The Clinton County Board of Commissioners met Friday, December 15, 2000 at 9 a.m. with Chairperson Hawks presiding.

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1 8:45 A.M. Hon. Jeffrey L. Martlew, Chief Judge of the 29 th Judicial Circuit Court administered the Oath of Office to the following Officers: County Commissioners Elect, to-wit: District #1 - Larry E. Martin District #2 - Mary L. Rademacher District #3 - John Arehart District #4 - Russel H. Bauerle District #5 - Virginia Zeeb District #6 - Scott A. Hummel District #7 - Sara Clark Pierson County Officers Elect, to-wit: Sheriff - Wayne Kangas Prosecuting Attorney - Charles D. Sherman (not present) County Clerk - Diane Zuker County Treasurer - Annette Devereaux Register of Deeds - Carol Wooley Drain Commissioner - Tom O'Bryant Judge of Probate Elect, to-wit: Hon. Marvin E. Robertson DATE The Clinton County Board of Commissioners met Friday, December 15, 2000 at 9 a.m. with Chairperson Hawks presiding. INVOCATION, PLEDGE OF ALLEGIANCE AND ROLL CALL Diane Zuker, County Clerk gave the invocation. The pledge of allegiance was given to the flag. Roll was called and a quorum reported. Present were John Arehart, Russel H. Bauerle, Richard Hawks, Scott A. Hummel, Sara Clark Pierson, Larry Martin and Mary Rademacher. COUNTY PERSONNEL VISITORS MINUTES OF 11/28/2000 Ryan Wood, Jeanette Smith, Barbara Moss, Don Hegesh, Steve Nobis, Annette Devereaux, Carol Wooley, Tom O'Bryant and Jean Ruff. Virginia Zeeb, Gary Vandenburg, Ray Frankenberg II and Joe Feldmann. The minutes of November 28, 2000 were reviewed. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle to approve the minutes as printed. Motion carried. AGENDA The agenda was amended to include the following: Presentation of Certificate of Appreciation to Retiring Sheriff Don Hengesh BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle to approve the agenda as amended. Motion carried. 1

2 COMMUNICATIONS The following communications were reviewed: 1. Letter from Department of Transportation regarding excess property for sale in DeWitt Township 2. Letter from Department of Transportation regarding excess property for sale in Bath Township 3. Certified copies of Ottawa County Resolutions regarding Community Mental Health BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Rademacher to send a letter to MDOT expressing that the County is not interested in purchasing the excess property outlined in Communications #1 & #2 above. Motion carried. Commissioner Pierson moved, supported by Commissioner Bauerle to accept the Ottawa County Resolutions and place on file. Motion carried. CERTIFICATE OF APPRECIATION PRESENTED TO RETIRING SHERIFF DON J. HENGESH RESOLUTION CONGRATULATING THE GRAND LEDGE VARSITY FOOTBALL TEAM ADMINISTRATOR S REPORT PUBLIC COMMENTS ZONING PC REZONE GARY VANDENBERG BINGHAM TOWNSHIP SECTION 15 (WAL-MART) TABLED Chairperson Hawks presented a Certificate of Appreciation to retiring Sheriff Don Hengesh for his years of service to Clinton County. Chairperson Hawks introduced a Resolution Saluting the Grand Ledge Varsity Football Team on winning the 2000 Division I State Championship. (INSERT RESOLUTION) Ryan Wood, Administrator gave the following report: The lease agreements for the old Juvenile Court Building have been approved, with occupancy beginning on January 1, A meeting will be held next week with Montcalm and Gratiot Counties regarding the funding formula and development of a master agreement with the Mid-Michigan District Health Department. Clinton County Friend of the Court will be converting to the new State Mandated Child Support Enforcement System(CSES) in early The short term may require some staffing upgrades, however it is hopeful that the implementation will result in a cost neutral solution for the county. Chairperson Hawks called for public comments. There were no public comments. John Hodges, Planning Director presented the following zoning matters: PC Request to Rezone submitted by Gary Vandenberg (Wal-Mart) in Section 15 of Bingham Township to rezone a parcel from R-3 under City of St. Johns Zoning to B Commercial under Bingham Township, Clinton County Zoning. Mr. Hodges reported that as a condition of the 425 agreement between the City of St. Johns and Bingham Township the property is not to be conveyed until the agreement is completed. Further, Mr. Hodges noted that the County's legal counsel needs to review the legalities of this matter prior to approval. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to table this matter until the 425 agreement has been completed and further that this matter not be finalized until review by the County's legal counsel. Motion carried. 2

