THE TOWN OF FARMINGTON TOWN BOARD RESOLUTION TO MOVE FUNDS OUT OF THE TRUST & AGENCY BUILDER S GUARANTEE ACCOUNT INTO CONSOLIDATED CHECKING

Transcription

1 March 8, 2016 RESOLUTION TO MOVE FUNDS OUT OF THE TRUST & AGENCY BUILDER S GUARANTEE ACCOUNT INTO CONSOLIDATED CHECKING WHEREAS, that 4 Builder s Guarantee refunds are being returned to property owners and builders who deposited funds when permits were filed, RESOLVED, that checks totaling $1, will be mailed for Builder s Guarantee refunds under abstract 5 of 2016, FULLY RESOLVED, that the Town Clerk provide a copy of this Resolution to the Bookkeeper and the Building Department.

2 Peter Inglsbee Ron Herendeen Michael J. Casale Total RE: RESOLUTION AUTHORIZING TO REFUND VARIANCE FEE IN THE AMOUNT OF $50.00 to Mark Dean. WHEREAS, The Town received this $50.00 fee from Mark Dean of 1198 Mertensia Rd. for a variance application WHEREAS, The applicant did not pursue the variance and the Town Development Office did not process or post any legal notice in regards to this application NOW THEREFORE, BE IT RESOLVED That the Town Board of Farmington does herein approve the refund of $50.00 to Mark Dean of 1198 Mertensia Rd.

3 Nate Bowerman RESOLUTION AUTHORIZING TO ACCEPT INSURANCE PREMIUM QUOTE FROM EASTERN SHORE ASSOCATES (NYMIR) WHEREAS, the Town received two insurance quotes from Stan Steele Agency, Inc. and Eastern Shore Associates (NYMIR), and WHEREAS, the Town Board compared recommended coverages provided, and quote, WHEREAS, Eastern Shore Associates (NYMIR) premium being the most comprehensive and the lowest NOW, THEREFORE BE IT RESOLVED, that the Town Board accepts the premium proposal from Eastern Shore Associates in the amount of $138,169.75, payable in two installments, and BE IT FURTHER RESOLVED, that this premium proposal is subject to receipt of a complete Inland Marine Schedule which may lower or raise said quote, and FURTHER RESOLVED, that copies of this resolution be submitted by the Town Clerk to the s Secretary and the Bookkeeper. For su

4 RESOLUTION AUTHORIZING THE ACCEPTANCE OF THE MONTHLY REPORT OF THE SUPERVISOR FOR FEBRUARY 2016 WHEREAS, Town Law states the Town Board must approve/reject the s Monthly Report, and WHEREAS, the Bookkeeper submitted the Monthly Report of the for February 2016 to the Town on March 2, 2016, and WHEREAS, the Town approved and executed the Monthly Report of the for February 2016 on March 2, 2016, WHEREAS, the Town submitted via this Resolution said Monthly Report to the Town Board for approval, NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby accepts the Monthly Report of the for February 2016, and be it further RESOLVED that the Town Clerk give a copy of this resolution to the Bookkeeper and the s Office.

5 Donald Herendeen RESOLUTION AUTHORIZING THE TOWN SUPERVISOR TO ATTEND THE 8-HOUR HAZARDOUS MATERIALS OPERATIONS AWARENESS TRAINING ON MARCH 29 TH, 2016 WHERAS, Ontario County is offering an 8-hour Hazardous Materials Operations Awareness training on March 29 th, 2016, and WHERAS, the training will be held at the Ontario County Safety Training Facility, and therefore be it RESOLVED, that the Farmington Town Board authorizes the Town to attend that 8- Hour Hazardous Materials Operations Awareness training on March 29 th, 2016 at a cost not to exceed $120.00, and be it further RESOLVED, that the Town Clerk provide a copy of this Resolution to the s Secretary.

