Wednesday, June 21, 2017

Transcription

1 The Corporation of the City of Brampton Wednesday, June 21, 2017 Members Present: Members Absent: Staff Present: lor J. Bowman Wards 3 and 4 (Acting Mayor) Regional Councillor G. Gibson Wards 1 and 5 (left at 5:39 p.m. other municipal business) Regional Councillor E. Moore Wards 1 and 5 Regional Councillor M. Palleschi Wards 2 and 6 Regional Councillor M. Medeiros Wards 3 and 4 Regional Councillor G. Miles Wards 7 and 8 Regional Councillor J. Sprovieri Wards 9 and 10 lor D. Whillans Wards 2 and 6 (left at 5:26 p.m. other municipal business) lor P. Fortini Wards 7 and 8 (left at 11:46 a.m. other municipal business; returned at 4:01 p.m.) lor G. Dhillon Wards 9 and 10 Mayor L. Jeffrey (other municipal business) H. Schlange, Chief Administrative Officer R. Elliott, Commissioner of Planning and Development Services A. Meneses, Commissioner of Community Services J. Pittari, Commissioner of Corporate Services J. Pitushka, Commissioner of Public Works and Engineering M. Clark, Fire Chief, Fire and Emergency Services A. Milojevic, General Manager, Brampton Transit B. Darling, Director, Economic Development and Culture D. Squires, City Solicitor, Corporate Services P. Fay, City Clerk C. Gravlev, Interim Deputy City Clerk T. Brenton, Legislative Coordinator, City Clerk s Office

2 The meeting was called to order at 9:34 a.m. and recessed at 11:46 a.m. Council reconvened at 1:01 p.m. and recessed again at 1:34 p.m. Council moved into Closed Session at 1:45 p.m. to consider Items 21.7 and 21.8 only, and recessed at 3:15 p.m. Council reconvened in Open Session at 3:30 p.m. and recessed at 5:15 p.m. Council moved into Closed Session again at 5:22 p.m. to consider the balance of its Closed Session business and recessed at 5:38 p.m. Council reconvened in Open Session at 5:42 p.m. and adjourned at 5:47 p.m. 1. Approval of Agenda Discussion took place with respect to amendments to the agenda. The following motion was considered. C Moved by Regional Councillor Palleschi Seconded by Regional Councillor Gibson That the agenda for the Regular Council Meeting of June 21, 2017 be approved as amended, as follows: To add: 5.5. Announcement Portugal Wildfires; Discussion at the request of Regional Councillor Medeiros re: Downtown Farmers Market; By-law To Amend Sign By-law , as amended housekeeping amendments; By-law To adopt Amendment Number OP Bramalea Road Ward 7; and, To defer the following report to the Council Meeting of July 5, 2017: 8.6. Report from P. Aldunate, Expeditor, Economic Development and Culture, dated June 9, 2017, re: Authority to Enter into a Municipal Servicing Agreement with Atlas Healthcare. Carried The following supplementary information was provided at the meeting Report from D. VanderBerg, Central Area Planner, Planning and Development Services, dated June 12, 2017, re: Application to Page 2 of 70

3 Amend the Zoning By-law Weston Consulting Group Incorporate Atlas Healthcare (Brampton) Ltd. Ward 3 (File C02E05.035) Recommendations Planning and Development Committee June 19, Briefing Report from the Office of the Chief Administrative Officer, re: Government Relations Matters Minutes Closed Session Committee of Council June 14, 2017 Re: Item 5.1 (Announcement Vibrant Brampton): advisory that Kawaljit Singh Bajaj (Ricky), President, Arts & Culture Initiative of South Asia, will be present to make the announcement in place of Arpan Bannerjee The following was received by the City Clerk s Office after the agenda was printed and related to published items on the agenda (Council approval was not required for addition of these items in accordance with Procedure By-law , as amended): Re: Item 8.4 (Report Brampton Excelsiors Lacrosse Club (BELC) Request for Financial Assistance): 6.3. Delegation from Ziggy Musial, President, BELC Re: Re: Item 10.5 (Recommendation CW Number of Non-Resident Players on Various Teams of the Brampton Canadettes): 6.4. Delegation from Jamie Peddle, Brampton resident Item 11.1 (Media Inquiries and Proposed Motion): Delegation from Radha Tailor, Associate Editor, Bramptonist 2. Declarations of Interest under the Municipal Conflict of Interest Act nil 3. Adoption of the Minutes 3.1. Minutes Regular Meeting June 7, 2017 The following motion was considered. C Moved by Regional Councillor Moore Seconded by Regional Councillor Palleschi Page 3 of 70

4 That the Minutes of the Regular Meeting of June 7, 2017, to the Council Meeting of June 21, 2017, be approved as printed and circulated. Carried 4. Consent Motion Acting Mayor Bowman announced that notice regarding the declaration of surplus property of City owned lands described as Part 5 on Plan 43R-37677, registered as part of Block 151 on Plan 43M-597, municipally known as Murray Street Park Ward 5 (Item 6.1), was given on June 15, In response to the Acting Mayor s inquiry, no one indicated they wanted to address Council on this matter. The related report Item 8.8 was added to consent. Item 8.7 was removed from consent. The following motion was considered. C Moved by Regional Councillor Palleschi Seconded by Regional Councillor Gibson That Council hereby approves the following items and that the various Officials of the Corporation are hereby authorized and directed to take such action as may be necessary to give effect of the recommendations as contained therein: That the report from L. Robinson, Business Coordinator, City Clerk s Office, dated May 2, 2017, to the Council Meeting of June 21, 2017, re: Request for Municipal Significance Designation Parangfest in the West Century Gardens Recreation Centre Ward 1, be received; and, 2. That Parangfest in the West, scheduled November 25, 2017, be designated as municipally significant for the purpose of a liquor sales Special Occasion Permit; and, 3. That a copy of this Resolution be provided to the applicant for inclusion with their application to the Alcohol and Gaming Commission of Ontario Page 4 of 70

