November 19, 2008 Members Present: Members Absent: Staff:

Transcription

1 November 19, 2008 Members Present: The following were present at 9:30 a.m.: Regional Councillor G. Gibson Wards 1 and 5 Regional Councillor E. Moore Wards 1 and 5 (Chair, Economic Development and Communications Section) City Councillor S. Hames Wards 7 and 8 (Chair, Community Services Section) (Vice Chair, Economic Development and Communications Section) City Councillor V. Dhillon Wards 9 and 10 (Chair, Works and Transportation Section) The following arrived subsequently at the times noted: Regional Councillor J. Sanderson Wards 3 and 4 (9:33 a.m.) (left 11:29 a.m. personal) (Vice Chair, Corporate and Finance Section) Regional Councillor G. Miles Wards 7 and 8 (9:37 a.m.) (Chair, Corporate and Finance Section) City Councillor J. Hutton Wards 2 and 6 (Acting Mayor November) (9:35 a.m.) (Vice Chair, Community Services Section) City Councillor B. Callahan Wards 3 and 4 (9:43 a.m.) (Vice Chair, By-laws and Licensing Section) (Vice Chair, Works and Transportation Section) Members Absent: Regional Councillor J. Sprovieri Wards 9 and 10 (vacation) (Chair, By-laws and Licensing Section) Regional Councillor P. Palleschi Wards 2 and 6 (vacation) Staff: Ms. D. Dubenofsky, City Manager Mr. J. Corbett, Commissioner of Planning, Design and Development Mr. D. Cutajar, Commissioner of Economic Development and Communications Mr. J. Lowery, Commissioner of Community Services Mr. T. Mulligan, Commissioner of Works and Transportation Ms. K. Zammit, Commissioner of Corporate Services Mr. M. Lewis, Commissioner of Finance and Treasurer Mr. J. Patteson, Commissioner of Buildings and Property Management Mr. A. MacDonald, Fire Chief, Fire and Emergency Services, Community Services Mr. P. Fay, City Clerk and Director of Council and Administrative Services, Corporate Services Ms. A. Rawecki, Legislative Coordinator, Corporate Services

2 The meeting was called to order at 9:38 a.m. and adjourned at 12:38 p.m. After due consideration of the matters placed before this Committee, the members beg leave to present its report as follows: Item Recommendation A. CW Approval of Agenda B. Conflicts of Interest C. Consent D. Delegations D 1. CW Delegations, re: Amendment to Licensing By-Law , as amended Increase Licensing Fees for Mobile and Stationary Business Licenses D 2. Delegations, re: Amendment to Sign By-law , as amended Clarify Provisions for Municipal Election Signs D 3. Delegations, re: Amendment to User Fee By-law , as amended 2009 Rate and Fee Increases for Recreation Programs and Facility Rentals D 4. CW Marilyn Ramdass, 74 Barleyfield Road, Brampton, L6R 2J1, re: Fence Encroachment Matter Ward 9 D 5. CW Delegations, re: Bramalea Gymnastics Club 25 Rutherford Road South Ward 3 E. Staff Presentations F. Works and Transportation Section F 1. CW Referred Matters List F 2. Question Period Page 2 of 24

3 G. By-laws and Licensing Section G 1. CW Amendment to Licensing By-Law , as amended Increase Licensing Fees for Mobile and Stationary Business Licenses (G02) G 2. CW Amendment to Sign By-law , as amended Clarify Provisions for Municipal Election Signs (G51) G 3. CW Referred Matters Lists G 4. Question Period H. Community Services Section H 1. CW Brampton Clean City Committee October 22, 2008 H 2. CW Amendment to User Fee By-law , as amended Rate and Fee Increases for Recreation Programs and Facility Rentals (R40) H 3. CW Bramalea Gymnastics Club 25 Rutherford Road South Ward 3 (File R46) H 4. CW Referred Matters List H 5. Question Period I. Corporate and Finance Section I 1. CW Renewal of Appointment of Closed Meetings Investigator (L01) 1 2. CW Cease Collections and Write-off of Uncollectable Miscellaneous Receivable Accounts (F72-08) I 3. CW Status Report Decommissioning of 25 Rutherford Road South Ward 3 (L16R.8) (RML # ) I 4. CW Parks, Culture and Recreation Master Plan Update and Recommendations (P.11.PCRMPCR) Page 3 of 24

