENTATION GRANT REPRESENTATIVE AND GRANT ADMINISTRATOR 5 2:25 DRAIN COMMISSIONER - RESOLUTION APPROVING GREATER LANSING AREA REGIONAL STORM WATER PROGRAM MEMORANDUM OF AGREEMENT 6 2:35 JAIL MEDICAL SERVICES AGREEMENT 7 2:45 WASTE MANAGEMENT: A. PROPERTY USE AGREEMENTS FOR CLEAN COMMUNITY EVENTS B. RECYCLING SITE SERVICE CONTRACT WITH GRANGER 8 2:55 MIS CAPITAL IMPROVEMENT REQUESTS: A. JAIL SOFTWARE B. CONTRACT IMAGING 9 3:00 DEWITT CHARTER TOWNSHIP ACCESSIBLE PLAYGROUND REQUEST FOR LETTER OF SUPPORT 10 3:05 AUDIT ENGAGEMENT LETTER AND TERMS (ADMINISTRATION) 11 3:10 GREENHAVEN UPDATE (C2AE) 12 3:30 PLANNING UPDATE 13 3:35 MARCH COMMITTEE MEETING CALENDAR (ADMINISTRATION) 14 3:40 ACCOUNTS PAYABLE INVOICES PAID TOTALS 15 3:45 COMMISSIONERS COMMENTS 16 3:50 ANY OTHER BUSINESS

3 HUMAN RESOURCES COMMITTEE THURSDAY, FEBRUARY 23, 2017 AT 3:30 P.M. CLINTON COUNTY COURTHOUSE BOARD OF COMMISSIONERS ROOM 100 EAST STATE STREET, ST. JOHNS, MI :30 CALL TO ORDER, ADDITIONS TO THE AGENDA 2 3:32 LIMITED PUBLIC COMMENTS 3 3:35 COMMITTEE/COMMISSION APPOINTMENTS (ADMINISTRATION) 4 3:40 PERSONNEL REQUEST COMMUNITY DEVELOPMENT SOIL EROSION 5 3:50 COMMISSIONERS COMMENTS 6 4:00 ANY OTHER BUSINESS

4 CLINTON COUNTY BOARD OF COMMISSIONERS Chairperson Robert Showers Vice-Chairperson Adam C. Stacey Members Kam J. Washburn David W. Pohl Bruce DeLong Kenneth B. Mitchell Dwight Washington COURTHOUSE 100 E. STATE STREET ST. JOHNS, MICHIGAN Administrator Ryan L. Wood Clerk of the Board Diane Zuker DATE 01/31/2017 The Clinton County Board of Commissioners met on Tuesday, January 31, 2017 at 9:00 a.m. in the Clinton County Board of Commissioners Room, Courthouse, St. Johns, Michigan with Chairperson Robert Showers presiding. MOMENT OF SILENCE AND PLEDGE OF ALLEGIANCE ROLL CALL COUNTY PERSONNEL VISITORS AGENDA Chairperson Showers called for a moment of silence. The pledge of allegiance was given to the flag of the United States of America. Roll was called and a quorum reported. Present were Commissioners Kam Washburn, David Pohl, Bruce DeLong, Kenneth B. Mitchell, Robert Showers, Dwight Washington and Adam Stacey. Doug Riley, Ryan Wood and Craig Longnecker. Bill Christensen, Barbara Yaich and Stephen Yaich. The agenda was amended as follows: Strike the approval of the January 26, 2017 Human Resources Committee meeting closed session minutes, due to the fact that the Committee did not proceed to closed session as anticipated. BOARD ACTION: Commissioner Pohl moved, supported by Commissioner DeLong to approve the agenda as amended. Motion carried. MINUTES OF 12/16/2016 AND 01/04/2017 The following minutes were presented for review and approval. December 16, 2016 Board meeting January 4, 2017 Board Organizational meeting BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Mitchell to approve the minutes as printed. Motion carried. COMMUNICATIONS ADMINISTRATOR S REPORT PUBLIC COMMENTS There were no communications received. Ryan Wood, County Administrator reported that the HVAC system is up and running at Greenhaven and is now functioning as it should. Chairperson Showers called for public comments. There were none. 01/31/2017 Brd. Mtg. Minutes 1

