CLINTON COUNTY BOARD OF COMMISSIONERS

Transcription

1 CLINTON COUNTY BOARD OF COMMISSIONERS Chairperson John Arehart Vice-Chairperson Larry Martin Members David Pohl Mary L. Rademacher Robert Showers Virginia Zeeb Claude A. Vail COURTHOUSE 100 E. STATE STREET ST. JOHNS, MICHIGAN Administrator Ryan L. Wood Clerk of the Board Diane Zuker DATE MOMENT OF SILENCE, PLEDGE OF ALLEGIANCE AND ROLL CALL COUNTY PERSONNEL VISITORS MINUTES OF 05/24/2004 The Clinton County Board of Commissioners met June 29, 2004 with Chairperson Arehart presiding. Chairperson Arehart called for a Moment of Silence. The pledge of allegiance was given to the flag. Roll was called and a quorum reported. Present were David Pohl, Larry E. Martin, John W. Arehart, Mary L. Rademacher, Robert E. Showers, Virginia L. Zeeb and Claude A. Vail. Ryan Wood, Craig Longnecker, Tom O Bryant, Ruth Thelen, David Patterson, Barbara Moss and Pete Preston. Mike Huntley, Jim Rademacher, Bob Schroeder, James Squires, Harry Huntoon, Grant Martin, Pete Vandenberg, Neil Wirth, Terry Thelen, Larry Schaefer, Kurt Fedewa, Kevin Butts, R. L. Augustine, Elyse Puruleski, Tom Miller, Al Harrison, Tom Magsig, Dan Armentrout, Doug Carr, George Shoup, Lee Feldpausch, Bob Parsons, Joshua Knight, Gary Hengesbach, Randy Whitney, Ken Bertolini, Lee Chant, Mark VanDeventer and Wayne Baum. The minutes of May 24, 2004 were presented. BOARD ACTION: Commissioner Showers moved, supported by Commissioner Pohl to approve the minutes as printed. Motion carried. AGENDA The agenda was reviewed. BOARD ACTION: Commissioner Zeeb moved, supported by Commissioner Vail to approve the agenda as printed. Motion carried. COMMUNICATIONS The following Communications were reviewed: 1. Antrim County Resolution opposing the July Property Tax collection proposal for County Revenue Sharing 2. Antrim County Resolution opposing House Bill 4234 regarding changes in Personal Property Taxes 3. Antrim County Resolution opposing Revenue Sharing Cuts 4. Antrim County Resolution opposing changes in Sentencing Guidelines 5. Antrim County Resolution opposing co-pay increase and annual fee for Veterans 6. Antrim County Resolution supporting continued funding for public transportation 7. Antrim County Resolution supporting efforts to streamline tax bills 8. Alger County Resolution opposing Senate Bill 217 Revising Michigan Drain Code 9. Alger County Resolution supporting protection of the Jordan Valley Management Area Mineral Rights 1

2 10. Alger County Resolution requesting State Legislative Review of Court Funding Process 11. Alger County Resolution opposing Collection of State Minimum Fees 12. Saginaw County Resolution regarding recommendations to the Governor and the State Legislature for providing County Governments with a Constitutional Revenue Sharing Amendment 13. Washtenaw County Resolution opposing Senate Bill 1147 and House Bill 5762 regarding shifting of duties to the State Transportation Commission from MDOT 14. Washtenaw County Resolution opposing the proposed 35 parts per billion maximum contaminant level for 1,4-Dioxane in Drinking Water 15. Washtenaw County Resolution opposing Senate Bill 1081 and Senate Bill 1103 regarding Transportation Funding 16. Letter from the Ingham County Historical Commission regarding the Preservation of Historic Flags 17. Copy of Letter from Clinton County Central Dispatch to the Emergency Telephone Service Committee with 2004 Report to the Legislature regarding Wireless Implementation 18. Newaygo County Resolution regarding guarantee of State Revenue Sharing 19. Roscommon County Resolution opposing changes or cuts in Revenue Sharing 20. Roscommon County Resolution opposing the July Property Tax Collection Proposal for County Revenue Sharing Funds 21. Roscommon County Resolution opposing co-pay increase and annual fee for veterans 22. Letter from Governor Granholm acknowledging receipt of the Resolution supporting the fundng of MDOT s Multi-Modal Bureau positions BOARD ACTION: Commissioner Rademacher moved, supported by Commissioner Zeeb to accept the Communications and place on file. Motion carried. ADMINISTRATOR S REPORT PUBLIC COMMENTS DEPARTMENT OF PUBLIC WORKS 2003 ANNUAL REPORT PUBLIC HEARING ADOPTION OF THE CLINTON COUNTY SOIL EROSION AND SEDIMENTATION CONTROL ORDINANCE ORDINANCE # CLINTON COUNTY SOIL EROSION AND SEDIMENTATION ORDINANCE Ryan Wood, Administrator presented the following report: Mr. Wood noted that an updated fact sheet has been compiled for distribution to local jurisdictions regarding the County Tax Limitation Proposal, which will be placed on the August 3, 2004 Primary Election Ballot. Commissioner Showers inquired as to whether the paper will be putting an article together for the newspaper regarding the proposal. Mr. Wood stated that the Clinton County News will have an article in an upcoming edition. Chairperson Arehart called for public comments. There were no public comments. Tom O Bryant, Chairperson of the Clinton County Department of Public Works presented the 2003 DPW Annual Report. BOARD ACTION: Commissioner Zeeb moved, supported by Commissioner Showers to accept the report and place on file. Motion carried. BOARD ACTION: Commissioner Showers moved, supported by Commissioner Pohl to open the public hearing on the Adoption of the County Soil Erosion and Sedimentation Control Ordinance. Motion withdrawn in view of the fact that this matter is not scheduled on the agenda until 9:15 a.m. Commissioners deferred the matter until 9:15 a.m. and addressed other matters on the agenda in the meantime. The time being 9:15 a.m. Commissioner Showers moved, supported by Commissioner Rademacher to open the public hearing on the adoption of the Ordinance. Motion carried. 2