5 Report from M. Norsworthy, Senior Real Estate Coordinator, Community Services, dated May 12, 2017, re: Declaration of Surplus Property of City Owned Lands described as Part 5 on Plan 43R-37677, registered as part of Block 151 on Plan 43M-597, municipally known as Murray Street Park Ward 5 2. That a By-law be passed to declare surplus to the requirements of the City of Brampton, a portion of the lands municipally known as Murray Street Park, being composed of Part 5 on Plan 43R-37677, registered as part of Block 151 on Plan 43M-597, comprising an exact area of 9729 m² (2.4 acres) and identified as part of PIN (LT), as further described on Appendix A, for the purpose of facilitating the redevelopment of the Peel Manor Long Term Care facility by the Region of Peel That the report from D. Sutton, Treasurer, Corporate Services, dated May 11, 2017, to the Council Meeting of June 21, 2017, re: 2016 Cash Management and Investment Report for the Year Ended December 31, 2016, be received; and, 2. That a by-law be passed to allow for the investment of municipal funds through the One Investment Program, a Municipal Act permitted joint public sector investment fund, in order to diversify the investment portfolio at a relatively low administrative cost, as described in this report, and attached as Appendix A Investment Policy (FP ), and Appendix B One Investment Program By-Law; and, 3. That the City s Investment Policy be amended to reflect the change related to the credit rating for permissible fixed income investments in Other Corporations ; specifically, that the current Investment Policy Statement s minimum credit rating applicable to bonds of Other Corporations (maturity of five (5) years or less) be amended to A, from AA as described in this report, and attached as Appendix A Investment Policy (FP ); and, 4. That the City s Investment Policy be amended to reflect the change related to the allowable percentage of Operating funds in securities with a term to maturity of greater than one year; specifically, that the current maximum allowable percentage of Operating funds in securities with greater than Page 5 of 70

6 one year to maturity be increased to 80%, from 50%, as described in this report, and attached as Appendix A Investment Policy (FP ). Carried 5. Announcements 5.1. Announcement Vibrant Brampton July 14-15, 2017 Kawaljit Singh Bajaj (Ricky), President, Arts & Culture Initiative of South Asia, in attendance with Members of the Board, announced Vibrant Brampton, a festival taking place from July 14-15, 2017 in Garden Square. Mr. Bajaj outlined the activities taking place during the festival, including a community mural project, acknowledged the event sponsors, and thanked the City for its continuing support Announcement 2017 Excellence in Municipal Systems Award and 2017 Open Data Rising Star Award Joe Pittari, Commissioner of Corporate Services, announced and provided details on the following two awards given to the City s Information Technology (IT) Division: 2017 Excellence in Municipal Systems Award 2017 Open Data Rising Star Award lor Dhillon, announcement sponsor, introduced and acknowledged the IT staff members responsible for these achievements, and extended congratulations to them on behalf of Council Announcement Retirement of Jack Marsman Joe Pittari, Commissioner of Corporate Services, announced the retirement of Jack Marsman after 36 years with the City. Mr. Pittari reviewed Mr. Marsman s contributions to the City, and highlighted his leadership, loyalty, attention to detail, among his other attributes. Regional Councillor Miles, announcement sponsor, outlined some of Mr. Marsman s achievements during his 36 years of dedicated service to the City. On behalf of Council, Councillor Miles extended best wishes to Mr. Marsman in his retirement Page 6 of 70

7 5.4. Announcement Eric Norman Student of Distinction Judith Nyman Secondary School Julie Prankard, Teacher, and Dora Bouwhuis, Teaching Assistant, Judith Nyman Secondary School, announced the achievements of Student of Distinction Eric Norman, including his participation as a model politician at the Legislative Assembly of Ontario and as a representative of the Peel Forum of Young Canadians at the House of Commons in Ottawa. At the invitation of Council, Mr. Norman joined Members around the Council table, and offered remarks about politics and local issues. On behalf of Council, Regional Councillor Moore, announcement sponsor, and lor Fortini congratulated Mr. Norman on his achievements, extended thanks for his representation of Brampton at Queen s Park and in Ottawa, and presented him with a Certificate Announcement Portugal Wildfires Regional Councillor Medeiros acknowledged the impact of the Portugal wildfires on the Portuguese community near and abroad, and expressed sympathies on behalf of Council. At this time, the Acting Mayor granted permission for the following Points of Personal Privilege: Regional Councillor Sprovieri raised a Point of Personal Privilege regarding a recent media report, and clarified his position with respect to comments attributed to him. Regional Councillor Miles raised a Point of Personal Privilege regarding recent media reports, and clarified her position with respect to comments attributed to her. 6. Delegations 6.1. Possible delegations re: Declaration of Surplus Property of City Owned Lands described as Part 5 on Plan 43R-37677, registered as part of Block 151 on Plan 43M-597, municipally known as Murray Street Park Ward 5 Dealt with under Consent See also Resolution C , Item 8.8 and By-law Page 7 of 70