5 ZONING PC MA CHANGE OF ZONE/MAP AMENDMENT DON POTTS SEARLES DEVELOPMENT TABLED PC SLU/SP SPECIAL LAND USE FINAL SITE PLAN REVIEW STEVE YAICH MASTER S AUTO REPAIR LLC TO EXPAND FACILITY BINGHAM TOWNSHIP Commissioner Adam Stacey presented the following zoning matters: PC MA Petition for Change of Zone/Map Amendment OR submitted by Don Potts, Searles Development, LLC/Searles Construction to rezone a vacant parcel located on the north side of Avery Road, approximately 2,000 feet west of Krepps Road, Section 2, Bingham Township, from A-2 General Agricultural District to MR Mineral Resource Extraction District. (TABLED 08/30/2016) This matter was tabled on August 30, 2016 at the Board meeting and sent back to the Planning Commission for further discussion. PC SLU/SP Application for Special Land Use Permit/Final Site Plan Review submitted by Steve Yaich, Master s Auto Repair, LLC. to expand the facilities on-site and construct a proposed 40 x 40 framed structure with steel exterior, including the addition of a carport canopy, gravel parking area, fencing and block retaining wall for the purpose of providing automotive repair services on property located at 1917 S. Scott Road, Section 15, Bingham Township. BOARD ACTION: Commissioner Stacey moved, supported by Commissioner Pohl to concur with the recommendation of the Planning Commission to approve the Special Land Use/Final Site Plan submitted by Steve Yaich, Chairperson Showers called for comments and/or questions. There were none. Master s Auto Repair, LLC. Voting on the motion by roll call vote, those voting aye were Mitchell, DeLong, Washington, Washburn, Pohl, Stacey and Showers. Seven ayes, zero nays. Motion carried. RETIREE HEALTH CARE TRUST FUND ANNUAL REPORT Craig Longnecker provided a brief overview of the Retiree Health Care Trust Fund noting that it is fully funded and can only be used to cover medical expenses for retiree health care. The members of the trust fund meet quarterly to review the performance of the fund with an annual report presented to the Board at the beginning of each year. The Post-Retirement Health Care Plan only covers employees who retire with 20 years of service at age 60. At age 65 the retiree must apply for Medicare and at that point the Plan becomes a supplemental plan. Craig Longnecker, Deputy Administrator introduced Investment Advisor Bill Christensen of Fifth Third Bank to provide the annual report on the performance of the fund during the 2016 calendar year. The fund began with a Market Value of $10,795,446. Contributions were $434,488, with Distribution of ($396,467), Fees of ($38,567) for an adjusted beginning Market Value of $10,794,900. The value added from the performance on the account was $730,891, leaving an ending Market Value on 12/31/2016 of $11,525,791. Mr. Christensen noted that the overall investment performance since inception on May 1, 2002 is 5.5%. BOARD ACTION: Commissioner Mitchell moved, supported by Commissioner DeLong to accept the report as presented. Brief discussion followed. Motion carried. 01/31/2017 Brd. Mtg. Minutes 2

6 APPROVAL OF COMMISSIONERS EXPENSE ACCOUNTS COMMITTEE REPORTS WAYS AND MEANS COMMITTEE MEETING ATTENDANCE AT COMMITTEE MEETING CALL TO ORDER Commissioners expense accounts were presented for review and approval. BOARD ACTION: Commissioner Washburn moved, supported by Commissioner Pohl to approve the expense accounts, subject to review by the Chair and Clerk. Motion carried. The following are reports of Committee meetings: Commissioner Washburn, Chairperson of the Ways and Means Committee reported on a meeting held January 26, Members Present Kam Washburn, W&M Committee Chairperson Dwight Washington, Bruce DeLong Adam Stacey, David Pohl, Ken Mitchell Robert Showers, Ex-Officio Member Staff Present Ryan Wood Penny Goerge Craig Longnecker Craig Thelen Tina Ward Doug Riley Others Present Dawn Benson and Diane Rademacher, Clinton Area Transit System 1. Ways and Means Committee Chairperson Washburn called the meeting to order at 2:00 p.m. COMMITTEE ACTION: Commissioner Pohl moved, supported by Commissioner Washington, to approve the agenda. Motion carried. PUBLIC COMMENTS TREASURER BLANKET BOND 2. Ways and Means Committee Chairperson Washburn requested limited public comments. There were none. 3. Ways and Means Committee Chairperson Washburn introduced Tina Ward, Clinton County Treasurer, to discuss the One Million Dollar Blanket Bond covering the County Treasurer. As required by Public Act 211 of 2007, County Treasurer Ward provided a copy of the Blanket Faithful Performance Bond in the amount of One Million Dollars issued to Clinton County by the Michigan Municipal Risk Management Authority; The Bond is valid for the upcoming year and also meets the statutory threshold amount required by this Act. COMMITTEE RECOMMENDATION: Commissioner Mitchell moved, supported by Commissioner DeLong, to recommend acknowledging submission of the Blanket Bond Report for 2017 as required by Public Act 211 of Motion carried. BOARD ACTION: Commissioner Washburn moved, supported by Commissioner Pohl to concur with the Committee recommendation. Motion carried. 01/31/2017 Brd. Mtg. Minutes 3