6 Nate Bowerman RESOLUTION AUTHORIZING THE PURCHASE OF TWO GORMAN RUPP SUPER T3A3-B ADI ROTATING ASSEMBLIES WITH SELF CLEANING ADI WEAR PLATES FOR THE VICTOR SEWER DISTRICT LIFT STATION PS-10, DUCK HOLLOW LOCATED AT RAINBOW RUN IN THE TOWN OF VICTOR March 8, 2016 WHEREAS, numerous trouble alarms are being received by the Water and Sewer Department Supt. at the Victor Sewer District lift station PS-10, Duck Hollow with problems associated with both Pump #1 and Pump #2 being plugged with rags, grease and other items which, herein have resulted in several hours of overtime to repair, and WHEREAS, due to the high sewage flows within the Duck Hollow subdivision located within the Victor Sewer District, the urgent need has arisen to replacement the Gorman Rupp T-3A3-B rotating element and wear plates in both Pump #1 and Pump #2, and WHERAS, as required under the town s procurement policy, the Water and Sewer Supt. had requested and received a written price quote from the authorized Gorman Rupp distributer (Siewert Equipment) dated February 23, 2016 for two (2) Gorman Rupp Super T-3A3-B ADI rotating elements at cost of $2, each for two (2) selfcleaning ADI wear plates in alloy steel at a cost of $ each plus an estimated $ shipping costs for use in the Wastewater Collection System, and NOW, THEREFORE BE IT RESOLVED, that the Town Board of Farmington acting on behalf of the Farmington Sanitary Sewer District hereby authorizes the Water and Sewer Superintendent to purchase the Gorman Rupp Super T-3 ADI rotating elements, part # with ADI self-cleaning wear plates, Part # , from Siewert Equipment, Rochester, New York and to pay all invoices at a cost not to exceed $6,725.00, and BE IT FURTHER RESOLVED, budgeted as part of the ongoing maintenance this expenditure is from the Sanitary Sewer Budget lines SS V, and LASTLY LEIT IT BE FURTHER RESOLVED that a copy of this resolution will be supplied from the Town Clerk to the Water and Sewer Superintendent.

7 Total RESOLUTION APPROVING THE UPDATED TOWN OF FARMINGTON CREDIT CARD POLICY. Whereas, the town of Farmington adopted a Credit Card Policy in 2012 Whereas, the policy has been updated to include all employees currently assigned a credit card Resolved, that the attached Credit Card Policy be approved, and, be it further Resolved, that all credit card holders will sign and agree to the Credit Card Policy, Fully Resolved, that the Town Clerk of the Town of Farmington forward copies of this resolution to Principal Account Clerk.

8 Michael J. Casale Total RESOLUTION TO CLOSE OUT MERTENSIA ROAD CULVERT CAPITAL PROJECT Whereas, all requirements for the replacement of the Mertensia Rd culvert have been completed and all financial obligations have been satisfied, Now Therefore be it Resolved, the current balance in the Capital Project of $83, plus any interest will be transferred back to the storm drainage savings account which originally funded the project Further Resolved, that the savings account for this Capital Project will be closed Resolved, that the Town Clerk of the Town of Farmington forward copies of this resolution to Highway Superintendent and the Principal Account Clerk.

9 Michael J. Casale Total RESOLUTION TO CLOSE OUT COUNTY RD 28 WATERLINE REPLACEMENT CAPITAL PROJECT Whereas, all requirements of the waterline replacement capital project have been completed and all financial obligations have been satisfied, Now Therefore be it Resolved, the current balance in the Capital Project of $42, plus any interest will be transferred back to the water savings account which originally funded the project Further Resolved, that the savings account for this Capital Project will be closed Resolved, that the Town Clerk of the Town of Farmington forward copies of this resolution to Water and Sewer Superintendent and the Principal Account Clerk.

10 Nate Bowerman RESOLUTION AUTHORIZING PURCHASE OF SAFETY PLATFORM FOR THE WASTE WATER TREATMENT PLANT, FLUSHER TRUCK DECANTS PIT March 8, 2016 WHEREAS, by Board Resolution #140 of 2015 dated March 24, 2015 approval was given to The MRB Group to provide engineering services to design a decant concrete pit that would allow the offloading of fluids and solids from the Town s new Vactor sewer flusher truck in a safe and secure location at the Waste Water Treatment Plant, and WHEREAS, by Resolution #316 of 2015 the Town Board of Farmington acting on behalf of the Farmington Sewer District authorized the MRB Group PC of Rochester, New York to prepare the bid package for the decant pit including foundation, pit walls and a concrete off-loading ramp; and the Contract Documents for a General Construction Contract which was awarded to the lowest bidder, DioGuardi Construction, Inc., which is currently underway, and WHEREAS, the W&S Supt. has identified a need for a 24 long by 3 wide working platform with one set of stairs and two safety railings to be installed along the exterior northern side of the Flusher Truck Decant Pit for the safety of WWTP personnel performing cleaning and flushing operations of the decant pit, and WHEREAS, in accordance with the Town Purchasing Policy, the Water and Sewer Supt. sought quotes from the Contractor as well as local suppliers for furnishing a safety walkway with stairs and railings and the lowest quote is in the amount of $4,284.00, and NOW, THEREFORE BE IT RESOLVED, that the Farmington Town Board acting on behalf of the Farmington Sanitary Sewer District hereby authorizes the payment of all invoices from Marine Blue, 5350 North Street, Canandaigua for a total expenditure including delivery being $4,284.40, and BE IT RESOLVED, that this purchase will be expended from the Sanitary Sewer Budget line SS , Sewage Treatment-CE, and BE IT FURTHER RESOLVED, that a copy of this resolution will be supplied from the Town Clerk to the Water and Sewer Superintendent.

