THE TOWN OF FARMINGTON TOWN BOARD RESOLUTION AMENDING THE AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONIES

Transcription

1 RESOLUTION AMENDING THE AGREEMENT FOR THE EXPENDITURE OF HIGHWAY MONIES WHEREAS, the Highway/Parks Superintendent has asked to be allowed to make a change to the Agreement for the Expenditure of Highway Monies that the Town Board approved with Resolution No , and WHEREAS, the proposed change is as follows: Section 1B Permanent Improvements Highways Add Part I to read: Cost of Engineering for design of Mertensia Road from County Road #41 to State Route 96,.900 Miles with the proposed cost from MRB Group as $149,000. (Budget amendment to be made from Highway Fund Balance to DA ) Total of 1B Permanent Improvements Highways should be $664,800 NOW THEREFORE BE IT RESOLVED that the Town Board hereby authorizes the aforementioned change to the Agreement for the Expenditure of Highway Monies, and be it FURTHER RESOLVED that the Town Clerk provide copies of the Resolution to the Highway/Parks Department, the s Office and the Bookkeeper.

2 RESOLUTION AUTHORIZING THE SUPERVISOR TO SIGN PROFESSIONAL SERVICES PROPOSAL FROM MRB FOR 2012 MERTENSIA ROAD HIGHWAY IMPROVEMENTS WHEREAS, the Town of Farmington Highway/Parks Superintendent, Ed McLaughlin, has requested that the Town sign the proposal from MRB for the design of road improvements for Mertensia Road, and WHEREAS, the cost of the engineering for design will not exceed $149,000, and WHEREAS, the annual Agreement for the Expenditure of Highway Monies has been amended to reflect this change, now therefore be it RESOLVED that the is authorized to sign the Professional Services Proposal, and be it further RESOLVED, that the Town Clerk forward one (1) original signed copy to MRB Group and one (1) original signed copy to the Town Bookkeeper and one (1) copy to the Highway/Parks Superintendent, along with the Resolution.

3 : Mr. Fafinski Mr. Ingalsbe Mr. Mickelsen Dr. Casale Mr. Holtz Total Resolution authorizing the Town to notify the Ontario County Director of Real Property Tax Services to assess the owners of Tax Account #s and , located at 6167 Hunters Drive and 5650 Allen Padgham Road, respectively, for brush, grass and weeds maintenance services provided in accordance with the provisions of Chapter 112, Section , of the Farmington Town Code WHEREAS, the Farmington Town Board (hereinafter referred to as Town Board) has received, reviewed and has authorized the payment to CountryCare Landscape in the amount of $ for the mowing of weeds, grass and/or other vegetation and removal of clippings, at 6167 Hunter s Drive, and in the amount of $ for the same service at 5650 Allen Padgham Road, after the property owners failed to take corrective action in accordance with the procedures set forth in Section 112 of the Town Code; and WHEREAS, said payment is authorized as part of Abstract Number approved by the Town Board at this meeting, June 27, NOW, THEREFORE, BE IT RESOLVED that the Town Board hereby directs the Town to request the Ontario County Director of Real Property Tax Services (hereinafter referred to as the Director) to have the above cited amount, plus a fifty percent (50%) service charge as authorized in Chapter 112 of the Town Code, for a total amount of $ that is to be added to the tax bill for the subject property at 6167 Hunter s Drive and for a total amount of $ for the subject property at 5650 Allen Padgham Road for the 2013 Town Tax Roll, for the mowing and/or removal of cuttings that were completed on June 15, BE IT FURTHER RESOLVED that a copy of the approved invoice for services rendered to the Town in compliance with the provisions of Chapter 112 of the Town Code be included with the written request to the Director. BE IT FINALLY RESOLVED that certified copies of this resolution are to be provided to the Town, the Town Bookkeeper and the Town Code Enforcement Officer.

4 : Mr. Fafinski Mr. Ingalsbe Mr. Mickelsen Dr. Casale Mr. Holtz Total RESOLUTION AUTHORIZING THE SUPERVISOR TO SIGN A RENEWAL AGREEMENT WITH TOSHIBA BUSINESS SOLUTIONS FOR THE LEASE OF TWO COPIERS IN THE TOWN HALL Whereas, the lease agreement between the Town of Farmington and Toshiba Business Solutions for the two copiers in the Town Hall will expire in July 2012, and Toshiba has presented the Town with a renewal contract that would lower the price from the current rate of $ per month to $ per month under a contract negotiated by Ontario County, and Whereas, the price includes service to the machine, both routine and for problems, as well as toner, and the two machines will be replaced with newer models that are capable of the same tasks as the current machines, Now therefore be it resolved that the Town Board hereby authorizes the to sign the attached agreement (2 copies), and be it Further resolved that the Town Clerk return both signed copies to the s Secretary for pick-up by the Town s Toshiba representative.