3 Tom O Bryant, Drain Commissioner presented the proposed County Soil Erosion and Sedimentation Control Ordinance. Mr. O Bryant noted that the development of the Ordinance has been in the process for several months. The Clinton County Conservation District Office has reviewed the Ordinance as required by the DEQ. The DEQ has also reviewed the Ordinance and approved it. This is being adopted pursuant to Part 91 of Act 451, PA The most significant change the developers will see in the adoption of this Ordinance, is that if any structure is to be built in a subdivision and it is within 500 feet of any County Drain, which includes catch basins, a permit will be required. Approximately 200 letters were sent to the contractors last week notifying them of the changes being proposed. The Drain Office will work closely with the five jurisdictions within the County that have their own zoning, in addition to working with the County Development Office. Mr. O Bryant noted that he has received a few comments in response to the letters, which were sent. Among the concerns were the fees and the time frame on the permit. Specifically, the permits are valid for 1-year, however, the inspection fees were set up for a period of 120 days, in an attempt to encourage the stabilization of the yards. All structures will either have to have silt fence along the curb in an attempt to limit the access to the structure during construction, allowing only one entry point to the site with 30 feet of stone to prevent the mud from entering the streets. Or, immediately behind the curb, a 3-foot wide, 8- inch deep trench may be put in place during construction to prevent trucks from entry to property from the curbs. The proposed Ordinance has been available on the internet. Mr. O Bryant introduced Mr. Dave Patterson, the new County Soil Erosion and Sedimentation Control Officer. Chairperson Arehart called for Commissioner s comments: Commissioner Rademacher questioned the length of time in which a lawn is required to be established following construction of a new home, noting that she does not feel it is adequate. Mr. O Bryant noted that this may need some reconsideration. Chairperson Arehart called for Public comments: Mike Huntley of Classic Drive, Bath spoke regarding the stabilization of the lawn within the 120-day proposed requirement outlined in the fee schedule. This may require an individual to obtain subsequent Inspection Permits and pay additional fees if they are unable to meet the requirement within the 120 days. Mr. Huntley requested that consideration be given to making the inspection permit valid for a period of 1-year, rather than 120-days. Mark VanDeventer, Landmarc Construction 1020 S. Creyts Road, Lansing stated that he is not opposed to the Ordinance, however has concerns regarding some of the procedures. He expressed his appreciation to Mr. O Bryant for sending notice of the proposed Ordinance to the contractors. Mr. VanDeventer does not believe the procedures outlined in the Ordinance are defined enough. He also spoke regarding the ability to have lawns in place within 120-days, by providing scenarios that occur, which would prevent individuals from meeting the requirement. Mr. VanDeventer requested that the Board table this matter, so the Home Builders Association can assist Tom O Bryant in the development of the Ordinance language. Ken Bertolini of Kenneth Bertolini Builders, 2265 Knotwood Dr., Holt. Mr. Bertolini concurred with the comments made by Mr. VanDeventer. Mr. Bertolini also raised concerns regarding additional costs they as builders may be forced to pass on to the homeowners. Many homeowners desire to put in their own lawns and landscape at their leisure in order to save money. 3