4 I 5. CW Parks, Culture and Recreation Master Plan Update (P.11.PCRMPCR) I 6. CW Appointment of Members of Council to Council Committees and Other Bodies December 1, 2008 to November 30, 2010 (G00) I 7. CW Referred Matters List I 8. I 9. I 10. Question Period Discussion at the request of Regional Councillor Miles, re: Printing and Distribution of Large Sized Reports for Council and Committee Meetings Discussion at the request of City Councilor Callahan, re: Collection of Personal Information at the Time of Payment of City Fees and Charges J. Economic Development and Communications Section J 1. CW Referred Matters List J 2. Question Period K. Notices of Motion L. Public Question Period M. Closed Session N. CW Adjournment City Councillor J. Hutton, Chair Page 4 of 24

5 A. Approval of Agenda CW That the agenda for the Meeting of November 19, 2008 be approved, as amended, to add the following items: D 1. Delegations and correspondence, re: Public Notice Item in the Brampton Guardian - Amendment to Licensing By-Law , as amended Increase Licensing Fees for Mobile and Stationary Business Licenses. 1. M. Douglas Thurston, Taxi Broker 2. Joe Farrugia 3. Louis Gotzamanis, Taxi Plate Owner 4. Correspondence from Louis Gotzamanis, Taxi Plate Owner D 5. Delegations, re: Bramalea Gymnastics Club 25 Rutherford Road South Ward Mike Ruben, Bramalea Gymnastics Club 2. Brad Peters, Olympian and Brampton business owner I 9. Discussion at the request of Regional Councillor Miles, re: Printing and Distribution of Large Sized Reports by the Clerk s Office. I 10. Discussion at the request of City Councilor Callahan, re: Collection of Personal Information at the Time of Payment of City Fees and Charges. Note: Later in the meeting, on a two-thirds majority vote to re-open the question, the Approval of the Agenda was re-opened and Items D 5 (2.), I 9, and I 10 were added to the agenda Page 5 of 24

6 B. Conflicts of Interest - nil C. Consent The following items listed with an asterisk (*) were considered to be routine and non-controversial by the Committee and were approved at one time. (H1, I1, I3, G2) (Items H2 and I2 were removed from consent) (Item G2, with an amendment to the recommendation, was added into consent) D. Delegations D 1. Delegations, re: Amendment to Licensing By-Law , as amended Increase Licensing Fees for Mobile and Stationary Business Licenses (See Report Item G1). 1. M. Douglas Thurston, Taxi Broker 2. Joe Farrugia 3. Louis Gotzamanis, Taxi Plate Owner 4. Correspondence from Louis Gotzamanis, Taxi Plate Owner Committee Chair, City Councillor Hutton, announced that in accordance with City By-laws, public notice to consider this matter was published in the Brampton Guardian on November 12, The Chair asked any person present to address this matter to come forward. Mr. M. Douglas Thurston, Taxi Broker, appeared before Committee to address the issue of increases to mobile licensing fees. He expressed his dissatisfaction with the proposed 3% increase and subsequent annual increases and requested that the City review this process, and also investigate the impacts of increases in taxi driver insurance and gasoline prices. Mr. Joe Farrugia appeared before Committee to express his discontent with the fees associated with taxicab licensing. He suggested that the City of Brampton perform a review of the fees being charged to taxicab drivers and eliminate redundant charges. Mr. Louis Gotzamanis, Taxi Plate Owner, appeared before Committee to request that taxicab drivers receive a fixed annual increase in licensing fees. He added that he would like the to City of Brampton to implement taxicab fare rates comparable to other municipalities Page 6 of 24