5 Theodore M Fafinski Timothy P Mickelsen Michael J. Casale Total RESOLUTION AUTHORIZING BUDGET AMMENDMENT FOR COURT PAYROLL Now Therefore Be it Resolved, that the Town Board authorizes the following budget amendment for the payment of overtime, as needed, to a Court Clerk because her counterpart is out of work on medical leave: FROM: A Town Justice PS $ TO: A Town Justice PS OT $ And be it finally resolved, that the Town Clerk provide a copy of this resolution to the Bookkeeper and the Town Court.

6 Theodore M Fafinski Timothy P Mickelsen Michael J. Casale Total RESOLUTION AUTHORIZING BUDGET AMMENDMENT FOR MERTENSIA ROAD ENGINEERING DESIGN COSTS. Now Therefore Be it Resolved, that the Town Board authorizes the following budget amendment for the Highway Fund: FROM: DA599 Fund Balance $149, TO: DA General Road Repairs CE $149, And be it finally resolved, that the Town Clerk provide a copy of this resolution to the Bookkeeper and the Highway Department.

7 RESOLUTION RECALLING AND AMENDING RESOLUTION 181 OF 2012 AUTHORIZING THE HIGHWAY/PARKS SUPERINTENDENT TO PURCHASE A 2011 OR NEWER JOHN DEERE 1600 TURBO SERIES II COMMERCIAL WIDE AREA MOWER WHEREAS, the Highway/Parks Superintendent has asked to be authorized to purchase a 2011 or newer John Deere 166 Turbo Series II Commercial Wide Area Mower with 2 Post Folding ROPS from Lakeland Equipment at a cost not to exceed $47, (A7110.2), and WHEREAS, Lakeland Equipment has included an extended warranty option at a cost not to exceed $765.00, and WHEREAS, the delivery charge of $ was inadvertently omitted from the former Resolution, and WHEREAS, Lakeland Equipment provided the lowest of three bids for the equipment; the other two bids were as follows: Grassland Equipment - $50, and MTE, Inc. - $49, which also were from the NYS Mowing Equipment Contract, now therefore be it RESOLVED, that the Town Board authorizes the Highway/Parks Superintendent to purchase the aforementioned equipment from Lakeland Equipment at a total cost not to exceed $47,635.81, and be it FURTHER RESOLVED, that the Town Clerk forward copies of this Resolution to the Highway/Parks Department and the Bookkeeper.

8 : Mr. Fafinski Mr. Ingalsbe Mr. Mickelsen Dr. Casale Mr. Holtz Total RESOLUTION AUTORIZING THE CREATION OF A TEMPORARY CLERK TYPIST POSITION IN THE WATER & SEWER DEPARTMENT WHEREAS, Water and Sewer Superintendent Jim Crane is seeking additional support for his office for processing payroll, vouchers, water shut-off notices, accounting and other administrative tasks because one of two Account Clerk Typists is on disability leave and the other has resigned, and WHEREAS, Mr. Crane has been informed by Ontario County Human Resources that he may create a temporary clerk typist position and hire someone to fill the position retroactive to its creation, and WHEREAS, Mr. Crane has interviewed Jane Korbin, offered her the position at $13.75 per hour at up to 30 hours per week, beginning Monday June 25, 2012, NOW THEREFORE BE IT RESOLVED that the Town Board hereby authorizes the creation of the temporary part-time clerk typist position in the Water and Sewer Department retroactive to June 25, 2012, at an hourly rate of $13.75 for up to 30 hours per week for a six-month period, and be it FURTHER RESOLVED that the board affirms the appointment of Ms. Korbin and, be it FINALLY RESOLVED that the Town Clerk provide copies of this resolution to the s Secretary, the Bookkeeper and the Water and Sewer Superintendent.

9 : Mr. Fafinski Mr. Ingalsbe Mr. Mickelsen Dr. Casale Mr. Holtz Total Bid Date Change - Used Tractor Trailer WHEREAS, the Water and Sewer Department has budgeted for Vehicle and Equipment replacement SS (Equipment - Trucks) and SW (Equipment), and WHEREAS, the scheduling of this purchase is in accordance with the W&S Department s capital replacement program, and WHEREAS, the Town Board of Farmington approved Resolution # for the bidding of one used tractor trailer truck with a bid opening dated June 14, 2012, NOW, THEREFORE BE IT RESOLVED, that the Farmington Town Board authorizes the Water and Sewer Superintendent to change the date of bid opening to July 5, 2012 for the one used or latest model tractor trailer truck w/ day cab and BE IT FURTHER RESOLVED, bids will be received until 10:00 a.m. July 5, 2012 at the office of the Town Clerk, 1000 County Road 8, Farmington, NY