4 Bob Schroeder of 4559 Spicewood Dr., Okemos agrees with the suggestion by Mr. VanDeventer that further discussion with interested persons would be beneficial in development of the language. Mr. Schroeder believes that controlling soil erosion is a worthy goal, however believes what is being proposed could be more effective. He provided various examples and scenarios of how an effective means of control could be accomplished. He suggested that the Home Builders be put to task to help solve the problem of dirt in the streets and see if they can be more creative in the development of the Ordinance to make it more effective and less of a cost burden on the builders. Further, the Ordinance cannot be enforced in the manner in which it has been written. Dick Augustine, resident of the Heritage Glen Subdivision, 1329 Poppy Lane, DeWitt. Mr. Augustine stated that he understands the challenges that are involved with construction i.e. dust, dirt, erosion, etc. and the excuses that are made for such challenges that are encountered. The property that Mr. Augustine lives on has a DEQ regulated wetland area. He has experience the tremendous amount of filth, dirt, clay soil etc. entering the wetland from the three Drains that enter the wetland. It has changed the character of the wetland. He raised concerns regarding the drains ability to carry into the wetlands and carry out effectively without affecting people s yards. The changes in the character of the wetland are affecting the surrounding environment and the value of the properties in the area. He would like to see ordinance standards made on a regional basis. There are a number of things that need to be taken into consideration. Clean-up issues after construction on the streets, the collection of mud in the streets that washes into the drain and the enforcement thereof are some of the most important issues that need to be looked at and make sure it is effective. Larry Schaefer of 6825 W. Cutler Road, DeWitt stated that it is not only the fee that we have to add on and pass off to the customer, it is also going to affect their taxes. Mr. Schaefer questioned why there needs to be all these fees when taxes are increasing. Wayne Baum of 1106 Schavey Road, DeWitt representing All Terrain Alterations, Inc. stated that the 120-day lawn requirement is unreasonable. Mr. Baum followed up his remarks with some examples that would hinder one s ability to meet the 120-day requirement. In his business, he spends a considerable amount of time cleaning up at construction sites at the request of many of the members of the Home Builders Association following construction of the new home. He requested that the time constraints in the Ordinance be reasonable with the conditions we deal with in Michigan. Douglas Carr of the Greater Lansing Home Builders Association located at 6206 W. Saginaw, Lansing representing a number of members of the Home Builders Association. The builders and developers at this meeting are not the ones out there causing the mess. They are the members of the association that are in favor of minimizing Soil Erosion and protecting the environment and water quality. Builders and developers need time-lines without ambiguities. Mr. Carr asked that an attempt be made to keep fees low and reasonable, because they will get passed on to the homeowner. The fees get figured into the value of their home, which ultimately increases their taxes. Finally, Mr. Carr requested a delay for at least 30-days to allow the members of the Home Builders Assn. an opportunity to provide input so the Ordinance will work for everyone. Mr. Carr also stated that he was not aware that this Ordinance was being developed until recently. 4

5 Jim Squires resident of 4257 S. Watson Road, St. Johns representing the Clinton County Soil Conservation District stated the Districts appreciation to the County for finally seeing that there is going to be enforcement of Soil Erosion. The District believes that this will improve the water quality and standard of living in the area. They are concerned that there needs to be a practical approach to enforcement throughout the County, not just for the home builders, but also agriculture and all areas. Gary Hengesbach representing Westphalia Builders and Supply Company located in Westphalia stated that he supports some sort of an ordinance. A number of the requirements are immeasurable. He raised concerns regarding the affect this will have on rural development. Some of the requirements would not be applicable in a rural setting. He believes there is a need to be some sort of clarification made for rural sites vs. subdivision sites. Bob Parsons, Past President and current member of the Springbrook Hills Homeowners Association and resident of Hidden Springs Trail, DeWitt. Appreciates the County taking on this issue and providing some relief for homeowners, in particular those in subdivisions. The building community has expressed some valid points about the draft, however, believes something Soil Erosion and Sedimentation needs to be addressed. There is either a cost up front or at a later time. Mr. Parsons shared some situations the members of Springbrook Hills Homeowners Assn. have encountered with Soil Erosion and Sedimentation. Mr. Parsons believes public involvement is important in the development of this Ordinance or any public document. Encourage the County to reach out and involve the building community in the ultimate decision, but yet hold the line on the materials that are being emptied into the catch basins from streets as a result of the construction site that equipment/trucks are leaving behind. There needs to be an effective solution that is practical which saves our environment, watershed and costs, etc. Jim Rademacher of Blue Spruce Drive, Fowler stated that all the builders have concerns with the Soil Sediment. Mr. Rademacher requested that the Board consider establishing a committee that consists of members of the Home Builders Association to participate in the development of the Ordinance language. He also provided examples of various site situations. Chairperson Arehart thanked those present for coming in today and sharing their thoughts. He outlined the public comments as follows: Acknowledged that based on the statements made, Soil Erosion and Sedimentation is a problem and the County is taking steps to address it. Most members of the greater Lansing Area Home Builders Association are interested in complying with it and recognize there are problems with Soil Erosion and that further there are a handful of builders out there, that create some of the Soil Erosion problems and impacting the quality of the water in the surrounding area. Two of the main concerns the builders have expressed today are making the Ordinance better in terms of how some of the procedures are enacted and carried out. More specifically, the 120-day time frame for the Inspection Permit is not sufficient from the Builder s standpoint. From the homeowners, they have first hand knowledge that the lack of Soil Erosion and Sedimentation Control has impacted the quality of the water and added to the pollution in their area of residence. Public involvement is another concern raised and that the Board is receiving their involvement by receiving public comment today. Lastly, Chairperson Arehart noted that the Ordinance, if adopted, will be self supported by the fees collected and not by taxes. 5

