THURSDAY MAY 28, 2015 AGENDA. 2. Special Board meeting minutes of May 12, 2015 Annex A Pages 1-2

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1 SUNSHINE COAST REGIONAL DISTRICT REGULAR BOARD MEETING TO BE HELD IN THE BOARDROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, B.C. CALL TO ORDER 7:30 p.m. AGENDA 1. Adoption of agenda MINUTES THURSDAY MAY 28, 2015 AGENDA 2. Special Board meeting minutes of May 12, 2015 Annex A Pages Special Board meeting minutes of May 14, 2015 Annex B pp Regular Board meeting minutes of May 14, 2015 Annex C pp 5-19 BUSINESS ARISING FROM MINUTES AND UNFINISHED BUSINESS PETITIONS AND DELEGATIONS COMMUNICATIONS 5. Claire Gram, Policy Consultant and Healthy Built Environment Lead, Vancouver Coastal Health Regarding Health Matters Public Forum Annex D pp REPORTS 6. Acting Administrator s Report Annex E pp Directors Reports Verbal 8. Planning and Development Committee recommendation Nos. 1-4 and 6-27 of May 14, 2015 (recommendation No. 5 previously adopted) 9. Community Services Committee recommendation Nos of May 21, 2015 Annex F pp Annex G pp 34-38

2 SCRD BOARD AGENDA May 28, 2015 PAGE Manager of Legislative Services Appointment of Alternate Representative to AVICC Special Committee on Solid Waste Management Verbal MOTIONS BYLAWS 11. Sunshine Coast Regional District Zoning Amendment Bylaw No , 2014 second reading (Voting Electoral Area Directors 1 vote each) 12. Sunshine Coast Regional District Zoning Amendment Bylaw No , 2015 first reading (Voting Electoral Area Directors 1 vote each) 13. Sunshine Coast Regional District Zoning Amendment Bylaw No , 2015 first reading (Voting Electoral Area Directors 1 vote each) 14. Sunshine Coast Regional District Electoral Area A Zoning Amendment Bylaw No , 2015 first reading (Voting Electoral Area Directors 1 vote each) Annex H pp Annex I p 42 Annex J pp Annex K pp NEW BUSINESS IN CAMERA THAT the public be excluded from attendance at the meeting in accordance with Section 90 (1) (c), (e), (i), (k) and 2 (b) of the Community Charter labour relations or other employee relations, the acquisition, disposition or expropriation of land or improvements, the receipt of advice that is subject to solicitor-client privilege, including communication necessary for that purpose, negotiations and related discussions respecting the proposed provision of a municipal service and the consideration of information received and held in confidence relating to negotiations between the municipality and a provincial government.

3 UPCOMING MEETING DATES (TO JUNE 15, 2015) SCRD Board, Committee, and Advisory Committee Meetings Area D Advisory Planning Commission (APC) Agricultural Advisory Committee (AAC) Area B Advisory Planning Commission (APC) Area F Advisory Planning Commission (APC) Area A Advisory Planning Commission (APC) Area E Advisory Planning Commission (APC) Corporate and Administrative Services Committee Regular Board Infrastructure Services Committee Recreation and Parks Services Advisory Committee Planning and Development Committee Regular Board May 25 at 7:00 p.m. May 26 at 3:30 p.m. May 26 at 7:00 p.m. May 26 at 7:00 p.m. May 27 at 7:00 p.m. May 27 at 7:00 p.m. May 28 at 1:30 p.m. May 28 at 1:30 p.m. June 4 at 1:30 p.m. June 4 at 5:00 p.m. June 11 at 9:30 a.m. June 11 at 7:30 p.m. Other SCRD Meetings (Intergovernmental, Public Hearings, Information Sessions) Sunshine Coast Housing Committee May 29 at 9:30 a.m. Please note: Meeting dates are current as of print date (May 22, 2015)

4 A SUNSHINE COAST REGIONAL DISTRICT May 12, 2015 MINUTES OF THE SPECIAL MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD AT THE DRIFTWOOD INN AT 5454 TRAIL AVENUE, SECHELT, B.C. PRESENT: Chair G. Nohr Directors C. August M. Lebbell L. Lewis F. Mauro B. Milne S. White I. Winn ALSO PRESENT: Acting Chief Administrative Officer/Recorder A. Legault Councillor, Sechelt Indian Band G. Feschuk Director, Rights & Titles, Sechelt Indian Band J. Paul Media 0 CALL TO ORDER 9:05 a.m. AGENDA It was moved and seconded 196/15 THAT the agenda for the meeting be adopted as presented. The Board moved In Camera at 9:05 a.m. CARRIED IN CAMERA It was moved and seconded 197/15 THAT the public be excluded from attendance at the meeting in accordance with Section 90 (1) (i) and (k) of the Community Charter the receipt of advice that is subject to solicitor-client privilege, and negotiations and related discussions respecting the proposed provision of a municipal service. The Board moved out of In Camera at 4:11 p.m. CARRIED 1

5 Special Board meeting Minutes of May 12, 2015 Page 2 Joint Statement IC198/15 It was moved and seconded THAT the joint SCRD/Sechelt Indian Band statement on Pender Harbour Docks be received and approved for release. CARRIED ADJOURNMENT It was moved and seconded 199/15 THAT the Special Board meeting be adjourned. CARRIED The meeting adjourned at 4:11 p.m. Certified correct Corporate Officer Confirmed this day of Chair 2