8 6.2. Delegations re: Media Inquiries and Proposed Motion: 1. Eloa Doner, Etobicoke Creek Residents Association 2. Radha Tailor, Associate Editor, Bramptonist See Item Eloa Doner, Etobicoke Creek Residents Association, outlined comments and concerns about the proposed motion regarding media inquiries listed under Item Ms. Doner responded to questions of clarification from Council. Radha Tailor, Associate Editor, Bramptonist, outlined comments and concerns about the proposed motion regarding media inquiries listed under Item Ms. Tailor responded to questions of clarification from Council. The following motion was considered. C Moved by Regional Councillor Palleschi Seconded by lor Dhillon That the following delegations, to the Council Meeting of June 21, 2017, re: Media Inquiries and Proposed Motion, be received: 1. Eloa Doner, Etobicoke Creek Residents Association 2. Radha Tailor, Associate Editor, Bramptonist Carried 6.3. Delegation from Ziggy Musial, President, Brampton Excelsiors Lacrosse Club, re: Item 8.4 Delegation from Brampton Excelsiors Lacrosse Club Request for Financial Assistance for 2017 Season. Ziggy Musial, President, Brampton Excelsiors Lacrosse Club, requested special consideration for financial assistance for the Club s 2017 season, and outlined reasons in support of his request. Mr. Musial responded to questions of clarification from Council. The following motion was considered. C Moved by Regional Councillor Medeiros Seconded by lor Whillans That the delegation from Ziggy Musial, President, Brampton Excelsiors Lacrosse Club, to the Council Meeting of June 21, 2017, re: Delegation Page 8 of 70

9 from Brampton Excelsiors Lacrosse Club Request for Financial Assistance for 2017 Season, be received. Item 8.4 was brought forward and dealt with at this time. Carried The following motion, moved by Regional Councillor Sprovieri, was introduced: That the request from the Brampton Excelsiors Lacrosse Club for a one-time grant of an in-kind value of $10,000 be approved based on the cultural significance of the organization; and that the recommendations in Report 8.4 be set aside, and the report be received. Council consideration of this matter included: heritage community organizations such as the Brampton Excelsiors Lacrosse Club the City s previous sponsorship of the Club need to maintain the integrity of the Community Grant Program as it currently exists concern about setting a precedent should the proposed motion be approved suggestions for future revisions to the Community Grant Program need for community groups to be self-sustaining, and potential for City staff to assist groups toward this goal In response to questions from Council, staff provided details on the grant application from the Brampton Excelsiors, timelines for 2017 Community Grant Program applications, and confirmed that all funds for 2017 have been allocated; and therefore, there is no funding in the Program to support the request from the Brampton Excelsiors. Councillor Sprovieri withdrew his motion. The following motion was considered. C Moved by Regional Councillor Gibson Seconded by Regional Councillor Palleschi 1. That the report from B. Darling, Director, Economic Development and Culture, dated June 2, 2017, to the Council Meeting of June 21, 2017, re: Delegation from Brampton Excelsiors Lacrosse Club Request for Financial Assistance for 2017 Season, be received; and, Page 9 of 70

10 2. That, in order to protect the integrity of the Community Grant Program and to ensure transparency and consistency of its process, the recommendations from the staff report of February 15, 2017 Committee of Council meeting entitled 2017 Community Grant Program Recommendations for Funding 2017, stand. Carried 7. Reports from the Head of Council nil 8. Reports of Corporate Officials Office of the Chief Administrative Officer 8.1. Report from E. O Hoski, Director, Strategic Communications, dated June 6, 2017, re: Multi-Year Community Engagement Plan. Erin O Hoski, Director, Strategic Communications, provided a presentation on the Multi-Year Community Engagement Plan. Council consideration of this matter included: role of Council in corporate and community events need for more promotion of community events and flag raisings suggestions for promotion of City events, and details from staff on measures being considered in this regard request for a list of the Divisions within Strategic Communications, and confirmation that staff will provide this information to Members of Council The following motion was considered. C Moved by Regional Councillor Palleschi Seconded by Regional Councillor Sprovieri That the report and presentation from E. O Hoski, Director, Strategic Communications, dated June 6, 2017, to the Council Meeting of June 21, 2017, re: Multi-Year Community Engagement Plan, be received. Carried 8.2. Report from P. Fay, City Clerk, Office of the Chief Administrative Officer, dated May 28, 2017, re: Council and Committee Meetings Annual Statistics and Process Improvements Page 10 of 70

11 The following motion was considered. C Moved by Regional Councillor Palleschi Seconded by Regional Councillor Sprovieri 1. That the report from P. Fay, City Clerk, Office of the Chief Administrative Officer, dated May 28, 2017, to the Council Meeting of June 21, 2017, re: Council and Committee Meetings Annual Statistics and Process Improvements, be received; 2. That the City Clerk be directed to change the agenda publication date for Committee of Council meetings from eight (8) business days to three (3) business days prior to the meeting date, starting with the scheduled September 2017 meetings; 3. That the Committee of Council agenda order of business be confirmed for the upcoming fall and winter sessions in the following order: Fall 2017 (September December 2017) Community Services Section Economic Development and Culture Section Corporate Services Section Public Works and Engineering Section Winter 2018 (January June 2018) Public Works and Engineering Section Community Services Section Economic Development and Culture Section Corporate Services Section Fall 2018 (September October 2018) Economic Development and Culture Section Corporate Services Section Public Works and Engineering Section Community Services Section 4. That the City Clerk be directed to amend the Council-approved Citizen-based Committee Guideline and Appointment Procedure to permit reduced quorum provisions for those citizen-based advisory committees with a vacant position, until the vacancy is filled, by reducing the quorum requirements by the number of vacant positions, as determined by the City Clerk. Carried Page 11 of 70