7 Peter Fay, City Clerk, Corporate Services, clarified that mobile and stationary business licensing fees will be increased by 3% starting January 1, 2009, and thereafter by an annual fee increase of the Consumer Price Index. Staff indicated that a report is forthcoming and will specifically address issues pertaining to the taxicab industry. Committee requested that the received correspondence be appended to the report. D. Dubenofsky, City Manager, acknowledged that the delegations that appeared before Committee would be contacted, and invited to come to a future meeting, when other matters regarding the taxicab industry are considered. CW That the delegations from Mr. M. Douglas Thurston, Mr. Joe Farrugia, Mr. Louis Gotzamanis, and the correspondence from Louis Gotzamanis, re: Public Public Notice Item in the Brampton Guardian - Amendment to Licensing By-Law , as amended Increase Licensing Fees for Mobile and Stationary Business Licenses, to the Meeting of November 19, 2008 be received; and That the report from W. Hunter, Manager of Administrative and Election Services and M. Holland, Director of Enforcement and By- Law Services, Corporate Services, dated November 10, 2008, to the Meeting of November 19, 2008, re: Amendment to Licensing By-Law , as amended Increase Licensing Fees for Mobile and Stationary Business Licenses (G02) be received; and That a by-law be passed to amend Licensing By-law , as amended, Appendix A Fee Schedule License Fees to increase fees for mobile and stationary business licenses, by three percent (3%) rounded up to the nearest dollar, for the licensing period starting January 1, 2009, and thereafter by the percentage increase in the All Items Index of the Consumer Price Index (not seasonally adjusted) for the Toronto Metropolitan Census Area, published by Statistics Canada, during the twelve-month period ending on September 30 th of each previous year, with all such increases being rounded up to the nearest dollar Page 7 of 24

8 D 2. Possible Delegations, re: Amendment to Sign By-law , as amended Clarify Provisions for Municipal Election Signs (See Report Item G2). Committee Chair, City Councillor Hutton, announced that in accordance with City By-laws, public notice to consider this matter was published in the Brampton Guardian on November 12, In response to the Chair s inquiry, it was indicated that no one was present to address the subject matter. See Report Item G 2: Recommendation CW D 3. Possible Delegations, re: Amendment to User Fee By-law , as amended 2009 Rate and Fee Increases for Recreation Programs and Facility Rentals (See Report Item H2). Committee Chair, City Councillor Hutton, announced that in accordance with City By-laws, public notice to consider this matter was published in the Brampton Guardian on November 12, In response to the Chair s inquiry, it was indicated that no one was present to address the subject matter. See Report Item H 2: Recommendation CW D 4. Marilyn Ramdass, 74 Barleyfield Road, Brampton, L6R 2J1, re: Fence Encroachment Matter Ward 9. Note: A photograph of the subject property was distributed to Members of Council and Senior Management Team. Ms. Marilyn Ramdass appeared before Committee to request that the City consider granting permission to complete construction of a fence in front of her property. Ms. Ramdass highlighted reasons why erection of of the fence is important. Ms. Ramdass indicated that she has had contact with Realty Services staff on this issue. Ms. Ramdass indicated that, in 2007, Zoning staff advised that she was authorized to construct a fence on the property so long as it was under a height of five (5) feet. In 2008, construction of the fence was ceased by City of Brampton By-Law and Enforcement Services. Ms. Ramdass requested that Committee consider authorizing an Page 8 of 24

9 encroachment agreement, so that she may resume construction of the fence. In response to questions from Committee, Ms. Ramdass indicated that it was her understanding that the City of Brampton does not currently have a standard for the installation of fences that encroach upon City property. In response to questions posed by Committee, J. Patteson, Commissioner of Buildings and Property Management, indicated that a report regarding this matter will be brought forward at the next meeting. Committee assured Ms. Ramdass that no action would be pursued by the City against the property while the report from staff comes back to Committee. CW That the delegation from Marilyn Ramdass, 74 Barleyfield Road, Brampton, L6R 2J1, to the Meeting of November 19, 2008, re: Fence Encroachment Matter Ward 9 be received. D 5. Delegations, re: Bramalea Gymnastics Club 25 Rutherford Road South Ward 3 1. Mike Ruben, Bramalea Gymnastics Club 2. Brad Peters, Olympian and Brampton business owner Report Item H 3 was distributed at the meeting and dealt with at this time. J. Lowery, Commissioner of Community Services, appeared before Committee to make a presentation regarding the Bramalea Gymnastics Club, and highlighted the following: The history of the Bramalea Gymnastics Club The Club s relations with the City of Brampton The Club s difficulties in establishing a permanent location for the gym The recommendations put forward in the staff report (Item H 3) for provisions of gymnastics programs in the City of Brampton, including the future use of the Ken Giles Recreation Centre for gymnastics programs The benefits associated with developing a long-term strategy for gymnastics Page 9 of 24