6 B SUNSHINE COAST REGIONAL DISTRICT May 14, 2015 MINUTES OF THE SPECIAL MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD IN THE BOARDROOM AT 1975 FIELD ROAD, SECHELT, B.C. PRESENT: Chair G. Nohr Directors C. August M. Lebbell L. Lewis F. Mauro B. Milne S. White I. Winn ALSO PRESENT: Acting Chief Administrative Officer/Recorder A. Legault Media 0 Public 0 CALL TO ORDER 1:47 p.m. AGENDA It was moved and seconded 200/15 THAT the agenda for the meeting be adopted as presented. The Board moved In Camera at 1:47 p.m. CARRIED IN CAMERA It was moved and seconded 201/15 THAT the public be excluded from attendance at the meeting in accordance with Section 90 (1) (a), (c) and (i) of the Community Charter personal information about an identifiable individual who holds or is being considered for a position as an officer, employee or agent, labour relations or other employee relations and, the receipt of advice that is subject to solicitor-client privilege. The Board moved out of In Camera at 2:45 p.m. CARRIED 3

7 Special Board meeting Minutes of May 14, 2015 Page 2 ADJOURNMENT It was moved and seconded 202/15 THAT the Special Board meeting be adjourned. CARRIED The meeting adjourned at 2:45 p.m. Certified correct Corporate Officer Confirmed this day of Chair 4

8 C SUNSHINE COAST REGIONAL DISTRICT May 14, 2015 MINUTES OF THE MEETING OF THE BOARD OF THE SUNSHINE COAST REGIONAL DISTRICT HELD IN THE BOARDROOM AT 1975 FIELD ROAD, SECHELT, B.C. PRESENT: Chair G. Nohr Directors C. August M. Lebbell L. Lewis F. Mauro B. Milne S. White I. Winn ALSO PRESENT: Acting Chief Administrative Officer A. Legault Treasurer T. Perreault GM, Infrastructure Services B. Shoji GM, Planning and Development S. Olmstead Acting GM, Community Services B. Bauman Chief Building Inspector P. Preston (part) Rights and Title Director, shíshálh Nation J. Paul Deputy Corp. Officer/Recorder S. Reid Media 2 Public 6 CALL TO ORDER 7:30 p.m. AGENDA It was moved and seconded 203/15 THAT the agenda for the meeting be adopted as presented. MINUTES CARRIED Minutes It was moved and seconded 204/15 THAT the Regular Board meeting minutes of April 23, 2015 be adopted as presented. CARRIED 5

9 Regular Board meeting Minutes of May 14, 2015 Page 2 Special Minutes It was moved and seconded 205/15 THAT the Special Board meeting minutes of April 29, 2015 be adopted as presented. PETITIONS AND DELEGATIONS CARRIED Ric Bills and Jeff Keighley, Co-Chairs, BC Ferry Coalition, addressed the Board regarding the impact of B.C. Ferries increasing fares and reduced services on local communities. Some of the impacts noted include: reduced ability for family visits off-coast; local campgrounds are not as full due to reduced visitor traffic; tourism dollars are down for local businesses; increased cost for commuters has resulted in out-migration from the Coast; increased cost for goods as a result of increased transportation cost; and, overall reduced ridership on BC Ferries. Mr. Bills requested that the Board consider the following actions: Send a letter to the BC Ferry Commission before the June 30, 2015 public comment deadline date indicating SCRD s opposition to ferry fare increases for the performance term; Send a letter to Premier Clark and Minister of Transportation, Todd Stone requesting the Province substantially increase its investment in BC Ferries to lower fares, boost ridership and revitalize coastal communities; Send a letter to Federal Transport Minister, Lisa Raitt and MP for West Vancouver-Sunshine Coast-Sea to Sky Country, John Weston, requesting federal investment in operational costs and capital investments for BC Ferries. The Chair thanked Mr. Bills and Mr. Keighley for the presentation and agreed to meet with them to further discuss drafting a letter that would be brought back to the Board for their approval. Pender Docks It was moved and seconded 206/15 THAT the Pender Harbour Dock Management Plan delegation materials be received. CARRIED Ronald Malcolm and Bill Hunsche of the Pender Harbour Chamber of Commerce addressed the Board regarding concerns with the Pender Harbour Dock Management Plan. The following concerns were highlighted: The Pender Harbour Dock Management Plan is a two party process involving only the Sechelt Nation and the Province; No local process for consultation with Pender Harbour residents has occurred and therefore the Plan lacks local input from Pender Harbour land owners; The 30-day period to respond to the Plan is insufficient; Property owners need clarity on the requirements outlined in the Plan; The Right of Use for property owners is being infringed upon by the Plan; The Plan introduces significant unknowns that will deter future home-buyers. 6

10 Regular Board meeting Minutes of May 14, 2015 Page 3 Mr. Malcolm and Mr. Hunsche requested that the SCRD assist Pender Harbour residents and property owners in their effort to secure meaningful consultation. Pender Docks It was moved and seconded 207/15 THAT a letter be sent to the Province, and copied to the shíshálh Nation, requesting a consultation process that includes full meaningful discussion and consideration of comments from Pender Harbour residents before moving forward with the Pender Harbour Dock Management Plan. Director Lewis opposed Director August left the meeting at 8:20 p.m. COMMUNICATIONS CARRIED RCAF It was moved and seconded 208/15 THAT the correspondence from Lee Roberts regarding the Roberts Creek Art Festival letter of support for 2016 Grant Application be received; AND THAT the SCRD provide a letter of support for the 2016 Roberts Creek Art Festival in a timely manner to meet the grant application deadline. CARRIED Nepal Earthquake It was moved and seconded 209/15 THAT the correspondence from the Federation of Canadian Municipalities regarding support and solidarity to victims of the Nepal earthquake be received. REPORTS Administrator s Report CARRIED CAO Report It was moved and seconded 210/15 THAT the Acting Chief Administrative Officer s report be received. Director Milne left the meeting at 8:21 p.m. and returned at 8:23 p.m. CARRIED 7