7 CLINTON AREA TRANSIT PROPOSED BUDGET FOR FY 2017/ Ways and Means Committee Chairperson Washburn introduced Dawn Benson, General Manager and Diane Rademacher, Bookkeeper from Clinton Area Transit System (CATS) to provide an update regarding the proposed 2017/2018 budget. Ms. Benson provided a brief overview and answered questions regarding the proposed 2017/2018 budget; The Members were updated on the Clinton Transit Facility Construction Project; the groundbreaking ceremony took place on August 1, 2016 and they are expected to be moved in this March; Discussion took place regarding operations and efficiencies. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner DeLong, to recommend approving the FY 2017/2018 Budget of the Clinton Area Transit System as presented. Revenue from the property tax levy is based on the maximum allowable rate of two-tenths of a mill. Motion carried. BOARD ACTION: Commissioner Washburn moved, supported by Commissioner Mitchell to concur with the Committee recommendation. Motion carried. CAPITAL IMPROVEMENT REQUESTS HEATING AND COOLING EQUIPMENT 5. Ways and Means Committee Chairperson Washburn introduced Craig Thelen, MIS Director, to discuss capital improvement requests. A. Heating and Cooling Equipment: Havel, our heating and cooling vendor, has informed us that some of our Jace Equipment has reached its end of life ; The Jace equipment controls sensors located at the Courthouse, Jail and Health Department; the Jaces communicate with the sensors to change the heating and cooling of all the buildings; The Capital Improvement Plan lists this equipment to be replaced in 2019, however there are a total of five Jaces that will need to be replaced this year; they can be phased in starting with the Jail; The recommendation from Havel has been received by C2AE and they confirmed the equipment is end of life and recommend replacing them. COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Mitchell, to recommend approving up to $80,000 for the replacement of five end of life Jaces which are used to communicate with the heating and cooling equipment at the Courthouse, Jail and Health Department; and authorize the necessary budget adjustments in Motion carried. BOARD ACTION: Commissioner Washburn moved, supported by Commissioner Pohl to concur with the Committee recommendation. Voting on the motion by roll call vote, those voting aye were Stacey, Pohl, Washburn, DeLong, Mitchell, Washington and Showers. Seven ayes, zero nays. Motion carried. NETWORK SECURITY UPDATE 01/31/2017 Brd. Mtg. Minutes B. Network Security Audit: MIS Director Thelen notified the members that it has been five years since our last network security audit; Due to changes in technology and increase in cyber-attacks, another audit needs to be completed; The audit will test our external and internal network security and provide feedback on the results. COMMITTEE ACTION: Commissioner Pohl moved, supported by Commissioner Stacey, to approve $25,000 to schedule a Network Security Audit, as outlined and approved in the capital improvements section of the 2017 budget. Motion carried. 4

8 SHERIFF JMS/RMS MODULE C. Sheriff JMS/RMS Module: The OSSI software runs the Jail and Sheriff s Office Operations; The Sheriff s Office is seeking approval to purchase the Daily Module which would allow the deputies to electronically record all of their policing activities; The data input from the officers can be reviewed electronically by the Sheriff on a daily basis; This module will improve efficiencies and allow for the collection of statistical data. COMMITTEE ACTION: Commissioner Mitchell moved, supported by Commissioner DeLong, to approve $25,000 for the Jail Management System (JMS) / Records Management System (RMS) Module for the Jail, as outlined and approved in the capital improvements section of the 2017 budget. Motion carried. JAIL CAMERA REPLACEMENT D. Replace Jail Cameras: The jail camera system consists of 60 analog and digital cameras; Some of the analog cameras are 7-10 years old and are in need of replacing; The video on the analog cameras is poor and some are even a little cloudy; Captain Hoskins would like to replace half of the analog cameras this year. COMMITTEE ACTION: Commissioner Pohl moved, supported by Commissioner DeLong, to approve up to $13,000 for the replacement of jail analog cameras, as outlined and approved in the capital improvements section of the 2017 budget. Motion carried. SHERIFF S OFFICE CAPITAL IMPROVEMENT REQUESTS ACCIDENT RECONSTRUCTION COMPUTER REPLACEMENT 6. Ways and Means Committee Chairperson Washburn introduced discussion regarding capital improvement requests from the Sheriff s Office. A. Accident Investigation Station: The existing accident reconstruction computer station is over 15 years old and not supported any longer; The new system is a robotic total station and can be utilized by two people rather than the current four people, thus reducing overtime required. COMMITTEE ACTION: Commissioner Mitchell moved, supported by Commissioner Pohl, to approve up to $20,000 for the replacement of the existing accident reconstruction computer total station, as outlined and approved in the capital improvements section of the 2017 budget. Motion carried. METH TEAM EQUIPMENT B. Meth Team Equipment: The Sheriff s Office is seeking approval for the purchase of four complete SCBA (self-contained breathing apparatus) units in order to comply with OSHA and MIOSHA regulations, liability and employee safety. COMMITTEE ACTION: Commissioner DeLong moved, supported by Commissioner Mitchell, to approve up to $20,000 for the purchase of four complete SCBA (self-contained breathing apparatus) units, as outlined and approved in the capital improvements section of the 2017 budget. Motion carried. 01/31/2017 Brd. Mtg. Minutes 5