3 PC SPECIAL USE PERMIT DALE & JUNE MCALLISTER EAGLE TOWNSHIP SECTION 32 APPROVED COMMENTS BY COMMISSIONER MARTIN APPROVAL OF COMMISSIONER'S EXPENSE ACCOUNTS COMMITTEE REPORTS PHYSICAL RESOURCE COMMITTEE MEETING PC Request for Special Use Permit submitted by Dale and June McAllister to allow the placement of a mobile home for medical hardship purposes in Section 32 of Eagle Township. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Bauerle to concur with the recommendation of the Planning Commission to approve the Special Use Permit. Chairperson Hawks called for comments by the public. None were offered. Voting on the motion by roll call vote, those voting aye were Pierson, Arehart, Hummel, Rademacher, Bauerle, Martin and Hawks. Seven ayes, zero nays. Motion carried. Commissioner Martin commended Mr. John Hodges and his Secretary for conducting their first meeting so well. Commissioner's Expense Accounts were presented. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Rademacher to approve the Commissioner's Expense Accounts as presented. Motion carried. The following are reports of Committee meetings: Commissioner Bauerle, Chairperson of the Physical Resource Committee reported on a meeting held December 7, AGENDA APPROVED 1. Chairperson Bauerle called the meeting to order. COMMITTEE ACTION: Commissioner Martin moved, supported by Commissioner Rademacher to approve the agenda as printed. Motion carried. PUBLIC COMMENTS 2. Chairperson Bauerle requested limited public comments. Victor Township Supervisor Warren Malkin discussed a letter sent to the Commissioners regarding Quality and Consistency of Building and Zoning Management. The township is not getting inspections timely for special use permits and not getting requests for variances sent to the township planning commission in a timely manner. Victor Township has not received a response from the Board of Commissioners. This letter will be referred to Mr. John Hodges, County Development Director for review. APPOINTMENTS TO VARIOUS BOARDS DEPARTMENT OF PUBLIC WORKS APPOINTMENTS 3. Chairperson Bauerle introduced discussion regarding the following appointments: Department of Public Works 3 year term Commissioner Rademacher, to recommend to Finance and Personnel the reappointment of Mr. Neil Barnhart and the appointment of Mr. Brian J. Ross to the Department of Public Works Board, a three-year term effective January 1, Motion carried. 3

4 COUNTY ROAD COMMISSION APPOINTMENT County Road Commission 6 year term Commissioner Arehart spoke regarding the appointment to the Road Commission and asks that the Physical Resource Committee identify candidates the committee wish to interview for appointment. The Road Commission compensation and benefits will be determined prior to interviewing for the appointment. Commissioner Rademacher to recommend to the Finance and Personnel Committee to hold interviews for the Road Commission appointment the afternoon of the Finance and Personnel meeting scheduled for January 11, Motion carried. CONSTRUCTION APPEAL BOARD APPOINTMENTS ZONING BOARD OF APPEALS APPOINTMENT GREEN SPACE COMMISSION APPOINTMENTS Construction Appeal Board 2 year term There are five appointments that need filling on the Construction Appeal Board. Four are reappointment considerations, and one architectural trade appointment. Administration will research the appointments for trade accuracy per Public Act 230 of 1972 that states that the Building, Engineering, Electrical, Plumbing/Mechanical and Architectural trades are represented. Zoning Board of Appeals 3 year term COMMITTEE ACTION: Commissioner Martin moved, supported by Commissioner Rademacher to recommend tabling the appointment of the Zoning Board of Appeals for a later date. Motion carried. Green Space Commission (Parks and Open Space) 3 year term A member of the Clinton County Board of Road Commissioners Clinton County Drain Commissioner A member of the Clinton County Planning Commission Two members of the Clinton County Board of Commissioners Five residents of Clinton County (representing important segments of the economic, governmental, social life and development of the county such as agriculture, industry, commerce, transportation, education, government and recreation) COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Bauerle to recommend to the Finance and Personnel Committee the appointments of Jim Squires, Chuck Nelson, Amy Noren, Ben Helms, and Scott Piggott to the Green Space Commission, pending acceptance from the candidates. Motion carried. PUBLIC COMMENTS 4. Chairperson Bauerle requested limited public comments. There were no public comments. COMMISSIONER'S COMMENTS5. Chairperson Bauerle requested Commissioner comments. There were no Commissioner comments. 4