12 * 8.3. Report from L. Robinson, Business Coordinator, City Clerk s Office, dated May 2, 2017, re: Request for Municipal Significance Designation Parangfest in the West Century Gardens Recreation Centre Ward 1. Dealt with under Consent Resolution C Report from B. Darling, Director, Economic Development and Culture, dated June 2, 2017, re: Delegation from Brampton Excelsiors Lacrosse Club Request for Financial Assistance for 2017 Season. Dealt with under Item 6.3 Resolution C See also Resolution C Report from B. Darling, Director, Economic Development and Culture, dated June 2, 2017, re: Delegation from Making Our Seniors Matter Request for Relief from Cost of Rental for Chinguacousy Curling Centre. Staff responded to questions from Council with respect to the City s role in the subject event. The following motion was considered. C Moved by Regional Councillor Medeiros Seconded by lor Whillans 1. That the report from B. Darling, Director, Economic Development and Culture, dated June 2, 2017, to the Council Meeting of June 21, 2017, re: Delegation from Making Our Seniors Matter Request for Relief from Cost of Rental for Chinguacousy Curling Centre, be received; and, 2. That, order to protect the integrity of the Community Grant Program and to ensure transparency and consistency of its process, the recommendations from the staff report of February 15, 2017 Committee of Council meeting entitled 2017 Community Grant Program Recommendations for Funding 2017, stand. Carried 8.6. Report from P. Aldunate, Expeditor, Economic Development and Culture, dated June 9, 2017, re: Authority to Enter into a Municipal Servicing Agreement with Atlas Healthcare Page 12 of 70

13 The subject report was deferred to the Council Meeting of July 5, 2017 under Approval of Agenda Resolution C Community Services 8.7. Report from A. Meneses, Commissioner of Community Services, dated June 1, 2017, re: Administrative Space Strategy Scope Adjustment Al Meneses, Commissioner of Community Services, responded to questions from Council with respect to the proposed administrative space adjustments at the Civic Centre; and confirmed that information on cost breakdowns would be provided to Members of Council. The following motion was considered. C Moved by Regional Councillor Medeiros Seconded by lor Dhillon That the report from A. Meneses, Commissioner of Community Services, dated June 1, 2017, to the Council Meeting of June 21, 2017, re: Administrative Space Strategy Scope Adjustment, be received. Carried * 8.8. Report from M. Norsworthy, Senior Real Estate Coordinator, Community Services, dated May 12, 2017, re: Declaration of Surplus Property of City Owned Lands described as Part 5 on Plan 43R-37677, registered as part of Block 151 on Plan 43M-597, municipally known as Murray Street Park Ward 5 Dealt with under Consent Resolution C See also Delegation 6.1 and By-law Corporate Services * 8.9. Report from D. Sutton, Treasurer, Corporate Services, dated May 11, 2017, re: 2016 Cash Management and Investment Report for the Year Ended December 31, 2016 Dealt with under Consent Resolution C Page 13 of 70

14 Planning and Development Services Report from C. Caruso, Central Area Planner, Planning and Development Services, dated May 31, 2017, re: Application to Amend the Zoning By-Law Glen Schnarr & Associates Incorporated Kulbir Singh Gill 9658 Goreway Drive Ward 8 (File C07E09.007). The following motion was considered. C Moved by Regional Councillor Miles Seconded by Regional Councillor Medeiros 1. That the report from C. Caruso, Central Area Planner, Planning and Development Services, dated May 31, 2017, to the Council Meeting of June 21, 2017, re: Application to Amend the Zoning By-Law Glen Schnarr & Associates Incorporated Kulbir Singh Gill 9658 Goreway Drive Ward 8 (File C07E09.007), be received; and, 2. That the Mayor and City Clerk be authorized to execute the rezoning agreement based on terms and conditions approved by the Commissioner of Planning and Development Services and in a form acceptable to the City Solicitor; and, 3. That By-law be passed to amend Comprehensive Zoning By-law as amended; and, 4. That pursuant to Section 34(17) of the Planning Act, R.S.O. c. P13 no further notice or additional public meeting be required; and 5. That any and all written submissions relating to this application that were made to Council and the Planning and Development Committee before its decision and any and all oral submissions related to this application that were made at a public meeting, held under the Planning Act, have been, on balance, taken into consideration by Council as part of its deliberations and final decision on this matter, including one or more of the following issues raised in those submissions: appropriateness of land-use; traffic; parking; and servicing and drainage. Carried Report from D. VanderBerg, Central Area Planner, Planning and Development Services, dated June 12, 2017, re: Application to Amend the Zoning By-law Page 14 of 70