11 Regular Board meeting Minutes of May 14, 2015 Page 4 Director s Reports Directors provided a verbal report of their activities. Special Corporate It was moved and seconded 211/15 THAT Special Corporate and Administrative Services Committee recommendation Nos. 1-2 of April 20, 2015 be received, adopted and acted upon as follows: Recommendation No. 1 District Public Library Delegation Materials from Gibsons and THAT the following delegation materials from the Gibsons and District Public Library (GDPL) regarding Space Reconfiguration be received: GDPL Reconfiguration: Briefing for SCRD; Final Report: GDPL Expansion Planning, McFarlane, Green, Biggar, Architecture and Design, dated December 3, 2007; GDPL Facility Study, Cameron Consulting Services, dated January 15, 2015; GDPL Facility Study - PowerPoint presentation, Cameron Consulting Services, dated January 15, Recommendation No. 2 Building Repairs Gibsons and District Public Library THAT the Treasurers report titled Gibsons and District Public Library Building Repairs be received; AND THAT staff engage consultants to develop a scope of work and RFP for the immediate building repairs as outlined in the facility audit; AND THAT a detailed review of the GDPL building structure be conducted to determine roof replacement options and the load capacity for the option of adding another storey; AND FURTHER THAT staff report back to a future Corporate and Administrative Services Committee meeting with the final scope, costs, and the projected debt servicing requirements. CARRIED Special Community It was moved and seconded 212/15 THAT Special Community Services Committee recommendation Nos. 1-3 of April 23, 2015 be received, adopted and acted upon as follows: 8

12 Regular Board meeting Minutes of May 14, 2015 Page 5 212/15 cont. Recommendation No. 1 BC on the Move A 10 Year Transportation Plan THAT the provincial BC on the Move A 10 Year Transportation Plan be received. Recommendation No. 2 Adjacent to Poplars Park Hwy 101 Bikeway/Walkway Barricades THAT the report regarding Highway 101 Bikeway/Walkway Barricades Adjacent to Poplars Park be received. Recommendation No. 3 Chaster Creek Estuary Knotweed THAT the verbal report from the Parks Services Manager and Director Lewis regarding the Chaster Creek Estuary knotweed be received. CARRIED Corporate It was moved and seconded 213/15 THAT Corporate and Administrative Services Committee recommendation Nos. 2-12, 14 and 18 of April 23, 2015 be received, adopted and acted upon as follows: Recommendation No Budget Debrief THAT the Treasurer s report titled 2015 Budget Debriefing be received; AND THAT staff report to the July 2015 Corporate and Administrative Services Committee with the dates for the next year s Budget. Recommendation No Budget Debrief THAT staff report to the July 2015 Corporate and Administrative Services Committee meeting regarding timing for delegations and community groups to attend budget meetings to present funding requests, ensuring that those that missed the first Round have an opportunity to present to the Board before Round 2; AND THAT this staff report include revisions to structure and policy for the Rural Areas Grant-in-Aid process and options for an Economic Development funding process and policy. Recommendation No Budget Debrief THAT staff report to the July 2015 Corporate and Administrative Services Committee meeting with how the following could be incorporated into future Budget Proposals: 9

13 Regular Board meeting Minutes of May 14, 2015 Page 6 213/15 cont. Asset Management Plan (AMP) how a project may link to the AMP, providing life cycle, replacement plans, etc. Energy Savings how base budget implications and use of any energy savings will be achieved in proposed projects. Recommendation No Budget Debrief THAT the 2016 Pre-Budget / Work Plan Meeting be amended to remove Functions 135/136 Corporate and Regional Sustainability and 680 Dakota Ridge. Recommendation No. 6 Budget Project Status Report THAT the Chief Administrative Officer s report titled Budget Project Status Report April 2015 be received. Recommendation No. 7 Legislative Services First Quarter Activity THAT the Manager, Legislative Services report titled Legislative Services First Quarter Activity Report be received. Recommendation No. 8 Municipalities Resolutions 2015 Union of British Columbia THAT the Deputy Corporate Officers report titled 2015 Union of British Columbia Municipalities (UBCM) Resolutions be received; AND THAT staff draft a resolution regarding Transit improvements, for the 2015 UBCM Convention, and include the following points: That the Ministry reconsider the funding freeze on BC Transit improvements; That the environmental, social and economic benefits of public transit be emphasized; That the collaborative funding partnership between local and the Provincial government be emphasized; That the funding freeze is inconsistent with all the local/provincial joint transit plans that have been developed; and That reference be made to the recent Federal budget investment into public transit. 10

14 Regular Board meeting Minutes of May 14, 2015 Page 7 213/15 cont. Recommendation No. 9 Contracts Between $20,000 and $100,000 THAT the Purchasing Officer and Risk Manager s report titled Contracts between $20,000 and $100,000 to April 12, 2015 be received. Recommendation No. 10 Director Constituency and Travel Expenses THAT the Accounts Payable Technician s report titled March 2015 Director Constituency and Travel Expenses be received. Recommendation No. 11 Gas Tax Community Works Funding THAT the Accounting Technician III s report titled Gas Tax Community Works Funding be received. Recommendation No. 12 Investments and Reserves THAT the Accounting Technician III s report titled Investments and Reserves as at March 31, 2015 be received. Recommendation No. 14 Local Government Leadership Academy Pursuing Governance Success Forum THAT the correspondence from the Local Government Leadership Academy (LGLA) regarding the 6 th Chief Elected Official Forum titled The Honeymoon is Over! Pursuing Governance Success. be received. Recommendation No. 18 Remuneration THAT Board Chair Nohr be paid stipend and expenses to attend the Local Government Leadership Academy Chief Elected Official Forum on June 24 and June 25, 2015 in Vancouver, BC. CARRIED Special Planning It was moved and seconded 214/15 THAT Special Planning and Development Committee recommendation Nos. 1-4 of April 30, 2015 be received, adopted and acted upon as follows: Recommendation No. 1 Hillside Industrial Park Overview THAT the verbal report from the GM, Planning and Development regarding Hillside Industrial Park Overview be received for information. Recommendation No. 2 Hillside Financial Update THAT the Treasurer s report dated April 30, 2015, titled Hillside Financial Update be received for information. 11