5 BUILDING AND GROUNDS COMMITTEE MEETING FINANCE & PERSONNEL COMMITTEE MEETING Chairperson Martin reported that the Building and Grounds Committee did not meet as scheduled on December 12, 2000, due to the closing of the Courthouse as a result of a winter storm. The issues that needed immediate attention were added to the Finance and Personnel meeting of December 13, Commissioner Pierson, Finance Chairperson and Commissioner Arehart, Personnel Chairperson reported on a Finance and Personnel Committee meeting held December 13, AGENDA APPROVED 1. Chairperson Arehart called the meeting to order with additions to the agenda noted. COMMITTEE ACTION: Commissioner Martin moved, supported by Commissioner Bauerle to approve the revised agenda. Motion carried. PUBLIC COMMENTS 2. Chairperson Pierson requested limited public comments. There were no public comments. COMMUNICATIONS RECEIVED 3. Chairperson Pierson introduced the following correspondence: Crawford County Resolution Part Time Probate Court and Salaries of Judges Crawford County Resolution - Concerns Immediate Enforcement of Natural Resources and Environmental Protection Act (NREPA) PA 451 to Protect and Regulate Confined Animal Feed Operations Allegan County - World Aids Day Employee Training - Customer Service COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Hummel to recommend accepting the Crawford and Allegan County Resolutions and placing on file. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to TRANSPORTATION REPORT 4. Chairperson Arehart introduced discussion regarding CRV. The transportation group presented a progress report regarding future funding plans. Mr. John Sirrine, Treasurer of the CRV Board, asked the Committee if there were any questions regarding the expansion of Services. Mr. Jim Dunn, Attorney and Mr. Bill Richards were also present. Commissioner Hawks questioned the current status of CRV and stated that statements were made to the Board of Commissioners that a millage was not needed to have similar transportation proposed in the CATA proposal. Mr. Sirrine noted that they are in front of the Committee today to request a Board Representative sign the application to enter into a new agreement with MDOT for transportation funding under a Non-Urban/Rural program as opposed to, or in conjunction with, the current Specialized Service program that provides our only government operating fund. Commissioner Arehart requests Mr. Sirrine submit the proper paperwork regarding CRV s request for funding under a Non- Urban/Rural program to the County Administrator. This will be reviewed upon receipt of the document. 5