15 Weston Consulting Group Incorporate Atlas Healthcare (Brampton) Ltd. Ward 3 (File C02E05.035). The subject report was distributed at the meeting. Council acknowledged the efforts of staff on this matter. The following motion was considered. C Moved by Regional Councillor Medeiros Seconded by lor Whillans 1. That the report from D. VanderBerg, Central Area Planner, Planning and Development Services, dated June 12, 2017, to the Council Meeting of June 21, 2017, re: Application to Amend the Zoning By-law Weston Consulting Group Incorporate Atlas Healthcare (Brampton) Ltd. Ward 3 (File C02E05.035), be received; and, 2. That the Mayor and City Clerk be authorized to execute the rezoning agreement based on terms and conditions approved by the Commissioner, Planning & Development Services and in a form acceptable to the City Solicitor including replacing Clauses 5.3 to 5.6 in Resolution PDC with the following clauses, and that the requirement related to a municipal servicing agreement be revised so that the applicant must enter into it prior to site plan approval as set out in the clauses below: a. Prior to the enactment of the zoning by-law amendment for the Lands, the Owner shall enter into an agreement of purchase and sale with the City for the sale of the lands municipally known as 9 Hansen Road South ( Hansen Lands ), on terms satisfactory to the Owner and the City as represented by the City Solicitor and Commissioner of Public Works and Engineering, and the completion of the transaction shall occur prior to the issuance of site plan approval, or alternatively, arrangements satisfactory to the City Solicitor and Commissioner of Public Works and Engineering be in place to secure the transfer of the Hansen Lands to the City. b. Following the transfer of the Hansen Lands to the City in accordance with Section 3 of Schedule B to this Agreement and the City having obtained vacant possession of the Hansen Lands no later than 12 months following the issuance of site plan approval, the Owner agrees to Page 15 of 70

16 construct a new east-west public road through the Lands and the Hansen Lands to the satisfaction of the Commissioner of Public Works and Engineering with reimbursement of the costs of construction to be paid by the City upon completion of construction, in accordance with the terms of a municipal services agreement, or such other agreement, to be entered into by the Owner and the City prior to the issuance of site plan approval, the terms of which shall be to the satisfaction of the City and the Owner. If the City does not obtain vacant possession of the Hansen Lands on or before the above noted time, then the City shall obtain temporary access rights to permit access from Hansen Road South over the Hansen Lands for temporary ingress and egress purposes to the Lands, and the Owner agrees to construct a new east-west access through the Lands and the Hansen Lands to an interim condition in accordance with the site plan approval ( interim access ) after the City has obtained all of the rights required to facilitate the construction of the interim access to the satisfaction of the Commissioner of Public Works and Engineering, with the costs of construction to be paid by the Owner in accordance with the terms of a site plan agreement to be entered into by the City and the Owner prior to the issuance of site plan approval, the terms of which shall be to the satisfaction of the City and the Owner. In the event that the interim access is constructed by the Owner and the City subsequently obtains vacant possession of the Hansen Lands, the City shall be responsible for the construction and completion of any required future work on the interim access and all costs associated therewith. c. The Owner agrees to construct its portion of a north-south local road to be located in equal parts on 241 Queen Street East and 239 Queen Street East to an interim condition in accordance with the site plan approval to the satisfaction of the Commissioner of Public Works and Engineering at the Owner s expense, in accordance with the terms of a municipal services agreement, or such other agreement, to be entered into by the Owner and the City prior to the issuance of site plan approval, the terms of which shall be to the satisfaction of the City. d. Prior to the issuance of site plan approval, the Owner shall gratuitously convey, to the satisfaction of the Commission of Public Works and Engineering and the City Solicitor, the lands located within the property municipally known as Page 16 of 70

17 Queen Street East to the City for the roads described in Section 4 and Section 5 of this Agreement subject to a temporary access and servicing easement in favour of the Owner until such time as the roads have been established as public highway; 3. That any and all written submissions relating to this application that were made to Council and the Planning and Development Committee before their decision and any and all oral submissions related to this application that were made at a public meeting, held under the Planning Act, have been, on balance, taken into consideration by Council as part of its deliberations and final decision on this matter, including the impact of the proposed development on transit, pedestrian and cycling movements in the area; 4. That, in accordance with Section 34(17) of the Planning Act, R.S.O. c. P. 13, as amended, no further public notice is required; and, 5. That By-law be passed to amend Comprehensive Zoning By-law , as amended. Carried Public Works and Engineering Report from J. Pitushka, Commissioner of Public Works and Engineering, dated June 9, 2017, re: Transit Council of Chairs Terms of Reference Council voted on the staff recommendations separately. A motion to receive the report was voted on and carried. A recorded vote was requested on staff Recommendation #2, with the results as follows. Yea Nay Absent Miles Medeiros Jeffrey Bowman Dhillon Fortini Sprovieri Palleschi Whillans Moore Gibson Carried Page 17 of 70

18 7 Yeas 2 Nays 2 Absent The motion, is its entirety, carried as follows. C Moved by Regional Councillor Moore Seconded by Regional Councillor Miles 1. That the report from J. Pitushka, Commissioner of Public Works and Engineering, dated June 9, 2017, to the Council Meeting of June 21, 2017, re: Transit Council of Chairs Terms of Reference, be received; and, 2. That the Terms of Reference listed in Appendix II of the report be approved. Carried 9. Reports of Accountability Officers nil 10. Committee Reports Minutes Planning and Development Committee May 29, 2017 Regional Councillor Moore, Committee Chair, introduced the minutes. The following motion was considered. C Moved by Regional Councillor Moore Seconded by Regional Councillor Gibson That the Minutes of the Planning and Development Committee Meeting of May 29, 2017, to the Council Meeting of June 21, 2017, be received. Carried Note: The recommendations outlined in the minutes were approved by Council on June 7, Page 18 of 70