6 Drain Commissioner O Bryant spoke in response to some of the comments as follows: Stated that the 120-day requirement is part of the fee schedule and it is not part of the Ordinance, noting that the Ordinance provides that a Soil Erosion and Sedimentation permit can be issued for a period of 6 to 12 months. The fee schedule may need to be given reconsideration. The program has been set up to have inspections on a regular basis. The law requires that there be an inspection either after every rainfall or on a regular basis. Information regarding the proposed drafting of the Ordinance has been discussed with many builders over the past several months. The state law provides that if more than 1-acre of land is being disturbed, a permit is required. If it is more than 5-acres, a NPDES permit is required from the DEQ. Expressed a willingness to work with the builders and appreciates the in put today. The Ordinance provides for a 6 to 12 month permit, which he believes is reasonable. The fee schedule may need to be reviewed. The goal is to get the sediment out of the streets. Additional Commissioner comments/questions: Commissioner Zeeb requested clarification regarding the life of Soil Erosion Permit vs. the life of the Inspection Permit and the fees for such. Commissioner Arehart inquired as to whether or not the fee schedule could be adjusted depending on the time of year and the size of the house being built. Commissioner Arehart expressed to the builders in general that there is a problem out there with Soil Erosion, but also this is a big change for the County too. Further that it is the County s intention to work through this and if changes need to be made, the County will consider looking at them. The enforcement of the Ordinance will not be unreasonable. Further questions/comments by the public. Unidentified speaker requested clarification regarding the inspections conducted following heavy rains and what the state considers inspections on a regular basis to be. Drain Commissioner O Bryant provided a response noting that the State recommends weekly, however, he does not believe they will have the ability to inspect weekly. Mike Huntley spoke regarding a Code Review Breakfast that was implemented a few years ago. He invited Drain Commissioner O Bryant to attend the next breakfast and also expressed a desire to include the public. Dick Augustine suggested that the builders familiarize themselves with the public act. Further noted that responsibility for Soil Erosion and Sedimentation Control has been out there for 10 years. Chairperson Arehart stated that the development of this Ordinance has been ongoing for a number of months, including several revisions to the original draft. Additional discussion by the Board: Chairperson Arehart suggested that the County move forward on this issue. He is confident that there will not be any unreasonable requests as part of this Ordinance. The Board recognizes that there is going to be some costs to implement this in order to have a cleaner environment. Chairperson Arehart and other members of the Commission feel the 120-day requirement in the fee schedule is unreasonable and may need to be addressed. This may be a hardship for some of the builders. He inquired of Drain Commissioner O Bryant as to whether or not there is there a solution to this issue. 6

7 Drain Commissioner O Bryant suggested that the permit fees stay as is and remove any reference on the fee schedule to the 120-day time limit for residential inspections and the 180-day time limit for the commercial inspections. Further, review the fee schedule and report back to the Board in 6 months. Hopefully there will be enough funds to cover the project. Chairperson Arehart stated that he believes this is a reasonable solution, with the understanding that the fees may change in the future when re-visited based on the monitoring of the fees and the County s experiences over the next several months. Additional comments: Administrator Wood noted that if the Board desires to move forward with the Ordinance, it will be necessary to establish a budget and address clerical staffing. Commissioner Martin thanked the Builders for attending this meeting. He apologized to those builders who were not aware of the proposed ordinance, however, expressed a desire to work with the builders on this project. Kurt Fedewa spoke regarding the rural construction. This is more than just a Drain Commissioner problem, it needs to be looked at in the County as a whole, it affects other areas, including roads, etc. Administrator Wood noted that the prospect of having some of the local jurisdictions take over Soil Erosion and Sedimentation Control had been explored. Commissioner Rademacher suggested that the Board table the matter at this time until the time frames can be address. Commissioner Arehart recognized everyone s commitment to the cleanup. Further that the fee schedule can be adjusted, which should address a number of the concerns raised by the builders. Commissioner Pohl expressed a willingness on the part of the Board to address changes. Commissioner Zeeb thanked the builders for their participation in this meeting on behalf of the people she represents in her district. Commissioner Showers supports the Ordinance as it is proposed with the understanding that the fees will be revisited. BOARD ACTION: Commissioner Showers moved, supported by Zeeb to close the public hearing. Motion carried. BOARD ACTION: Commissioner Showers moved, supported by Commissioner Zeeb to adopt the Soil Erosion and Sedimentation Control Ordinance as presented. Voting on the motion by roll call vote, those voting aye were Zeeb, Martin, Showers, Pohl, Vail and Arehart. Voting nay was Commissioner Rademacher. Six ayes, one nay. Motion carried. (INSERT ORDINANCE) 7