10 In response to questions from Committee, J. Lowery indicated that there have not been any complaints with regard to the temperature inside Ken Giles Recreation Centre. Mr. Mike Ruben, Bramalea Gymnastics Club, appeared before Committee to address issues pertaining to the Bramalea Gymnastics Club. He emphasized the importance of keeping the Club operational to ensure children are able to continue both recreational and competitive sports programs. Mr. Ruben added that the Bramalea Gymnastics Club is a loyal supporter of the Special Olympics. In response to questions form Committee, Mr. Ruben discussed: The financial status of the Club Relations with the property owner at 255 Rutherford Road Structural improvements needed at the time of occupancy of 255 Rutherford Road The successes of Brampton gymnasts Committee discussion included the following: The condition of 25 Rutherford Road as a suitable facility for gymnastics programs Safety issues with respect to 25 Rutherford Road Benefits of the Sports Alliance group Cooperation with the Special Olympics Group Benefits of the Bramalea Gymnastics Club and gymnastics programs to the community Committee expressed appreciation with respect to how staff handled this matter, also highlighting lessons learned from the situation. In response to questions from Committee with respect to the safety of users entering 25 Rutherford Road in the winter months, J. Patteson, Commissioner of Buildings and Property Management, indicated that a Temporary Closure Plan has been adopted, which would permit the temporary closing the building due to extreme weather conditions. J. Patteson added that third party experts have confirmed the safety of the building. Note: On a two-thirds majority vote to re-open the question, the Approval of the Agenda was re-opened and item D 5 (2.) was added to the agenda. Mr. Brad Peters appeared before Committee and indicated that he was not an associate of the Bramalea Gymnastics Club, but operates two gymnastics clubs in Brampton The Brampton Gymnastics Club ( Page 10 of 24

11 Highway 7), and Gymnastic Giants (13 Edvac Drive), and has a vested interest in the future of gymnastics in Brampton. Mr. Peters pointed out that the Bramalea Gymnastics Club is a non-profit organization and he is interested in becoming involved with the City of Brampton in a similar manner. He added that the costs associated with operating a gymnastics club are high, and requested that the City of Brampton investigate opening a large facility to accommodate Olympic gymnasts and children interested in the sport. Committee informed Mr. Peters that the City has explored working with all gymnastics clubs and programs in Brampton. CW That the presentation from J. Lowery, Commissioner of Community Services, re: Bramalea Gymnastics Club 25 Rutherford Road South Ward 3, to the Meeting of November 19, 2008 be received. That the delegations from Mike Ruben, Bramalea Gymnastics Club and Brad Peters, Olympian and Brampton business owner, re: Bramalea Gymnastics Club 25 Rutherford Road South Ward 3, to the Meeting of November 19, 2008 be received; and That the Report from D. Rosa, Director of Recreation, Community Services, dated November 17, 2008 re: Bramalea Gymnastics Club 25 Rutherford Road South Ward 3 (File C16), to the Meeting of November 19, 2008 be received; and That Council approve the transition of the gymnastics programs to the Ken Giles Recreation Centre as an interim measure; and That Council approve the Proposed Plan of action as presented in this report; and That Council support relocating the current Ken Giles Recreation Centre users to other City facilities, including the Brampton Soccer Centre Page 11 of 24