19 10.2. Minutes Planning and Development Committee June 5, 2017 Regional Councillor Moore, Committee Chair, introduced the minutes. The following motion was considered. C Moved by Regional Councillor Moore Seconded by Regional Councillor Gibson That the Minutes of the Planning and Development Committee Meeting of June 5, 2017, to the Council Meeting of June 21, 2017, be received. Carried Note: The recommendations outlined in the minutes were approved by Council on June 7, Minutes Audit Committee June 6, 2017 Regional Councillor Palleschi, Committee Chair, introduced the minutes and provided a summary of matters considered at the meeting. The following motion was considered. C Moved by Regional Councillor Palleschi Seconded by Regional Councillor Moore 1. That the Minutes of the Audit Committee Meeting of June 6, 2017, to the Council Meeting of June 21, 2017, be received; and, 2. That Recommendations AU to AU be approved, as outlined in the subject minutes. The recommendations were approved as follows. Carried AU That the agenda for the Audit Committee Meeting of June 6, 2017 be approved as amended to re-order the agenda items to deal with Item 7.1 after Item 5.4. AU That Committee proceed into Closed Session to discuss matters pertaining to the following: Page 19 of 70

20 Advice that is subject to solicitor-client privilege, including communications necessary for such purposes legal advice. AU That the report from F. Velji, Director, Internal Audit, Office of the Chief Administrative Officer, dated May 3, 2017, to the Audit Committee Meeting of June 6, 2017, re: Quarterly Status of Management Action Plans March 2017 be received. AU Lost That updates on the status of the Corporate Fraud Prevention Hotline be reported to the Audit Committee on an annual basis, or as deemed necessary by the Internal Audit Division. AU That the report from F. Velji, Director, Internal Audit, Office of the Chief Administrative Officer, dated May 10, 2017, to the Audit Committee Meeting of June 6, 2017, re: Corporate Fraud Prevention Hotline Update be received. AU That the report from F. Velji, Director, Internal Audit, Office of the Chief Administrative Officer, dated March 29, 2017, to the Audit Committee Meeting of June 6, 2017, re: Internal Audit Work Plan 2017 be received. AU That the report from F. Velji, Director, Internal Audit, Office of the Chief Administrative Officer, dated May 15, 2017, to the Audit Committee Meeting of June 6, 2017, re: Internal Audit Division External Quality Assessment Review 2016 be received; and 2. That the correspondence from Protiviti Inc. dated May 2017, to the Audit Committee Meeting of June 6, 2017, re: External Quality Assessment of Internal Audit be received. AU AU That the report from K. Liew, Manager, Internal Audit, Office of the Chief Administrative Officer, dated May 4, 2017, to the Audit Committee Meeting of June 6, 2017, re: Mobile Phone Management Audit Report be received. That the report from R. Elchaer, Internal Auditor, Office of the Chief Administrative Officer, dated March 2, 2017, to the Audit Committee Page 20 of 70

21 Meeting of June 6, 2017, re: Property Tax Revenue Audit Report be received. AU That the report from K. Liew, Manager, Internal Audit, Office of the Chief Administrative Officer, dated May 4, 2017, to the Audit Committee Meeting of June 6, 2017, re: Human Resources Salary Administration Audit Report be received. AU That the report from H. Schlange, Chief Administrative Officer, dated May 8, 2017, to the Audit Committee Meeting of June 6, 2017, re: City of Brampton s Response to the Proposed Suggestions from the Office of the Ontario Ombudsman s Final Report titled Procuring Progress be received; and 2. That the following proposed practices from the Ombudsman s report be referred to City staff for research and evaluation, including a report back to for consideration during the Council term regarding the definition of the Audit Committee structure, composition and terms of reference: 13. The City of Brampton should consider recruiting and appointing qualified, independent members of the public to serve alongside Council Members on the Audit Committee 14. The City of Brampton should consider developing selection criteria for all Audit Committee members that ensure that, where possible, they have some expertise in finance or audit procedures. AU That the Audit Committee do now adjourn to meet again on June 13, 2017, at 9:30 a.m. or at the call of the Chair Minutes Audit Committee Special Meeting June 13, 2017 Regional Councillor Palleschi, Committee Chair, introduced the minutes and provided a summary of matters considered at the meeting. The following motion was considered Page 21 of 70

22 C Moved by Regional Councillor Palleschi Seconded by lor Dhillon 1. That the Minutes of the Special Audit Committee Meeting of June 13, 2017, to the Council Meeting of June 21, 2017, be received; and, 2. That Recommendations AU to AU be approved, as outlined in the subject minutes. The recommendations were approved as follows. Carried AU That the agenda for the Special Audit Committee Meeting of June 13, 2017 be approved as printed and circulated. AU That the delegation from Mr. Kevin Travers, Partner, KPMG LLP, Chartered Accountants, to the Special Audit Committee Meeting of June 13, 2017, re: 2016 Audited Consolidated Financial Statements for the City of Brampton be received; and 2. That the report from M. Kuzmanov, Manager, Accounting, Corporate Services, dated May 31, 2017, to the Special Audit Committee Meeting of June 13, 2017, re: 2016 Audited Consolidated Financial Statements for the City of Brampton be received. AU That the Audit Committee do now adjourn to meet again on September 12, 2017, at 9:30 a.m. or at the call of the Chair Minutes Committee of Council June 14, 2017 lor Bowman, Chair, Economic Development and Culture Section, introduced the minutes and provided a summary of matters considered under that section. lor Whillans, Chair, Public Works and Engineering Section, provided a summary of matters considered under that section. Regional Councillor Palleschi, Chair, Community Services Section, provided a summary of matters considered under that section Page 22 of 70