8 ZONING PC SPECIAL USE PERMIT SEARLES CONSTRUCTION, INC. GREENBUSH TOWNSHIP SECTION 30 Peter Preston, Development Director presented the following zoning matter: PC SUP Application to amend the site plan for Special Use Permit Application PC SUP, submitted by Searles Construction, Inc. for property located in Section 30, Greenbush Township. Chairperson Arehart called for Commissioner s comments and/or questions. There were none. Chairperson Arehart called for public comments. There were no public comments. BOARD ACTION: Commissioner Zeeb moved, supported by Commissioner Rademacher to concur with the recommendation of the Planning Commission to approve the Special Use Permit. Voting on the motion by roll call vote, those voting aye were Rademacher, Pohl, Showers, Martin, Vail, Zeeb and Arehart. Seven ayes, zero nays. Motion carried. APPROVAL OF COMMISSIONERS EXPENSE ACCOUNTS COMMITTEE REPORTS BUILDING COMMITTEE MEETING AGENDA APPROVED Commissioner s Expense Accounts were presented. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Pohl to approve the Expense Accounts, subject to review by the Chair and Clerk. Motion carried. The following are reports of Committee meetings: Commissioner Martin, Chairperson of the Building Committee reported on a meeting held June 3, Chairperson Martin called the meeting to order. COMMITTEE ACTION: Commissioner Zeeb moved, supported by Commissioner Arehart to approve the agenda as presented. Motion carried. PUBLIC COMMENTS JAIL PROJECT BUDGET REPORT POTENTIAL CHANGE ORDERS FOR JAIL PROJECT CHANGE ORDER FOR ADDITIONAL PAINTING 2. Chairperson Martin requested limited public comments. There were no public comments. 3. Chairperson Martin introduced Chad Riehl, Clark Construction, regarding the Jail Project Budget Report. Chairperson Martin introduced Chad Riehl, Clark Construction, regarding the Potential Change Orders. a) Potential Change Order Number 094 Additional painting requested by the owner for a total cost of $1, COMMITTEE ACTION: Commissioner Zeeb moved, supported by Commissioner Arehart to approve Potential Change Order Number 094 Additional painting requested by the owner for a total cost of $1, Motion carried. 8

9 CHANGE ORDER FOR ELECTRICAL EXTRAS b) Potential Change Order Number 095 Electrical extras, disposal and phone board for a total cost of $ Zeeb to approve Potential Change Order Number Electrical extras, disposal and phone board for a total cost of $ Motion carried. CHANGE ORDER FOR EXTRA GENERAL TRADES c) Potential Change Order Number 096 Misc. extras for general trades for a total cost of $2, COMMITTEE ACTION: Commissioner Zeeb moved, supported by Commissioner Arehart to approve Potential Change Order Number Misc. extras for general trades for a total cost of $2, Motion carried. MAINTENANCE BUILDING PROJECT BUDGET REPORT BID PACKAGE RECOMMENDATIONS FOR MAINTENANCE BUILDING ASPHALT PAVING BID PACKAGE AWARDED TO AGGREGATE INDUSTRIES CONCRETE/CARPENTRY BID PACKAGE AWARDED TO KARES CONSTRUCTION MASONRY BID PACKAGE AWARDED TO SCHIFFER MASON CONTRACTORS ALUMINUM AND GLAZING BID PACKAGE AWARDED TO LANSING GLASS METAL STUDS & DRYWALL BID PACKAGE AWARDED TO TRI-CITY ACOUSTICAL 4. Chairperson Martin introduced Chris Rau, Clark Construction, regarding the Maintenance Project Budget Report. 5. Chairperson Martin introduced discussion regarding bid package award recommendations. a) Asphalt Paving, Section 2741, Recommended Bid of $59, from Aggregate Industries. Zeeb to award the Asphalt Paving Contract in the amount of $59, to Aggregate Industries and authorize signing of the contract. Motion carried. b) Concrete/Carpentry, Section 3300, Recommended Bid of $220, from Kares Construction. Zeeb to award the Concrete/Carpentry contract in the amount of $220, to Kares Construction and authorize signing of the contract. Motion carried. c) Masonry, Section 4810, Recommended Bid of $45, from Schiffer Mason Contractors. Zeeb to award the Masonry contract in the amount of $45, to Schiffer Mason Contractors and authorize signing of the contract. Motion carried. d) Aluminum and Glazing, Section 8410, Recommended Bid of $4, from Lansing Glass. Zeeb to award the Aluminum and Glazing contract in the amount of $4, to Lansing Glass and authorize signing of the contract. Motion carried. e) Metal Studs & Drywall, Section 9260, Recommended Bid of $39, from Tri-City Acoustical. Zeeb to award the Metal Studs & Drywall contract in the amount of $39, to Tri- City Acoustical and authorize signing of the contract. Motion carried. 9