12 F. Works and Transportation Section (Chair, City Councillor V. Dhillon / Vice Chair, City Councillor B. Callahan) F 1. Referred Matters List - Works and Transportation Section Works and Transportation Department In response to a question from Committee, staff confirmed that the report tentatively titled Residential Permit Parking Pilot Project: Vicinity of Brampton Civic Hospital (Ward 9), Referred Matter List number , listed on the Works and Transportation Referred Matters List was still targeted for the December 3, 2008 meeting. CW That the Referred Matters List Works and Transportation Section to the Meeting of November 19, 2008, be received. F 2. Councillors Question Period nil G. By-laws and Licensing Section (Chair, Regional Councillor J. Sprovieri / Vice Chair, City Councillor B. Callahan) G 1. Report from W. Hunter, Manager of Administrative and Election Services and M. Holland, Director of Enforcement and By-Law Services, Corporate Services, dated November 10, 2008, re: Amendment to Licensing By- Law , as amended Increase Licensing Fees for Mobile and Stationary Business Licenses (G02). See Delegation D 1: Recommendation CW * G 2. Report from W. Cooke, Coordinator of Elections and Special Projects, Corporate Services, dated October 24, 2008, re: Amendment to Sign Bylaw , as amended Clarify Provisions for Municipal Election Signs (G51) (See Item D 2). Note: Page G 2-4 was replaced in Report Item G 2 to provide a revised version of Appendix A Page 12 of 24

13 Peter Fay, City Clerk, Corporate Services, requested that the staff recommendation be clarified to delete reference to Friday and three (3) weeks and insert twenty-four (24) days. On a majority vote, the amendment was approved and Report Item G 2 was placed into consent. CW That the report from W. Cooke, Coordinator of Elections and Special Projects, Corporate Services, dated October 24, 2008, to the Meeting of November 19, 2008, re: Amendment to Sign By-law , as amended Clarify rovisions for Municipal Election Signs (G51) be received; and That the Sign By-Law , as amended be further amended, as follows: That Section 8(2) (a), pertaining to municipal election signs, be amended, to read as follows: 8 (2) (a) for a municipal election or by-election, signs shall only be erected after 5:00 pm twenty-four (24) days prior to Voting Day as defined in the Municipal Elections Act. G 3. Referred Matters List - By-laws and Licensing Section Corporate Services Department Planning, Design and Development Department CW That the Referred Matters List By-laws and Licensing Section to the Meeting of November 19, 2008, be received. G 4. Councillors Question Period nil Page 13 of 24

14 H. Community Services Section (Chair, City Councillor S. Hames / Vice Chair, City Councillor J. Hutton) * H 1. Brampton Clean City Committee October 22, 2008 CW That the of the Brampton Clean City Committee Meeting of October 22, 2008, to the Meeting of November 19, 2008, Recommendations BCC to BCC be approved. BCC That the agenda for the Brampton Clean City Committee Meeting of October 22, 2008 be approved, as amended as follows: To Add: D1. Presentation by Dianne Butterworth, Program Supervisor, re: Communities in Bloom F1. Update by Liz Van Eysinga, Recreation Coordinator, re: Adoption of Bramalea Community Park K3. Update by Liz Van Eysinga, Recreation Coordinator, re: Living Wall Project K4. Update by Liz Van Eysinga, Recreation Coordinator, re: Winter Lights Celebration BCC That the of the Brampton Clean City Committee Meeting of September 24, 2008 to the Brampton Clean City Committee Meeting of October 22, 2008, be received as amended. BCC That the memo from Diane Butterworth, Program Supervisor, Clean City, Community Services, dated October 10, 2008, to the Brampton Clean City Committee Meeting of October 22, 2008, re: Green Education Program Update be received. BCC That the memo from Diane Butterworth, Program Supervisor, Clean City, Community Services, dated October 10, 2008, to the Brampton Page 14 of 24