11 Resolution No. Of /3/16 RESOLUTION AUTHORIZING THE HIGHWAY/PARKS SUPERINTENDENT TO PURCHASE ONE (1) S570 T4 BOBCAT SKID- STEER LOADER THRU BOBCAT OF THE FINGER LAKES AWARD # PGB WHEREAS, the Highway/Parks Superintendent budgeted for a Bobcat Skid-Steer Loader for the Highway/Parks Department, and WHEREAS, in compliance with the current purchasing policy for the Town, and this quote follows the NYS Contract #PC66576 Award # PGB at a cost not to exceed $35, $5, (DA ) Machinery Equipment, $10, (SD ) Drainage Equipment, $10, (A ) Parks Equipment, $5, Sidewalks Equipment (A5410.2) and $5, Sidewalk District Equipment (SM5410.2), now therefore be it RESOLVED, that the Town Board authorizes the Highway/Parks Superintendent to purchase one S570 T4 Bobcat Skid-Steer Loader per the budget, and be it further RESOLVED, that the Town Clerk forward copies of this Resolution to the Highway/Parks Department and the Bookkeeper.

12 Resolution No. Of /3/16 RESOLUTION AUTHORIZING THE HIGHWAY/PARKS SUPERINTENDENT TO PURCHASE ACCESSORIES FOR THE S570 T4 BOBCAT SKID-STEER LOADER THRU BOBCAT OF THE FINGER LAKES AWARD # PGB WHEREAS, the Highway/Parks Superintendent budgeted for 72 Snow V-Blade ($3,161.00), snowblower 60 Width and 9.6 Hyd Motor Package ($4,169.00) and a 68 Angle Broom ($4,039.40) as accessories for Bobcat Skid-Steer Loader for the Highway/Parks Department, and WHEREAS, in compliance with the current purchasing policy for the Town, and this quote follows the NYS Contract #PC66576 Award # PGB at a cost not to exceed $11, (DA ) Machinery Equipment, now therefore be it RESOLVED, that the Town Board authorizes the Highway/Parks Superintendent to purchase the above mentioned S570 T4 Bobcat Skid-Steer Accessories per the budget, and be it further RESOLVED, that the Town Clerk forward copies of this Resolution to the Highway/Parks Department and the Bookkeeper.

13 Resolution No. Of /3/16 RESOLUTION AUTHORIZING THE HIGHWAY/PARKS SUPERINTENDENT TO PURCHASE ONE (1) 2016 FORD F-550 XL REG CAB 4X4 TO REPLACE TRUCK #23 WHEREAS, the Highway/Parks Superintendent budgeted to replace Truck #23 out of the 2016 budget for the Highway Department, and WHEREAS, in compliance with the current purchasing policy for the Town, and this quote piggybacks on the Onondaga Bid 2015 #7974 at a cost not to exceed $72, (DA ), now therefore be it RESOLVED, that the Town Board authorizes the Highway/Parks Superintendent to purchase one (1) 2016 Ford F-550 xl Reg Cab 4X4, and be it further RESOLVED, that the Town Clerk forward copies of this Resolution to the Highway/Parks Department and the Bookkeeper.

14 Resolution No. Of /3/16 RESOLUTION AUTHORIZING THE HIGHWAY/PARKS SUPERINTENDENT TO PURCHASE ONE (1) JOHN DEERE 6105E ROADSIDE MOWER WITH DIAMOND 75 SIDE HD FLAIL AND DIAMOND 102 REAR HD OFFSET FLAIL PIGGYBACKING FROM NJPA PRICING. WHEREAS, the Highway/Parks Superintendent budgeted for the Highway Department to purchase a new roadside mower out of the 2016 budget, and WHEREAS, in compliance with the current purchasing policy for the Town, and this quote is a piggyback of NJPA at a cost not to exceed $91, (DA ), now therefore be it RESOLVED, that the Town Board authorizes the Highway/Parks Superintendent to purchase one (1) New and Unused John Deere NY PC67140 piggyback from NJPA, and be it further RESOLVED, that the Town Clerk forward copies of this Resolution to the Highway/Parks Department and the Bookkeeper.