6 CRV SPECIALIZED SERVICES OPERATING ASSISTANCE AGREEMENT FOR 10/1/ /30/2001 The MDOT Contract and 3 rd Party Contract are as follows: The Specialized Services Operating Assistance Agreement Number allowing the pass through of MDOT funds to CRV. The Specialized Services Operating Assistance Agreement Third Party Contract between the County and CRV. MAINTENANCE PART-TIME OFFICE ASSISTANT POSITION REDUCED TO 20 HOURS PER WEEK AND TEMPORARILY ASSIST IN ADMINISTRATION FOR 10 HOURS PER WEEK DURING MEDICAL LEAVE Administrator Wood noted that the contract has been in place for a number of years and suggests the Legal counsel prior to its execution reviews same. The 3 rd Party Agreement refers to three attachments, which have not been provided. All should be in place prior to signing. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Hummel to recommend authorizing the Chairperson and County Administrator to sign the Specialized Services Operating Assistance Agreement Number on behalf of the entire Board of Commissioners, and authorize the Chairperson to execute the Third Party Contract regarding the Specialized Services Operating Assistance Agreement for the period October 1, 2000 to September 30, 2001 pending legal counsel review and receipt of the three attachments referred to in the 3 rd Party Contract. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to 5. Chairperson Arehart introduced correspondence received from Blaine Stevens regarding the Part Time Maintenance Office Assistant position, due to a decrease in workload, Stevens is recommending the position become a 20-hour per week Part Time Office Assistant. Administrator Wood applauds Mr. Stevens for his voluntary willingness to reduce staff, however, requests that the position be allowed to continue at its current 3/4 status for the next three months allowing the position to work 10 hours per week in the Administration office to assist during Ms. Penny Goerge's Family Medical Leave. Commissioner Bauerle to recommend authorizing the reduction of the Maintenance Office Assistant from 3/4 time to 1/2 time at the discretion of the County Administrator. Motion carried. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle to 6

7 NON-UNION WAGE INCREASE FOR Chairperson Arehart introduced discussion regarding setting the 2001 Wages for nonunion. The development of the 2001 budget allowed for a 2% wage adjustment. The budget also contained an allowance for a benefit enhancement. Administration is not prepared to present a recommendation on the benefit package, however, in order to avoid any retroactive wage issues, we recommend action on the wage scale. COMMITTEE RECOMMENDATION: Commissioner Pierson moved, supported by Commissioner Martin to recommend approval of a 2% wage scale increase effective January 1, 2001 for all positions with the exception of union contracts, personal service contracts and Commissioners. Motion carried. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Martin to 2000 YEAR END BUDGET ADJUSTMENTS 7. Chairperson Pierson introduced discussion on the 2000 year end budget adjustments. These adjustments are necessary in order to make sure departmental budgets are balanced within cost categories, and to identify excess revenue and expenditure savings. Commissioner Bauerle to recommend approval of the year-end budget adjustments presented by Craig Longnecker, Budget Director. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to (INSERT ADJUSTMENTS) DECEMBER BOARD APPOINTMENTS DEPARTMENT OF PUBLIC WORKS APPOINTMENTS 8. Chairperson Pierson introduced December Board Appointments The Physical Resource Committee met on December 7, 2000 and recommends to the Finance and Personnel Committee the following: DEPARTMENT OF PUBLIC WORKS - 3 year term The Physical Resource Committee recommends to Finance the reappointment of Mr. Neil Barnhart and the appointment of Mr. Brian J. Ross to the Department of Public Works Board, a three year term effective January 1, COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Rademacher to recommend concurring with the Physical Resource Committee recommendation, for the reappointment of Mr. Neil Barnhart and the appointment of Mr. Brian J. Ross to the Department of Public Works Board, a three-year term effective January 1, Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the Committee recommendation. Chairperson Hawks called for further nominations. None were offered. Motion carried. ROAD COMMISSION APPOINTMENT ROAD COMMISSION - 6 year term The Physical Resource Committee recommends to Finance to hold interviews for the Road Commission appointment the afternoon of the Finance and Personnel Committee meeting held January 11, The Finance Committee concurs with this recommendation. 7