9 JAIL RADIO SYSTEM REPLACEMENT C. Jail Radio Replacement: The current jail radio system has reached its end of life and will not be supported much longer; The Sheriff s Office is seeking approval for the purchase of one control center base radio and 28 hand-held jail radios to be replaced at the same time to reduce overall maintenance and replacement costs. COMMITTEE ACTION: Commissioner DeLong moved, supported by Commissioner Mitchell, to approve up to $21,000 for the replacement of the current jail radio system, as outlined and approved in the capital improvements section of the 2017 budget. Motion carried. CLINTON COUNTY ECONOMIC ALLIANCE ANNUAL AGREEMENT 7. Ways and Means Committee Chairperson Washburn introduced discussion regarding an annual agreement with the Clinton County Economic Alliance (CCEA). The proposed agreement for services between the County and CCEA is for a one-year term and continues the current annual rate of $35,000. COMMITTEE RECOMMENDATION: Commissioner DeLong moved, supported by Commissioner Pohl, to recommend approving the agreement with the Clinton County Economic Alliance (CCEA) for a oneyear term at the rate of $35,000. Motion carried. BOARD ACTION: Commissioner Washburn moved, supported by Commissioner DeLong to concur with the Committee recommendation. Voting on the motion by roll call vote, those voting aye were Pohl, Washburn, DeLong, Mitchell, Washington, Stacey and Showers. Seven ayes, zero nays. Motion carried. RE-APPROPRIATION OF 2016 PROJECTS 8. Ways and Means Committee Chairperson Washburn introduced discussion regarding the re-appropriation of 2016 projects. Administrator Wood and Deputy Administrator Longnecker provided an overview of the projects that were approved in 2016 that have yet to be completed; it is recommended that these projects be carried over to COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Mitchell, to recommend approving the reappropriation of the 2016 projects to the 2017 Budget as presented. Motion carried. BOARD ACTION: Commissioner Washburn moved, supported by Commissioner Mitchell to concur with the Committee recommendation. Motion carried. PLANNING UPDATE FEBRUARY CALENDAR 9. Ways and Means Committee Chairperson Washburn introduced Doug Riley to provide a planning update. PC SLU/SP Special Land Use Permit/Final Site Plan Review Application; Planning Commission recommends approval. No action taken. 10. Ways and Means Committee Chairperson Washburn introduced discussion regarding the February 2017 Open Meetings and Events Calendar. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Stacey, to recommend the approval of the February 2017 Open Meetings and Events Calendar. Motion carried. 01/31/2017 Brd. Mtg. Minutes 6