15 Regular Board meeting Minutes of May 14, 2015 Page 8 214/15 cont. Recommendation No. 3 HIDEGRO Terms of Reference THAT staff report to a future Planning and Development Committee with revised Terms of Reference for the Hillside Development Group (HIDEGRO) for further discussion. Recommendation No. 4 LIDAR imaging THAT staff report to a future Planning and Development Committee outlining the potential costs and benefits of LIDAR imaging for Hillside Industrial Park. CARRIED Infrastructure It was moved and seconded 215/15 THAT Infrastructure Services Committee recommendation Nos of May 7, 2015 be received, adopted and acted upon as amended, as follows: Recommendation No. 1 UBC Masters Project THAT the Environmental Technician s reports dated April 17, 2015 titled UBC Masters Project Water Availability and Climate Change for the Chapman Creek Water System be received for information. Recommendation No. 2 Implementation Update Source Assessment Response Plan THAT the Environmental Technician s report dated April 16, 2015 titled Chapman Creek Source Assessment Response Plan Implementation Update be received for information. Recommendation No. 3 Watershed AJB Logging in the Chapman Creek THAT the Environmental Technician s report dated April 23, 2015 titled Update on AJB Logging in the Chapman Creek Watershed be received for information. Recommendation No. 4 Provincial Transit Expansion Funding THAT the Manager Transit and Fleet s report dated April 16, 2015 titled Provincial Transit Expansion Funding be received; AND THAT the Chair request a meeting with the Minister of Transportation and Infrastructure in order to discuss options for the SCRD to proceed with transit service and infrastructure expansions as per the Transit Future Plan; 12

16 Regular Board meeting Minutes of May 14, 2015 Page 9 215/15 cont. AND FURTHER THAT the following requests be presented to the Minister at the meeting: 1. That the Minister reconsider the current 3-year ( ) BC Transit operating budget and provide sufficient funds for those communities such as the SCRD looking to move forward with Transit Future Plan service initiatives; 2. That going forward the Minister financially commit to Transit Future Plan 3-year service expansion initiatives similar to local governments through the signing of BC Transit s Service Expansion Memorandum of Understanding; and 3. That provincial legislation be amended to provide flexible BC Transitlocal government funding arrangements. Recommendation No. 5 Agreement BC Transit 2015/16 Annual Operating THAT the Manager Transit and Fleet s report dated April 17, 2015 titled BC Transit 2015/16 Annual Operating Agreement (AOA) be received; AND THAT the Chair and Corporate Officer be authorized to sign the agreement. Recommendation No. 6 Ports Function THAT the Administrative Assistant s report dated April 21, 2015 titled Ports Function be received; AND THAT a Special Infrastructure Services Committee meeting be held to discuss past service withdrawals and funding allocation changes started in 2015 and proposed for 2016; AND THAT the following additional items be discussed at the Special Infrastructure Services Committee meeting: 1. Asset values in the Ports Function including a breakdown by each of the nine docks; 2. Comparison of similar valued assets in the SCRD and how the maintenance and operations budgets for those assets is proportionally funded; 3. Items and issues identified in the February 10, 2015 staff report from the Manager of Transit and Fleet; 4. Concerns raised by the Town of Gibsons in 2008 and 2013 regarding their funding contribution and subsequent withdrawal of the function; 13

17 Regular Board meeting Minutes of May 14, 2015 Page /15 cont. 5. The status of the letter sent to the Squamish Nation in January 2015 regarding their possible interest in doing contract maintenance work of the docks; 6. Opportunities for divestiture of assets, outsourcing of maintenance and an associated business case analysis, water taxi user fees analysis and implementation plan, camp use contracts analysis and implementation plan, and other items significant to the ongoing operations and maintenance of the Ports Function assets; AND THAT the Special Infrastructure Services Committee meeting be scheduled for May 22, 2015; AND FURTHER THAT the results of the referendum that led to the establishment of the Ports Function be available at the meeting. Recommendation No. 7 Monthly Report for April 2015 THAT the Administrative Assistant s report titled Monthly Report for April 2015 be received for information. Recommendation No. 8 Committee Minutes Joint Watershed Management Advisory THAT the Joint Watershed Management Advisory Committee minutes of March 23, 2015 be received; AND THAT the following recommendations be acted upon: Recommendation No. 3 Creek Watershed Property Acquisition in the Chapman THAT a staff report regarding property acquisition in the Chapman Watershed be forwarded to the next Infrastructure Services Committee meeting; AND THAT this report be referred to the Sechelt Indian Band for comment. Recommendation No. 9 Minutes Public Wharves Advisory Committee THAT the Public Wharves Advisory Committee minutes of March 30, 2015 be received for information. 14

18 Regular Board meeting Minutes of May 14, 2015 Page /15 cont. Recommendation No. 10 Logging by AJB Investments Ltd. in Chapman Creek Watershed THAT the correspondence from the Roberts Creek Community Association dated March 25, 2015 regarding Logging by AJB Investments Ltd. in the Chapman Creek Watershed be received for information. Recommendation No. 11 and Communication Forest Stewardship Plans, Zoning, Bylaws THAT the correspondence from Managed Forest Council dated March 30, 2015 regarding Forest Stewardship Plans, Zoning, Bylaws and Communication be received for information. Recommendation No. 12 Chapman Creek Watershed THAT the correspondence from Managed Forest Council dated April 22, 2015 regarding Concerns with Block CH1 in the Chapman Creek Watershed be received for information; AND THAT a letter be sent to AJB Investments that includes the following: 1. Acknowledging receipt of summary of the Madrone Report from Managed Forest Council and point out that...significant criticism of AJB standards of forest management practice... including...various instances where AJB failed to conduct its activities to acceptable industry standards ; 2. The SCRD shares the MFC s expectation that practices related to (both) forest management and communication will improve dramatically ; 3. While the Council found no contravention of the Private Managed Forest Lands Council Regulation, the SCRD, as water purveyors expects that PMFC Best Management Practices be followed in all forestry activities; 4. Include the January 27, 2000 Board Resolution # 027/00 No. 13 The Planning and Development Committee recommended that the SCRD Board declare that they are not in favour of logging in designated community watersheds or watershed reserves. ; and AND THAT the AJB Investments letter be copied to the shíshálh Nation Chief and Council and the Vancouver Coastal Health Drinking Water Officer; AND THAT a letter be sent to Managed Forest Council (MFC) that includes the following: 15