8 CONSTRUCTION BOARD OF APPEALS APPOINTMENTS ZONING BOARD OF APPEALS APPOINTMENT GREEN SPACE COMMISSION APPOINTMENTS CONSTRUCTION APPEAL BOARD - 2 year term The Physical Resource Committee stated that there are five appointments that need filling. Four are reappointment considerations and one architectural trade appointment. Administration will research the appointments for trade accuracy per Public Act 230 of 1972 that states that the Building, Engineering, Electrical, Plumbing/Mechanical and Architectural trades are represented. These appointments will be made at a later date. The Finance and Personnel Committee concur with the recommendation. ZONING BOARD OF APPEALS - 3 year term The Physical Resource Committee recommended tabling the appointment of the Zoning Board of Appeals for a later date. The Finance and Personnel Committee concur with this recommendation. GREEN SPACE COMMISSION (Parks and Open Space) - 3 year term The Physical Resource Committee recommends to Finance the appointments of Mr. Jim Squires, Mr. Chuck Nelson, Ms. Amy Noren, Mr. Ben Helms and Mr. Scott Piggott to the Green Space Commission, pending acceptance from the candidates. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Martin to recommend concurring with the Physical Resource referral and recommend the appointments of Mr. Jim Squires, Mr. Chuck Nelson, Ms. Amy Noren, Mr. Ben Helms and Mr. Scott Piggott to the Green Space Commission, pending acceptance from the candidates. Commissioner Hummel moved, supported by Commissioner Bauerle to table refer the motion on Green Space Commission appointments until the Board of Commissioners meeting on Friday. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Bauerle to correct the committee minutes to reflect that this matter "be referred" to the Board Meeting and strike the word "tabled", further that Mr. Jim Squires, Mr. Chuck Nelson, Ms. Jamie Boyle, Mr. Ben Helms and Mr. Scott Piggott be appointed to the Green Space Commission. Chairperson Hawks called for further nominations. None were offered. Motion carried. BUILDING AUTHORITY APPOINTMENT BUILDING AUTHORITY - 3 year term COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Martin to recommend the reappointment of Ms. Diane Zuker to a three year term on the Building Authority, effective January 1, Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to concur with the Committee recommendation. Chairperson Hawks called for further nominations. None were offered. Motion carried. 8

9 COUNTY ELECTIONS SCHEDULING COMMISSION APPOINTMENTS COUNTY ELECTIONS SCHEDULING COMMISSION - 2 year term These appointments are recommendations from the County Clerk to the Finance and Personnel Committee. Commissioner Arehart to recommend the reappointment of Mr. Richard Coletta, Mr. Mike O'Bryant and Ms. Diane Mosier to a 2 year term on the County Elections Scheduling Commission, effective January 1, Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to concur with the Committee recommendation. Chairperson Hawks called for further nominations. None were offered. Motion carried. TRI-COUNTY AGING ADVISORY COUNCIL APPOINTMENTS TRI-COUNTY AGING ADVISORY COUNCIL - 2 year term Commissioner Arehart to recommend the reappointment of Ms. June Squires and Mr. Rae Johnson to a two year term on the Tri-County Aging Advisory Council, effective January 1, Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the Committee recommendation. Chairperson Hawks called for further nominations. None were offered. Motion carried. MID-SOUTH SUBSTANCE ABUSE ADVISORY COUNCIL APPOINTMENT MID-SOUTH SUBSTANCE ABUSE ADVISORY COUNCIL - 2 year term Commissioner Arehart to recommend the reappointment of Ms. Christine Quinn to a two year term on the Mid-South Substance Abuse Advisory Council, effective January 1, Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the Committee recommendation. Chairperson Hawks called for further nominations. None were offered. Motion carried. CLINTON COUNTY SOLID WASTE MANAGEMENT COUNCIL APPOINTMENT CLINTON COUNTY SOLID WASTE MANAGEMENT COUNCIL Commissioner Arehart to recommend the appointment of Mr. Mike Patterson to the Clinton County Solid Waste Management Council, effective January 1, Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to concur with the Committee recommendation. Chairperson Hawks called for further nominations. None were offered. Motion carried. 9