10 BOARD ACTION: Commissioner Washburn moved, supported by Commissioner Pohl to concur with the Committee recommendation. Motion carried. ACCOUNTS PAYABLE INVOICES PAID 11. Ways and Means Committee Chairperson Washburn introduced discussion regarding the Accounts Payable Invoices Paid. COMMITTEE ACTION: Commissioner DeLong moved, supported by Commissioner Pohl, to approve the invoices paid from December 3, 2016 through January 6, 2017 in the amount of $1,168, Motion carried. ADMINISTRATOR S COMMENTS COMMISSIONERS COMMENTS ADJOURNMENT OF COMMITTEE MEETING HUMAN RESOURCES COMMITTEE MEETING 12. Ways and Means Committee Chairperson Washburn requested comments from Ryan Wood, County Administrator. Administrator Wood provided an Administrator s Report to the Members. 13. Ways and Means Committee Chairperson Washburn requested Commissioners comments. Commissioner Showers: Provided a handout to the members regarding the creation of tax revenue emphasizing that we need to continue to look for ways to enhance our revenue; Provided an update on behalf of the Capital Region Airport Authority; Commissioner Pohl: Briefly discussed the Eagle mobile home park; Provided an update on behalf of the Rodney B. Wilson Committee; Provided a handout to the members regarding taxable value per occupied parcel for agricultural and residential property; Commissioner Mitchell participated in mock interviews at DeWitt High School recently and emphasized how impressed he was with the students that he interviewed; Commissioner Washburn provided a Community Mental Health Update. 14. Ways and Means Committee Chairperson Washburn adjourned the meeting at 3:58 p.m. Commissioner DeLong, Chairperson of the Human Resources Committee reported on a meeting held January 26, ATTENDANCE AT COMMITTEE MEETING Members Present Bruce DeLong, HR Committee Chairperson Adam Stacey, Dwight Washington Kam Washburn, David Pohl, Ken Mitchell Robert Showers, Ex-Officio Member Staff Present Ryan Wood Penny Goerge Craig Longnecker CALL TO ORDER 1. Human Resources Committee Chairperson DeLong called the meeting to order at 4:06 p.m. COMMITTEE ACTION: Commissioner Washburn moved, supported by Commissioner Stacey, to approve the agenda as amended. Motion carried. Addition to Agenda: Health Insurance Renewal 2A PUBLIC COMMENTS 2. Human Resources Committee Chairperson DeLong requested limited public comments. There were none. 01/31/2017 Brd. Mtg. Minutes 7

11 HEALTH INSURANCE RENEWAL 2A. Human Resources Committee Chairperson DeLong introduced Ryan Wood, County Administrator, to discuss this year s health insurance renewal. Administrator Wood notified the Members that our current health plan provider, McLaren Health Plan Community, has bid this year s health insurance renewal at 2.8%; Discussion followed regarding the process of taking other bids and meeting with the Health Alliance. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Stacey, to recommend authorizing a 2.8% health insurance renewal with McLaren Health Plan Community. Motion carried. BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Mitchell to concur with the Committee recommendation. Motion carried. DISTRICT COURT PERSONNEL REQUEST TO HIRE TEMPORARY PROBATION OFFICER 3. Human Resources Committee Chairperson DeLong introduced discussion regarding a personnel request from District Court. One of the probation officers is scheduled to be off work under the Family and Medical Leave Act (FMLA) for up to twelve weeks in April; This position handles a caseload of approximately 210+ people and since this work is specialized, the Board is being asked to approve the hiring of a temporary employee to cover this position at the appropriate designated rate for a probation officer district court. COMMITTEE RECOMMENDATION: Commissioner Mitchell moved, supported by Commissioner Washburn, to recommend authorizing the hiring of a temporary employee to cover the probation officer position for up to 12 weeks at the appropriate designated rate for a probation officer district court. Motion carried. BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Stacey to concur with the Committee recommendation. Motion carried. COMMITTEE/COMMISSION APPOINTMENTS APPOINTMENT TO CENTRAL DISPATCH ADMINISTRATIVE POLICY BOARD 4. Human Resources Committee Chairperson DeLong introduced discussion regarding appointments to various Committees and Commissions. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Washburn, to recommend appointing Bath Township Fire Chief Dan Oberst as the Fire Representative to the Central Dispatch Administrative Policy Board for a three (3) year term expiring December 31, Motion carried. BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Washington to concur with the Committee recommendation to appoint Dan Oberst as the Fire Representative to the Central Dispatch Administrative Policy Board. Chairperson Showers called for further nominations. None were offered. Motion carried. 01/31/2017 Brd. Mtg. Minutes 8