19 Regular Board meeting Minutes of May 14, 2015 Page /15 cont. 1. Thanking them for April 22, 2015 letter (and teleconference April 20, 2015) outlining the findings of the MFC Investigation; 2. The SCRD Board shares the MFC s expectation that practices related to (both) forest management and communication will improve dramatically ; 3. Request that SCRD staff be contacted with the results of the MFC s scheduled 2015 inspection of AJB s property; 4. Request public release of the full Madrone Environmental Services Report; 5. Include the January 27, 2000 Board Resolution # 027/00 No. 13 The Planning and Development Committee recommended that the SCRD Board declare that they are not in favour of logging in designated community watersheds or watershed reserves. ; AND FURTHER THAT the MFC letter be copied to the shíshálh Nation Chief and Council and the Vancouver Coastal Health Drinking Water Officer. Recommendation No. 13 Transportation Plan B. C. On the Move A 10 Year THAT the correspondence from Ministry of Transportation received April 14, 2015 regarding B.C. On the Move A 10 Year Transportation Plan, be received for information. Recommendation No. 14 Vessel Operation Restriction Regulations THAT the correspondence from the RCMP dated April 10, 2015 regarding Vessel Operation Restriction Regulations and Sunshine Coast Drinking Water Lakes be received for information; AND THAT a letter be sent to the RCMP thanking them for their commitment and support in VORR enforcement. Recommendation No. 15 Special In Camera Board Meeting THAT unanimous consent be given to waive notice as required in Section 793 of the Local Government Act to convene a Special In Camera Board meeting pursuant to Sections 90(1) (i) and (k) of the Community Charter on Tuesday, May 12 at 9:00 am at the Driftwood Inn. CARRIED 16

20 Regular Board meeting Minutes of May 14, 2015 Page 13 Planning It was moved and seconded 216/15 THAT Planning and Development Committee recommendation No.5 of May 14, 2015 be received, adopted and acted upon as follows: Recommendation No. 5 of Gibsons Proposed Telecommunications Tower - Town THAT the staff report dated May 5, 2015 and titled Proposed Telecommunications Tower (Town of Gibsons) be received; AND THAT the staff report, including comments from the Elphinstone and West Howe Sound Advisory Planning Commissions, be forwarded to the proponent, Industry Canada and the Town of Gibsons prior to the Town of Gibsons considering issuing a letter of concurrence for the proposed telecommunications tower. CARRIED Notice on Title It was moved and seconded 217/15 THAT the Building Inspector s report regarding Building Division files requiring placement of a Notice on Title be received; AND THAT the property owner of Lot 4, South West Portion of District Lot 693, Plan 3596, Group 1, NWD, PID Electoral Area F be given 30 days to come into compliance prior to the Manager of Legislative Services filing a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title. CARRIED Notice on Title It was moved and seconded 218/15 THAT the Manager of Legislative Services be authorized to file a Notice at the Land Title Office stating that a resolution has been made under Section 57 of the Community Charter by the Sunshine Coast Regional District Board against title of Lot 2, Block 10, District Lot 1593, Plan 9467, Group 1, NWD, PID , Electoral Area F. CARRIED Grant-in-Aid It was moved and seconded 219/15 THAT the Corporate Services Administrative Assistant s report titled Gibsons and District Chamber of Commerce Rural Areas Grant-in-Aid Request for Sea to Sky Marine Trail Opening be received; 17

21 Regular Board meeting Minutes of May 14, 2015 Page /15 cont. AND THAT Gibsons and District Chamber of Commerce be granted $ from Electoral Area E&F Rural Areas Grant-in-Aid ( ); The Board moved In Camera at 8:50 p.m. AND FURTHER THAT this $ grant be provided as soon as possible to the Gibsons and District Chamber of Commerce. IN CAMERA It was moved and seconded 220/15 THAT the public be excluded from attendance at the meeting in accordance with Section 90 (1) (c), (e), (i) and (k) of the Community Charter labour relations or other employee relations, the acquisition, disposition or expropriation of land or improvements, the receipt of advice that is subject to solicitor-client privilege, including communication necessary for that purpose, and negotiations and related discussions respecting the proposed provision of a municipal service. Director August returned to the meeting at 8:54 p.m. The Board moved out of In Camera at 9:02 p.m. CARRIED Contract Award It was moved and seconded 221/15 THAT the SCRD Recreation Youth Services contract in the amount of $313,133 inclusive of taxes be awarded to the YMCA of Greater Vancouver for the period of June 1, 2015 to December 31, CARRIED Bylaw Complaints It was moved and seconded 222/15 THAT staff provide an update at the May 21, 2015 Community Services Committee regarding complaints received about events taking place at Persephone Brewing Company. CARRIED ADJOURNMENT It was moved and seconded 223/15 THAT the Regular Board meeting be adjourned. CARRIED The meeting adjourned at 9:17 p.m. 18

22 Regular Board meeting Minutes of May 14, 2015 Page 15 Certified correct Corporate Officer Confirmed this day of Chair 19