10 ECONOMIC DEVELOPMENT CORPORATION APPOINTMENT ECONOMIC DEVELOPMENT CORPORATION 6 year term The Board of Commissioners received a resignation from Mr. Randy L. Humphrey effective November 20, 2000 due to his retirement and moving out of state. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Martin to recommend the appointment of Mr. Robert Craig to the Economic Development Corporation replacing Mr. Randy Humphrey, term expiring April 12, Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Arehart to concur with the Committee recommendation. Chairperson Hawks called for further nominations. None were offered. Motion carried. CASH FIELD LEASE FOR COUNTY OWNED PROPERTY 9. Chairperson Pierson introduced discussion regarding land located at 3815 County Farm Road, St. Johns, Michigan. The County owns approximately 17 acres, which has a cash field lease. Maurice and Alan Gove are currently farming the property. COMMITTEE RECOMMENDATION: Commissioner Hummel moved, supported by Commissioner Bauerle to recommend the Cash Field Lease with Maurice and Alan Gove, with the Chairperson signing. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to RECLASSIFICATION REVIEWS 10. Chairperson Arehart introduced discussion regarding reclassification reviews, with the following recommendations made by the Personnel Director: SENIOR JUVENILE SERVICES OFFICER FOOD SERVICE COOK AND SECURITY OFFICER POSITIONS OFFICE MANAGER - PROSECUTORS OFFICE Senior Juvenile Services Officer 1) that the position of Senior Juvenile Services Officer return to two levels as follows: Juvenile Services Officer Senior Juvenile Services Officer 2) that the position of Juvenile Services Officer remain at the non-union 10 level with a point value of ) that the position of Senior Juvenile Services Officer be reclassified from nonunion 10 to non-union 11 with a point value of ) that the positions reflect current responsibility, with the new job descriptions adopted 5) that the changes be effective for budget year 2001 Food Service Cook and Court Security Officer 1) the cook position is paid within the average salary range and no change is recommended 2) that the Court Security Officer position be placed on the non-union 05 classification range Office Manager Prosecutor 1) that the updated job description be adopted 2) that the total points for the position reflect a change from 795 to 855, placing the position at the non-union 08 classification 3) that this change be effective for budget year

11 DEPUTY JUVENILE REGISTER Deputy Juvenile Register 1) that the updated job description be adopted 2) that the total points for the position reflect a change from 690 to 710, placing the position in the non-union 07 classification 3) that this change be effective for budget year 2001 TYPIST CLERK PROBATE/JUVENILE COURT Typist Clerk Probate/Juvenile Court 1) that the position of Typist Clerk Probate/Juvenile Court be reclassified from non-union 03 to non-union 04 with a point value of 525 2) that the position reflect current responsibility with a job title of Deputy Clerk Probate/Juvenile Court, and the new job description be adopted 3) that this change be effective for budget year 2001 COMMITTEE RECOMMENDATION: Commissioner Pierson moved, supported by Commissioner Bauerle to recommend concurring with the reclassification recommendations of the Personnel Director as presented for 2001, to be paid from Contingency. Motion carried. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Pierson to COUNTY BOARD BY-LAWS AND RULES OF PROCEDURE SETTING OF ORGANIZATIONAL MEETING DATE AND SPECIAL BOARD MEETING FOR JANUARY 11, Chairperson Pierson introduced discussion regarding the Clinton County By-Laws and Rules of Procedure. No action taken. 12. Chairperson Pierson introduced discussion regarding setting the Organizational Meeting date. Commissioner Arehart to recommend to set the Organizational Meeting date for January 11, 2001 at 9:30 a.m. and Special Board Meeting at 10:00 a.m. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to LANSING REGIONAL CHAMBER OF COMMERCE REGARDING CONTRIBUTION REQUEST 13. Commissioner Pierson introduced correspondence received from the Lansing Regional Chamber of Commerce regarding the Regional Cooperation Task Force and a $1,000 contribution request from the V.P. of Government Relations and Community Development. Seed money is essential to hire a consultant in order to guide the Task Force through development of overall goals and objectives to be achieved. Commissioner Bauerle to recommend payment of $1,000 seed money to the Regional Cooperation Task Force. The payment will come from Contingency. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to concur with the Committee recommendation. Discussion followed. Commissioner Hawks is concerned as to the calculations of the contribution. Is the amount fair? Chair Hawks noted that Ingham County pays this same amount as Clinton County. Motion carried. 11