15 Resolution No. Of /3/16 RESOLUTION AUTHORIZING THE HIGHWAY/PARKS SUPERINTENDENT TO PURCHASE ONE (1) 2017 INTERNATIONAL 7600 SFA 4X TO REPLACE TRUCK #3 WHEREAS, the Highway/Parks Superintendent budgeted to replace Truck #3 out of the 2016 budget for the Highway Department, and WHEREAS, in compliance with the current purchasing policy for the Town, and this quote piggybacks on the Onondaga #7823 at a cost not to exceed $213, (DA ), now therefore be it RESOLVED, that the Town Board authorizes the Highway/Parks Superintendent to purchase one (1) 2017 International 7600 SFA 4X2 per the budget, and be it further RESOLVED, that the Town Clerk forward copies of this Resolution to the Highway/Parks Department and the Bookkeeper.

16 : March 8, 2016 Steve Holtz Dr. Nate Bowerman Resolution of support and endorsement for the proposed County Drainage Program and Resource Assessment Project, a part of the Ontario County Multi-Jurisdictional All Hazard Mitigation Plan. WHEREAS, the Farmington Town Board (hereinafter referred to as Town Board) has received from Timothy Jensen, Ontario County Planning Department, information pertaining to a County level assessment project of current resources and needs followed by a plan to develop resources to assist municipalities, including the Town of Farmington, dealing with drainage issues which will be part of a project to be known as County Drainage Program and Resource Assessment; and WHEREAS, said project is part of the ongoing update to the Ontario County Multi-Jurisdictional All Hazard Mitigation Plan; and WHEREAS, the Town of Farmington is participating in the update of the Ontario County Multi- Jurisdictional All Hazard Mitigation Plan; and WHEREAS, said project is identified as addressing the growing need for technical assistance and stakeholder coordination required to assess drainage conditions on a Countywide and watershed level; and WHEREAS, meaningful solutions for implementing drainage corrective actions cannot be effectively achieved when undertaken only at the municipal level; and WHEREAS, said update shall include steps for implementation to occur in the Town of Farmington, as well as other adjacent municipalities as described in the daft action worksheets presented by the County to the Town Board; and WHEREAS, the Town Board has reviewed the draft action worksheets and has determined that the described actions are necessary to reduce the potential for negative impacts from future flooding and other likely disasters. NOW, THEREFORE, BE IT RESOLVED, that the Town Board hereby accepts the draft action sheets, and determines that they are suitable for inclusion in the updated Ontario County Multi- Jurisdictional All Hazard Mitigation Plan. BE IT FURTHER RESOLVED that certified copies of this resolution are to be provided to: Timothy Jensen, Associate Planner, Ontario County Department of Planning and Development; to the Town s in the towns of Canandaigua, East Bloomfield, Manchester and Victor; to the Town Highway Superintendent; the Town Engineer and the Town Director of Planning and Development.

17 RESOLUTION AUTHORIZING BUDGET AMENDMENT FOR THE WATER FUNDS WHEREAS, the 2016 budget needs to be amended to move expenses out of the transfer to capital project expense line into the district improvement expense line NOW, THEREFORE BE IT RESOLVED, that the Town Board of Farmington hereby authorizes the following budget amendment: From: SW Transfer to Capital Project $ 150,000 To: SW District Improvements $ 150,000 BE IT RESOLVED that the Principal Account Clerk transfers the amounts above FURTHER RESOLVED, that copies of this resolution be submitted by the Town Clerk to the Principal Account Clerk and the Water and Sewer Superintendent.

18 By Sec d by Authorization to Hire Full Time Laborer March 8, 2016 WHEREAS, the Water and Sewer Superintendent has completed an assessment of the manpower requirements for operation and maintenance of the Wastewater Collection System, Wastewater Treatment Plant and the Water System, and WHEREAS, Matthew Thompson was hired on May 18 th, 2015 as a Temporary Seasonal Laborer and has been working full time hours since that time, and WHEREAS, the Town of Farmington has vacant Laborer positions, and NOW, THEREFORE BE IT RESOLVED, that the Town Board of Farmington on behalf of the Water and Sewer Districts hereby authorizes the hiring of Matthew Thompson as a full time Laborer in the WWTP at a rate of $12.50 per hour beginning on March 13 th, 2016, and BE IT FURTHER RESOLVED, that the Water and Sewer Superintendent is hereby authorized to fill the vacant position as required under the Civil Service Law. BE IT FURTHER RESOLVED, that these positions are funded under both District Budgets of Sewer SS and Water SW FURTHER RESOLVED, that copies of this resolution be submitted by the Town Clerk to the s Secretary and the Water and Sewer Superintendent.