23 D Original message From: "Gram, Claire [VC]" Date: :21 PM (GMT-08:00) To: 'Emanuel Machado' 'Connie Jordison' Steven Olmstead Cc: "Martiquet, Paul [SC]" "Etherington, Caitlin [VC]" Subject: FW: draft to municipal contacts Hello Connie, Emanuel and Steve On June 4 th Vancouver Coastal Health is hosting a Public Forum on the Sunshine Coast. The purpose of the public event is to provide an update and opportunity to ask questions about VCH public health and health services on the Sunshine Coast. We are planning to use the opportunity to present and celebrate our recent Sunshine Coast agreements. We are hoping that someone from your government (can be yourself, other staff, mayor or council) will join Dr Paul Martiquet and other VCH leadership on stage at the beginning of the event and make a brief statement (could be about the identified priorities, the agreement in general or something else of your choosing). If it is someone from Council let us know and we will ensure that they are properly recognised. Please let us know if someone will be available ASAP or by May 27 th and be in touch at any time with questions either with myself or Caitlin Etherington of the Communtiy Engagement team at (catlin.etherington@vch.ca). I have attached a pdf of our poster. Please feel free to print, post, share etc. Thanks, Claire Gram Claire Gram, Policy Consultant & Healthy Built Environment Lead Vancouver Coastal Health local * *Please note my new phone number and update your contacts. 20

24 Health Matters PUBLIC FORUM The The Who, What, Where & Why of Vancouver Health and Coastal Health Health Services on the on the Sunshine Sunshine Coast Coast Learn more about VCH programs and service Ask questions of VCH leaders Find out how to get involved as a VCH advisor Enjoy some light refreshments and meet people! June 4 th 4:15 6:30 pm Seaside Center 5790 Teredo St., Sechelt To register or for more info: caitlin.etherington@vch.ca FREE EVENT 21

25 E SCRD STAFF REPORT DATE: May 20, 2015 TO: Regular Board May 28, 2015 FROM: Angie Legault Acting Chief Administrative Officer RE: CHIEF ADMINISTRATIVE OFFICER S REPORT RECOMMENDATION THAT the Chief Administrative Officer s report be received for information. This report provides information on major projects and issues recently worked on. If the Board has any questions on the content, I would be pleased to respond. Grantham s Hall: Worked with Staff on next steps for Granthams Hall. Public meeting being planned. Direction from Board needed on options report to CSC April. A community meeting held on May 13 th and attendees expressed support for restoring the hall. A feedback form was distributed and is posted on scrd.ca for further input. A staff report will be presented at the June Community Services Committee meeting. First Nations: Staff have contacted Squamish Nation to set up possible meeting dates to discuss a Protocol Agreement. Staff awaiting response, latest contact Feb 19th. Staff have continued to contact Squamish Nation. A letter from the Chair was mailed March 2 nd to request the meeting. Tentative dates being discussed for either June 30 th or early July. Economic Development: Board approved next step to meet with all parties to discuss and finalize the charter. An Economic Development Workshop was held on May 15. Consultant Jamie Vann Struth facilitated. Projects/Reports/Issues worked on: Worked on reports: Strategic Plan - Worked with facilitator regarding Strategic Plan on next steps in process. Developed with Consultant and Staff, meeting outline for Staff meeting April 22 and for May 12 th Board meeting. Consultant facilitated session with staff representation from across the organization. This project is currently being managed by the Treasurer. Consultant met with Board and senior managers on May 12 th. Next session scheduled for May 25 th. Met with Staff to go over the proposed building permit archeology protocol for First Nation sites work continues, Met with SIB staff, protocol moving along to written agreement. Worked with Community Services Department to provide support in GM absence. Reviewing Dakota Ridge operations, given the short season this year - projecting 2 year financial timeline on level of expenditures and current level of taxation. 22

26 Human Resource issues - staff issues/arbitration, GM Community Services hiring process complete; candidate expected to start in mid-june. Gibsons & District Fire Chief position has been posted. Interviews will be conducted in late June. Staff organized a noon hour work party and BBQ in the edibles garden outside of the lunchroom. Reviewed committee reports. Continued work with staff on the Electronic Document and Records Management System which went live May 19 th. The implementation went well overall however some issues remain to be resolved. Participated in an educational opportunity with the Board on maximizing efficiency using tablet computers D:\Users\angie\AppData\Roaming\OpenText\OTEdit\EC_SCRDOT\c41204\2015-May-28 CAO Report.docx 23

27 SUNSHINE COAST REGIONAL DISTRICT PLANNING AND DEVELOPMENT COMMITTEE May 14, 2015 F RECOMMENDATIONS FROM THE PLANNING AND DEVELOPMENT COMMITTEE MEETING HELD IN THE BOARD ROOM OF THE SUNSHINE COAST REGIONAL DISTRICT OFFICES AT 1975 FIELD ROAD, SECHELT, B.C. PRESENT: Chair I. Winn Directors F. Mauro G. Nohr L. Lewis B. Milne S. White C. August ALSO PRESENT: Acting CAO A. Legault GM, Planning and Development S. Olmstead Chief Building Inspector P. Preston (part) Senior Planner A. Allen Senior Planner D. Rafael Planner G. Gebka (part) Planner S. Hanson (part) Planning Technician M. Stjepovic (part) District of Sechelt Alternate Director A. Lutes (part) Electoral Area D Alternate Director C. Hergesheimer (part) Recording Secretary A. Ruinat Public 20 +/- Press 2 (part) CALL TO ORDER AGENDA 9:33 a.m. The amended agenda was adopted as presented. DELEGATIONS Matt Thomson, Coordinator, and Sue Jackel, Chair, Sunshine Coast Housing Committee addressed the Committee regarding the development of a Community Land Trust (CLT). Mr. Thomson outlined the work done to date for the formation of the CLT including draft constitution and bylaws, governance structure, funding model and proposed board members. He stated that as Coordinator, he will provide administrative support for the development of the CLT, facilitating partnerships for new housing developments and a Sunshine Coast Housing Action Plan. Mr. Thomson extended an invitation to elected officials to attend a Local Government Housing Workshop to be held on May 29, The Chair thanked Mr. Thomson for his presentation. 24