10 MECHANICAL, PLUMBING & HVAC BID PACKAGE AWARDED TO J.E. JOHNSON ELECTRICAL BID PACKAGE AWARDED TO LUTZ ELECTRIC PUBLIC COMMENTS COMMISSIONER'S COMMENTS MAINTENANCE BUILDING PROJECT BUDGET UPDATE f) Mechanical, Plumbing & HVAC, Section 15000, Recommended Bid of $99, from J.E. Johnson. Zeeb to award the Mechanical, Plumbing & HVAC contract in the amount of $99, to J.E. Johnson and authorize signing of the contract. Motion carried. g) Electrical, Section 16000, Recommended Bid of $82, from Lutz Electric. Zeeb to award the Electrical contract in the amount of $82, to Lutz Electric and authorize signing of the contract. Motion carried. 6. Chairperson Martin requested public comments. There were no public comments. 7. Chairperson Martin requested Commissioner s comments. Administrator Wood recommended amending the Maintenance Building Budget by reducing the Construction Contingency to $100, Zeeb to amend the Maintenance Building Project budget by reducing the Construction Contingency to $100, Motion carried. NEXT BUILDING COMMITTEE MEETING FINANCE & PERSONNEL COMMITTEE MEETING Chairperson Martin announced that the next Building Committee Meeting will be June 24, 2004 at 11:00 a.m. Commissioner Martin, Finance Chairperson reported on a Finance and Personnel Committee meeting held June 17, AGENDA APPROVED 1. Chairperson Martin called the meeting to order. COMMITTEE ACTION: Commissioner Zeeb moved, supported by Commissioner Rademacher to approve the agenda as amended. Motion carried. PUBLIC COMMENTS 2. Chairperson Martin requested limited public comments. Ryan Wood, Administrator, introduced students participating in the On Location Program through Clinton County RESA and their Supervisor, Jen Wilcox. Students included: Miranda Tiedt, Kassondra Fox, Kaitlyn Bruce and Adria Winsor. UNITED WAY PROGRAM 3. Chairperson Martin introduced Sharon Granger and Suzanne Eman, United Way, in regards to the United Way Program. COMMITTEE ACTION: Commissioner Pohl moved, supported by Commissioner Rademacher to TABLE the request for funding until the June 24, 2004 Finance & Personnel meeting. Motion carried. 10

11 COUNTY CLERK REQUEST TO INCREASE SPECIAL PROJECTS FOR COURTHOUSE ART 4. Chairperson Martin introduced discussion regarding the request to increase the County Clerk s Special Project line item ( ) by $2,500 to continue with the refurbishing of Courthouse items. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Vail to recommend increasing the County Clerk s Special Project line item ( ) by $2,500 to continue with the refurbishing of Courthouse items. Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Rademacher to concur with the Committee recommendation. Motion carried. COUNTY CLERK REQUEST TO HIRE CONSULTANT FOR IMPLEMENTATION OF ELECTION CONSOLIDATION Chairperson Martin introduced discussion regarding authorization of the County Clerk to hire a consultant for the purposes of implementing Election Consolidation in Clinton County with a cost not to exceed $3, COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Rademacher to recommend utilizing Foster, Swift, Collins & Smith for election consolidation consulting. Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Pohl to concur with the Committee recommendation. Motion carried TAXABLE VALUE 5. Chairperson Martin introduced Barb Moss, Equalization Director, regarding the Taxable Value for COMMITTEE ACTION/RECOMMENDATION: Commissioner Zeeb moved, supported by Commissioner Pohl to approve the L-4046 form, the Taxable Value of $1,921,281,111.00, with the final version to be signed by the Chairman of the Board of Commissioners and the Equalization Director after the monthly board meeting on June 29, Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Pohl to concur with the Committee recommendation. Motion carried. RESOLUTION APPROVING TRI-COUNTY OFFICE ON AGING'S ANNUAL IMPLEMENTATION PLAN FOR FY Chairperson Martin introduced Ryan Wood, Administrator, regarding the 2005 Annual Implementation Plan. COMMITTEE RECOMMENDATION: Commissioner Zeeb moved, supported by Commissioner Vail to recommend adoption of the Resolution approving the Tri- County Office on Aging s Annual Implementation Plan, Fiscal Year Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Showers to concur with the Committee recommendation. Motion carried. (INSERT RESOLUTION) 11