12 APPOINTMENT TO JURY BOARD COMMITTEE RECOMMENDATION: Commissioner Washburn moved, supported by Commissioner Mitchell, to recommend reappointing Patti Jandernoa to the Clinton County Jury Board for a six (6) year term expiring April 30, Motion carried. BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Pohl to concur with the Committee recommendation to reappoint Patti Jandernoa to the Clinton County Jury Board. Chairperson Showers called for further nominations. None were offered. Motion carried. APPOINTMENT TO TRI- COUNTY REGIONAL PLANNING (CARTS) TECHNICAL COMMITTEE COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Mitchell, to recommend reappointing Doug Riley as an alternate to the Tri-County Regional Planning (CARTS) Technical Committee for Motion carried. BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Mitchell to concur with the Committee recommendation to reappoint Doug Riley as an alternate to the Tri-County Regional Planning Technical Committee. Chairperson Showers called for further nominations. None were offered. Motion carried. APPOINTMENT TO HOMELAND SECURITY BOARD COMMITTEE RECOMMENDATION: Commissioner Mitchell moved, supported by Commissioner Washburn, to recommend reappointing Larry Martin as an alternate to the Homeland Security Board for Motion carried. BOARD ACTION: Commissioner DeLong moved, supported by Commissioner Washburn to concur with the Committee recommendation to reappoint Larry Martin as an alternate to the Homeland Security Board. Chairperson Showers called for further nominations. None were offered. Motion carried. FRATERNAL ORDER OF POLICE TELECOMMUNICATORS COLLECTIVE BARGAINING COMMISSIONERS COMMENTS ADJOURNMENT OF COMMITTEE MEETING 5. Human Resources Committee Chairperson DeLong introduced discussion regarding collective bargaining with Fraternal Order of Police (Telecommunicators). Discussion took place regarding the possible change of union representatives. No action taken. 6. Human Resources Committee Chairperson DeLong requested Commissioners comments. There were none. 7. Human Resources Committee Chairperson DeLong adjourned the meeting at 4:21 p.m. END OF COMMITTEE REPORTS ADJOURNMENT With no further business to come before the Board, Chairperson Showers declared the meeting adjourned at 9:24 a.m. Motion carried. Diane Zuker, Clerk of the Board NOTE: These minutes are subject to approval on February 28, /31/2017 Brd. Mtg. Minutes 9

13 Communcation #1 02/28/2017 Brd Mtg RICK SNYDER GOVERNOR STATE OF MICHIGAN STATE 911 COMMITTEE LANSING JEFF TROYER CHAIR January 30, 2017 Dear County Coordinator: The following communication has been sent to your County Clerk in regard to county 911 surcharge ':.!.. Under MCL (1)(g) the State 911 Committee is required to provide notice to communication ~ providers of the 911 surcharges in Michigan. This includes the counties' 911 operational surcharges M1d the state 911 fee. MCL b allows a county board of commissiqners to assess up to $0.42 a month by commissioner resolution. " If a county commission determines that it is necessary for the county to enact a local surcharge that is more than $0.42 per month and in excess of the monthly amount that was approved for the county by the Michigan Public Service Commission under U-15489, the voters of the county must approve the increased surcharge. In order for an increase to be effective beginning July 1, 2017, the county must have a current ballot proposal that has been passed no later than the May 2017 election date. If the May 2017 date is missed, the next surcharge effective change date is July Please refer to your county's legal counsel for details for proper county commission action to place a question on a May 2017 ballot. If the county is collecting a 911 surcharge between July 1, 2017, and June 30, 2018, based on a ballot proposal, at a minimum, that ballot proposal must be valid for at least the entire collection period between July 1, 2017, and June 30, 2018, on the statutory due date of May 15, In order to make the proper notice to the communication providers about the counties' 911 surcharges, please follow one of the four options below: 1. Not collecting local surcharge If the county is not going to collect a local 911 operational surcharge between July 1, 2017, and June 30, 2018, please provide a letter to the State 911 Office no later than 4 p.m., Monday, May 15, 2017, stating that the county will not be collecting the local 911 surcharge. Please include a completed Form SNC-500 (attached and available on-line at with the county's letter. Please use Template A for this option. 2. Continue collecting surcharge with no changes If the county is going to continue collection of its current local 911 surcharge with no change in the present amount between July 1, 2017, and June 30, 2018, please provide a letter to the State 911 Office no later than 4 p.m., Monday, May 15, 2017, stating that the county is going to continue collection of the local 911 surcharge with no change in its present amount. Please include a completed Form SNC-500 (attached and available on-line at with the county's letter. ASSOCIATION OF PUBLIC SAFETY COMMUNICATIONS OFFICIALS COMMERCIAL MOBILE RADIO SERVICE DEPARTMENT OF LICENSING AND REGULATORY AFFAIRS DEPARTMENT OF STATE POLICE DEPUTY SHERIFF'S ASSOCIATION FRATERNAL ORDER OF POLICE MICHIGAN ASSOCIATION OF AMBULANCE SERVICES MICHIGAN ASSOCIATION OF CHIEFS OF POLICE«MICHIGAN ASSOCIATION OF COUNTIES MICHIGAN COMMUNICATIONS DIRECTORS ASSOCIATION MICHIGAN ASSOCIATION OF FIRE CHIEFS MICHIGAN PROFESSIONAL FIREFIGHTERS UNION MICHIGAN PUBLIC SERVICE COMMISSION MICHIGAN SHERIFF'S ASSOCIATION MICHIGAN STATE POLICE TROOPERS ASSOCIATION NATIONAL EMERGENCY NUMBER ASSOCIATION TELECOMMUNICATIONS ASSOCIATION OF MICHIGAN UPPER PENINSULA EMERGENCY MEDICAL SERVICES MEMBERS OF THE GENERAL PUBLIC APPOINTED BY THE GOVERNOR, SPEAKER OF THE HOUSE, AND MAJORITY LEADER OF THE SENATE STATE 911 COMMJTTEE o P.O. BOX 30634@ Lt..NSiNG, MiCHIGAN #