12 CLINTON COUNTY MSU EXTENSION REQUEST TO RENEW HABIT GRANT FOR Chairperson Pierson introduced the Habit Grant Renewal for HABIT has been funded through the United Way grant for five years and Clinton County MSU Extension is seeking approval to submit a renewal application for the period of time from April 1, March 30, Commissioner Arehart to recommend allowing Clinton County MSU Extension to submit a renewal application for the Habit Grant Renewal for 2001, with the Chairperson signing on behalf of the entire Board of Commissioners. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to COUNTY ROAD COMMISSIONERS BENEFITS 15. Commissioner Arehart discussed the sub-committee recommendation regarding Road Commission benefits. It is suggested to adjust the compensation for active Road Commissioners, allowing the purchase of health insurance through the Road Commission, with ½ of a single rate payment paid by Road Commission funds. It is also recommended to allow an exception for Donald Seyfried allowing the purchase of health insurance through the Road Commission at his expense upon retirement. COMMITTEE RECOMMENDATION: Commissioner Pierson moved, supported by Commissioner Bauerle to solely allow Mr. Donald Seyfried to purchase health insurance through the Road Commission, only if he pays the total expense and he is not reappointed as Commissioner. Commissioner Rademacher voted no. Motion carried. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Pierson to COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Martin, to adjust the compensation for active Road Commissioners allowing purchase of health insurance through the Road Commission, with ½ the single rate payment paid by Road Commission funds. Commissioner Rademacher and Commissioner Pierson voted no. Motion carried. BOARD ACTION: Commissioner Arehart moved, supported by Commissioner Bauerle to concur with the Committee recommendation. Discussion followed. Voting on the motion by roll call vote, those voting aye were Bauerle, Martin and Arehart. Those voting nay were Rademacher, Hummel, Pierson and Hawks. Three ayes, four nays. Motion failed. For the record Commissioner Arehart noted that the benefits will remain the same as previously voted in 1991, with the exception of Mr. Seyfried, only. Chairperson Hawks noted that this still allows the Road Commissioners to purchase the insurance, but pay 100% of the costs. A letter will be sent to the Road Commission BUILDING COMMITTEE ITEMS: 16. Chairperson Pierson introduced Building Committee items as follows: 12

13 REQUEST TO PURCHASE A DECORATED TREE FOR 3 RD FLOOR LOBBY - Commissioner Martin introduced correspondence received regarding a request to have a decorated tree for the third floor lobby facing downtown. The cost would be approximately $350. COMMITTEE ACTION: Commissioner Arehart moved, supported by Commissioner Martin to deny the decorated tree request, noting that they appreciate the spirit of the request, but the Building Committee has already moved to spend $2,900 on holiday decorations for the building during the building project. Motion carried. CHANGE ORDERS: - Commissioner Martin introduced the following change orders. CLARK CONSTRUCTION COSTS RECOVERED IN CLEANUP NATIONAL COATINGS FINAL CHANGE ORDER VERIZON BACKCHARGE FOR REPLACEMENT OF CEILING TILES ANNUAL REIMBURSEMENT FROM METRO SQUAD Clark Construction costs recovered in cleanup of backcharges from the contractors. COMMITTEE RECOMMENDATION: Commissioner Arehart moved, supported by Commissioner Hummel to recommend to the Building Authority payment to Clark Construction in the amount of $27,450 for costs recovered in cleanup of backcharges from the contractors, with the necessary change order authorized. Motion carried. National Coatings final change order price totaling $10,658 Commissioner Hummel to recommend to the Building Authority payment to National Coatings in the amount of $10,658, with the necessary change order authorized. Motion carried. Verizon backcharge for replacement of ceiling tiles Commissioner Hummel to recommend to the Building Authority approving a revision to the change order to Verizon reflecting final backcharge in the amount of $800 instead of $1, for replacement of ceiling tiles. Motion carried. 17. Chairperson Pierson introduced discussion regarding the Metro Squad Reimbursement. Clinton County received a distribution of excess funds from the Metro Squad above the amount of our annual contribution. The amount that was in addition to our annual refund totaled $11, COMMITTEE RECOMMENDATION: Commissioner Hummel moved, supported by Commissioner Martin to recommend returning a percentage of the $11, to local units who made a contribution to our Metro Squad Officers personnel costs. Each contributing unit will receive a percentage of the contribution to the Metro Squad Officers total personnel costs. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Martin to concur with the Committee recommendation. Discussion followed. Motion carried. 13