12 SOIL EROSION AND SEDIMENTATION ORDINANCE PUBLIC HEARING FOR ADOPTION OF THE ORDINANCE 7. Chairperson Martin introduced Tom O Bryant, Drain Commissioner, regarding the Soil Erosion & Sedimentation Control Ordinance. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Zeeb to recommend adoption of the Soil Erosion & Sedimentation Control Ordinance and publish a Notice of Public Hearing for June 29, 2004 at 9:15 a.m., during the Board of Commissioner s meeting. Motion carried. Discussion followed regarding the Soil Erosion and Sedimentation Budget and increasing the Clerical Support staff position from.6 FTE to.75 FTE. No action taken. AMENDMENT TO SOIL EROSION FEE SCHEDULE Commissioner Martin introduced discussion regarding amending the Soil Erosion Fee schedule, which was adopted at the April 27, 2004 meeting of the Board. Based on the concerns raised during the public hearing for adoption of the Soil Erosion and Sedimentation Control Ordinance, Drain Commission O Bryant suggest that the fee schedule be amended to eliminate the reference to the 120-day time limit for residential inspections and the 180-day time limit for commercial inspections. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Pohl to amend the Soil Erosion Fee Schedule previously adopted on April 27, 2994 by eliminating any reference to the 120-day time limit for residential inspections and the 180-day time limit for commercial inspection. Brief discussion followed. Motion carried. (INSERT AMENDED FEE SCHEDULE) SOIL EROSION BUDGET ESTABLISHED AND INCREASE CLERICAL SUPPORT STAFF POSITION Commissioner Martin introduced discussion regarding the adoption of the proposed budget for the Soil Erosion and Sedimentation project. A proposed budget of $48, for the period of May 31, 2004 to December 31, 2004 and further increase the Clerical Support staff position from.6 FTE to.75 FTE. BOARD ACTION: Commissioner Martin moved, supported by Showers to adopt the budget of $48, for the period of May 31 st to December 31 st, 2004 and increase the Clerical Support staff position from.6 FTE to.75 FTE. Motion carried. COURT AUDIO SYSTEM 8. Chairperson Martin introduced Craig Longnecker, Deputy Administrator, regarding the Court Audio System. COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Vail to recommend establishing a budget of $32,000 for a Court Audio System for Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Showers to concur with the Committee recommendation. Motion carried. MERS ANNUAL MEETING EMPLOYEE DELEGATES AND OFFICER REPRESENTATIVES 9. Chairperson Martin introduced discussion regarding the MERS Annual Meeting employee delegates and the Officer Representative. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Zeeb to recommend approving Jon Morrison as the employee delegate to the MERS Annual Meeting and approving Phil Hanses as the employee alternate. Appoint Deb Hebeler as the Officer Representative and Craig Longnecker as the alternate to the MERS Annual Meeting. Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Zeeb to concur with the Committee recommendation. Chairperson Arehart called for further nominations. None were offered. Motion carried. 12

13 HEALTH DEPARTMENT GRANT - LETTER OF SUPPORT 10. Chairperson Martin introduced Ryan Wood, Administrator, in regards to the Health Department Grant Letter of Support. COMMITTEE RECOMMENDATION: Commissioner Pohl moved, supported by Commissioner Vail to recommend authorizing a letter of support to the Mid-Michigan District Health Department for the grant application for Steps to a Healthier US. Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Vail to concur with the Committee recommendation. Motion carried. CAPITAL AREA MICHIGAN WORKS! LETTER OF SUPPORT FOR GRANT APPLICATION 11. Chairperson Martin introduced Ryan Wood, Administrator, regarding a letter of support to the Capital Area Michigan WORKS! for a grant application for a Regional Skill Alliance (RSA) project from the Michigan Department of Labor and Economic Growth. COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Pohl to recommend authorizing a letter of support to the Capital Area Michigan WORKS! for a grant application for a Regional Skill Alliance (RSA) project from the Michigan Department of Labor and Economic Growth. Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Pohl to concur with the Committee recommendation. Brief discussion followed. Motion carried. MAINTENANCE PROJECT UPDATE REVISIONS TO COUNTY PERSONNEL MANUAL 12. Chairperson Martin introduced Ryan Wood, Administrator, regarding the Maintenance Project Update. 13. Chairperson Martin introduced Ryan Wood, Administrator, regarding revisions to the Clinton County Personnel Manual AUDIT REPORT 14. Chairperson Martin introduced Craig Longnecker, Deputy Administrator, regarding the 2003 Audit Report. The reports were distributed to the Commissioner s for their review. Abraham & Gaffney, P.C. will be present at the June 24, 2004 Finance & Personnel Committee meeting for a complete Audit Report presentation. PUBLIC COMMENTS COMMISSIONER'S COMMENTS 15. Chairperson Martin requested public comments. There was no public comment. 16. Chairperson Martin requested Commissioner s comments. Commissioner Pohl gave a PDR update. Commissioner Rademacher gave a Green Space Update. Commissioner Vail announced an Open House on June 22, 2004 for Habitat for Humanity. Chairperson Martin mentioned having an Open House for the new Building Department. Commissioner Martin introduced a request from Tina Ward, Treasurer, regarding an increase in personnel. Commissioner Martin mentioned the Rails to Trails meeting, which is to take place June 21, 2004 at 12:30 p.m. at the Clinton County Courthouse. 13