15 Clean City Committee Meeting of October 22, 2008, re: Update on Harvest Clean-Up Events be received. BCC That the memo from Andrew Stangherlin, Recreation Coordinator/ Environmental Stewardship, Community Services, dated October 14, 2008, to the Brampton Clean City Committee Meeting of October 22, 2008, re: Update on Activities of Brampton Clean City Youth Ambassadors be received. BCC That the memo from Diane Butterworth, Program Supervisor, Clean City, Community Services, dated October 10, 2008, to the Brampton Clean City Committee Meeting of October 22, 2008, re: Brampton Clean City Events and Activities be received. BCC That the discussion at the request of Doug Whillans, to the Brampton Clean City Committee meeting of October 22, 2008, re: Pesticide Use and its Future be deferred to the Brampton Clean City Committee meeting of November 26, BCC That staff of the Brampton Clean City Office be directed to coordinate the arrangements with respect to road closure/ safety issues on the day designated for the clean-up of the Gateway entrance into Brampton on Main Street, south of Steeles Avenue. BCC That the Brampton Clean City Committee do now adjourn to meet again on November 26, 2008 at 7:00 p.m., or at the call of the Chair. H 2. Report from D. Rosa, Director of Recreation, Community Services, dated November 5, 2008, re: Amendment to User Fee By-law , as amended Rate and Fee Increases for Recreation Programs and Facility Rentals (R40) (See Item D3). Note: Page H2-5 was replaced in Report Item H 2 to correct a spelling error in Table 1 on the page, and to correct the proposed fee year in Table 2 on the page. An additional page was distributed at the meeting to append to Schedule A of the Report Item H Page 15 of 24

16 In response to questions from Committee with respect to fitness program fees, D. Rosa, Director of Recreation, Community Services, clarified the difference between Memberships Fitness and Memberships Neighbourhood Fitness. D. Rosa added that the fees indicated in Schedule A of the report are significantly lower than other benchmarked municipalities, and the proposed amendments to user fees is intended to minimize the gap caused by relative cost increases. Committee discussion included; possible amendments to other City recreational activity fees and eligibility requirements for Senior activity rates and fees. CW That the report from D. Rosa, Director of Recreation, Community Services, dated November 5, 2008, re: Amendment to User Fee By-law , as amended Rate and Fee Increases for Recreation Programs and Facility Rentals (R40), to the Meeting of November 19, 2008 be received; and That 2009 rates and fees for programs, memberships and facility rentals, animal services, and theatre, as set out in this report and the document attached to this report titled: Community Services Department Rates and Fees 2009 be approved; and That User Fee By-Law , as amended, be amended accordingly in Schedule A Fees Relating to Recreation Programs & Services. H 3. Report from D. Rosa, Director of Recreation, Community Services, dated November 17, 2008 re: Bramalea Gymnastics Club 25 Rutherford Road South Ward 3 (File C16) (RML # ) (See Item D5). See Delegation D 5: Recommendation CW Page 16 of 24

17 H 4. Referred Matters List - Community Services Section Community Services Department CW That the Referred Matters List Community Services Section to the Meeting of November 19, 2008, be received. H 5. Councillors Question Period nil I. Corporate and Finance Section (Chair, Regional Councillor G. Miles / Vice Chair, Regional Councillor J. Sanderson) * I 1. Report from C. Connor, Director of Real Property and Commercial Law, Corporate Services, dated October 30, 2008, re: Renewal of Appointment of Closed Meetings Investigator (L01). CW That the report from C. Connor, Director of Real Property and Commercial Law, Corporate Services, dated October 30, 2008, to the Meeting of November 19, 2008 re: Renewal of Appointment of Closed Meetings Investigator (L01) be received; and That the Mayor and Clerk be authorized to execute a Service Agreement with Dr. Andrew Sancton with respect to the Closed Meetings Investigator Program, in a form approved by the City Solicitor and with a roster of lawyers with municipal experience. I 2. Report from D. McFarlane, Director of Revenue, Finance, dated October 28, 2008, re: Cease Collections and Write-off of Uncollectable Miscellaneous Receivable Accounts (F72-08). Committee discussed, and staff responded to questions regarding the following: Departments working together to recognize recurring defaulted accounts Process taken after established debt issue Page 17 of 24

18 Possibility of not accepting cheques or accepting only certified cheques Facility rental payments in arrears Cash payments for facility rentals Charges incurred for debit and credit card purchases The Municipal Freedom of Information and Protection of Privacy Act (MFIPPA) and requests for personal information at the time of payment of City fees and charges Dollar limits for cheque use, and related City policy Clarification with respect to specific items listed on Schedule A of the report CW That the report from D. McFarlane, Director of Revenue, Finance, dated October 28, 2008, to the Meeting of November 19, 2008 re: Cease Collections and Write-off of Uncollectable Miscellaneous Receivable Accounts (F72-08) be received; and That all items on Schedule A, Uncollectable Miscellaneous Receivable Accounts, be written off and collection activity ceased. * I 3. Report from A. Pritchard, Manager of Realty Services, Buildings and Property Management, dated November 5, 2008, re: Status Report Decommissioning of 25 Rutherford Road South Ward 3 (L16R.8) (RML # ). CW That the report from A. Pritchard, Manager of Realty Services, Buildings and Property Management, dated November 5, 2008, to the Meeting of November 19, 2008, re: Status Report Decommissioning of 25 Rutherford Road South Ward 3 (L16R.8) (RML # ) be received Page 18 of 24