14 Please use Template 8 if collection is by county commissioners' resolution or MPSC U Please use Template C if collection is by ballot proposal. 3. Changing surcharge amount If the county is going to change its local 911 surcharge (whether an increase or decrease) under either process set forth in MCL b (1)(a) & (b), please do one of the following as appropriate: a) If the county is going to change its surcharge by county board of commission resolution to collect $0.42 or less per month, or less than allowed under MPSC U-15489, a notarized or certified copy of the county commissioner's resolution setting the local monthly 911 surcharge and a completed Form SNC-500 (attached and available on-line at must be provided. Both documents, the resolution and the completed SNC-500, must be received by the State 911 Office no later than 4 p.m., Monday, May 15, b) If the county is going to change its current surcharge pursuant to voter approval to collect morn than $0.42 per month, please provide: 1. A copy of the clerk's certified ballot determination. (That ballot must be valid until at least June 30, 2018). 2. A notarized or certified copy of the county commissioner's resolution setting the local monthly 911 surcharge. 3. A letter from the county confirming the 911 surcharge. Please use Template D for this option. 4. A completed Form SNC-500 (attached and available on-line at All four documents must be provided and received by the State 911 Office no later than 4 p.m., Monday, May 15, All documents are to be returned by to: mspetsc@michiqan.gov Under MCL b (7), the above information is due to the State 911 Committee no later than 4 p.m., Monday, May 15, 2017; however, if it is possible for the county to do so, earlier responses will be accepted and are encouraged. Failure to meet the May 15 deadline may result in the inability of the State 911 Office to notify the communication providers prior to the annual deadline and can adversely affect the collection of your county's local 911 surcharge. If you have any questions, please do not hesitate to contact me at (517) or by at miller-brownh@michigan.gov. Sin~ely,. - Ms\ Ha~trown State 911 Administrator Enclosures (4)

15 Template A [County Letterhead] [Date] Please be advised that [County name] is not collecting a local 911 surcharge from July 1, 2017, through June 30, [County 911 Coordinator or County Clerk name/signature]

16 Template B [County Letterhead] [Date] Please be advised that [County name] will continue collection of its local commission-enacted 911 surcharge of [amount] with no change in the amount from July 1, 2017, through June 30, [County 911 Coordinator or County Clerk name/signature]

17 Template C [County Letterhead] [Date] Please be advised that [County name] will continue collection of its ballot-supported 911 surcharge of [amount] with no change in the amount from July 1, 2017, through June 30, The current ballot proposal is valid (at a minimum) between July 1, 2017, and June 30, [County 911 Coordinator or County Clerk name/signature]

18 Template D [County Letterhead] [Date] Please be advised it is [County name]'s intention to change the local 911 surcharge by commission resolution to [new amount]. I have included a notarized or certified copy of the County Commissioner's resolution setting the local monthly 911 surcharge. It will be collected from July 1, 2017, through June 30, OR Please be advised it is [County name]'s intention to change the local 911 surcharge as allowed by voter approval to [new amount]. I have included a copy of the Clerk's certified ballot determination and a notarized or certified copy of the County Commissioner's resolution setting the local 911 surcharge. The local surcharge ballot is valid from July 1, 2017, through June 30, This local surcharge will be collected from July 1, 2017, through June 30, [County 911 Coordinator or County Clerk name/signature]