14 MICHIGAN STATE HOUSING DEVELOPMENT AUTHORITY GRANT TO ASSIST LOW INCOME RESIDENTS WITH EVICTIONS AND FIRST MONTH'S RENT 18. Chairperson Pierson introduced discussion regarding a grant being applied for by the Capital Area Community Services to the Michigan State Housing Development Authority. These funds will assist low-income county residents with court ordered evictions and first month s rent. COMMITTEE RECOMMENDATION: Commissioner Bauerle moved, supported by Commissioner Rademacher to recommend approval for Capital Area Community Services to apply for a grant from the Michigan State Housing Development to assist lowincome county residents with court ordered evictions and first months rent, with the Chairperson signing on behalf of the entire Board of Commissioners. Motion carried. BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Rademacher to LAND EXCHANGE BETWEEN 19. Chairperson Pierson introduced discussion regarding the land exchange between the CLINTON COUNTY AND THE County and the Clinton Area Care Center. Administrator Wood stated a Resolution is CLINTON AREA CARE CENTER prepared allowing the sale of property/land exchange. There is no action requested at this time. PUBLIC COMMENTS 20. Chairperson Pierson requested limited public comments. There were no public comments. COMMISSIONER'S COMMENTS21. Chairperson Pierson requested Commissioner's comments: BOARD MEETING - Commissioner Rademacher discussed the Housing Authority and if anyone knew of any repossessed modular available. The Authority is in need of several repossessed modular homes. - Commissioner Hummel requested direction from the Board of Commissioners regarding CRV. - Commissioner Arehart discussed the Mobile Home Park in Eagle Township and the Consent Agreement. Commissioner Pierson clarified the differences in moving to rezone, moving to intervene and suing the county. - Commissioner Arehart reminded the Commissioners of the swearing in at 8:45 a.m. Friday, December 15, The Regular Board of Commissioners meeting is scheduled for 9:00 a.m. - Commissioner Arehart questioned whether the steps at the back entrance of the Courthouse were within code. They do not appear to be 12 in width. Also, the appearance of the steps is not desirable. - Commissioner Arehart questioned any progress on artwork for the Courthouse. APPROVAL OF AUDIT, PAYROLL AND GENERAL FUND WEEKLY BILLS Commissioner Pierson, Finance Chairperson reported that the audit was conducted with bills totaling $380, plus payroll of $443, and general fund weekly bills totaling $79, for a grand total of $904, BOARD ACTION: Commissioner Pierson moved, supported by Commissioner Hummel to approve the audit, payroll and general fund weekly bills. Motion carried. COMMITTEE ASSIGNMENTS Commissioner Arehart presented a draft of the County Commissioner Committee Appointments for 2001 for review. Formal action will be taken at the January 11 th, 2001 Organizational meeting. 14

15 EAGLE TOWNSHIP ZONING AND MHP DISCUSSION Commissioner Martin introduced discussion regarding the Public Hearing held at the Planning Commission Meeting last night as to the Rezoning of property from A-2 General Agricultural to MH Manufactured Housing District in Section 16 and 17 of Eagle Township. He noted that the matter was discussed and ultimately tabled for 30 days. Commissioner Arehart has researched whether the Board could change their vote on entering into the Consent Judgment in the Landon vs. Clinton County lawsuit. He reported that the vote of the Board taken on the Consent Judgment is binding. Administrator Wood noted that there is ongoing discussions regarding a potential trade of property for the MHP site, but that would require Landon to agree to the change. The County Board would not be involved in changing the location of the Eagle Township site. CHAIRPERSON HAWKS COMMENTS ADJOURNMENT Chairperson Hawks noted that this was his last meeting after serving as County Commissioner for 25 years. He expressed his thanks and appreciation to the Board. With no further business to come before the Board, Commissioner Martin moved, supported by Commissioner Rademacher to adjourn. Motion carried. Diane Zuker, County Clerk NOTE: These minutes are subject to approval on January 30,