23 lor Dhillon, Acting Chair, Corporate Services Section, provided a summary of matters considered under that section. The following motion was considered. C Moved by lor Whillans Seconded by Regional Councillor Medeiros 1. That the Minutes of the Committee of Council Meeting of June 14, 2017, to the Council Meeting of June 21, 2017, be received; and, 2. That Recommendations CW to CW be approved, as outlined in the subject minutes. The recommendations were approved as follows. Carried CW That the agenda for the Committee of Council Meeting of June 14, 2017 be approved as amended as follows: To add: 5.6. Delegation from Matthew Redican, Vice President, Brampton Bombers Junior B Hockey Club, re: Facility Requirements for the Brampton Bombers Junior B Hockey Club. To refer the following items to the June 21, 2017 Meeting: 5.5. Delegation from Eloa Doner, Etobicoke Creek Residents Association, re: Media Inquiries and Proposed Motion Report from City staff re: Media Inquiries and Proposed Motion Advice that is subject to solicitor-client privilege, including communications necessary for that purpose media inquiry matters To refer the following report back to staff for a report to the July 5, 2017 Council Meeting: Report from C. Duyvestyn, Director, Transportation and Special Projects, Public Works and Engineering, dated May Page 23 of 70

24 17, 2017, re: Budget Amendment Hurontario Light Rail Transit Project Update City Infrastructure and Capital Costs Wards 3 and 4 (File IA.A [ ]). To refer the following item back to staff for further consideration and an update at a future meeting: A proposed or pending acquisition or disposition of land by the municipality or local board and litigation or potential litigation, including matters before administrative tribunals, affecting the municipality or local board property disposition and insurance matter CW That the delegation from Jagdeep Singh, Representative, Gurdwara Guru Nanak Mission Centre, to the Committee of Council Meeting of June 14, 2017, re: Request for Sponsorship to the City Hall Conservatory and CH-2G to hold an Exhibition Style Presentation for the Public be referred to staff for review and a report back to a future Committee of Council meeting. CW That the delegation from Thomas Fischer, Vice President Regional Development, Habitat for Humanity Greater Toronto Area, to the Committee of Council Meeting of June 14, 2017, re: Request for Surplus Land at 1524 Countryside Drive, Brampton be received; and 2. That the report from L. Lieu, Senior Real Estate Coordinator, Community Services, dated April 20, 2017, to the Committee of Council Meeting of June 14, 2017, re: Referred Matter Habitat for Humanity's Expression of Interest in Two Surplus City Properties 8300 Chinguacousy Road Ward 4 and 1524 Countryside Drive Ward 9 RM 22/2015; be received; and 3. That staff be requested to report back to Committee on the surplus declaration and transfer of land at 1524 Countryside Drive to Habitat for Humanity; and 4. That the future site design be sympathetic to and reflective of existing development in the area. CW That the delegation from Cliff Benson, Lead Engineering, VSETA, to the Committee of Council Meeting of June 14, 2017, re: Brampton Mastermind be received; and, Page 24 of 70

25 2. That the presentation by J. Vivian, Manager, Entrepreneurial Services, Economic Development and Culture, to the Committee of Council Meeting of June 14, 2017, re: Brampton Entrepreneur Centre Update be received; and, 3. That the report from D. McClure, Senior Manager, Economic Development, Economic Development and Culture, dated May 24, 2017, to the Committee of Council Meeting of June 14, 2017, re: Brampton Entrepreneur Centre Funding Agreement with the Province of Ontario be received; and 4. That the Director of Economic Development and Culture be authorized to execute grant agreements with eligible participants under the Summer Company Program and the Starter Company Plus program provincial Programs, with content satisfactory to the Director of Economic Development and Culture and in a form satisfactory to the City Solicitor; and 5. That the Director of Economic Development and Culture be authorized to execute grant agreements with eligible participants as part of other provincially-funded programs, as may arise when funding becomes available, in keeping with the priorities of the Brampton Entrepreneur Centre, with content satisfactory to the Director of Economic Development and Culture and in a form satisfactory to the City Solicitor. CW That the delegation from Kimberley Floyd, VP Home and Community Care, and Yvonne Sinniah, Director, Sub-Region Planning and Integration, Central West Local Health Integration Network (LHIN), to the Committee of Council Meeting of June 14, 2017, re: Exercise and Falls Prevention Program, and Successful Collaboration with the City of Brampton be received; and 2. That the report from D. Boyce, Director, Recreation, Community Services, dated May 23, 2017, to the Committee of Council Meeting of June 14, 2017, re: Joint Venture Between the City of Brampton, Community Care Access Centres and Central West Local Health Integration Network be received Page 25 of 70

26 CW That the delegation from Matthew Redican, Vice President, Brampton Bombers Junior B Hockey Club, to the Committee of Council Meeting of June 14, 2017, re: Facility Requirements for the Brampton Bombers Junior B Hockey Club be referred to staff for a review and report back to future Committee of Council Meeting regarding the facility requirements of the Brampton Bombers Junior B Hockey Club. CW That the report from D. Boyce, Director, Recreation, Community Services, dated April 10, 2017, to the Committee of Council Meeting of June 14, 2017, re: Budget Amendment and Proposed Partnership with the Peel District School Board Shared Use Artificial Turf Sports Fields be received; and 2. That the Mayor and Clerk be authorized to execute a Memorandum of Understanding between the Corporation of the City of Brampton and the Peel District School Board, in conformity with the terms set out in the subject report, in a form approved by the City Solicitor and with content satisfactory to the Commissioner of Community Services and the City Treasurer; and 3. That the Mayor and Clerk be authorized to execute a Development and Construction Agreement between the Peel District School Board and the Corporation of the City of Brampton in conformity with the terms set out in the subject report, in a form approved by the City Solicitor and with content satisfactory to the Commissioner of Community Services and the City Treasurer; and 4. That the Mayor and Clerk be authorized to execute the supporting agreements associated with the shared use of the sports fields and associated facilities including, but not limited to, an operation and maintenance agreement and supporting leasing and access agreements with the Peel District School Board in a form approved by the City Solicitor and with content satisfactory to the Commissioner of Community Services and the City Treasurer; and 5. That the 2017 Capital Budget be amended to include a new Capital Project in the amount of $391,000 with funding provided from Development Charge: Recreation Reserve ($352,000) and Reserve Fund 78 10% Non-DC ($39,000) for the contribution to enhancing amenities at the artificial Page 26 of 70