19 I 4. Report from J. Spencer, Manager of Parks and Facility Planning, Planning, Design and Development, dated November 5, 2008, re: Parks, Culture and Recreation Master Plan Update and Recommendations (P.11.PCRMPCR). Note: Items I 4 and I 5 were discussed at the same time. Regional Councillor Miles recommended that the Parks, Culture and Recreation Master Plan Overview document reflect Brampton s commitment to youth as set out in the Peel Youth Charter. Using the document An Overview Realizing an Active Brampton, (appearing in the report 1 5 pages I 5-26 to ) as a guide, the following suggestions were put forward: Page I 5-29 Key Messages 7. Youth programs provide recreation and leisure activities in the form of play, creative expression and skills development opportunities for all youth Page I 5-31 Leisure Service trend Highlights Lifestyle Trends Youth have access to a variety of recreation and leisure activities including arts and cultural programs that help build a foundation of respect for healthy personal choices. Page I Year Implementation/Action Plans Page I 5-35 Page I 5-36 Supportive and Caring Community for Youth Youth will be supported and encouraged to be active citizens advocating on their own behalf on issues that affect young people. Growing and Diverse Population Young people will be involved in policy, program and service development that affect young people. Facility Model for Community Hubs Dedicated spaces for Youth related recreation, arts and culture and skills development programs Page 19 of 24

20 Committee discussion included the following: Region of Peel s approach to addressing youth Chinguacousy Park Master Plan Prioritization of the City s capital projects as they relate to the Master Plan In response to a question from Committee with respect to how to prioritize capital projects as they relate to the Master Plan, M. Lewis, Commissioner of Finance and Treasurer indicated that this matter could be addressed before the next budget cycle. D. Dubenofsky, City Manager, assured Members of Council and staff that there will be ample opportunity to bring together all Master Plans, engage the public in the process, and create service plans for execution. In response to a question from Committee, J. Spencer, Manager of Parks and Facility Planning, Planning, Design and Development, indicated that the Report Item I 5, originally presented to Committee in June 2008 and subsequently referred to this meeting, is intended for receipt and would be used for internal reference only. CW That the report from J. Spencer, Manager of Parks and Facility Planning, Planning, Design and Development, dated November 5, 2008, to the Meeting of November 19, 2008, re: Parks, Culture and Recreation Master Plan Update and Recommendations (P.11.PCRMPCR) be received; and That in recognition of concerns expressed with the preparation of and/or content contained within the draft Strategic Master Plan Report presented to the Planning, Design and Development Committee on June 16, 2008, and the subsequent referral of the report and plan to a Council Workshop held on June 25, 2008 that the Parks, Culture and Recreation Master Plan component documents, including The Consolidated Technical Report (November 2006) and the Strategic Master Plan Report (April 2008), be used by staff only for internal reference and guidance and; That staff be directed to create a publicly-oriented Overview document that highlights select strategic directions derived from the Parks, Culture and Recreation Master Plan while also highlighting implementation progress to date, to broadly communicate the directions the City is proposing to take in the area of its parks, culture and recreation services, and; Page 20 of 24