19 SNC-500 (01/2017) State 911 Committee PUBLIC ACT 379 OF 2008 LOCAL 911 COLLECTION AND REMITTANCE CONTACT INFORMATION FOR THE JULY 2017-JUNE 2018 COLLECTION PERIOD County Name Name of Person Completing Form Phone Number I Address Is the county collecting a local surcharge from July 1, 2017, to June 30, 2018? OYes 0No If ''yes" to the above question, what is the monthly amount? AMouJ-tri If collecting a local surcharge by ballot proposal, the ballot is valid (at a minimum) between (give dates): Is the county interested in electronic fund transmittal of local surcharge funds? StarUEnil Date: " oves,' ONo : Primary Remittance Contact Name Primary Remittance Contact Address Phone Number (Include Area Code) I Fax Number (Include Area Code) Address Geographical Contact Name Geographical Contact Address Phone Number (Include Area Code) I Fax Number (Include Area Code) Address M - ~-,... ~ -~~-.. County 911 Directory/Coordinator Contact Name County 911 Directory/Coordinator Contact Address Phone Number (Include Area Code) I Fax Number (Include Area Code) Address County Clerk or County Coordinator Signature - If you are not able to enter an electronic signature or print th_e f_orm, sign, and scan, typing your. riame:and sending from :a matching wilt-serve the same as a signature AUTHORITY: 2008 PA 379; COMPLIANCE: Voluntary; PENAL TY: No Funding Return to: mspetsc@michigan.gov This form must be signed and received at the State 911 Office by Monday, May 15, 2017 This form can be accessed at

20 Communcation #2 02/28/2017 Brd Mtg S T A T E O F M I C H I G A N BOARD OF COMMISSIONERS OF THE COUNTY OF ALLEGAN BOARD OF COMMISSIONERS REVISE MEDICARE PRESCRIPTION DRUG BILL OF 2003 WHEREAS, health care costs continue to rise for all Americans and, for some Americans, this increase can be devastating; and WHEREAS, Medicare is the focus of many lawmakers who portray it as an "entitlement" program that costs the Treasury too much money. Technically, the term "entitlement" is correct but it has an unfortunate connotation; and WHEREAS, Medicare is an essential medical plan that millions of seniors and disabled individuals depend upon to stay alive. Medicare is not a gift, as the term "entitlement" suggests. Many of the beneficiaries have worked their entire adult life and paid into the system in order to receive this crucial medical plan; and WHEREAS, due to spiraling costs largely associated with the price of prescription medications, our elected officials find themselves passing on increased costs to those who can least afford that increase, namely senior citizens and disabled individuals who are on Medicare's Part D Drug Program; and WHEREAS, when congress enacted Medicare Prescription Drug Bill they enacted a law that does not allow Medicare to negotiate with pharmaceutical companies for drug price the way Medicaid and the Veterans Administration does; and WHEREAS, one economist, Dean Baker, estimates that Medicare could have saved approximately $332 billion dollars between 2006 and 2013 (approximately $50 billion a year) had the Department of Health and Human Services been permitted to negotiate prices of drugs with the drug companies, as federal agencies do in other programs; and WHEREAS, rising prescription drug costs have been the primary reason for the increase in health benefit costs; and WHEREAS, the increasing cost of prescription drugs and outrageous profits made by pharmaceutical companies is a systemic problem that significantly affects our state and our nation. It deserves non-partisan effort; and WHEREAS, we must prevent our elected officials from balancing the budget on the backs of those who can least afford it, the elderly and disabled. Increases in premiums

21 and drug costs are unacceptable ways to deal with a flawed Medicare Prescription Drug Bill; and WHEREAS, we must preserve the Medicare program as it currently exists and to do so requires immediate action to cut unnecessary costs, particularly in the area of prescription drug coverage; and WHEREAS, we must revise the Medicare Prescription Drug Bill of 2003 to allow negotiating lower drug prices and the importation of identical, cheaper, drugs from Canada and elsewhere; and WHEREAS, we cannot allow the previously approved bill to stand as adopted at the risk of having the Medicare program be the cause of a staggeringly increasing deficit which will require tax increases or cuts to the rest of the government, nor can we allow the continuance of price increases to our citizens cause many to contemplate discontinuing medically necessary drugs in order to pay their bills, heat their houses and have food on the table. THEREFORE BE IT RESOLVED that the Allegan County Board of Commissioners goes on record urging our legislators to immediately commence the process of revising the Medicare Prescription Drug Bill of 2003 to allow negotiating lower drug prices and the importation of identical, cheaper drugs from Canada and elsewhere; and BE IT FURTHER RESOLVED that a copy of this resolution be forwarded to our area Federal and State Legislators, the National Association of Counties, the Michigan Association of Counties and the other Michigan Counties. Moved by Commissioner Thiele, seconded by Commissioner Dugan to approve the resolution as presented. Motion carried by voice vote. Yeas: 6 votes. Excused: 1 vote. ATTEST, A TRUE COPY, Clerk-Register APPROVED: February 9, 2017 cc: Admin. Finance - Human Resources

22 Communcation #3 02/28/2017 Brd Mtg

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