28 Planning and Development Committee Recommendations of May 14, 2015 Page 2 of 10 Recommendation No. 1 Sunshine Coast Housing Committee Community Land Trust The Planning and Development Committee recommended that the staff memo and delegation materials dated April 21, 2015 and titled Sunshine Coast Housing Committee: Developing a Community Land Trust be received; AND THAT the Planning and Development Committee authorize $ from the operating expenses of the Housing Committee to be spent on incorporation fees for the Sunshine Coast Community Land Trust. Dianne Sanford, Seagrass Conservation Working Group (SCWG) addressed the Committee regarding Foreshores, Forage Fish, and Eelgrass. Ms. Sanford stated that the SCWG is a volunteer science group and have been collecting data year-round for two years throughout the Sunshine Coast. She presented photos of beaches where samples have been collected for evidence of surf smelt and sand lance forage fish spawning areas. She stated that positive samples (eggs and embryos) have been found at Soames Beach, Welcome Beach, Davis Bay, Bonniebrook, Langdale, Gibsons Creek, Trail Bay, and Halfmoon Bay. Ms. Sanford stated that the SCWG has conducted eelgrass mapping with the data collected, recently finished mapping on Thormanby Island, but has more work to do in the Sechelt Inlet. She explained the impact of shading on eelgrass beds, which depend on photosynthesis. She explained that forage fish use eelgrass beds for food, protection, habitat and spawning. Ms. Sanford urged the SCRD to add specific wording in Official Community Plan Development Permit Areas to protect eelgrass beds and foreshores. The Chair thanked Ms. Sanford for her presentation. Recommendation No. 2 Seagrass Conservation Working Group Delegation Materials The Planning and Development Committee recommended that the delegation materials from Dianne Sanford, Seagrass Conservation Working Group be received. REPORTS Recommendation No. 3 Eelgrass Protection The Planning and Development Committee recommended that the staff report dated March 24, 2015 and titled Eelgrass Protection be received; AND THAT staff report to a future Planning and Development Committee with rationale for Official Community Plan amendments for eelgrass protection in Development Permit Areas, including specific priorities and options on how to move forward in each Electoral Area. Recommendation No. 4 Woodfibre LNG Environmental Assessment Update The Planning and Development Committee recommended that the staff report dated May 7, 2015 and titled Woodfibre LNG Environmental Assessment Update be received; AND THAT the correspondence from Patricia Heintzman, Mayor, District of Squamish dated April 30, 2015 regarding District of Squamish input on Woodfibre Liquefied Natural Gas and Eagle Mountain Woodfibre Gas Pipeline Environmental Assessments be received; 25

29 Planning and Development Committee Recommendations of May 14, 2015 Page 3 of 10 AND THAT the Board inform the BC Environmental Assessment Office that most of the concerns raised in Resolution 153/15 have been addressed with the following exceptions: TERMPOL The main issue is that there does not appear to be a public process for TERMPOL nor scope for local government input. This is not a concern that Woodfibre LNG Ltd. (WLNG) can address. The EAO needs to address this matter. WLNG could take a more proactive role and provide a copy of its submission to the public before TERMPOL reaches its conclusion. Orcas (marine mammals) - This issue has not been resolved. The marine mammal management plan may assist in this. This plan should be the subject of public consultation. Air Quality Monitoring - This issue is partially addressed however there is scope to provide a better network of air quality monitoring stations and publically available data. The EAO should address this in the report to Ministers. It could be a requirement to support an environmental certificate as it will assist in ongoing monitoring. Marine Rescue and Emergency Management - This issue has been addressed by WLNG. The EAO could make this a requirement to support issuing an environmental certificate. Seawater Cooling Concern was recently raised regarding the need for a 2 km separation between water intake and herring spawning grounds as set out in Department of Fisheries and Oceans Canada guidelines. This needs to be addressed. Risk Assessment Analysis - This issue needs to be further addressed. The SCRD requests that the Risk Assessment Analysis be extended to include the entire route that the LNG tankers will travel. The different interpretation in the Sandia Laboratory reports regarding the hazard zone needs to be addressed. AND FURTHER THAT the staff report and final Board recommendation be forwarded to the Town of Gibsons for information. Recommendation No. 5 Proposed Telecommunications Tower - Town of Gibsons The Planning and Development Committee recommended that the staff report dated May 5, 2015 and titled Proposed Telecommunications Tower (Town of Gibsons) be received; AND THAT the staff report, including comments from the Elphinstone and West Howe Sound Advisory Planning Commissions, be forwarded to the proponent, Industry Canada and the Town of Gibsons prior to the Town of Gibsons considering issuing a letter of concurrence for the proposed telecommunications tower; AND FURTHER THAT this recommendation be forwarded to the May 14, 2015 Regular Board meeting for adoption. 26