21 That staff be directed to consider incorporating the suggestions put forward by Regional Councillor Miles, at the November 19, 2008 meeting, into the Overview document of the Parks, Culture and Recreation Master Plan to reflect Brampton s commitment to youth. That staff be directed to present the Overview document back to Council for approval I 5. Report from J. Spencer, Manager of Parks and Facility Planning, Planning, Design and Development, dated June 11, 2008, re: Parks, Culture and Recreation Master Plan Update (P.11.PCRMPCR). CW That the report from J. Spencer, Manager of Parks and Facility Planning, Planning, Design and Development, dated June 11, 2008, to the Meeting of November 19, 2008, re: Parks, Culture and Recreation Master Plan Update (P.11.PCRMPCR) be received. I 6. Report from W. Cooke, Coordinator of Elections and Special Projects, Corporate Services, dated November 6, 2008, re: Appointment of Members of Council to Council Committees and Other Bodies December 1, 2008 to November 30, 2010 (G00). Note: On a majority vote, there was a change in the order of business and this item was heard before items I 4 and I 5. Committee discussion included: The approach used by the Region of Peel regarding appointment of Members of Regional Council to Committee The benefits of being appointed to a new committee, or body, in the new term The deletion of specific committees The need to define a process for addressing Council appointments in the future The need to continue current appointments until the end of December 2008 or until successors are appointed, if Committee Page 21 of 24

22 recommends the option of canvassing Members for appointment based on preferences Peter Fay, City Clerk, Corporate Services, clarified that Council decided in January 2007 to only appoint Chairs and Vice-Chairs, as well as other Council appointments, for a two-year term. CW That the report from W. Cooke, Coordinator of Elections and Special Projects, Corporate Services, dated November 6, 2008, to the Meeting of November 19, 2008, re: Appointment of Members of Council to Council Committees and Other Bodies December 1, 2008 to November 30, 2010 (G00) be received; and That the current appointments be extended to December 31, 2008, or until successors are appointed; and That the City Clerk s Office be directed to canvass Members of Council with respect to their appointment preference for Chairs and Vice-Chairs of Sections, Committee of Council Budget, and Planning, Design and Development Committee and report back to Committee on December 3, 2008; and That the Election Ad-Hoc Committee and the Rose Theatre Steering Committee not be re-established; and That the City Clerk s Office be directed to canvass Members of Council with respect to their appointment preference to subcommittees, consultative committees, and other bodies, and report back to Committee on December 3, Page 22 of 24

23 I 7. Referred Matters List - Corporate and Finance Section Corporate Services Department Finance Department Buildings and Property Management Department Planning, Design and Development Department CW That the Referred Matters List Corporate Services and Finance Section to the Meeting of November 19, 2008, be received. I 8. Councillors Question Period nil I 9. Discussion at the request of Regional Councillor G. Miles, re: Printing and Distribution of Large Sized Reports for Council and Committee Meetings. Committee discussion included: Provision of executive summaries, in lieu of comprehensive reports Provision of large-volume background materials electronically, including on compact discs In response to concerns of Committee with respect to the distribution of large sized reports, Peter Fay, City Clerk, Corporate Services, indicated that the Clerk s Office is currently producing electronic meeting agendas and is in the process of coordinating the posting of full staff reports on the City website, making them publicly accessible. P. Fay added that other options for print material distribution will be investigated, within the context of the Procedure By-law requirements, including electronic means, such as compact discs, , or the web. I 10. Discussion at the request of City Councilor Callahan, re: Collection of Personal Information at the Time of Payment of City Fees and Charges. Note: On a two-thirds majority vote to re-open the question, the Approval of the Agenda was re-opened and item I 10 was added to the agenda Page 23 of 24

24 In response to a request from Councillor Callahan, M. Lewis, Commissioner of Finance and Treasurer advised that he would take the matter of collection of personal information at the time of payment of City fees and charges, based on the principles set out in the Municipal Freedom of Information and Protection of Privacy Act, and City policies and procedures, to staff, to provide comment on how to best protect the financial interests of the City. J. Economic Development and Communications Section (Chair, Regional Councillor E. Moore / Vice Chair, City Councillor S. Hames) J 1. Referred Matters List Economic Development and Communications Section Economic Development and Communications Department CW That the Referred Matters List Economic Development and Communications Section to the Meeting of November 19, 2008, be received. J 2. Councillors Question Period nil K. Notices of Motion nil L. Public Question Period nil M. Closed Session N. Adjournment CW That the do now adjourn to meet again on Wednesday, December 3, 2008 at 9:30 a.m Page 24 of 24