10 : Mr. Fafinski Mr. Ingalsbe Mr. Mickelsen Dr. Casale Mr. Holtz Total BID AWARD One New Lowboy Trailer WHEREAS, the Water and Sewer Department as part of its Asset Management Plan has budgeted for Vehicle and Equipment replacement, and WHEREAS, bids were received and opened on June 14, 2012 (see attached), and WHEREAS, The scheduling of this purchase is in accordance with the W&S Departments Capital replacement program, and WHEREAS, funds budgeted are from the Capital Reserve Account which have been authorized during the 2012 Budget process. NOW, THEREFORE BE IT RESOLVED, that the Farmington Town Board acting on behalf of the Canandaigua/Farmington Water District and the Farmington Sanitary Sewer District hereby authorizes the Water and Sewer Superintendent to purchase one new 35 ton Lowboy (Detachable Gooseneck) Trailer from Vantage Equipment, Syracuse, NY for a total cost not to exceed $43, BE IT FURTHER RESOLVED, that funds are appropriated in the 2012 budget lines WA & SS

11 RESOLUTION AUTHORIZING THE TOWN SUPERVISOR TO SIGN CHANGE ORDER HVAC-01 FROM KING AND KING MECHANICAL FOR CLEAR ANONDIZED ALUMINUM FINISH TO RUSKIN LOUVERS AT NEW HIGHWAY GARAGE WHEREAS, the Town s originally awarded contract for King and King Mechanical for work on the Highway Campus Project indicated that the proposed Ruskin Louvers be provided with the 50% Kynar Baked Enamel finish, and WHEREAS, a clear anodized aluminum finish would be a more durable finish at an additional cost of $977.50, now therefore be it RESOLVED, that the Town Board authorizes the to sign the change order submitted for $977.50, and be it further RESOLVED, that the Town Clerk forward two(2) signed copies to MRB Group and (1) signed copy to the Highway/Parks Superintendent, along with this resolution.

12 RESOLUTION AUTHORIZING THE HIGHWAY/PARKS SUPERINTENDENT TO SOLICIT BIDS FOR ONE (1) 5 TON SINGLE CELL STAND ALONE OVERHEAD CRANE WHEREAS, the Highway/Parks Superintendent has asked to be authorized to solicit bids for one (1) 5 Ton Single Cell Stand Alone Overhead Crane for the new Highway Garage, NOW THEREFORE BE IT RESOLVED, that the Town Board hereby authorizes the Highway/Parks Superintendent to solicit bids for one (1) 5 Ton Single Cell Stand Alone Overhead Crane which has been included in the budget set aside for the New Highway Garage (DA ), and be it further RESOLVED, that the Town Clerk forward this Resolution to the Highway/Parks Department and the Bookkeeper.

13 RESOLUTION AUTHORIZING THE SUPERVISOR TO SIGN AN ADDITIONAL SERVICES PROPOSAL FROM MRB GROUP FOR THE NEW HIGHWAY GARAGE FURNITURE, TELECOM AND OTHER SYSTEMS WHEREAS, Town of Farmington Highway/Parks Superintendent, Ed McLaughlin, has requested that the Town sign an Additional Services Proposal with MRB Group for the implementation and buildout of the new Highway Garage furniture, telecom and other systems, and WHEREAS, these services were not previously included in MRB s Highway Garage Design Agreement, and WHEREAS, the total compensation for said services on an hourly basis shall not exceed $18,200.00, now therefore be it RESOLVED that the is authorized to sign the Additional Services Proposal, and BE IT FURTHER RESOLVED, that the Town Clerk provide copies of this resolution with a copy of the signed Additional Services Proposal to the Highway/Parks Superintendent and the Town Bookkeeper.

14 RESOLUTION AUTHORIZING THE SUPERVISOR TO SIGN A PROPOSAL FOR PROFESSIONAL SERVICES FROM MRB GROUP FOR THE ADDITIONAL DESIGN WORK RELATED TO THE EXTENSION OF THE ROADWAY DESIGN TO THE ADJACENT HIGHWAY CAMPUS SITE, SALT STORAGE FACILITY DESIGN AND ASSOCIATED SITE LAYOUT DESIGN WHEREAS, the Town of Farmington Highway/Parks Superintendent, Ed McLaughlin, has requested that the Town sign a Proposal for Professional Services with MRB Group for the additional design work related to extension of the roadway design to the adjacent Highway Garage site, salt storage facility design and associated site layout design, and WHEREAS, MRB s previous design services scope included only the Highway Garage site, and WHEREAS, the scope of work is described as follows: Phase 1 Life Cycle Cost Analysis Cost not to exceed $5,840 based on hourly rate Phase II Site Base Mapping & Survey Cost not to exceed $6000 lump sum Phase III Conceptual Site Layout Subtotal III Preliminary Railroad Siding Design - $6,240 based on hourly rate Subtotal III Site Concept - $10,280 based on hourly rate Phase IV Site Design Cost not to exceed $24,760 based on hourly rate Phase V Bidding and Construction Services to be determined Additional Services Not included in above services. A fee proposal will be presented upon completion of Phase 1, now therefore be it RESOLVED that the is authorized to sign the Proposal for Professional Services, and BE IT FURTHER RESOLVED, that the Town Clerk will return one original signed copy of proposal to