30 Planning and Development Committee Recommendations of May 14, 2015 Page 4 of 10 Recommendation No. 6 Elphinstone OCP Amendment Bylaw No , 2015 and Roberts Creek OCP Amendment Bylaw No , Marihuana Production Facilities and Development Permit Area Designation The Planning and Development Committee recommended that the staff report dated May 7, 2015 and titled Marihuana Production Facilities and Development Permit Area Designation: OCP Amendment Bylaws Area E and Area D be received; AND THAT Elphinstone Official Community Plan Amendment Bylaw No , 2015 and Roberts Creek Official Community Plan Amendment Bylaw No , 2015 be put on hold subject to the outcome of the pending Federal Court decision on the legality of the new Health Canada Regulations for marihuana production facilities; AND FURTHER THAT Elphinstone Official Community Plan Amendment Bylaw No , 2015 and Roberts Creek Official Community Plan Amendment Bylaw No , 2015 be brought back to a future Planning and Development Committee. Recommendation No. 7 SCRD Zoning Amendment Bylaw No , 2014 (Area D) and SCRD Zoning Amendment Bylaw No , 2014 (Area E) - Marihuana Production Facilities The Planning and Development Committee recommended that the staff report dated May 7, 2015 and titled Marihuana Production Facilities SCRD Zoning Amendment Bylaw No , 2014 (Area D) and SCRD Zoning Amendment Bylaw No , 2014 (Area E) be received; AND THAT Sunshine Coast Regional District Zoning Amendment Bylaw No , 2014 be amended as follows: In Table III of Section 511 (Marihuana Production Facilities) replace 2 hectares with 1.75 hectares AND THAT the Sunshine Coast Regional District Zoning Amendment Bylaw No , 2014 and Sunshine Coast Regional District Zoning Amendment Bylaw No , 2014 be put on hold subject to the outcome of the pending Federal Court decision on the legality of the new Health Canada Regulations for marihuana production facilities; AND FURTHER THAT the Sunshine Coast Regional District Zoning Amendment Bylaw No , 2014 and Sunshine Coast Regional District Zoning Amendment Bylaw No , 2014 be brought back to a future Planning and Development Committee. The Planning and Development Committee recessed at 10:53 a.m. and reconvened at 11:03 a.m. Recommendation No. 8 SCRD Zoning Amendment Bylaw No , 2015 (Secret Cove Landing Strata Corporation) The Planning and Development Committee recommended that the staff report dated April 30, 2015 and titled Proposed Zoning Amendment Bylaw No Secret Cove Landing Strata Corporation (Electoral Area B) be received; 27

31 Planning and Development Committee Recommendations of May 14, 2015 Page 5 of 10 AND THAT Sunshine Coast Regional District Zoning Amendment Bylaw No , 2015 be forwarded to the Board for First Reading; AND FURTHER THAT following First Reading of Sunshine Coast Regional District Zoning Amendment Bylaw No , 2015: a. a public information meeting be held to introduce the proposal and invite public feedback; b. the application be referred for comment to the shíshálh Nation, Ministry of Transportation & Infrastructure, and Vancouver Coastal Health; and c. if changes to the bylaw are recommended as a result of the referral process, the application be re-referred to the Halfmoon Bay APC for an update and any additional comments. Recommendation No. 9 SCRD Zoning Amendment Bylaw No , 2014 (Goldmoss Gallery) The Planning and Development Committee recommended that the staff report dated May 5, 2015 and titled Zoning Amendment Bylaw (Goldmoss Gallery), Electoral Area D: Roberts Creek be received; AND THAT Sunshine Coast Regional District Zoning Amendment Bylaw No , 2014, be amended as follows: Permitted Uses Except as otherwise permitted in Part V of this bylaw the following and no other uses are permitted: (2) art gallery, including the following, auxiliary to a single family dwelling: i. display of art; ii. retail sales of art and art related products; Insert: iii. art gallery openings; iv. teaching of art classes; v. a maximum of two employees in addition to the proprietors of the art gallery; Insert: Conditions of Use the following are conditions of use: (1) a maximum of four art gallery openings in a calendar year; (2) an art gallery opening shall not exceed 8 consecutive hours in duration and there shall only be one art gallery opening per day; (3) live amplified music is expressly prohibited; AND THAT Sunshine Coast Regional District Zoning Amendment Bylaw No , 2014, as amended, be forwarded to the Board for Second Reading; 28

32 Planning and Development Committee Recommendations of May 14, 2015 Page 6 of 10 AND THAT a Public Hearing for Sunshine Coast Regional District Zoning Amendment Bylaw No , 2014 be scheduled for 7:00 p.m., Wednesday June 17, 2015 at Roberts Creek Community Hall, located at 1309 Roberts Creek Road, in Roberts Creek; AND FURTHER THAT Director Nohr be delegated as the Chair and Director Mauro be delegated as the Alternate Chair for the Public Hearing. Director Lewis opposed due to parking issues not yet adequately addressed. Recommendation No. 10 SCRD Zoning Amendment Bylaw , 2014 and SCRD Electoral Area A Zoning Amendment Bylaw , 2014 (Transition Houses) The Planning and Development Committee recommended that the staff report dated April 23, 2015 and titled Zoning Amendment Bylaw and (Transition Houses) be received; AND THAT Sunshine Coast Zoning Amendment Bylaw No , 2014 and Sunshine Coast Regional District Electoral Area A Zoning Amendment Bylaw No , 2014 be forwarded to the Board for First Reading; AND THAT the staff report, including a summary of the all changes to the bylaws since the first referral be sent to: a. All Electoral Area Advisory Planning Commissions; b. Roberts Creek Official Community Plan Committee; c. District of Sechelt; d. Vancouver Coastal Health; e. Office of the Assisted Living Registrar; f. Sunshine Coast Community Services Society; g. Sunshine Coast Association for Community Living; h. shíshálh Nation; i. Squamish Nation. Recommendation No. 11 Road Frontage Waiver Subdivision File No (Alcock) The Planning and Development Committee recommended that the staff report dated April 15, 2015 and titled Road Frontage Waiver Subdivision File No (Alcock) (Area F) be received; AND THAT the requirement for 10% lot frontage onto a road for subdivision of Block 23 Except Part In Plan BCP13834 District Lot 695 Group 1 New Westminster District Plan 2746 at 1470 North Road in West Howe Sound (MOTI Subdivision File No ) be waived. Recommendation No. 12 Road Frontage Waiver Subdivision File No (Audet) The Planning and Development Committee recommended that the staff report dated April 15, 2015 and titled Road Frontage Waiver Subdivision File No (Audet) (Area F) be received; 29