14 FINANCE & PERSONNEL COMMITTEE MEETING Commissioner Martin, Finance Chairperson and Commissioner Showers, Personnel Chairperson reported on a Finance and Personnel Committee meeting held June 24, AGENDA APPROVED 1. Chairperson Martin called the meeting to order. COMMITTEE ACTION: Commissioner Showers moved, supported by Commissioner Rademacher to approve the agenda as amended. Motion carried. PUBLIC COMMENTS 2. Chairperson Martin requested limited public comments. There were no public comments. UNITED WAY TABLED 3. Chairperson Martin requested a motion to remove the United Way discussion from the TABLE. COMMITTEE ACTION: Commissioner Vail moved, supported by Commissioner Pohl to remove the United Way funding from the TABLE. Motion carried. Chairperson Martin introduced discussion regarding the United Way COMMITTEE ACTION: Commissioner Pohl moved, supported by Commissioner Rademacher to place the United Way matter back on the TABLE and invite Central Dispatch Director Jim Fyvie to the next scheduled Finance & Personnel Committee Meeting for further discussion. Motion carried COUNTY AUDIT REPORT 4. Chairperson Martin introduced Steve Kirinovic, Abraham & Gaffney P.C., regarding the 2003 Audit Report. COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Pohl to recommend accepting and placing on file the 2003 Audit Report. Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Zeeb to concur with the Committee recommendation. Motion carried. COUNTY PERSONNEL MANUAL REVISIONS 5. Chairperson Martin introduced Ryan Wood, Administrator, regarding the Clinton County Personnel Manual revisions. COMMITTEE RECOMMENDATION: Commissioner Showers moved, supported by Commissioner Pohl to recommend adoption of the changes made to the Clinton County Personnel Manual. Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Showers to concur with the Committee recommendation. Motion carried. (INSERT POLICY) PLANNING UPDATE 6. Chairperson Martin introduced Pete Preston, Community Development Director, regarding the Planning Update. No action taken. TAX ALLOCATION FACT SHEET 7. Chairperson Martin introduced Ryan Wood, Administrator, in regards to the Tax Allocation Fact Sheet. No action taken. 14

15 JULY COMMITTEE MEETING CALENDAR 8. Chairperson Martin introduced discussion regarding the July Committee Meeting Calendar. COMMITTEE RECOMMENDATION: Commissioner Rademacher moved, supported by Commissioner Pohl to recommend approval of the amended July Committee Meeting Calendar. Motion carried. BOARD ACTION: Commissioner Martin moved, supported by Commissioner Rademacher to concur with the Committee recommendation. Motion carried. PUBLIC COMMENTS 9. Chairperson Martin requested public comments. There was no public comment. COMMISSIONER S COMMENTS 10. Chairperson Martin requested Commissioner s comments. Commissioner Zeeb gave an update on the MSU Cooperative Extension meeting relating to land use. Commissioner Rademacher gave an update in regards to the Nursing Home meeting. Commissioner Showers gave a Capital City Airport update. Commissioner Vail gave an update in regards to the Rails to Trails meeting. Administrator Wood mentioned that an article will be in the Clinton County News in regards to the reconfiguration of the Community Development office. Administrator Wood advised that notices have been sent to township supervisors regarding the Soil Erosion Public Hearing scheduled to take place at the June Board of Commissioners Meeting at 9:15 a.m. END OF COMMITTEE REPORTS APPROVAL OF THE AUDIT, PAYROLL AND GENERAL FUND WEEKLY BILLS Commissioner Martin, Finance Chairperson reported that the audit bills total $685, and general fund weekly bills total $160,896.58, plus payroll of $636, for a grand total of $1,483, BOARD ACTION: Commissioner Martin moved, supported by Commissioner Rademacher to approve the audit, payroll and general fund weekly bills. Motion carried. COMMISSIONER S COMMENTS Chairperson Arehart called for Commissioner s comments. Chairperson Arehart noted that he received the Economic Impact Study regarding the Capital City Region Airport Authority. The report is also available on the internet. Chairperson Arehart suggested that we invite Bob Selig, Director of the Airport to a future Finance and Personnel Committee meeting to ask questions regarding the report. Commissioner Martin noted that the recycling project this past weekend went very well and was very successful, noting that the project was well organized by the County Department of Waste Management and the employees of the Maintenance Department for their help. 15

16 ADJOURNMENT BOARD ACTION: With no further business to come before the Board, Commissioner Martin moved, supported by Commissioner Pohl to adjourn. Motion carried. Diane Zuker, County Clerk NOTE: These minutes are subject to approval on July 27,