15 MRB along with a copy of this resolution and provide copies of this resolution and a copy of the signed Proposed Professional Services to the Highway/Parks Superintendent and the Town Bookkeeper. : June 27, 2012 RESOLUTION AUTHORIZING THE RENEWAL OF THE SPECIAL USE PERMIT FOR HUNT S MOBILE HOME PARK WHEREAS, as outlined in the Town of Farmington Code, Chapter 165, Article VI, , Mr. Dale Hunt is requesting the renewal of their Special Use Permit for the Hunt s Mobile Home Park and as required by Section C, when violations have been cited during the year immediately preceding the application, the applicant shall appear before the Town Board for a decision on said application; and WHEREAS, violations, cited in our recent inspections, have been corrected and the Code Enforcement Officer is recommending approval of the renewal application, therefore be it RESOLVED, the Farmington Town Board authorizes the renewal of the Special Use Permit for the Farmington Mobile Home Park for a period of one year, and the Town Clerk furnish the Code Enforcement Officer and Hunt s Mobile Home Park, with a certified copy of this resolution.

16 : June 27, 2012 RESOLUTION AUTHORIZING THE RENEWAL OF THE SPECIAL USE PERMIT FOR FARMINGTON MOBILE HOME PARK WHEREAS, as outlined in the Town of Farmington Code, Chapter 165, Article VI, , Mr. Stewart Garland is requesting the renewal of their Special Use Permit for the Farmington Mobile Home Park and as required by Section C, when violations have been cited during the year immediately preceding the application, the applicant shall appear before the Town Board for a decision on said application; and WHEREAS, violations, cited in our recent inspections, have been corrected and the Code Enforcement Officer is recommending approval of the renewal application, therefore be it RESOLVED, the Farmington Town Board authorizes the renewal of the Special Use Permit for the Farmington Mobile Home Park for a period of one year, and the Town Clerk furnish the Code Enforcement Officer and Woodlawn Court Mobile Home Park, with a certified copy of this resolution.

17 : June 27, 2012 RESOLUTION AUTHORIZING THE RENEWAL OF THE SPECIAL USE PERMIT FOR WOODLAWN COURT MOBILE HOME PARK WHEREAS, as outlined in the Town of Farmington Code, Chapter 165, Article VI, , Mr. Mark J. Pavia is requesting the renewal of their Special Use Permit for the Woodlawn Court Mobile Home Park and as required by Section C, when violations have been cited during the year immediately preceding the application, the applicant shall appear before the Town Board for a decision on said application; and WHEREAS, violations, cited in our recent inspections, have been corrected and the Code Enforcement Officer is recommending approval of the renewal application, therefore be it RESOLVED, the Farmington Town Board authorizes the renewal of the Special Use Permit for the Woodlawn Court Mobile Home Park for a period of one year, and the Town Clerk furnish the Code Enforcement Officer and Woodlawn Court Mobile Home Park, with a certified copy of this resolution.

18 RESOLUTION AUTHORIZING THE HIGHWAY/PARKS SUPERINTENDENT TO PAY INVOICE FROM SANDMAN SANDBLASTING FOR PAINTING AND REFURBISHING OF LOWBOY TRAILER WHEREAS, the Highway/Parks Superintendent received three (3) quotes for the repainting of the Highway Department Lowboy Trailer, and WHEREAS, the quotes received were as follows: Sandman Sandblasting $ 7, Hawk Frame & Axle 16, Lawson M. Whiting, Inc. 2, and WHEREAS, Sandman Sandblasting was the lowest acceptable bid as indicated in the attached memo which is being made a part of this Resolution, and WHEREAS, Sandman Sandblasting performed major structural work on the Lowboy Trailer at an additional cost of $ , now therefore be it RESOLVED, that the Highway/Parks Superintendent be authorized to submit payment to Sandman Sandblasting for $ 9,400.01, and be it further RESOLVED, that the Town Clerk forward a copy of this resolution to the Highway/Parks Department and the Bookkeeper.

19