27 turf field sit at Jean Augustine Secondary School; and upon signature of the MOU staff be authorized to transfer funds to the Peel District School Board based on project cash-flow, set out in tender document. CW That the report from D. Boyce, Director, Recreation, Community Services, dated May 3, 2017, to the Committee of Council Meeting of June 14, 2017, re: 2017 Funding Request Volunteer Mississauga Brampton Caledon be received; and 2. That the grant request of $35,700 by Volunteer MBC be approved; and; 3. That the amount of $35,700 be transferred from the Community Services, Recreation, Community Development account to Volunteer MBC for CW That the report from D. Boyce, Director, Recreation, Community Services, dated April 13, 2017, to the Committee of Council Meeting of June 14, 2017, re: Number of Non-Resident Players on Various Teams of the Brampton Canadettes RM 21/2017 be received. CW That the report from D. Falsarella, Manager, Building Design and Construction, Community Services, dated May 10, 2017, to the Committee of Council Meeting of June 14, 2017, re: Bovaird House Robinson Barn Update and Next Steps Ward 1 (File HE.x) be received; and 2. That subject to Council s approval of the Cultural Master Plan in the spring of 2018, programing staff and technical staff report back with a recommendation on the justification, programing and final cost to reconstruct the Robinson Barn at the Bovaird House property. CW That the report from D. Bennett, Acting Senior Manager, Realty Services, Community Services, dated April 18, 2017, to the Committee of Council Meeting of June 14, 2017, re: Quarterly Report Real Estate Transactions Executed by Delegated Authority Q be received Page 27 of 70

28 CW That the Minutes of the Brampton Sports Hall of Fame Committee Meeting of June 1, 2017, to the Committee of Council Meeting of June 14, 2017, Recommendations SHF to SHF , be approved as printed and circulated. SHF That the agenda for the Brampton Sports Hall of Fame Committee Meeting of June 1, 2017 be approved, as amended, to defer the following item: 7.2. Verbal update by Councillor Doug Whillans, re: Role of Treasurer be deferred to the meeting of September 7, SHF That the report from Elizabeth Harris-Solomon and Sindy Maguire, Co-Chairs, Event Sub-Committee, to the Brampton Sports Hall of Fame Committee meeting of June 1, 2017, re: Review of May 9, 2017 Induction Ceremony be received; and 2. That City staff present a seated banquet option at another venue for committee consideration for the 2018 Hall of Fame Induction Dinner and Ceremony; and 3. That staff provide budget recommendations for the next event based on a seated banquet option. SHF That the update from Heidi Calder, Coordinator, Sport and Community Partnership, to the Brampton Sports Hall of Fame Committee, re: Sub-Committee Working Groups Roles and Membership a) Building Committee, b) Communications & Marketing Committee, be received. SHF That the Brampton Sports Hall of Fame Committee do now adjourn to meet again on Thursday, September 7, 2017 at 7:00 p.m. CW That the presentation by R. Tsingos, Director, Service Innovation and Corporate Performance, Office of the Chief Administrative Officer, to the Committee of Council Meeting of June 14, 2017, re: A Continuous Improvement Approach to Reviewing City of Brampton Services be received; and 2. That the report from R. Tsingos, Director, Service Innovation and Corporate Performance, Office of the Chief Page 28 of 70

29 Administrative Officer, dated May 23, 2017, to the Committee of Council Meeting of June 14, 2017, re: A Continuous Improvement Approach to Reviewing City of Brampton Services RM 1/2016 be received. CW That the presentation by R. Tsingos, Director, Service Innovation and Corporate Performance, Office of the Chief Administrative Officer, to the Committee of Council Meeting of June 14, 2017, re: Building and Sustaining the City of Brampton's High Performance Culture be received; and 2. That the report from R. Tsingos, Director, Service Innovation and Corporate Performance, Office of the Chief Administrative Officer, dated May 4, 2017, to the Committee of Council Meeting of June 14, 2017, re: Building and Sustaining the City of Brampton's High Performance Culture RM 1/2016 be received. CW That the report from J. Macintyre, Director, Purchasing, Corporate Services, dated May 12, 2017, to the Committee of Council Meeting of June 14, 2017, re: Purchasing Activity Quarterly Report 1st Quarter 2017 be received. CW That the report from D. Sutton, Treasurer, Corporate Services, dated May 1, 2017, to the Committee of Council Meeting of June 14, 2017, re: 2017 Current Budget and Reserve Fund Status Report (as at March 31, 2017) be received; and 2. That the following Reserve Funds and Reserves with a zero balance be closed, Reserve Fund #80 CIL, Reserve Fund #99 - Metrolinx Bikelinx Program, Downtown Improvement Reserve, Fire & Emergency Capital Reserve. CW That the report from D. Sutton, Treasurer, Corporate Services, dated May 17, 2017, to the Committee of Council Meeting of June 14, 2017, re: Tax Services Post Office Box be received; and, 2. That staff be authorized to phase out the use of Brampton PO Box 1725 in favour of direct delivery for Tax Services mail to Toronto PO Box 4263 Station A Page 29 of 70