19 By Sec d by Confirming Resolution Authorizing Provisionally Hiring a Code Enforcement Officer March 8, 2016 WHEREAS, Floyd Kofahl retired on December 11, 2015 leaving a Code Enforcement Officer position vacant, and WHEREAS, the Code Enforcement Officer is classified as a Competitive position, therefore, in order to qualify for appointment a candidate must meet the minimum qualifications and, not only pass the written examination, but also score within the top three highest scores, and WHEREAS, this appointment will be provisional upon Mr. Delpriore completing the Code Enforcement Officer Civil Service Exam (March 5, 2016) and scoring within the top three highest scores, and NOW, THEREFORE BE IT RESOLVED, that the Town Board of Farmington hereby authorizes the provisional hiring of Daniel Delpriore effective March 7, 2016 at a rate of $38, per year, and FURTHER RESOLVED, that copies of this resolution be submitted by the Town Clerk to the s Secretary, Code Enforcement Officer, James Morse and Daniel Delpriore at 4 Highland Place, Clifton Springs, NY

20 : Mr. Ingalsbe Mr. Holtz Dr. Casale Mr. Herendeen Mr. Bowerman Total Resolution Recalling and Amending Resolution #22 of 2016 Canandaigua-Farmington Consolidated Water District Water Rates 2016 March 8, 2016 WHEREAS, the Town Board, at its Organizational Meeting approved the CFWD Water Rates for 2016 via Resolution #22 of 2016, and WHEREAS, the Water Rates are established from time to time by the Town Boards (the last increase was in 2012) for the Canandaigua-Farmington Water Districts and extensions thereof, and WHEREAS, the Town Board of Farmington acting on behalf of the Canandaigua-Farmington Water District hereby recalls and amends Resolution #22 of 2016 for the Water Rates per the attached Rate Schedule effective March 15, BE IT FURTHER RESOLVED, that all Rates shall be in effect for 2016 subject to any rate increase from the City of Canandaigua and shall be on file with the Town Clerk s office, and BE IT FINALLY RESOLVED, that the Town Clerk provide copies to the Village of Manchester, Mayor Nancy Johnson and the Village of Manchester Clerk, Rita Gurewitch, both located 8 Clifton Street, PO Box 188, Manchester, NY 14504, and the Town of Manchester, Jeffery Gallahan and Town Clerk, JoAnn Henry at 1272 County Road 7, Clifton Springs, NY and Town of Canandaigua, Pamela A. Helming and Town Clerk, Jean Chrisman at 5440 Route 5 & 20 West, Canandaigua, NY

21 RESOLUTION OF SYMPATHY FOR THE FORD FAMILY WHEREAS, the Town Board was deeply saddened to learn of the passing of James Ford, the father of Deputy Town Clerk, Jennifer Ford Goodell, on Sunday, March 6 th, 2016, NOW THEREFORE BE IT RESOLVED that the Town Board adopted this resolution extending its sincere sympathy to the Ford family and spreading his memory upon the minutes of this board, and be it FURTHER RESOLVED that the Town Clerk forward a copy of this resolution to James daughter, Jennifer Ford Goodell.

22 Nate Bowerman Authorization to Attend Ontario County Emergency Management 8-Hour Hazardous Materials Operations Awareness on March 29 th and 24/40 Hazardous Materials Site Worker/Hazardous Materials Specialist and Technician 8 Hour Refresher on March 30 th, 2016 for Water and Sewer Employees Paul Fleig and Matthew J. Thompson March 8, 2016 WHEREAS, the Ontario County Emergency Management Office is sponsoring an 8 hour Hazardous Materials Operations Awareness training on March 29, 2016 from 8:00 AM to 5:00 PM at the County Safety Training Facility located at 2914 County Road 48, Canandaigua, New York, and WHEREAS, the Waste and Sewer employees working at the Wastewater Treatment, Mr. Paul Fleig and Mr. Matthew J. Thompson have expressed interest this training for their Grade 2, Waste Water Supervision and Technical Operations experience and their training requirements of CFR , and NOW, THEREFORE BE IT RESOLVED, that the Town Board of Farmington acting on behalf of the Farmington Water and Sewer Districts, hereby authorizes employee Paul Fleig and Matt Thompson to attend and authorizes payment of the registration fees at a cost of $ per attendee per day for a total cost of $480.00, and BE IT FURTHER RESOLVED, that the WWTP training will be paid under the 2016 Budget line SS , Treatment Plant- CE, and FURTHER RESOLVED, that copies of this resolution be submitted by the Town Clerk to the s Secretary and the Water and Sewer Superintendent